ucd phd thesis submission dates

UC Davis Graduate Studies

Academic Dates and Deadlines

General academic dates.

Thesis/Dissertation/Final Reports Graduation Filing Deadlines 

Use the table below to help you decide when to submit your thesis/dissertation/ masters report for graduation.  Review the Filing Your Thesis or Dissertation webpage for information about the filing process, formatting, and paperwork. 

Master Report forms, dissertation, required filing paperwork, and signed title page must be submitted to Graduate Studies by 11:59 PM on the deadline.

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Theses Information: Digital Theses Collections

• EThOS - Electronic theses online service From the British Library

The British Library's EThOS service offers:

• Bibliographic details of over 400,000 British doctoral theses.
• Free access to thousands of full-text doctoral theses stored electronically at the British Library as well as other theses harvested from university repositories around the UK.
• Where digital versions do not exist readers can request digitisation which, in most cases, is free of charge. 
• If you want a UK thesis which isn't listed in ETHOS, you can submit a request - click on the link beneath the search box.

Search tip: To limit your search to full-text theses only, tick the option “ Limit search to items available for immediate download ” immediately beneath the search box.

• Networked Digital Library of Theses and Dissertations

The NDLTD union catalogue offers links to;

• Over one million full-text electronic theses from over 190 universities.
• Largely North American coverage but also includes Australian and European content.
• Records are harvested from institutional repositories
• Includes some minor dissertations.

Search tip: Select the Find ETDs option on homepage. Two search tools are offered by NDLTD. Try the SCIRUS ETD Search option to source electronic theses in the sciences.

• Theses Canada Portal

The Theses Canada portal is produced by the National Library of Canada.

• Provides bibliographic details of doctoral and master's theses submitted to over fifty-five Canadian Universities.
• Coverage 1965 to present. 
• Provides access to full-text electronic theses submitted to the Theses Canada programme from 1988 onwards. 
• Updated bi-annually.

Search tip: Start your search by selecting the “Electronic Theses” option in the Advanced Search page

DART - Europe E-theses portal

• DART - Europe E-theses portal (DEEP) Free access to over 600,000 full-text research theses from over 300 European universities; harvested from repositories.

The DART-Europe portal offers:

• Free access to over 215,000 full-text research theses from over 300 European universities. 
• Includes significant German content. 
• DART-Europe is a pilot service. Some features, especially search/browse by language and institution are still under development.

PQDT Open provides full text open-access dissertations and theses free of charge. It is primarily North American in content.  Limited search capacity when compared to commercial PQDT service (listed in previous section). 

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• URL: https://libguides.ucd.ie/theses_at_UCD

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Thesis & dissertation.

Composing Your Thesis or Dissertation

Let’s be honest: completing a thesis or dissertation is difficult, time-consuming work. Your advisor and/or committee will help assist you through this process by providing feedback focused on content and genre. CU Denver’s Writing Center is also available to help with a wide range of services, including reviews and feedback, so you have additional support throughout the process.  

Completing Your Thesis or Dissertation 

As you approach the completion of your thesis or dissertation, you will want to schedule a format review with the Writing Center. Please schedule your review at least two weeks before your submission deadline and/or defense date. 

Format Reviews 

The Writing Center will review your thesis or dissertation to ensure that it is clearly formatted and meets the standards developed by the Office of Graduate Education. Scheduling your review is easy: 

• Format your document as an MS Word file (.docx)  
• Email your document to the Writing Center at [email protected]  

(Sending links to documents in the cloud—Google Drive, OneDrive, etc.—will delay feedback.) 

Timeline and Feedback 

The Writing Center will review your document and send you feedback within three business days. Your feedback will include the following information: 

• A summary providing an overview of any revisions needed 
• In-text comments identifying and explaining specific revisions 

Once you receive your review, you can begin making any necessary revisions to your thesis or dissertation. When you have completed revisions, please resubmit your document for a final review. Final reviews will typically take one business day. If you have questions about the feedback or revisions, please contact the Writing Center at [email protected] .

Using ProQuest Page 

Once your committee has approved your thesis or dissertation, you will need to submit your document to ProQuest for publication. The submission process is quick and easy.  

Submission Process 

Start by creating an account with ProQuest , which will only take a few minutes. When creating your account, be sure to select the correct institution and school/college. You are looking for “University of Colorado Denver” followed by your specific school or college (i.e.—School of Public Health, College of Engineering, etc.). 

You will need to submit your thesis or dissertation by the deadlines specified by your school or college.  

Costs 

Standard electronic publication with ProQuest is free.  

Other optional services, such as copyright , are available through ProQuest for an additional fee. In the U.S., you automatically own the copyright of your original creative authorship, such as your thesis or dissertation, once it is written down or recorded.  

Bound Paper Copies 

If your specific program, school, or college requires bound physical copies of your thesis or dissertation, you can place an order directly from ProQuest. 

Ready to get started?

Request info.

Permanent URI for this community

This collection is made up of doctoral and master theses by research, which have been received in accordance with university regulations.

For more information, please visit the UCD Library Theses Information guide .

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Educational Specialist Degree Completion Requirements

This is an archived copy of the 2017-18 catalog. To access the most recent version of the catalog, please visit http://catalog.msstate.edu .

• Program of Study
• Examinations
• Residency Requirements
• The Educational Specialist degree (Ed.S.) is offered by the College of Education and is comprised of a planned program of at least 30 semester hours above the master’s degree under the direction of a major professor.
• Check  Requirements Quick Reference  for admission requirements for specific programs.
• Consult  Admissions Information  and the Educational Specialist program descriptions in the College of Education section.
• Go to the  Graduate School  website to apply online.

Ed.S. Graduate Committee

Committee composition.

• For an educational specialist degree committee, a minimum of three members are required and they must hold either a Level 1 or Level 2 Graduate Faculty appointment. One member may be a minor professor, if the student has a minor program.
• The major professor is chair of the committee, must hold Level 1 or Level 2 Graduate Faculty status, and must be from the student’s major department/program.  
• A limited number of non-Graduate Faculty members may serve on a committee. Non-Graduate Faculty members are expected to have a graduate degree or commensurate expertise in the field of study. The decision regarding the qualifications of a Non-Graduate Faculty member to serve on an educationalist specialist degree committee will be determined by the department/college. 
• In all cases where the committee consists of numbers above the minimum, greater than 50% of the committee members must be members of Graduate Faculty.
• Non-Graduate Faculty committee members cannot serve as a major professor or committee chair.
• Non-Graduate Faculty committee members can serve as a co-thesis director of the research along with a Level 1 or Level 2 member of Graduate Faculty for students in a thesis-option program. If this occurs, it is expected that the non-Graduate Faculty committee member will have education and research expertise commensurate with Level 1 or Level 2 Graduate Faculty. 
• The  Committee Request  form is submitted to the Graduate School.

Committee Changes

When the committee composition changes, the student submits a Committee Change  form to the Graduate School reporting the changes. if, subsequent to the administration of the final or oral/written comprehensive examination, a student’s request to remove a member of the graduate committee is not met with the approval (signature) of that member, then the student must submit to the Dean of the Graduate School a written request containing suitable justification for removal of the committee member. The Dean will then decide if removal is necessary and accordingly inform the student, the committee member, the major professor, and the Graduate Coordinator.

Ed.S. Program of Study

Course requirements.

A minimum of 30 credit hours is required in all educational specialist degree programs. During the first semester of enrollment, the student must complete with his/her graduate committee a CAPP Compliance consisting of all courses and research credits required for degree completion according to Graduate School policy and the program requirements in the Catalog of the Graduate School for the academic year the student was admitted.

• Thesis-option students must include at least 24 hours of graduate coursework and 6 hours of research/thesis. A minimum of 12 coursework credit hours, exclusive of thesis/research credits, must be 8000 level or higher.
• Non-thesis coursework requirements consist of a minimum of 30 hours of coursework, with at least 15 hours at 8000 level or higher.
• A student may be required to take an ESL, LSK, or undergraduate course. These courses or an audited course cannot be used toward coursework completion requirements of a graduate degree. 
• A maximum of 6 credit hours of Directed Individual Study (DIS) coursework can be taken toward the degree. DIS courses are designated as 7000-level credit hours and may be used to meet the 8000-level course requirement.   
• A student who took a course at the 4000 level is not allowed to enroll in the same course for credit at the 6000 level without explicit permission of the instructor and Graduate Coordinator of the department offering the course, and the Dean of the Graduate School.

A minor is a current block of approved coursework derived from a current MSU degree program or concentration other than the major program.  The option of a minor must be approved by the student's major professor and/or graduate committee. The minor coursework is designated as such on the student's CAPP Compliance, and the student's committee must include a minor professor.   

Up to one-third of the required hours for a minor may be transferred to MSU. Hours transferred toward fulfillment of a minor must be relevant in content to the minor and meet time-limit requirements for the degree.

A minor in an educational specialist program must meet the following requirements.

• At least 9 hours of graduate coursework in the minor field of study.
• Approval of the student’s major professor and/or graduate committee.
• Approval of the Graduate Coordinator from the minor area. 
• An MSU Graduate Faculty member from the minor area who serves as minor professor on the student’s graduate committee.
• A 3.00 GPA on the minor coursework.

Transfer Credit

Transfer credit can be accepted for courses that are relevant in content toward completion of a degree and fall within the eight-year time limit for an educational specialist degree. A  Transfer Approval  form signed by the student's graduate committee must be submitted to the Graduate School with an official transcript (unless the transcript was submitted with the student's admission application). See the  Transfer Credit  section and the  Transferred and Shared Credit Hours  section for additional details.

• A student may transfer up to 9 semester hours of coursework with grades of B or higher taken at other domestic universities, international universities, or military educational programs to meet requirements for an educational specialist degree at MSU if the courses meet Graduate School School and departmental requirements.
• International and military credits transfer are given S grades on the MSU transcript.
• Thesis research credit hours cannot be transferred.
• A student with a minor may transfer up to one-third of the required hours for a minor (9 hours at the educational specialist level).

Ed.S. Comprehensive Examination

A final comprehensive examination is required of all non-thesis degree candidates.  A student in a thesis-option program may be required to take a comprehensive examination in addition to the thesis defense (see program requirements). The following examination requirements must be met.

• The student must be enrolled in a graduate course at MSU during the semester in which the exam is administered.  A student taking a comprehensive examination during the summer semester can be enrolled in any summer term.
• The examination must meet the deadline found in the Graduate Academic Calendar .
• The student must have a 3.00 GPA when sitting for the examination.
• The student must be within the last 6 hours or in the terminal semester of coursework excluding internship/practicum courses.
• The Declaration of Examination/Defense form must be submitted to the Graduate School at least two weeks prior to the scheduled date of examination announcing the examination and confirming completion of requirements. 
• the candidate's thorough familiarity with the literature in the major field
• the relation of the special subject to allied subjects
• the level of general knowledge and training, including use of oral and written English
• One negative vote will not constitute failure of a preliminary/comprehensive examination. Two negative votes will constitute failure of a preliminary/comprehensive examination.
• Following the examination, whether pass or fail, the student’s committee must complete the examination results report and submit both the original and a copy to the Graduate School by the deadline.   Submission of the report by the student is prohibited.
• A student who fails the comprehensive exam can apply to schedule another examination after a period of three months has elapsed from the date of the original exam.  Two failures result in the student’s being removed from candidacy.

Ed.S. Thesis

Thesis preparation.

All candidates for a thesis-option educationalist degree must submit a thesis.  The student’s graduate committee must approve the thesis topic, the outline, and both the initial and final submissions to the Library. Thesis research is subject to review and approval by the University’s Institutional Review Board (IRB).  

The student must register for at least the minimum number of required thesis/research hours (6).  Upon the final submission of the thesis to Mitchell Memorial Library, the student is awarded credit for the 6hours of thesis/research, regardless of the actual number of hours earned.   

The manual entitled  Standards for Preparing Theses and Dissertations  (6 th  edition, 2012) describes the regulations governing dissertation preparation and must be followed.  The student should access the  Standards  and review Office of Thesis and Dissertation Format Review information at  http://library.msstate.edu/thesis/index.asp .

Thesis Defense

Both a public presentation of the thesis research and a thesis defense are required. While the presentation is open to the general public, the defense is open to any member of the Graduate Faculty including the Dean and Associate Dean of the Graduate School. The following requirements must be met.

• The student must be enrolled at MSU during the semester of the thesis defense. A student defending during the summer semester can enroll in any summer term.
• The defense must occur by the deadline posted on the  Graduate Academic Calendar .
• A student in a thesis-option program may be required to take a comprehensive examination in addition to the thesis defense.
• The student must have a 3.00 GPA when sitting for the defense.
• The student must be within the last 6 hours or in the terminal semester of coursework excluding internship/practicum courses to defend.
• To allow time for careful and thoughtful evaluation and discussion, the examination for the oral thesis defense should be scheduled no sooner than seven days after the final manuscript has been distributed to all committee members and graduate coordinator.  Typically, committee members and graduate coordinator are provided a minimum of two weeks to review the final manuscript prior to the defense.
• The  Declaration of Examination/Defense  form must be submitted to the Graduate School at least two weeks prior to the scheduled date announcing the defense and confirming completion of requirements.
• The student, Graduate Coordinator, or a committee member may request that the Graduate School appoint an outside observer to attend the thesis defense.
• The student’s graduate committee will evaluate content of the completed thesis. One negative vote  will not  constitute failure for a student on a thesis defense.  Two negative votes  will  constitute failure for a student on a thesis defense.
• A grade of S for satisfactory or U for unsatisfactory is given for thesis credit.  A student cannot graduate with a U grade in the final semester.
• Following the defense, the student’s committee must complete the examination results report, whether pass or fail, and submit both the original and a copy to the Graduate School by the deadline.   Submission of the report by the student is prohibited.
• A student who fails to defend his/her thesis successfully can apply to schedule another defense after a period of three months has elapsed from the date of the original. Two failures to defend the thesis will result in the student's removal from candidacy.

Thesis Submission

• The student must meet the Library's initial and final submission requirements and deadlines posted in the Graduate Academic Calendar .
• The student must be enrolled for at least one graduate credit at MSU during the semester(s) of both submissions to the Library. A student submitting in the summer semester may be enrolled in any summer term.
• The student submits the thesis electronically.  Submission must be in Portable Document Format (PDF) and uploaded to the Library’s electronic theses and dissertations (ETD) database.
• The committee signature page complete with required signatures must be submitted to the Library before the thesis will be reviewed.  Signatures represent that the signer is satisfied with the contents of the document and that no further changes will be made to the content.  Any subsequent content changes will require a newly signed signature page to allow for each member to re-evaluate the document including the new changes.  For security reasons, signatures should not be scanned for the PDF document; this page will remain absent of signatures for the electronic version.  The Library will retain a copy of the signature page for archival purposes.
• The University has an agreement with ProQuest Information and Learning Company (ProQuest) for the archiving of all theses.  Under this agreement, if desired, the document will be copyrighted with the copyright in the name of the author.  The hard-bound copies will be published in the ProQuest Dissertations and Theses (PQDT electronic database and the full document made available to subscribing institutions.  The author is also free to use any other method available to create physical copies of their approved work.  The fee for copyrighting is $55.00; one may also ask ProQuest to publish the document with open access for $95.00.  As an alternative to copyrighting through ProQuest, copyright can be achieved by submitting to http://www.copyright.gov for a $35 fee.

Late Thesis Submission (after Initial and Final Submission Deadlines published in the Graduate Calendar)

Graduate students who pass the thesis defense by the end of a semester and meet all other graduation requirements except the deadlines for thesis submission to the Library may adhere to the following procedure.

• Defend their thesis no later than the end of the semester. End of semester is defined as the date/time grades are due to the Registrar's Office. This date is posted each semester on the  Graduate Calendar .and the University Calendar.
• Enroll in a zero-credit hour course (GRD 9010 01) the following semester. The zero-credit hour course shall have an associated fee of $100. Students are allowed to enroll in the zero-credit hour course only one time. 
• Students enrolled in the zero-credit hour course must meet all of that semester's Library submission and graduation application deadlines.

Ed.S. Time Limit

Eight years is the time limit for completion of educational specialist degree requirements.  An  Extension of Time  form must be used to request a one-year extension if needed under well-justified, extenuating circumstances. The request must be approved by the major professor and Dean of the College and submitted for approval by the Dean of the Graduate School.   In the rare circumstance that a second request is made, additional approvals are required, including approval of the Dean of the Graduate School and the Provost.  This request must be made using the Request for  Additional Extension of Time  form.

Residency Requirement

The residency requirement for the educational specialist degree is a minimum of 30 weeks.  No student is permitted to complete the educational specialist degree in two summer sessions or equivalent.  The residency credit is computed as follows:

• During a regular semester, a student taking 9 hours or more earns half of the required residency credit or 15 weeks.
• During each term of the regular summer school, a student taking 4 or more hours earns 6 weeks residency.
• A part-time student earns residency in weeks, equivalent to the semester hours scheduled.
• Night classes, Saturday classes, and 3-week short-term courses carry residence credit equivalent to the number of semester hours earned.  

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Thesis Submission Deadlines

14 Dec 2023

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E-thesis submission for examination deadlines.

• Students with a January start date, the deadline is 5th January 2024
• Students with an April start date, the deadline is 31st March 2024
• Students with a July start date, the deadline is 30th June 2024
• Students with an October start date, the deadline is 30th September 2024

Submission of the thesis should be made  ONLINE HERE

It may take up to three weeks for your thesis to be processed and sent to the examiners.  You should take this into account when planning your thesis submission and a date for your viva.  However, if you submit in the weeks before the final deadline, your thesis submission should be processed very quickly.

Final E-thesis Submission Deadlines and Eligibility for Conferring

To be eligible to graduate at a conferring ceremony, you must first have submitted your e-thesis for examination. Following the examination, the examiners' report must be approved by the  Academic Council Graduate Studies Committee (ACGSC) .

Please plan ahead for your final submission and graduation according to these dates. 

A candidate's conferring is dependent on his/her examiners' report being approved at a particular meeting. Subsequent to approval at ACGSC, a candidate must submit their final e-thesis to the UCC Library via CORA , the University's online repository, before the final thesis submission deadline for each specific conferring ceremony. 

If you have questions on your  conferrings , please contact [email protected] 　

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Paper Thesis Submission Forms

Research Degree Examination Form You should complete this form when you are submitting your thesis for examination (soft bound copies)

Graduate Minor Thesis Submission Form You should complete this form when submitting your minor thesis to the relevant School office

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