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How to Write a Job Application Letter (With Examples)

What Is a Job Application Letter?

Tips for writing a job application letter, how to get started.

• Writing Guidelines
• What to Include in Each Section

Simple Formatting Using a Template

Tips for writing an effective letter, sample job application letter, sending an email application, review more letter examples.

Do you need to write a letter to apply for a job? Most of the time, the answer is yes. Even when employers don’t require a job application letter , writing one will help you highlight your skills and achievements and get the hiring manager’s attention. The only time not to send one is when the job listing says not to do so. It can help, and it definitely won't hurt to include an application letter with your resume.

A job application letter, also known as a cover letter , should be sent or uploaded with your resume when applying for jobs. While your resume offers a history of your work experience and an outline of your skills and accomplishments, the job application letter you send to an employer explains why you are qualified for the position and should be selected for an interview.

Writing this letter can seem like a challenging task. However, if you take it one step at a time, you'll soon be an expert at writing application letters to send with your resume.

Melissa Ling / The Balance

Before you begin writing your job application letter, do some groundwork. Consider what information you want to include, and keep in mind that space is limited.

Remember, this letter is making a case for your candidacy for the position. But you should do more than just regurgitate your resume. Instead, highlight your most relevant skills, experiences, and abilities.

Analyze the Job Posting

To include the most convincing, relevant details in your letter, you'll need to know what the employer wants.

The biggest clues are within the job advertisement, so spend some time decoding the job listing . Next, match your qualifications with the employer's wants and needs.

Include Your Most Relevant Qualifications

Make a list of your relevant experience and skills. For instance, if the job ad calls for a strong leader, think of examples of when you've successfully led a team. Once you've jotted down some notes and have a sense of what you want to highlight in your letter, you're ready to start writing.

Writing Guidelines for Job Application Letters

Writing a job application letter is very different from a quick email to a friend or a thank-you note to a relative. Hiring managers and potential interviewers have certain expectations when it comes to the letter's presentation and appearance, from length (no more than a page) and font size to style and letter spacing . Keep these general guidelines in mind, but always stick to any explicit instructions in the job listing or application portal.

Length: A letter of application should be no more than one page long. Three to four paragraphs are typical.

Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use 1-inch margins and align your text to the left, which is the standard alignment for most documents.

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.

What to Include in Each Section of the Letter

There are also set rules for the sections included in the letter, from salutation to sign-off, and how the letter is organized. Here's a quick overview of the main sections included in a job application letter:

Heading: A job application letter should begin with both your and the employer's contact information (name, address, phone number, email), followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.

•   Header Examples

Salutation: This is your polite greeting. The most common salutation is "Dear Mr./Ms." followed by the person's last name. Find out more about appropriate cover letter salutations , including what to do if you don't know the person's name or are unsure of a contact's gender.

Body of the letter: Think of this section as having three distinct parts.

In the first paragraph , you'll want to mention the job you are applying for and where you saw the job listing.

The next paragraph(s) are the most important part of your letter. Remember how you gathered information about what the employer was seeking, and how you could meet their needs? This is where you'll share those relevant details on your experience and accomplishments.

The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.

Complimentary Close: Sign off your email or letter with a polite close, such as "Best," or "Sincerely," followed by your name.

• Closing Examples

Signature: When you're sending or uploading a printed letter, end with your handwritten signature, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

• Signature Examples

Overwhelmed by all these formatting and organization requirements? One way to make the process of writing a job application easier is to use a template to create your own personalized letters. Having a template can help save you time if you are sending a lot of application letters.

Be sure that each letter you send is personalized to the company and position; do not send the same letter to different companies.

• Always write one. Unless a job posting explicitly says not to send a letter of application or cover letter, you should always send one. Even if the company does not request a letter of application, it never hurts to include one. If they do ask you to send a letter, make sure to follow the directions exactly (for example, they might ask you to send the letter as an email attachment or type it directly into their online application system).
• Use business letter format. Use a formal business letter format when writing your letter. Include your contact information at the top, the date, and the employer’s contact information. Be sure to provide a salutation at the beginning and your signature at the end.
• Sell yourself. Throughout the letter, focus on how you would benefit the company. Provide specific examples of times when you demonstrated skills or abilities that would be useful for the job, especially those listed in the job posting or description. If possible, include examples of times when you added value to a company.

Numerical values offer concrete evidence of your skills and accomplishments.

• Use keywords. Reread the job listing, taking note of any keywords (such as skills or abilities that are emphasized in the listing). Try to include some of those words in your cover letter. This will help the employer see that you are a strong fit for the job.
• Keep it brief. Keep your letter under a page long, with no more than about four paragraphs. An employer is more likely to read a concise letter.
• Proofread and edit. Employers are likely to overlook an application with a lot of errors. Read through your cover letter, and if possible, ask a friend or career counselor to review the letter. Proofread for any grammar or spelling errors.

This is a job application letter sample.  Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Sample Job Application Letter (Text Version)

Elizabeth Johnson 12 Jones Street Portland, Maine 04101 555-555-5555 elizabethjohnson@emailaddress.com

August 11, 2024

Mark Smith Human Resources Manager Veggies to Go 238 Main Street Portland, Maine 04101

Dear Mr. Smith,

I was so excited when my former coworker, Jay Lopez, told me about your opening for an administrative assistant in your Portland offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.

I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design and timesheet coding, and I perfected my Excel skills. 

I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.

Best Regards,

Elizabeth Johnson (signature hard copy letter)

Elizabeth Johnson

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject Line Example

Subject: Elizabeth Johnson – Administrative Assistant Position

List your contact information in your signature, rather than in the body of the letter:

Email Signature Example

Elizabeth Johnson 555-555-5555 email@emailaddress.com

Review more examples of professionally written cover letters for a variety of circumstances, occupations, and job types.

CareerOneStop. " How Do I Write a Cover Letter? "

University of Maryland Global Campus. " Cover Letters ."

How to Write a Letter of Application with Examples

Write a compelling letter of application with our step-by-step guide and job-specific examples that improve your chances of being considered for your desired job.

As seen in:

Are you embarking on the journey of job hunting? A letter of application can help you go the distance in your job search!

Often synonymous with a cover letter , this invaluable document is your introduction to potential employers. It’s not just a piece of paper; it’s your narrative, your first handshake in the professional realm.

In this article, we’ll provide clear steps, expert tips and job-specific letter of application examples to help you write a compelling cover letter — your key to unlocking fantastic professional opportunities. Ready to make your words work wonders? Let’s dive in!

TABLE OF CONTENTS

Letter of application example

How to write a letter of application.

• Formatting tips for a letter of application

Job-specific application letter examples

Do’s and don’ts for your letter of application, key takeaways.

First, this is how a letter of application should look like. You can use this example of an application letter as a starting point for your own.

Build my cover letter

There are so many job applications, yet so little time. We understand that writing new application letters for each role can be time-consuming, so we created our Cover Letter Builder ! By typing your job title and answering simple questions, our builder can generate a personalized application letter in minutes.

You can write a compelling letter of application that has recruiters calling you for an interview by following a few easy steps and some not-so-secret tips and tricks.

Before you dive into writing, let’s start with a crucial step:

Research the company you’re applying to.

It sounds redundant, but a big part of your letter of application is showing recruiters you’re genuinely excited about the role.

Doing some homework to browse the company website or LinkedIn will help you identify a pattern of values that create the company’s “ corporate culture .”

Many companies will also publicly share awards they’ve won or projects they’re embarking on. With this information, you can write an application letter showing recruiters you know what the company is working toward.

You can even demonstrate you’re ready to hit the ground running if you get the job by sharing ideas or potential solutions that align with the company’s goals.

Structure your header correctly.

Now that you have some background on what the company is looking for in a candidate, you can begin writing your letter of application.

The first section of your application is the header or letterhead. Formatting your letterhead in a business-letter style is crucial for professionalism. Ensure your header includes your contact information and the date, aligning with conventional business letter formats.

Application letterhead template

[Your Name] [City, State, ZIP Code] [Your Email Address] [Your Phone Number]

[Today’s Date]

[Recipient’s Name, Job Title] [Company Name] [Company’s Address] [City, State and ZIP Code]

Good example:

Alyssa Guadigino Newark, New Jersey 07106 [email protected] 555-555-5555

February 18, 2024

Carla Rivera, HR Manager Turin & Co., LLC 77 E 4th St New York, NY 10014

Bad Example:

Alyssa Guadigino [email protected] 555-555-5555

Greet the hiring manager.

When addressing your letter, strive to find the hiring manager’s name since this personalizes your letter and shows your attention to detail.

However, if the hiring manager’s name is unavailable, what can you do to address a cover letter without a name ?

The best option is to use a generic but appropriate greeting, such as “Dear Hiring Manager” or “To the Growth Marketing Department.”

Dear Ms. Johnson,

Bad example:

To whom it may concern,

Grab recruiters’ attention in the opening paragraph.

The opening paragraph is your chance to show recruiters those essential qualifications that make you a desirable candidate.

Highlight essential soft skills , mention required qualifications or even add a bit of personal branding to make a memorable first impression.

As an enthusiastic and adaptable marketing coordinator with six years of experience and a passion for fostering collaborative environments, I bring a unique blend of creativity and strategic thinking to your team at XYZ Corporation.

I am writing to express my interest in the position at your company. I am a hard worker and a fast learner.

A weak opening paragraph is vague and sparse. In contrast, a solid opening paragraph features the skills and qualifications the employer seeks in a candidate.

Looking for more examples and tips for nailing this part of your application letter? Check out our in-depth guide on How to Write the First Paragraph of Your Cover Letter .

Share your best qualifications in the body paragraph.

In the body of your letter, you have a golden opportunity to present a compelling case for why you are the ideal candidate for the position.

The body paragraph is the most flexible section of your letter of application because you can employ different approaches.

If you’re an applicant with a lot of relevant experience, you can focus on sharing more relevant quantifiable achievements that showcase your expertise.

Suppose you’re a job seeker with little to no experience. In that case, you should use the letter of application to target potential concerns an employer may have, such as being a recent graduate, having an employment gap or changing careers . You must face these limitations head-on and quickly pivot to the qualifications you can offer the employer, especially transferable skills from previous experiences that you can employ in the role.

Check out these body paragraph examples to identify what works and what doesn’t:

With four years in accounting, I excel in financial analysis, reporting and strategic decision-making. In my current role, I streamlined expense tracking, reducing reconciliation times by 30%, which enhaced accuracy and enabled timely decision-making. Proficient in QuickBooks and Excel, I bring efficiency, precision and a proven track record of process improvement to elevate Enco Accounting’s financial operations.

I’ve done various tasks and used different accounting software as an accountant. I’m good at financial analysis and reporting. I hope to bring my skills to your company.

Notice how the bad example looks like the applicant wrote the basics and didn’t put much effort into personalizing it for the job? In a good example, the applicant does the opposite; they choose their skills carefully and provide many details to communicate their achievements to employers effectively.

Finish your letter by encouraging next steps.

Conclude your letter by expressing eagerness for the next steps. Use a compelling closing paragraph that leaves a positive impression.

I am excited about the opportunity to contribute to ABC Company’s continued success and would welcome the chance to discuss in an interview how my skills align with your needs. Thank you for considering my application.

Thanks for reading, and I hope to hear from you soon.

A strong closing paragraph is direct yet polite and invites the reader to reach out to you with the next steps for interviewing. You can even include a summary of your primary qualifications if you’ve written a longer letter; just ensure you don’t repeat the same things.

For additional inspiration, you can explore 8 Brilliant Cover Letter Closing Paragraphs & Conclusion Examples .

Formatting tips for a great letter of application

Crafting an impressive letter of application extends beyond the content — it’s equally vital to present it professionally. Follow these essential formatting tips to ensure your letter not only captures attention but also reflects your attention to detail:

Length matters.

Mind the line spacing., choose an appropriate font., be consistent with text alignment., pick an appropriate file format and name., use an ats-friendly template..

Customer Service Representative

Assistant Manager

Administrative Assistant

Sales Representative

Software Engineer

Project Manager

Registered Nurse

Internship Student

Operations Manager

Medical Assistant

Don’t use a one-size-fits-all approach.

Tailor your letter for each job application. A generic letter won’t showcase your genuine interest in the role, nor will it pinpoint the critical skills and qualifications the employer wants to see.

Don’t focus solely on your needs.

While expressing your career goals is essential to your application letter, remember to emphasize what you bring to the table. Shift the focus from what the job can do for you to how you can contribute to the company.

Don’t repeat what’s on your resume.

Your letter is an opportunity to delve into specific experiences and achievements. Avoid duplicating your resume; instead, offer insights into your career progression.

Don’t exaggerate or falsify information.

Honesty is key. Exaggerating or providing false information can jeopardize your credibility and harm your chances of securing the position.

Don’t overuse jargon.

While industry-specific language is essential, avoid overloading your letter with jargon. Aim for clarity to ensure your message resonates with a broad audience of recruiters.

Do follow application guidelines.

Adhere to the specified format, submission method or additional requirements outlined in the job posting. Even a fantastic cover letter won’t help if you don’t follow the employer’s application instructions to a T.

Do keep your letter to the point.

Be concise and efficient with your letter of application. Hiring managers appreciate brevity, so focus on key achievements and qualifications to maintain their interest from start to finish.

Do proofread your letter.

Typos and grammatical errors are big red flags for recruiters. Before submitting, thoroughly proofread your letter to ensure clarity, accuracy and an error-free presentation.

• Tailor your approach and avoid a one-size-fits-all approach. Customize each letter to the specific job and company.
• Demonstrate genuine excitement about the role and align your values with the company’s culture.
• Emphasize transferable skills and achievements that are relevant to the job you’re applying for.
• Address employment gaps and career changes transparently, showcasing how these experiences contribute to your versatility.
• Provide specific examples and quantifiable achievements that showcase the real impact of your efforts.
• Adhere to essential formatting tips, including keeping your letter of application one page long, using a 1.15-1.5 line spacing, a professional font and consistent text alignment.
• Craft a letter that will pass applicant tracking systems (ATS) by avoiding complex formatting.
• Steer clear of common mistakes like focusing solely on your needs, repeating resume content, exaggerating information and overusing jargon in your application letter.
• Follow the application guidelines specified in the job posting to showcase your ability to follow instructions.
• Maintain a concise and focused letter, ensuring it captures the reader’s interest without unnecessary details.
• Avoid typos and grammatical errors by thoroughly proofreading your letter before submission.

What is a letter of application? Is it the same as a cover letter?

A letter of application is a document you submit alongside your resume when applying for a particular job. An application letter lets you introduce yourself professionally to employers and compel them to hire you by showcasing your qualifications. A letter of application is the same as a cover letter. This document goes by many names, such as motivation or presentation letters.

Why do you need a letter of application?

You need a letter of application if you want to be a competitive candidate and have the potential to land the job. A resume will show employers you possess all the job requirements, but a cover letter showcases more intangible qualities such as passion, motivation, work ethic and career progression.

Can you use the same letter of application for multiple jobs?

Technically, you shouldn’t. If you wanted to use the same letter of application for multiple jobs, you’d end up submitting a generic application letter. Although you might think a generic letter is “good enough,” it can severely hurt your hiring chances. Recruiters don’t want to read a letter not tailored to the employer’s unique needs.

How do I write a letter of application that stands out?

Besides tailoring the content of your letter of application to fit a specific job’s requirements, you can add a few other things to make your letter stand out. For example, use keywords from the job description, showcase how you’ve grown throughout your career or communicate ideas you’re eager to implement in the new role.

What should I avoid writing in an application letter?

Some topics you should avoid writing about in your application letter are:

• Personal issues regarding health or finances.
• Salary expectations (unless expressly required in the job application).
• Negative opinions about previous employers.
• Irrelevant hobbies or interests.

How do you format a letter of application in email?

When formatting a letter of application in an email, here are a few steps you should take:

• Write a subject line that mentions the role you are applying for. For example: Application for [Job Title] Position – [Your Full Name].
• Start with a professional salutation. If you have the recipient’s name, use it (e.g., “Dear Mr. Smith”) or “Dear Hiring Manager” if the name is unknown.
• Begin the application letter’s content with a brief introduction expressing your interest in the position. Mention where you found the job posting and any mutual connections if you have them.
• Keep your letter concise, typically within three to four paragraphs. Address your qualifications and critical skills relevant to the job.
• Finalize the letter with a strong closing statement expressing your eagerness to discuss your application further.
• Include a professional closing (e.g., “Sincerely,” “Best Regards”) followed by your full name.
• Bonus: If you include attachments, mention them in the email. Example: “Attached, please find my resume and cover letter for your consideration.”

What is a letter of interest for a job application?

A letter of interest, or a letter of inquiry, is a document you send to a prospective employer to express your interest in working for their organization, even if they have yet to advertise a specific job opening. This letter serves as a way to introduce yourself, highlight your qualifications and inquire about potential job opportunities within the company.

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About the Author

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Gabriela Hernandez is one of LiveCareer's resident writers. She graduated from the University of Puerto Rico with a degree in Journalism. Throughout her career, she has tackled copywriting, blog articles, journalistic writing, academic writing, resume writing, and even prose and verse.

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• Cover Letter

How to Write an Application Letter—Examples & Guide

Embarking on the job-hunting journey? A great letter of application can be your golden ticket to stand out in the competitive job market. Learn how to write one with our guide.

Here we go again… Another job posting, another letter. This time it’s a letter of application.

But don’t worry. You’ve probably written dozens of application letter already, you just don’t know it yet. After you read this article, you’ll never sigh at the sight of another letter of application.

This guide will show you:

• An application letter sample for any position that’s better than most others out there.
• Step-by-step guide on how to write an application letter for a job.
• Tips on setting the proper letter of application format.

Save hours of work and get a cover letter like this. Pick a template, fill it in. Quick and easy. Choose from 20+ cover letter templates and download your cover letter now.

Create your cover letter now

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I had an interview yesterday and the first thing they said on the phone was: “Wow! I love your cover letter.” Patrick I love the variety of templates. Good job guys, keep up the good work! Dylan  My previous cover letter was really weak and I used to spend hours adjusting it in Word. Now, I can introduce any changes within minutes. Absolutely wonderful! George

Want to learn more about job application documents? Read our other cover letter guides:

• Cover Letter for a Career Change
• Cover Letter for Non-Profits
• Cover Letter for Retail Jobs
• Cover Letter Guide for IT Positions
• Entry-Level Cover Letter Example
• General Cover Letter Guide
• Internship Cover Letter
• Marketing Cover Letter Guide
• Recent Graduate Cover Letter Sample
• What Does a Cover Letter Look Like?

What Is a Letter of Application?

A letter of application is intended to introduce yourself and explain why you're interested in the position. Also known as a cover letter, it is sent with your resume when applying for a job. An application letter allows you to showcase your qualifications and skills alongside your enthusiasm.

Now let’s look at what a professional letter of application looks like:

Letter of Application Example

Vinícius Cunha Pinto

UX Researcher

2496 Bassell Avenue

Little Rock, AR 72201

501-626-5744

viní[email protected]

linkedin.com/in/viní-cunha-pinto

Sherwood, 1/10/2021

Mr. Antonio Strife

Hewlett-Packard Company

232 Pumice Dr

Sherwood, AR 72120

Dear Mr. Strife

I am excited to apply for the UX researcher position at Hewlett-Packard. As a UX researcher with over six years of experience in the field, I am confident that my expertise and passion for user-centered design make me an excellent candidate for this role. In my previous position at AG Group, I increased user engagement with our app by 45%.

Another one of my biggest accomplishments was leading a research project identifying several usability issues in our company's mobile app. I worked with the design team to create solutions to these issues, resulting in a 30% increase in user satisfaction. I was also responsible for conceptualizing, designing, and developing marketing pages for our company’s website and directly contributed to over 60% increase in revenue. Furthermore, I am skilled in conducting user interviews, usability tests, surveys, and data analysis and proficient in various research tools, such as Optimal Workshop, UserTesting.com, and Qualtrics.

I am particularly drawn to Hewlett-Packard because of its reputation for innovation and commitment to pushing the boundaries of technology. Your company's dedication to delivering cutting-edge solutions aligns perfectly with my passion for staying at the forefront of UX research and design. I am eager to bring my skills and insights to a dynamic organization like Hewlett-Packard, where I can contribute to pioneering advancements in user experiences. The collaborative and forward-thinking culture at Hewlett-Packard resonates with my professional values, and I am enthusiastic about the prospect of contributing to your team's success.

Working for Hewlett-Packard would be a wonderful opportunity for me. I would love to join your team and contribute to creating exceptional user experiences for your customers. Can we schedule a meeting, so I can tell you more about the UX solutions I can bring to your company?

P.S.— I’d also love to tell you about how I worked with the development team to implement design changes that reduced user errors by 75%.

Using this example, let’s now go through the entire process of writing a letter of application.

How to Write a Letter of Application

Follow the instructions below to create a professional yet simple job application letter:

1. Use the Right Format of an Application Letter for a Job

Before your job application reaches the recruiter, it’ll most likely need to go through an automated ATS scan . And to ensure everything is read correctly, your application letter requires clear and clean formatting.

To format your letter of application correctly, follow these guidelines:

• Use the same font you chose for your resume .
• Left-align all content.
• Keep your application letter length to only one page.
• Just like with your resume margins , set them to 1-inch on your job application letter as well.
• Leave ample white space by using double-spacing between paragraphs and setting line spacing to 1.15.

Also, save your letter of application for a job in a PDF format unless instructed otherwise. This will keep your formatting and the general layout of the document intact.

Expert Hint : You may think that sending just your resume is enough. But in truth, that’s a very wrong way to think. Letters of application are essential in the job market, so don’t risk losing to other candidates just because you didn’t write one.

2. Address Your Letter of Application Properly

Addressing an application letter is simple. Firstly, include your contact information in the header of the application letter : 

• Full address
• Telephone number
• LinkedIn profile (optional)
• Current date

Then, put your hiring manager’s and their company’s info underneath it. Use:

• Recruiter’s full name
• Recruiter’s job title
• Company’s name
• Company’s address

And lastly, greet your hiring manager by using an honorific (Mr. Ms.) and their full name. Take a look at the example below to visualize:

Letter of Application Example—Address

Mr. James Stipe

There is one challenge waiting for you in this first part. Finding out the name of your recruiter. If the company put it out in the job ad, you’re golden. If it didn’t, there are a couple of ways to try and discover it on your own. You can check the company’s website or LinkedIn profile for starters. If you still drew a blank, reach out to an employee of the company and ask them. LinkedIn makes it super easy.

If everything fails, you’ll have to resort to a generalized salutation. “Dear Hiring Manager” is a great solution.

Double your impact with a matching resume and cover letter combo. Use our cover letter generator and make your application documents pop out.

CREATE YOUR COVER LETTER NOW

Want to try a different look? There's 21 more. A single click will give your document a total makeover. Pick a cover letter template here .

3. Open Up With an Enticing First Paragraph

Next up, you need to capture the recruiter’s attention. So put your best foot forward in the first paragraph.

This is how the letter of application should start :

• Show you’re enthusiastic about applying for the position.
• Present your most impressive professional work achievement .
• Identify the company and the position you’re applying for by name.

Here’s what it looks like:

Sample Application Letter for a Job—First Paragraph

I am writing to apply for the UX Researcher/Developer position advertised on your website. I have over 6 years of experience and am skilled in various UX research methods. Furthermore, I have a proven track of increasing user engagement.

In theory, both of these examples present the same candidate. But the difference in said presentation makes the second sample bite the dust.

Candidate #2 doesn’t check any of the aforementioned boxes, and it shows. He has no enthusiasm, no measurable achievement to catch the eye, and he doesn’t even mention the company by name, meaning he probably sent the same letter of application to hundreds of other jobs.

But not everyone can show a work achievement straight away. If you’re applying for your first job, focus on the two other aspects of your application letter’s first paragraph. Like so:

Example of an Application Letter with No Experience—First Paragraph

As a recent graduate in Human-Computer Interaction, I am excited to apply for the Junior UX Researcher position at Hewlett-Packard. I have been following your company's work for some time now, and I am impressed with your commitment to improving the user experience through extensive research and testing. As a passionate and detail-oriented researcher, I am confident that my skills and knowledge will make me an excellent fit for your team.

And that’s a great way to introduce yourself when writing a letter of application with no experience .

Expert Hint: Job application letters build a connection with the employer by introducing yourself in a good light. One very effective tactic is to research the company’s mission and values and refer to them in your letter of application.

4. Prove Your Expertise in the Main Body

Now that you’ve hooked the recruiter, it’s time to reel them in. Metaphorically, of course.

There are a lot of different things you can include in a letter of application . But all of them must share a certain similarity. They have to be relevant to the position you’re applying for. And that’s especially true in the main body section of the job application letter. Why? Because here, you’ll list some enticing work achievements and work skills you possess.

You can see this in the following example:

How to Write an Application Letter—Main Body Section Example

I have experience working in UX research and am confident in learning and adapting quickly to new technologies and methodologies. I can use many tools, including MS Excel. Outside my many UX accomplishments, I have also worked as a sales representative, furthering my vast skills portfolio.

See what lack of relevance and quantified achievements do to a letter of application? The second candidate could best fit the position, but he will not get picked with that paragraph.

On the other hand, in the first example, relevance guides our candidate. He doesn’t bother talking about their previous job in a different field. Instead, he presents UX skills and accomplishment statements and, most of all, quantifies them for maximum impact.

Also, it’s a letter of application . So tell the recruiter why you want to apply to this specific company. Show a cultural fit, mention your values, and talk about what you can bring to the company.

But then again… How does someone without experience tackle the second paragraph of a job application letter? They should show their drive towards the specific position and the steps they have already undertaken towards their goal. Just like that:

Sample Letter of Application for a Job With No Experience—Main Body

During my studies, I worked on several UX research projects, including conducting usability testing, creating personas, and analyzing user feedback. In addition, I have completed a certification in UX Research and Design, where I learned how to conduct user interviews, design research studies, and analyze data. I am proficient in various research methodologies and tools such as surveys, A/B testing, heat maps, and user flow analysis.

And despite the lack of measured achievements, this candidate is dedicated to becoming a UX specialist. No employer is going to have any doubts about whether he will be a driven employee at their company.

Expert Hint: As tempting as it may be, never copy your resume into the letter of application. Of course, you can show one or two of the same things but focus more on presenting other achievements and skills.

5. Finish Your Application Letter With a Clear CTA

Do you know the saying, “It’s not important how you start, it’s important how you finish?” Well, in letters of application, that’s not really a good saying, as you do need a strong start, but a strong finish is just as crucial.

So don’t screw up by including a non-ending “looking forward to hearing from you” or “thank you for considering my application.” Way too many candidates finish their letters of job application this way, and it just doesn’t work.

It’s uninspiring and boring.

Instead, do it like this: 

Ending a Job Application Letter—Sample

If you have time, we could maybe schedule a meeting or something? I want to know more about the benefits your company offers

See? The first one sounds way better than one of those overused cliché lines. At the same time, example number 2 makes the candidate look like an entitled worker with no drive.

Pay special attention to the call to action. You should always nudge the recruiter into scheduling an interview with you. It may sound silly, but it’s an effective tactic. Additionally, when signing off, write “Sincerely” before your name. It’s the best way to close off a letter of application formally.

And as you’ve probably noticed, the candidate added a postscript. What’s the deal with that? It’s a completely optional thing, so don’t stress over it. If you want to add a P.S., remember to do so with a completely unique achievement you have not presented in your resume or application letter. If you don’t have anything jaw-dropping, you’re better off not adding a postscript to the end of your letter of job application .

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Here’s a summary of what’s important when writing a letter of application for a job:

• Format your application letter correctly to make it easily readable.
• Refer to the hiring manager and the company by name . Personalization earns you a lot of points in the recruiting process.
• Put information relevant to the position throughout all sections of the application letter.
• Always refer to the keywords found in the job ad and the company’s values.
• Finish off with a call to action , and add a postscript if you have more to show.

Did you enjoy reading about how to write a letter of application? Do you have any questions about job application letters? Or maybe additional tips to make one stand out even more? Leave a comment. We’ll be happy to engage in a conversation!

Mariusz is a career expert with a background in quality control & economics. With work experience in FinTech and a passion for self-development, Mariusz brings a unique perspective to his role. He’s dedicated to providing the most effective advice on resume and cover letter writing techniques to help his readers secure the jobs of their dreams.

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• Cover Letter
• Letter of Application: Job Example, Format & How-To Guide

Letter of Application: Job Example, Format & How-To Guide

Our customers have been hired by:

Oh, come on! What is this? Another letter to get an interview?

That was your reaction to hearing a “letter of application” for the first time. 

Am I wrong?

The list seems never to end: a cover letter, covering letter, motivation letter… 

You’ll be happy to know that it’s the same thing. 

And there’s more.

This guide will show you:

• Job application sample better than 9 out of 10 others.
• Workplan for how to write such a sample of an application letter for any position.
• Why the correct application letter format gets you in front of the recruiter. 

Did you know that our builder can take care of the formatting for you? No need to worry about margins and spacing: just add your text and watch the Zety builder arrange everything on the page just the way it should be. Here’s what your job application letter can look like: 

You can take your pick from 20+ professional templates to make your letter of application not only formatted well but also look great! 

Did you mean how to write a cover letter ? No worries! Find our guides right below:

• How to Write a Cover Letter
• What Should a Cover Letter Include
• What Does a Cover Letter Look Like
• Format of a Cover Letter
• Cover Letter Outline
• How Long Should a Cover Letter Be
• How to Address a Cover Letter
• How to Start a Cover Letter
• What Should a Cover Letter Say
• How to End a Cover Letter

This letter of application template proves you’re second to none:

Letter of Application Example

[Your Name] [Job Title] [Mailing Address] [Phone Number] [Email Address]

[Place, Date]

[Hiring Manager Name] [Job Title] [Company Name] [Mailing Address]

Dear [Hiring Manager Name], I was thrilled to hear you opened a post for an event planner. As an office assistant in Staff, I single-handedly organized a year-end party for the entire office, deemed the most entertaining and successful event the employees had a chance to attend. 

It came to my attention that my position as an office assistant may seem off-track for the post you are advertising, yet let me assure you it is not. Allow my achievements to speak for the qualities you are looking for in an event planner:

• Multitasking.  A one-person team successfully supervised the office’s administrative duties, from allocating contracts with vendors and suppliers to managing executives’ travel calendars to balancing the branding budget. Became a go-to person for when things need to be done.
• Research.  Pitched a new supplier profile offering better quality office supplies stock at a lower price. Reduced administrative costs by 6%.
• Planning.  Compiled and presented annual budget proposals to the management. 100% approvals so far.

The job of an event planner is not to arrange seats and tables. It is to create memories worth a lifetime. Together, we will organize events worth remembering.

Let’s schedule a meeting to discuss how my transferable skills could help your team.

Best Regards, [Your Name], [Job Title]

PS—I will also be happy to tell you how my social media campaign for the local animal shelter’s community event boosted attendance by 20%. My methods were unconventional, and they sure worked! 

Enclosure: Resume

Send your job application letter with a job-winning resume for synergy. See our article: Resume Writing: Your Go-To Guide

What is a Letter of Application?

A letter of application is yet another name for a cover letter or job application letter. You submit it with your resume to apply for jobs. It’s a one-page letter intended to explain why you’re a perfect fit for the advertised position. 

This is what a letter of application should include:

• Header with your name and contact details
• Hiring manager’s address
• Opening paragraph introducing yourself and your application
• Two body paragraphs explaining why you’re a great candidate and your motivation behind the application
• Closing paragraph with a call to action directed at the employer
• Your signature and attachments list

Now, here’s how you write an application letter:

How to Write an Application Letter? 

Start from the beginning, which in this case is to—

1. Create an ATS-Friendly Job Application Letter Template

You need something to write on. But instead of grabbing paper, open a text editor and adjust the format of the letter page.

No splatters guaranteed!

See how to format your job application letter:

Format of an Application Letter

• Create enough spacing: 1–1.15 between lines, 1-inch margins, double space between paragraphs
• Choose the font: Garamond, Helvetica, or Arial in 11–12 points in a font size
• Align the content to the left
• Pick the file format: PDF, unless the recruiter requested a Word file specifically
• Name the file: JobTitle_YourName_ApplicationLetter.pdf, which in a real example would look like this, AdministrativeAssistant_OliviaRibush_ApplicationLetter.pdf

Disclaimer: The Applicant Tracking Software sees your application first, so if the software can’t parse it, the recruiter won’t even have a chance to read it.

By taking care of the layout, you ensure your letter of application passes the ATS scan and lands in the candidates list you’re targeting. 

Plus, with clear formatting, you’re making it easy for the recruiter to read it and quickly pick out the best bits.

That’s it in terms of your letter’s technicalities.

Let’s move on to the job letter introduction.

2. Open Your Application Letter Right

Do you know why patterns appeal to so many people?

They’re consistent. Seamless.

To achieve a similar effect with your letter, mirror the design of your resume in the header section. That way, you’ll make your application more memorable and cohesive. (And simultaneously, you won’t risk making a mistake in your contact information.)

Later, a challenge awaits. Or not? It depends.

You’re about to address your hiring manager , and if they gave their name in the job ad, you’re lucky. But if they have not, then the hunt is on.

Look for it on the company’s LinkedIn page or website. You can even call the place and ask, yet get prepared to talk directly with that particular person.

It’s important because you don’t want to address the letter to whom it may concern . It’s heartless (and almost inhumane, as you’re not addressing a person).

To avoid that, in case you’ve searched through hills and valleys and found nada, write “ Dear Hiring Manager ” instead. But remember, it’s your last resort.

And now—

The opening.

There are several strategies you can use to start your letter. Among them are:

• Boasting about your most significant yet relevant achievement
• Expressing enthusiasm towards joining
• Commenting on the recent company’s development.

There can be thousands of reasons why you’re applying for a job, so first and foremost, stay true to yourself and don’t look for inspiration elsewhere. If you’re having a hard time coming up with something, the above have proved successful many times.

See the below application letter sample to see what I mean by successful job letter introduction:

Application Letter Sample [First Paragraph]

Yikes! 

The second one just won’t do. It’s the opposite of success. 

Your opening paragraph needs to compel the reader, make them eager to carry on with your letter, not move it aside to the boring pile.

It’s important you remember there’s no “I” in “employers must be charmed by your paragraphs,” so drawing attention from the employer and their needs only asks for ignorance. Build your sentences without much use of the “I” pronoun, and you should end up just fine.

Now, I won’t let you think that the same rules apply to inexperienced candidates writing their application letters.

Employers look for your motivation to grow and learn instead of accomplishments. However, they’re indeed helpful in convincing them of your fit. 

Why don’t you see for yourself that an inexperienced candidate with a proper attitude can create the same strong argument:

Job Application Letter Example for Candidates With No Experience

And that’s impressive!

ProTip: Make sure you don’t use your high school email address ([email protected]) even if you had to create a new one only for this job application.

3. Show Off in the Middle

Now’s the time for the main dish. 

It’s two-course.

In the first paragraph of the middle section, you should convince the reader that you’re perfectly qualified for the job. To do that, you can use your accomplishments and real-life examples of your skillset . 

In the second paragraph, speak of your motivation and reasons for joining. You want to get your message across very clearly so that the employer believes you’re a good fit for each other.

Take a look at the below examples to see how to describe your achievements and experience in the middle section of your job application letter:

How to Write an Application Letter Sample [Middle]

Wow…

Here’s how to go about it the right way: 

• Stick to the requirements listed in the job description. You want to target keywords mentioned explicitly to pass the screening process and the recruiter’s scrutiny later.
• Write three to four bullet points, starting with a power word followed by an accomplishment statement .
• Quantify your accomplishments to draw attention to the most important information. Numbers pop and evidence you had actual results at previous jobs.
• Speak to the company’s mission or vision to build a connection.
• Never, and I mean never, copy your resume into your letter of application. It’s better to elaborate on one or two of the accomplishments instead of copying and pasting the dry facts.

Now check out how you can impress recruiters in the middle paragraphs of the application letter if you don’t have much experience:

Application Letter Example for Candidates With No Experience [Middle]

It’s not so hard, is it?

Pressed for time or still not sure what to say? Good news: the Zety builder can also help you with your wording. Alongside matching job application letters and resume templates , it comes with drag & drop bullet points and other pre-written content to speed up your job application: 

Just think: you could skip the boring parts and be ready to apply for your dream job in minutes! 

4. Close Your Letter of Application With a CTA

The worst’s behind you.

Now it’s time to thank for consideration, time, and other clichés.

Exactly—clichés.

They’re not effective in job applications. Not really, no. So get rid of any voices in your head telling you to write “Thank you for considering my application” or “ Looking forward to hearing from you .”

Make a move and ask the recruiter directly whether they’ll invite you for an interview. 

See how to write a Call to Action in the job application closing paragraph:

Simple Job Application Letter [Ending]

Not only does it make the recruiter feel obliged to reply, but you can also count on a quick response!

Plus, you created one more opportunity to sell yourself and your strengths that have the power to solve your employer’s problems. Well done!

To sign the letter, you can use “Best Regards” variations, such as “Kind Regards,” “With Kind Regards,” or “With Best Regards,” followed by your full name.

The postscript is totally optional. Still, you can use it to seal the deal by pitching a finisher-level accomplishment.

Key Takeaway

An application letter in a nutshell:

• Format your letter of application to create structure and a clean layout.
• Find the hiring manager’s name and use it in the address. 
• Use the relevant keywords throughout your application letter.
• Build connection with the company by referring to the mission statement or values.
• Finish with a call to action, and remember you have an option to add a postscript for a knock-out punch.
• Sign the job application letter with a formal sentiment.

Thank you for reading my article!

Want more info on how to write a great letter of application? Wondering how your simple job application letter can get you noticed? Is there anything more you’d like to know about a job application letter? 

Leave a comment. We’ll be happy to reply!

About Zety’s Editorial Process

This article has been reviewed by our editorial team to make sure it follows Zety's editorial guidelines . We’re committed to sharing our expertise and giving you trustworthy career advice tailored to your needs. High-quality content is what brings over 40 million readers to our site every year. But we don't stop there. Our team conducts original research to understand the job market better, and we pride ourselves on being quoted by top universities and prime media outlets from around the world.

• https://www.careereducation.columbia.edu/resources/optimizing-your-resume-applicant-tracking-systems
• https://www.herzing.edu/blog/5-cover-letter-mistakes-avoid
• https://career.ucsd.edu/succeed-search/cover-letter/index.html

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Writing a Winning Job Application Letter: Tips and Examples

A job application letter, also known as a cover letter, is a formal letter that accompanies your resume and introduces you to a potential employer. The purpose of a job application letter is to highlight your qualifications, experience, and skills that make you the perfect candidate for the job. It also helps employers understand your personality, work ethic, and how you plan to contribute to their organization.

Importance of Customization

One of the key factors that can make or break your job application letter is how well you customize it to the specific job you are applying for. Employers want to see that you have taken the time to research their company and understand what they are looking for in a candidate. Customizing your letter also shows that you are genuinely interested in the job and that you are willing to put in the extra effort to stand out from other applicants.

Brief Overview of Key Sections

While job application letters can vary slightly depending on the job and industry, they typically contain four key sections:

Introduction: This section should include a brief introduction, the job you are applying for, and how you found out about it.

Qualifications: In this section, you should discuss your qualifications and experience that make you a good fit for the job. Be sure to tailor this section to the specific job requirements to show that you have the skills they are looking for.

Skills: Here, you should highlight your relevant skills and how they apply to the job. Use examples from your past experiences to demonstrate your proficiency in each skill.

Closing: The closing paragraph should thank the employer for considering your application and provide contact information for them to reach you.

In this article, we will dive into each of these sections in more detail and provide tips and examples to help you write a winning job application letter.

Understand the Job Requirements

To write a winning job application letter, it is important to thoroughly understand the job requirements. This involves analyzing the job description and understanding the needs of the employer, as well as tailoring your letter to attract the specific employer.

A. Analyzing the Job Description

The job description provides you with valuable information about the position you are applying for. It outlines the required skills, qualifications, and responsibilities of the job. By analyzing the job description, you can determine if the role is a good fit for your experience and qualifications.

When analyzing the job description, it is important to pay attention to key phrases and requirements mentioned. These can give you insight into the priorities of the employer and allow you to tailor your application to meet those priorities.

B. Understanding the Needs of the Employer

To write a winning job application letter, it is also essential to understand the needs of the employer. This means researching the company and the industry to get a better understanding of the company culture, mission, and values. It also means understanding the desired outcome of the position and how you can address the employer’s needs.

One way to convey your understanding of the employer’s needs is to highlight relevant accomplishments in your application letter. By showing how you have successfully addressed similar challenges in the past, you can demonstrate your potential value to the employer.

C. Tailoring the Letter to Attract Specific Employer

Finally, to write a winning job application letter, it is important to tailor your letter to attract the specific employer. This means using language and examples that relate to the specific company and its values. It also means customizing your application letter to the specific job and its requirements.

To tailor your letter, take the time to research the company and its values. This can involve reviewing their website, social media, and other online resources. By addressing the specific needs and values of the employer, you can show that you are invested in the position and the company.

To write a winning job application letter, it is important to understand the job requirements, analyze the job description, understand the needs of the employer, and tailor the letter to attract the specific employer. By doing so, you can craft an application that stands out from the competition and showcases your value as a candidate.

Research the Company and Industry

Before writing your job application letter, it’s important to research the company and industry thoroughly to increase your chances of writing a winning letter. Here are three key areas to focus on:

A. Understanding the Mission, Vision, and Values of the Company

Make sure you take the time to research the company’s mission, vision, and values. This will help you understand the company’s goals and the qualities they look for in employees. You can find this information on the company’s website, social media pages or company annual report.

Incorporate the values and mission statement of the company into your job application letter. This highlights your alignment with the company culture, and how your beliefs and goals match that of the organization’s.

B. Identifying the Company’s Competition

Once you have an understanding of the company, you need to identify the company’s competition. Knowing who the competitors are can help you understand the industry as well as the company’s market share position.

List the company’s competitors in your job application letter and briefly explain how you see the company’s strengths overcoming the competitors’ weaknesses.

C. Industry Trends and How to Address Them

The final area to focus on when researching the company and industry is identifying current industry trends and how these trends may impact the company’s future. Use reputable sources to gather trends and predictions about the industry. This will also show the recruiter that you are not only familiar with their industry, but are engaging in informed discussion and contributing to innovative solutions.

Incorporate industry trends into your job application letter and showcase the ideas and innovations you bring, how leveraging them can enhance the company’s position and how you can contribute to any current and future challenges, for which the potential employer has yet to find a solution.

By researching and incorporating the above areas into your job application letter, you demonstrate a genuine interest in the organization and showcase clear understanding, innovative thought and how your expertise can improve the company’s performance.

Know Your Strengths and Skills

When writing a job application letter, it’s crucial to understand your unique selling proposition, relevant experience, and transferrable skills. This information will help you stand out from the other applicants and potentially land the job of your dreams.

A. Identifying Your Unique Selling Proposition

Your unique selling proposition (USP) is what sets you apart from the other candidates. It could be a specific skill, experience or personality trait that aligns with the company’s values and job requirements. Start by analyzing the job description and researching the company culture to identify what makes you an ideal candidate for the role.

Once you have identified your USP, use it as the main selling point in your job application letter. Highlight your strengths and skills and explain how they align with the job requirements and the company’s values. This will show the hiring manager that you are not just another candidate, but someone who has something valuable to offer.

B. Highlighting Your Relevant Experience and Accomplishments

Your work experience and achievements are essential in demonstrating your abilities and suitability for the job. When crafting your job application letter, focus on highlighting your relevant experience and accomplishments. Use specific examples to demonstrate how you have contributed in previous roles and how those skills could be applied to the new role you are applying for.

Be sure to use metrics whenever possible as numbers are a great way to showcase your achievements. For example, if you were able to increase sales revenue by 20% in your previous role, mention it in your letter. This will give the hiring manager a clear understanding of your capabilities and how they align with the job requirements.

C. Understanding How to Leverage Transferrable Skills

Transferrable skills are those abilities that you have gained from your previous experiences that are not necessarily related to the job you are applying for. They can be valuable in demonstrating your adaptability and ability to learn quickly.

When discussing your transferrable skills in your job application letter, highlight how they could be applied to the new role you are applying for. For example, if you have strong communication skills, explain how you could use that to effectively collaborate with team members and clients.

By understanding and leveraging your unique selling proposition, relevant experience and accomplishments, and transferrable skills, you can write a job application letter that stands out from the crowd. Remember to tailor your letter to the job requirements and company culture to increase your chances of success.

Address Gaps in Your Resume or Experience

When applying for a job, it’s important to consider any gaps in your resume or experience that might be a red flag for hiring managers. Addressing these gaps upfront can demonstrate your accountability and willingness to take ownership of your shortcomings.

A. Taking ownership of failings

If you have gaps in your work history or experience, don’t try to hide or make excuses for them. Instead, take ownership of any failings and show that you’re actively working to improve yourself. This could involve taking courses, pursuing certifications, or volunteering in relevant areas to gain hands-on experience.

B. Finding a workaround for unfilled requirements

Sometimes a job posting requires specific qualifications or experience that you don’t have. In these cases, it’s important to find a workaround that demonstrates your ability to still meet the employer’s needs. This could involve highlighting related experience or transferable skills that could compensate for the missing requirement. Alternatively, it might involve offering to take on additional training or work with a mentor to acquire the missing knowledge.

C. Highlighting transferable skills to counter an irrelevant job background

When applying for a job in a new industry or field, it’s common to have a background that might not seem directly relevant. However, this doesn’t necessarily mean you’re unqualified for the role. By highlighting transferable skills, such as leadership, problem-solving, or communication, you can demonstrate your ability to adapt to new situations and learn quickly.

Addressing gaps in your resume or experience is an important aspect of writing a winning job application letter. By taking ownership of your failings, finding workarounds for unfilled requirements, and highlighting transferable skills, you can position yourself as a strong candidate and increase your chances of landing the job you want.

Crafting an Attention-grabbing Opening Paragraph

In the competitive job market, first impressions matter. The opening paragraph of your job application letter is your opportunity to make a positive and lasting impression on potential employers. In this section, we’ll explore the importance of crafting an attention-grabbing opening paragraph and provide tips and examples on how to do so.

A. Importance of First Impressions

Studies show that it takes less than 30 seconds for a recruiter or hiring manager to form an initial impression of a job candidate. This means that your opening paragraph is a critical component of your job application letter. Your goal is to capture the employer’s interest and convince them to continue reading.

B. Creative and Engaging Opening Lines

One effective way to capture the employer’s attention is by starting your letter with a creative and engaging opening line. This can be a quote, a personal story, a relevant statistic, or a bold statement. The key is to be authentic and genuine while still standing out from other applicants.

C. Strategies for Catching the Employer’s Attention

Beyond the opening line, there are several strategies you can use to further capture the employer’s attention. These include highlighting relevant skills and experience, demonstrating enthusiasm for the position and company, and connecting your qualifications to the job requirements.

By following these tips and examples, you can craft an attention-grabbing opening paragraph that sets you apart from the competition and piques the employer’s interest.

Highlighting Your Accomplishments

When it comes to writing a winning job application letter, highlighting your accomplishments is crucial. This allows potential employers to see the proven results that you can bring to their organization. Here are a few tips on how to effectively highlight your accomplishments:

A. Demonstrating Achievements in Previous Roles

One of the most effective ways to demonstrate your achievements is by highlighting your accomplishments in your previous roles. This shows that you have a track record of success and can bring that success to your next job. When highlighting your achievements, make sure to focus on results, not just responsibilities. Instead of stating that you managed a team, highlight the specific results that you achieved as a team leader.

For example, instead of saying, “Managed a team of 10 employees,” you could say, “Led a team of 10 employees to achieve a 25% increase in sales within the first quarter.” This shows the impact you had in your previous role and gives potential employers an idea of what you can achieve in their organization.

B. Using Data to Support Accomplishments

Using data to support your accomplishments is a powerful way to illustrate the impact you had in your previous roles. This could include data such as sales figures, customer satisfaction ratings, or employee retention rates. When using data, make sure to include specific numbers and percentages.

For example, instead of saying, “Improved customer satisfaction,” you could say, “Increased customer satisfaction ratings by 15% through implementing a new customer service training program.” This demonstrates the impact you had on the organization and the value you can bring to a potential employer.

C. Highlighting Relevant Certifications and Awards

Another way to highlight your accomplishments is by showcasing any relevant certifications or awards you have received. This shows that you have taken the time to invest in your professional development and have been recognized for your achievements.

When highlighting certifications and awards, make sure to explain why they are relevant to the job you are applying for. For example, if you are applying for a marketing position, highlighting your Google Analytics certification would be relevant as it demonstrates your analytics skills.

Highlighting your accomplishments is a crucial part of writing a winning job application letter. By demonstrating your achievements in previous roles, using data to support your accomplishments, and highlighting relevant certifications and awards, you can show potential employers the value you can bring to their organization.

Showcasing Your Writing Skills

When it comes to writing a winning job application letter, showcasing your exceptional writing skills is crucial to increase your chances of getting hired. Employers often look for applicants who have a way with words, can express themselves clearly, and can craft compelling content that leaves a lasting impression. Here are several ways to showcase your writing skills:

A. Highlighting experience in writing

One of the most effective ways to showcase your writing skills is to highlight your experience as a writer. This can include previous work experience in writing-related fields such as journalism, marketing, or content creation. If you have a writing degree, mention it. You can also share published articles or blog posts that you have written to demonstrate your skills in action. Highlighting relevant experience shows that you have the skills needed to excel in the role you are applying for.

B. Incorporating keywords

Incorporating keywords relevant to the job posting can also help showcase your writing skills. Employers often use applicant tracking systems (ATS) to scan resumes and cover letters for specific keywords related to the position. By including these keywords, you can increase your chances of getting past the initial screening process and showcase your understanding of industry-specific language.

C. Proper grammar, spelling, and tone

Finally, it’s essential to ensure that your writing exhibits proper grammar, spelling, and tone. Errors in these areas can undercut the impact of your application letter and send the wrong message to your potential employer. Take the time to proofread your cover letter and resume carefully, and have someone else review them too. Double-check for proper punctuation, spelling errors, and that your tone fits the professional context.

Showcasing your writing skills is critical when applying for jobs, particularly those that require excellent communication skills. Highlighting relevant experience, incorporating keywords, and ensuring proper grammar, spelling, and tone are strategies that can help set you apart from other applicants and make a lasting impression on potential employers.

Using Power Words and Phrases

When writing a job application letter, it is essential to use powerful words and phrases that can help you stand out from the crowd. Here are some tips to help you select the right words:

A. Selecting Strong Action Words

Action words can help demonstrate your skills and experience effectively. Use verbs that showcase your achievements and contributions to your previous roles. For instance, rather than saying you “assisted” your team, use words such as “led,” “managed,” or “initiated” to emphasize your role in driving projects and initiatives forward.

B. Avoiding Common Clichés and Buzzwords

Although buzzwords and clichés may seem tempting, they could potentially undermine the impact of your letter. Instead of using cookie-cutter phrases like “I am a team player,” try to use specific examples to illustrate your ability to work collaboratively. Also, avoid jargon that may not be familiar to the reader and opt for straightforward language that can be easily understood.

C. Crafting Impactful and Persuasive Sentences

To make your letter more impactful and persuasive, use language that emphasizes your strengths and accomplishments. Start sentences with action words and focus on the results you have achieved. Also, be specific and illustrate your points with concrete examples that demonstrate your value to the prospective employer.

When writing your job application letter, make sure to choose powerful words that demonstrate your expertise and experience effectively. Avoid using clichés and buzzwords and instead focus on crafting persuasive and impactful sentences that showcase your strengths and contributions. By following these principles, you can create a compelling letter that increases your chances of landing the job you want.

Formatting and Presentation of Your Job Application Letter

When it comes to writing a winning job application letter, the presentation and formatting of the letter are just as important as the content. Here are some tips to ensure your letter looks professional and polished:

A. Ensure consistency in formatting

Make sure your letter has a consistent format throughout. This means using the same font and font size for the entire letter. Also, ensure that the margins and spacing are consistent from beginning to end.

B. Proper use of fonts, margins, and spacing

Use a standard font like Times New Roman or Arial, in a legible size (such as 11pt or 12pt). Be sure to use proper spacing between paragraphs and section headers. It’s important to have enough white space to make the letter easy to read, but not so much that it takes up unnecessary space.

C. Guidelines on length of the letter

Longer letters can seem rambling and may deter the hiring manager from reading the whole thing. Focus on the most important points and make them clear and succinct. Remember, your goal is to make a strong case for yourself as a candidate, not overwhelm the reader with information.

By following these tips, you can ensure that your job application letter looks professional, polished, and focused on what matters most – your qualifications for the job.

Sample Job Application Letter

Writing a winning job application letter is important if you’re looking to impress the hiring manager and land your dream job. In this section of the article, we’ll walk through a sample job application letter, analyze its strong points, and provide strategies to improve it.

A. Walk Through a Sample Job Application Letter

Dear Hiring Manager,

I am writing to express my interest in the position of Marketing Manager at ABC Company, as advertised on [job board]. With over [number] years of experience in the marketing industry, I believe I have the skills and knowledge to succeed in this role and make a significant contribution to your team.

During my time at XYZ Company, I was responsible for developing and executing successful marketing campaigns that exceeded client expectations and resulted in increased ROI. My experience in digital marketing, social media management, and content creation have prepared me well for this role. I am highly adaptable, and I have a proven track record of implementing innovative strategies to achieve business objectives.

In addition, I am a strong communicator and collaborator, and I work well in cross-functional teams. I am confident that my skills and experience make me a strong candidate for the role of Marketing Manager at ABC Company.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Sincerely, [Your Name]

B. Analyzing the Strong Points in the Letter

The sample job application letter has several strong points:

• The candidate clearly expresses their interest in the position and summarizes their skills and experience in the marketing industry.
• The letter highlights the candidate’s successful track record in executing marketing campaigns and achieving business objectives.
• The candidate demonstrates their adaptability and ability to implement innovative strategies.
• The letter emphasizes the candidate’s communication and collaboration skills.

C. Strategies to Improve the Letter

To improve the sample job application letter, consider the following strategies:

• Start with a strong opening sentence that grabs the hiring manager’s attention, such as a personal anecdote or a statement about the company’s mission.
• Use specific examples of your achievements and accomplishments to demonstrate your value to the company.
• Customize your letter to the specific job and company by conducting research and referencing relevant company initiatives or values.
• Show enthusiasm and a willingness to learn by expressing interest in the company’s future projects or goals.

By implementing these strategies, you can enhance your job application letter and increase your chances of landing an interview with your dream company.

Writing a winning job application letter requires attention to detail, strong communication skills, and a clear understanding of the hiring company’s needs and values. By following these tips and analyzing examples such as the one above, you can take your job application letter to the next level and stand out from the competition.

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How To Write A Job Application Letter (With Examples)

• Best Business Salutations
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Find a Job You Really Want In

While applying to jobs, you might be asked to provide a job application letter (sometimes referred to as a cover letter) along with your resume. A resume outlines your professional skills and experience, and a job application letter explains why you are an ideal candidate for the position you’re applying to.

You can think of this as a strictly formatted professional letter that gives hiring managers a sense of your individual qualities prior to a job interview.

This article outlines the essential details and formatting for a job application letter. You’ll learn how to write a concise and engaging letter that will increase your chances of being selected for an interview.

Key Takeaways:

A job application letter can also be known as a cover letter. It is a way to introduce how your skills and experience are a good match for the job.

A job application letter should have your contact information, employer contact information, and a salutation,

A job application application letter should have an introductory paragraph, middle paragraphs that explain your qualifications, and a closing paragraph.

Use specific experiences with quantifiable results to show how your skills were successfully put into action.

Make sure to do your research and edit your letter before submitting.

Tips for writing a job application letter

Job application letter format, what’s the difference between a cover letter and a job application letter, dos and don’ts for writing a job application letter.

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If you’ve ever asked for advice on the job application process, you’ve likely heard the phrase “sell yourself” a million times over. This means that you should highlight your skills and achievements in a way that will pique a hiring manager ’s interest and make them pause over your application.

You might feel overwhelmed in the grand scheme of online applications, application/ cover letters , letters of intent , and interviews. It’s a lot to balance, especially if you have no experience with any of the things listed.

Remember to take everything one step at a time and review some helpful tips for writing a polished and engaging job application letter:

Tailor the application letter to each job. Your letter should address key points in the job description from the listing, as well as how you can apply your knowledge and experience to the position. You want to emphasize why you are the best candidate for this specific job.

Don’t copy information straight from your resume. Your resume is meant to act as a formal record of your professional experience, education, and accomplishments. The job application letter is where you highlight a few particular details from your resume, and use them to demonstrate how your experience can apply to the job.

Follow the business letter format. These letters have very strict formatting rules, to ensure that they appear as professional to hiring managers. A poorly formatted letter could prevent employers from taking your application seriously.

Proofread. Hiring managers will definitely overlook letters riddled with proofreading mistakes. Read your letter several times over to fix any grammar, punctuation, or spelling errors. You could ask someone else to look over it afterwards or run it through any number of online grammar check programs.

Decide on printing and mailing your letter or sending it in an email. An application letter sent through email requires a subject line that details your purpose for writing— consider “[job title], [your name].” The placement of your contact information is also different depending on the medium . In a hard copy, this goes at the top of your letter, as a header. In an email, it goes below your signature.

The following formatting information can be used as a guideline while drafting your own job application letter, with an example for both a printed/mailed letter and a letter sent through email.

Your contact information

Name Address City, State Zip Code Phone Number Email Address

Employer contact information

First paragraph

Middle paragraphs

This section should be about one to three paragraphs, discussing your various qualifications for the job. This is where you really emphasize what you could bring to the company and how you might fit into the work environment. It might be necessary to do some additional research about the company, to lend more specificity to your letter.

Final paragraph

Ending a cover letter might be a challenge, as you try to wrap up all the details about why you’re the most well-qualified employee on the planet. Let that confidence carry over into your concluding paragraph.

Sincerely/Best,

Job application letter example – printed and mailed

Robin Gomez 37 Southwest Avenue Gainesville, FL 12345 365-123-4567 [email protected] October 20, 2020 Ms. Martha Waters Hiring Manager Blue Swamp Publishing 27 Archer Street Gainesville, FL 67890 Dear Ms. Waters, My resume is attached in response to your advertisement for an editorial assistant . The job description aligns with my interest in editing short fiction, and I believe my experience and skills match what you’re looking for. This past year, I interned with the Editing, Design and Production department at Gator University Press. Over the course of two semesters, I interacted with academic texts at various stages before publication. I’m comfortable proofreading and copyediting manuscripts, as well as adding typesetting codes in Microsoft Word. I have also previously worked on the staff of Writers Student Literary Magazine in Jacksonville, FL , as the Fiction and Website Editor, as well as the head of the Proofreading Team. I played a significant role in the publication of six issues of the magazine, across a two year period (including print and online editions). My qualifications beyond this include experience in team-oriented settings and proficiency in creative and academic writing. I would love the opportunity to speak with you about how I can further contribute to Blue Swamp Publishing! Please feel free to contact me on my cell at 365-123-4567 if you have questions or to set up an interview. Sincerely, Robin Gomez

Job application letter example – emailed

Subject Line: Victoria Caruso – Public Relations Assistant Dear Ms. Janet Wang, I was excited when my colleague Rachel Smith told me that you were looking for a public relations assistant with a background in graphic design. She suggested that I reach out to you about the position, since I believe that my experience aligns well with what you are seeking at Trademark Agency. I worked alongside Rachel as a brand ambassador at a small graphic design company for three years, where I excelled in project management, strategy development, and client communication. This past spring, I played a significant role in designing the website for an up-and-coming multicultural women’s organization and publicizing their first few public events. Along with my experience and personal qualities, I prioritize: Expanding company recognition and designing unique brand details Managing media, press, and public relations issues for companies Developing company communication strategies Please see my attached resume for additional details about my career achievements. I hope to learn more about Trademark Agency’s goals for the coming year. You can contact me on my cell at 319-333-3333 or via email at [email protected]. Sincerely, Victoria Caruso 15th Avenue N Iowa City, Iowa 52240 319-333-3333 [email protected]

A cover letter normally is attached with a resume for a specific job opening, whereas a job application letter can be submitted independently. As already stated, a job application letter can also be known as a cover letter. Format wise, there are a lot of similarities.

However, a job application letter can also be more detailed than a cover a letter. Usually a cover letter acts a quick introduction to a resume when a candidate applies for a specific job opening.

Meanwhile, you can submit a job application letter to a company even if there are no job openings. In this case, you would provide more detail about yourself and your qualifications. Due to this, job application letters tend to be a little longer than the average cover letter.

Now that we’ve gone through the basic formatting for a job application letter and a few examples of what one might look like, how can we condense all that information into digestible pieces?

Refer to these lists of “dos” and “don’ts” to help you through your drafting process:

Explain what you can bring to the company. Consider: how is your experience relevant to what the hiring manager is looking for?

Discuss your skills. Pick out a few skills listed in your resume and describe how you have utilized them in the workplace.

Give specific examples to support your experience. Is there a major project you worked on at your last job ? Did you accomplish something significant in your previous position? Including examples of these things in your letter will add new, specific content to your application and make you more interesting.

Edit your letter thoroughly. Read your letter a couple times, pass it off to someone to look over, run it through an online grammar check. Make sure it’s free of any errors.

Don’t focus on what the job can do for you. While it might seem nice to write that a job is your dream job or that you’ve always wanted to work with a company, it can read as vague flattery. Remember, this letter is about your qualifications.

Don’t list your current or previous job description. Your education and work experience certainly have value, but don’t just list your degrees and places you’ve worked at. Explained what you learned from those experiences and how they’ve made you a strong employee.

Don’t paste directly from your resume. A job application letter is meant to add to your value as a candidate, not just reiterate the same information repeatedly. Use your resume as a guide , but expand on especially relevant details.

Don’t submit an unedited letter. Before an employer ever meets you, they see your application and your job application letter. You don’t want grammar errors and misspelled words to make a bad first impression, so make sure to edit your draft multiple times.

Armed with these tips, guidelines, and examples, you’ll be able to draft your job application letter more confidently and send them off to potential employers knowing that you’re one step closer to employment.

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Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.

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3 Examples: How to Write an Effective Application Letter

By Status.net Editorial Team on November 15, 2023 — 9 minutes to read

Your application letter should be a clear reflection of you, your skills, and your aspirations. It’s essential to tailor it to the specific job you’re applying for and showcase how you meet the requirements. Stay with us as we walk you through the tips, tricks, and best practices to make your letter shine. By the end, you’ll have the knowledge and confidence to navigate the job application process with ease.

Step 1. Introduction: Expressing Interest

The opening line.

Your opening line should grab the reader’s attention, briefly introduce yourself, and express your interest in the position. This is your opportunity to make an excellent first impression, so keep it clear and concise. For example, you could start with:

“As an experienced marketing professional, I was thrilled to see the opportunity for a Marketing Manager position at X Company.”

Revealing the Source of Information

Next, it’s important to mention where you found out about the job opening. This helps recruiters understand where their outreach efforts are effective and demonstrates that you’ve done your homework. Reference the specific platform, such as a job board or company website, or mention the person who referred you to the position. Here are a couple of examples:

“I came across this position on LinkedIn and believe my skillset aligns perfectly with the job requirements.” or

“Jane Brown, the Sales Director at your company, suggested I apply for this role, as she believes my experience in customer service is a great fit for the team.”

Step 2. Body: Detailing Qualifications

Pitching your skills.

When writing an application letter, it’s essential to showcase your skills. Start by listing the most relevant ones based on the job description. Be specific and mention how you’ve used these skills in previous projects or work settings. For example:

“As a project manager, I have successfully managed teams of up to 20 members, ensuring timely delivery of projects while maintaining a high level of quality.”

Use bullet points or bold text to make your skills stand out. This way, the reader gets a clear picture of your capabilities.

Referencing Your Experience

After listing your skills, provide details about your work experience. Start with the most recent position and include the name of the company, your job title, and the duration of employment. Focus on the responsibilities that match the job opening. For instance:

“During my tenure at X Corp as a marketing executive, I was responsible for coordinating marketing campaigns, managing social media channels, and conducting market research.”

Don’t forget to mention any relevant internships or volunteer work. This information will help paint a complete picture of your expertise.

Demonstrating Your Achievement

Lastly, highlight your accomplishments and show the potential employer why you’re a perfect fit. Use concrete examples and mention any quantifiable results you’ve achieved. For example:

“At ABC Inc., I initiated a cost-reduction program that saved the company $50,000 within six months.”

You can also mention any awards or recognitions you’ve received for outstanding work. This demonstrates that your contributions have been valued and recognized by others.

Step 3. Concluding Your Letter

Seeking further communication.

By the time you reach the end of your application letter, it’s important to express your desire for further communication with the potential employer. This shows that you’re genuinely interested in the opportunity and eager to continue the conversation. Example:

“I am excited about the prospect of contributing to your company’s goals, and I would appreciate the opportunity to discuss this further with you. Please don’t hesitate to contact me at your earliest convenience. Thank you for considering my application.”

Final Goodbye

After expressing your eagerness, close your letter with a polite and professional farewell, addressing the recipient by name where possible. This is not only courteous, but it also leaves a positive and lasting impression. Example:

“ I look forward to your response and the possibility of working together. Once again, thank you for your time and consideration. Sincerely, [Your Name]”

Proper Letter Ending

The complimentary close.

Start by choosing an appropriate complimentary close for your application letter. This part signifies the end of the main content and should leave a professional impression. Some common examples are “Sincerely,” “Best regards,” or “Yours faithfully.” Keep in mind that it’s best to stay formal, so avoid using casual phrases like “Cheers” or “Take care.”

After the complimentary close, press enter twice to leave a space for your signature. This space provides room for your actual signature if you’re submitting a physical letter. If you’re submitting electronically, this space can act as a visual cue that your letter has reached its end.

While signing an application letter, be sure to include your typed full name. Don’t forget to include your relevant contact information, such as your email address or phone number. This will make it easy for the recipient to get in touch with you if they have any questions or require additional information.

Here’s an example of a proper letter ending for your application letter:

[Space for physical signature, if applicable] Your Full Name [email protected] +1-234-567-8901

Post-Writing: Proofreading and Correcting

After writing your application letter, it’s essential to proofread and correct any errors or inconsistencies. This process will help ensure that you submit a polished and professional document that impresses potential employers.

Correcting Grammar and Punctuation

First, focus on your grammar and punctuation. A well-written letter that follows proper grammar rules is more likely to capture the reader’s attention and convey your message effectively.

• As you’re reading through your letter, keep an eye out for missing or misplaced commas, semicolons, and other punctuation marks.
• Check for sentence fragments or run-on sentences that make your message unclear.
• Look for subject-verb agreement issues, as well as any awkward phrasing or wordiness.
• Ensure consistency in tense and voice throughout the letter.

Checking for Spelling Mistakes

Your next step should be checking for spelling mistakes. Misspelled words can distract the reader and make your application appear less polished.

• Run your text through a spellchecker; most word processing programs have this feature built-in.
• Take the time to read through your letter carefully, word-by-word, to catch any errors the spellchecker may have missed.
• Double-check the spelling of names, addresses, and other specific information to make sure they’re correct.

Examples of Successful Application Letters

When writing an application letter, it’s essential to tailor it to the specific job posting . Check out these examples to help you create a winning letter for different scenarios.

Dear [Hiring Manager],

I’m excited to apply for the Sales Representative position at [Company Name]. With my proven sales record and strong interpersonal skills, I believe I would be a valuable asset to your team.

In my previous role at [Previous Company], I consistently exceeded sales targets and established strong relationships with clients. I’m confident that my experience and passion for sales will contribute to the ongoing success of [Company Name].

Thank you for considering my application. I look forward to discussing my qualifications and how I can contribute to the growth of [Company Name].

Sincerely, [Your Name]

As a creative and skilled Graphic Designer, I am thrilled to apply for the position at [Company Name]. My expertise in Adobe Creative Suite and concept development aligns with the requirements laid out in the job posting.

In my previous role at [Previous Company], I created visually appealing and engaging content for various marketing campaigns. My designs helped increase brand recognition and lead to a 20% increase in social media engagement. I am eager to use my talents and contribute to the visual identity of [Company Name].

I look forward to the opportunity to discuss my skills and portfolio with you. Thank you for considering my application.

Best regards, [Your Name]

As an experienced Office Manager with a strong background in time management and organization, I am eager to apply for the position at [Company Name]. Your commitment to efficiency and supporting your employees is in line with my work values.

During my tenure at [Previous Company], I streamlined scheduling and developed procedures that led to a 30% reduction in office expenses. My proactive approach to problem-solving and ability to create a productive work environment contribute to my effectiveness as an Office Manager.

I am enthusiastic about the opportunity to contribute to the success of [Company Name] by enhancing office operations. Thank you for considering my application.

Frequently Asked Questions

What are the key components of an application letter.

An application letter should include the following key components:

• Contact information: Start by writing your name, address, phone number, and email address.
• Salutation: Address the recipient professionally, using their name when possible.
• Opening paragraph: Introduce yourself and state the position you’re applying for.
• Body paragraphs: Highlight your relevant skills, experience, and accomplishments.
• Closing paragraph: Reiterate your interest in the position, provide your contact information, and thank the reader for considering your application.
• Sign-off: Use a polite closing, such as “Sincerely” or “Best regards,” followed by your name.

Can you provide a step-by-step guide on writing a cover letter?

• Review the job posting and research the company to understand their needs and values.
• Write your contact information at the top of the letter.
• Use a professional salutation and address the recipient by name, if possible.
• Craft an engaging opening paragraph that states the position you’re applying for and how you learned about it.
• Write body paragraphs that showcase your relevant skills, experience, and accomplishments, drawing connections to the requirements mentioned in the job posting.
• In the closing paragraph, restate your interest in the position and thank the reader for their time.
• Sign off with a polite closing and your name, followed by your phone number and email address.

What are some tips for writing an effective application letter?

To write an effective application letter:

• Tailor the content: Focus on the skills and experiences that are most relevant to the specific job posting.
• Use strong action words: Highlight your achievements using action verbs, such as “managed,” “achieved,” or “developed.”
• Proofread for errors: Thoroughly check your letter for spelling and grammatical errors before sending.
• Maintain a professional tone: Write your letter with a confident and respectful tone, avoiding slang or overly casual language.

How do you customize your cover letter for different job positions?

Make sure to modify your application letter to suit the specific job and company you’re applying to. Analyze the job posting to understand the key requirements and skills the employer is looking for. Emphasize how your experiences and abilities address these needs. Research the company to understand their values and culture, and incorporate that knowledge into your letter to show you would be a good fit for their organization.

What are some common cover letter mistakes to avoid?

Some common mistakes to avoid in cover letters include:

• Not customizing your letter for each job or company
• Focusing too much on yourself and not on the needs of the employer
• Including too much information or making the letter too long
• Repeating your resume verbatim without providing more context
• Failing to proofread for spelling and grammatical errors

How can I make my application letter stand out from the competition?

To make your application letter stand out:

• Use a compelling opening to grab the reader’s attention.
• Show enthusiasm for the position and the company.
• Make sure your letter is well-organized and visually appealing, with a professional font and layout.
• Tailor your letter to the specific job and company, focusing on the most relevant skills and experiences.
• Offer examples of your achievements to demonstrate your ability to succeed in the role.
• Proofread your letter to ensure it is error-free and polished.
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• Job Application Documents

How to Write a Job Application Letter (with Examples)

Last Updated: May 30, 2024 Fact Checked

Sample Letters

Introduction, body paragraphs, closing your letter, expert q&a.

This article was written by Shannon O'Brien, MA, EdM and by wikiHow staff writer, Aly Rusciano . Shannon O'Brien is the Founder and Principal Advisor of Whole U. (a career and life strategy consultancy based in Boston, MA). Through advising, workshops and e-learning Whole U. empowers people to pursue their life's work and live a balanced, purposeful life. Shannon has been ranked as the #1 Career Coach and #1 Life Coach in Boston, MA by Yelp reviewers. She has been featured on Boston.com, Boldfacers, and the UR Business Network. She received a Master's of Technology, Innovation, & Education from Harvard University. There are 7 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 10,672,975 times.

So, you’ve found your dream job and want to make sure you nail the job application process. You double- and triple-check the criteria—they’re asking for a cover letter. What does that mean, and how do you write it? A cover letter or letter of application is a single page that sums up why you want and deserve the job. Think of it as an extension of your resume; a sales pitch for why you’re the perfect candidate. We’ve put together a step-by-step guide full of examples and tips on how to write a letter of application for a job. With our help and a little finesse, you may soon be calling that dream job your own.

Things You Should Know

• Format your application letter single-spaced and in Times New Roman, Arial, or Calibri font that’s 10- to 12-point in size.
• Open your letter with an engaging and confident first paragraph that briefly includes your qualifications, where you found the job, and your overall interest in the position.
• Show your personality in the body paragraphs by describing the passions that relate to the position in 1 or 2 sentences.
• Use keywords (like leadership, communication, and detail-oriented) from the job description throughout your letter to show that you’ve done your research.

• First and last name
• Phone number
• Email address
• Personal website and/or portfolio link (if you have one)

• If you don’t know the hiring manager's name, search the company’s website or refer to the name of the individual who originally posted the job opening.
• If you’re in doubt about who to address your letter to, use “[Department] Hiring Manager.”

• If you don’t have the employer or hiring manager’s name, use a general but professional opening, “To Whom It May Concern” or “Dear [Department] Hiring Manager.”

• Be short and specific in this opening paragraph—save those details for later.
• Think of your first paragraph as a sales pitch. What can you say that’ll grab their attention immediately? Is there something you have that other candidates don’t that make you more qualified for the position?
• Show the employer that you’re familiar with the company and job application by noting keywords and characteristics valued by the company.
• For example: “I write to apply for the Office Manager position at Acme Investments, Inc. I am an excellent fit for this position, as demonstrated by my extensive background in management and proven success as a corporate administrator.”

• Companies appreciate when job candidates include this information because it lets them know where people are searching for jobs.
• Only include a company contact or friend’s name if you have their permission. This way, they’ll be ready to answer any questions about you and your character later.
• You may write something like: “John Smith recommended that I get in touch with you about the general manager position at EnviroRent,” or “I came across the available position on LinkedIn and believe I am a strong candidate.”

• For instance, if the company needs someone who can lead a team and handle multiple projects at once, note what team projects you’ve led in previous positions and how you improved overall productivity.
• If you have numerical data or stats to back up your accomplishments, include them! This is your time to brag about your achievements and show how you’ve excelled in the workplace.

• Scan the job application for keywords like leadership, communication, management, and detail-oriented. Then, highlight in your letter how you have these characteristics or skills.
• Avoid embellishing any of your qualifications. Remember, an employer can always double-check the facts.
• If you’re not sure what to write, refer to your resume or CV. What have you done that matches the job description best, and how can you elaborate on it?
• For example: “In my previous role, I successfully supported an office of 100 personnel and honed my management and interpersonal skills through customer service and clerical responsibilities.”

• For instance, you could express how the company has impacted you personally and why that’s driven you to apply for the position.
• Although you want to provide details, keep it short. Stick to a 1 to 2-sentence description rather than a full-length story. Your letter should stay under 3 paragraphs.
• Here’s an example: “My passion for teaching began the summer of my sophomore year of high school when I was a camp counselor. I was given the opportunity to teach a class focusing on local plant life, and the campers’ enthusiasm cultivated my love for teaching and conservation.

• For instance, you could write, “I am excited about the possibility of working for you and your company. I would be more than happy to discuss my qualifications and Acme’s future direction in person or via video conference.”
• Keep your call to action brief and open, or provide specific dates you’d be available to meet with the employer.

• For instance, sign off with, “Thank you for your time and consideration. I look forward to hearing from you,” or “Thank you for considering me for this position. If you have any further questions or require additional documentation, please don’t hesitate to contact me.” [12] X Research source

• If you’re sending your letter via email, import your signature into the document as an image or .png file.

• Always proofread and ask someone else to read over your application letter before you send it. This way, you can make sure it’s absolutely perfect and error-free. [14] X Trustworthy Source Purdue Online Writing Lab Trusted resource for writing and citation guidelines Go to source Thanks Helpful 0 Not Helpful 0
• Keep the overall tone of the company or employer in mind while writing your letter. For instance, if you’re applying to be a journalist for a prestigious news website, match their word choice and writing style. Thanks Helpful 0 Not Helpful 0
• Be sure to customize your application letter for every job you apply to, even if they have the same qualifications. Thanks Helpful 0 Not Helpful 0

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• ↑ https://www.ferrum.edu/downloads/careers/cover-letters.pdf
• ↑ https://owl.purdue.edu/owl/job_search_writing/job_search_letters/cover_letters_workshop/formatting_and_organization.html
• ↑ https://icc.ucdavis.edu/materials/cover-letters
• ↑ https://hbr.org/2016/05/learn-to-love-networking
• ↑ https://hbr.org/2014/02/how-to-write-a-cover-letter
• ↑ https://www.astate.edu/dotAsset/54eb42cc-33a3-4237-a46e-3f4aaac79389.pdf
• ↑ https://career.gatech.edu/writing-effective-cover-letter

About This Article

The best way to start an application letter is to mention where you found the job opportunity and how your strengths can benefit the employer. Devote time in the body paragraphs to tell the employer more about your experience and qualifications. Explain why you’re the best candidate and finish by inviting the hiring manager to contact you. For suggestions on how to prepare your letter, and examples of what to write, read on! Did this summary help you? Yes No

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How to Write an Application Letter

How do you write an application letter that can get you the job you desire?

Many job seekers don’t always see the reason why they should write an application letter when they are applying for a job because they feel they can just send their CVs.

Your CV indeed contains all the necessary information that the recruiter needs to know about you, but sometimes your CV alone may not be able to do the job of helping you land the job of your dreams.

Your CV may do a great job of showing that you have the skills and education required to excel in a particular position, but it may not be great at telling your prospective employer that you are the best person for the job.

This is what an application letter does for you. An application letter expresses your interest in a job and shows the employer why you are the best person for the position. Writing an application letter is one of the hidden job search hacks that help you  apply for fewer jobs, but land more interviews .

If you are tired of getting  rejected every time you apply for a job vacancy , then you should consider writing an application letter that will help you express your sincere interest in the job of your dreams. In this article, we will be looking at:

• What is an application letter
• Importance of an application letter
• Difference between an application letter and a resume letter
• How to write an application letter
• Application letter examples

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What is an Application Letter?

A job application letter is a formal document that is sent to a prospective employer to express your interest in a position. An application letter is usually sent alone and not attached alongside another document.

Most times, an application letter is not sent after you must have seen an advertised position but sent whether or not a vacancy was advertised. The application letter serves a purpose that is similar to that of the CV.

Read:   How to Write an Application Letter in Nigeria for a Teaching Job

When You Should Write an Application Letter.

Yes, it is true that you should write an application letter when you are interested in a job, but that is not all you consider before you decide to write an application letter.

When you see a job advert that you are interested in, you send your CV and cover letter, right? But this does not quite work for application letters. Employers will not replace the CV and cover letter with an application letter.

The approach of an application letter is different from the CV and the cover letter. You should write an application letter when the employer does not solicit your interest in the position. This simply means when there is no job advertisement or posting.

For example, if you are searching for a job and you have a list of top companies that you would love to work for, you don’t necessarily have to wait for a job posting to declare your interest in that particular job. You can simply email an application to different companies.

This is a way for you to extensively and formally introduce yourself to the prospective employer of the companies that you would love to work for.

Why You Should Write an Application Letter for a Job

Just like we have discussed earlier, there are many reasons why people write application letters. If you are actively searching for a job, then this is why you should consider writing an application letter:

• It serves as a formal introduction between you and your prospective employer.
• It can help you access hidden jobs.
• It can help you to be a step ahead of other job seekers.
• It puts you in a less competitive circle in comparison with what happens when jobs are advertised with thousands of applicants showing interest.
• It can help you boycott the process of applying for a job online, and writing a resume letter because most times application letters stand alone.

Difference between a Job Application Letter and a Cover Letter

Many people use the terms application letter and resume letter interchangeably because they think that they mean the same thing. Even though the application letter and the cover letter perform almost the same function, they are different.

• An application letter is intended to stand alone, while a cover letter is usually accompanied by a CV or resume.
• A resume/cover letter will contain a brief introduction that consists of three to four sentences about the job seekers' experience, education, accomplishment and why the job seeker feels he/she is the best candidate for the job. On the other hand, an application letter may have a more extensive introduction because it is meant to stand alone just like the CV.
• An application letter often can substitute for a resume and, therefore, requires that the job seeker include specific information about her work history and professional competencies. A cover letter, on the other hand, should not contain too much information about the job seekers because it is merely an introduction to the resume.
• A cover letter is like an elevator pitch. It is intended to capture the reader's attention enough to make the recruiter or hiring manager want to review the CV.
• A cover letter is usually used by a job seeker to show interest in a job vacancy after which the job seeker will attach a detailed document (which is usually a CV). An application letter is mostly used by a job seeker to show interest in an unsolicited job.

Learn  how to write a stunning cover letter  now.

How to Write An Application Letter in 10 Easy Steps

These tips will guide you on how you can write an application letter:

• Write an Outline
• Write your first draft
• Use a friendly tone
• Make it concise
• Tailor the job application letter to the job specification and company requirement
• Use typed and not handwritten documents
• Use quality paper
• Write a mind blowing ending

Are you applying for a security job, but don't know how to write an application letter? Read how to write an application letter for a security job in Nigeria

1. Write an Outline : Just like you write an outline when you want to write an essay, it is also important that you write an outline when you want to write your application letter. The outline is the structure of what you want to write in your actual application letter. It is good that you make clear what you want to achieve, and all the things that you want your prospective employer to know.

An outline of your application letter will make it easy for you to write your application letter because you have the structure planned out already.

2. Write a Draft : After you must have done a structure for your application letter, then it is good for you to do a rough draft of the application letter before writing the original one.

When you are drafting your application letter, you can make use of the outline that you did earlier to serve as a guide for your application letter. At this point, you may not worry about grammatical mistakes and punctuation errors. This is to help you develop a prototype application letter.

3. Salutation : Salutation is one aspect of the application letter that is obvious. Most times that is what the employer will likely see first as soon as they open the letter. Since this is an important aspect of the application letter, you need to be careful.

It is important for you to know some tips on salutation before you start writing your application letter:

• You should put a comma at the end of your salutation
• If you are addressing more than one recipient, you should address the recipient as ‘Dear Sirs/Madams’.
• If you don’t know the name of the recipient, you should address the person as ‘Dear Sir/Madam’.
• If the recipient's gender is not known, you should address the person with the full name. Like; ‘Dear David Houston’.

 4.  Tone : Employers can sense your tone from the way that you write. When you are writing your application letter, you must treat the recipient with respect. Be polite and use formal language when you are writing. Be careful not to use slang or ambiguous words.

5. Be Brief : As much as you need to give your prospective employers reasons why you think you are the best person for the job, it is equally important for you to as brief as possible.

Employers are very busy and may not be able to spend time reading your application letter. Mention the purpose of your letter in the first paragraph because this is where the employer will likely look at first.

6. Tailor the letter to the job and the company : Tailoring your application to the job that you are applying for and the company will give your prospective employer the mindset that you are passionate about the job and the company.

Employers look forward to hiring people that are passionate about the job. Tailoring your application letter may be all you need to land the job of your dreams.

7. Use typed and not handwritten documents : Unless a handwritten letter is requested, you should send a typed and computer-generated document. Typing your document will help you present a well-aligned, clear, and easy to read the document.

8. Use a high quality Paper: If you are sending a hard copy application letter, make sure you use a good and quality paper. Don’t tear out a sheet of paper from your notepad and use that paper to write your application letter. If you do that, your application letter will look scrappy and rough.

9. Proof-reading : proof-reading your application letter will help you see errors that you would need to fix before you send your application letter. You can read your application letter out loud to yourself to see some errors.

Check the spellings on your application letter and punctuation errors. You can use Grammarly.com to check your spellings and edit your errors.

 10.  Ending your application letter : When you are sending your application letter, you should make sure that your tone matches the tone of the letter. A formal letter closing is polite, courteous, and respectful.

These are common closing that you can use to end your application letter:

• ‘Sincerely’ or your ‘faithfully’
• ‘Your Truly’
• ‘Faithfully Yours’

Application Letter Example for Any Job Vacant Position

Writing an application letter can be easy and straight forward if you follow some rules. From salutation, closing, to the overall organization of your letter some rules makes your application letter appear good.

Your application letter should begin with the contact information. The contact information should include your contact and that of the employer.

The contact information should include; name, address, phone number, email, and date. If it is an email application letter, you can put your contact at the end of the letter after your signature.

The heading of your application letter includes the contact information and the salutation.

Contact information

(Your contact information)

City, State Zip Code

Phone Number

Email Address

(The employer’s contact information)

Dear Mr./Ms. Last Name,

(Salutation)

Salutation is the polite greeting that is usually at the beginning of the application after the contact information of the. The common salutation format is ‘Dear Mr./Ms’ followed by the person’s last name.

The body of the application letter

The body of your application letter lets your prospective employer know the position that you are applying for, why they should consider your application and how they would finally follow you up if they consider you for the position.

The body of your application letter is made up of different paragraphs leading up to the conclusion. Here we are going to look at the different paragraphs.

First paragraph

The first paragraph of your application letter will include information about why you are writing the letter in the first place. It is in this paragraph that you will mention the job that you are applying for and where you saw the job application.

It is in the first paragraph that you create a lasting impression on the employer. This is where you sell yourself to your prospective employer.

Second and third paragraph

The second and the third paragraph of your application letter should tell your prospective employer what you have to offer the company and what you have to offer performing the job.

These paragraphs are the most important in your application letter because this is where you have to prove to the employer that you meet the need of what the employer is looking for.

This is where you would have to share the experience, skills and accomplishments that suggest you as the best person for the job.

Remember to state how your qualification makes you the best person for the job.

Note : You should research the company and find out some information that will help you emphasize that you are the best person for the position. You can research the role that you would love to fill to find out the company’s expectation for the role, and then tailor your application in that regards.

You should also not forget to make use of specific example where possible. If you say that you are a skilled at marketing products, you should be able to give examples that would emphasize that.

Last paragraph

The last paragraph of your application letter should summarize your application letter. You should also thank your employer in this part of your application letter. You should conclude this paragraph by thanking your employer for considering you for the position.

You can also include information on how the employer or the company will follow you up.

Complimentary close

You should sign off your letter with a polite close. For example;

Signature (for a hard copy letter)

Typed Signature

Job Application Letter   Example for an Experienced Job Candidate

Writing an application letter for a job may not be an easy thing to do especially when you are writing one for the first time.

Looking at an application letter example will help write your own without much stress. This application letter example will guide you to write your application letter.

David Emmanuel

11 South Street

Ocean View Estate, Lekki,

Lagos, Nigeria.

555-555-5555

[email protected]

November 13th, 2019.

Judith Peterson

Human Resources Director

Capital Solutions, Inc.

101 Admiralty Way

Lekki, Lagos,

Dear Mr. Judith,

I was very happy when my friend, Daine James, told me that Capital Solutions are searching for a Human Resources Specialist with a minimum of two years experience.

From my research on the company, I learned that Capital Solutions see team work as an important aspect of performance that can help the company reach its goals, and how much the company needs a Human Resources specialist that would join the team and start performing at once. I believe that I am that ideal candidate for your team.

I am David Emmanuel, a graduate of Human Resources and Personnel Management from the University of Lagos. My 5 years of experience in Human Resources practices has made me become a Human Resources specialist.

In my current as the Human Resources Manager, I manage a team of 20 staff members, organize on-boarding program for new staff, and prepare pay role for the company. I also have experience in:

• Data entry and data reporting on HRM software
• Recruiting and hiring processes (which includes; creating job descriptions, posting job vacancies, creating candidate awareness on available job vacancies, screening CVs and scheduling interviews).
• Organizing company event. (Organizing end of the year party and team bonding events).

I would love to speak with you about my qualifications and what I can do for your team. Thank you for your consideration.

(Signature)

David Emmanuel.

Job Application Letter   Example for Job Candidates with No Experience

Jane Aderinsola

11 Ajayi Close,

111-333-4444

John Samuel

Dear Mr Emmanuel,

I was extremely excited when a friend mentioned the opening for the role of a customer service intern. I recently graduated from the University of Lagos, where I studied Mass Communication. I am very passionate about customer service, which is why I am excited about this position.

As a first-class graduate of Mass Communication, and as a one-time public relations officer for the students’ Union. I have learned how to effectively communicate and manage relationships with diverse people.

Asides from my graduate program, I have also taken different certificate courses and training in customer service practices and public relations. I recently attended a 2-weeks customer service training where I learned: The ethics of customer services, telephone etiquette, and I improved my written communication skills.

From my education, training and experience, I have been able to build the following skills:

· Excellent communication skills

· Good listening skills

· Improve my writing skills

· People management skills

· Interpersonal skills

· MS Office

I believe that my education, experience, and training in Mass communication and customer service practices has prepared me for this internship role.

Considering the great milestone that ABC company has achieved over time, I am certain that this company will be a great environment for me to grow my career as well as contribute to the success of the organization.

I look forward to a scheduled time where we can discuss my qualification as regards the internship.

Thank you for your consideration .

Application Letter FAQ

1: should my cv be accompanied by an application letter .

The answer is yes, your CV or résumé should always be accompanied by an application letter. It's an important self-marketing tool which you shouldn't fail to utilize.

2:  How Should I Format My Application Letter?

Your application letter should be formatted the following way: ●    Heading (hard copy) or Subject (Email) ●    Salutation Check this post for more infomration on how to format your application letter

3:  What Should I Include In My Application Letter?

Your application letter should include relevant work history and skills, the significant role you played in your previous job which matches the job you are now applying for, why you would be a  good fit for the role, achievements, and any industry certifications you possess

4: How Long Should My Application Letter Be?

Typical, a cover letter should be half a page, or one full page in length. Break it into paragraphs, so that the information can be easily and quickly absorbed by the recruiter.

Having a professional application letter can help you land the job of your dreams without having to wait for years. Companies receive loads of application letters daily, but learning how to write an effective application letter can help stand out from other job seekers.

Looking to land your dream job? See  100 interview questions and answers  to get you prepared for the big day.

Staff Writer

18 comment(s).

You explain it very well because your way of explanation is lovely. I am a social person, and I read many blogs from different websites. is one of them. He can also provide us with good information. I appreciate it. Keep it up.

Thank you very much Meave for your comment. 

You have explained well. But what if the person doesn't have any working experience? 

Thank you Ozuu for your comment. The post has been updated, so you can look at the application letter example for job seekers with no experience.

It is the section before the application letter FAQ.

thanks it has helped me

I love yr explanation but  what if the person is not a graduate ,and have no experience, if the person is an ssce holder , how we the person write the application Letter

I appreciate your work,good explanation.It really helped me

I really appreciate your explanation,it was very helpful

You explained very well... Thanks so much

Thank you for your explanation  but what about shs graduate 

Thanks alots your explanation helps.

Thanks for your vivid insight on this subject. I actually benefited alot. Keep it up. 

Best regards from;

EMMANUEL SUNDAY

Wow! Never knew that there's a difference between application letter and CV cover letter.  Thanks for your explanation, was really helpful.

The lecture is very educative. 

What if you are writing an application letter for a job that isn't related to your specialty. 

Example, you studied banking and finance but wanting to write for a position of a human resource and you don't have any experience on that. How will you go about it? 

I love this question, can someone answer this

This article is fantastic and I got some good information by reading this. 

Nice comment, <a href=";>check this out also.</a>

Leave a Comment

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• May 31, 2024

The Short Cover Letter: What to Include & Why (with Examples)

Short and sweet (and effective)

This article is part of InHerSight's Finding a Job series . Discover our most popular and relevant resources for finding a job fast—at a company that cares as much about your career as you do.

Cover letters, short or long, are increasingly unpopular among job seekers. However, a 2023 survey of 625 hiring managers across the nation found that 60 percent of companies still require cover letters, writes Rebecca Tay, Ph.D. at ResumeGenius. 

While medium and large companies are more likely to require cover letters (72 percent and 69 percent, respectively), nearly half of small businesses (49 percent) do too.

Because hiring managers use those letters to decide which applicants to interview, Tay writes:

49 percent say a strong cover letter can convince them to interview an otherwise weak candidate.

18 percent say a weak cover letter can cause them to throw out the application of an otherwise strong candidate.

33 percent say a good letter can elevate a weak applicant, and a bad letter can hurt a strong applicant.

Read more: 15 Good Character Traits Hiring Managers Love

What’s so great about cover letters?

A cover letter allows you to explain yourself.

In a LinkedIn post, Rachel Bradley , executive director at Sisu Youth Services in Oklahoma City, writes: “When your resume shows no direct or even indirect experience with the job to which you are applying, use that short cover letter to simply tell me why you are qualified or even interested. With no experience or explanation, you're wasting my time and yours.”

It’s in your cover letter that you can include referrals, explain resume gaps, or let the recruiter know you’ve done your research on the company you’re applying to.

A cover letter tells the hiring manager why you want to join the company

Ian Siegel , CEO and cofounder of ZipRecruiter, estimates hiring managers spend an average of 20 seconds reviewing a cover letter. They’re looking for the applicant’s reason for wanting to join the company.

“The golden rule of applying to a job is showing specific interest,” he says. “A lot of people write cover letters to describe their background and explain why they’re a fit for the role. But I would start my cover letter with the sentence, ‘I’m so excited to apply to this job because ... ’ and fill in the blank about the business.”

Read more: What to Write to a Hiring Manager: Example Messages & Tips to Help You Get a Response

Benefits of a short cover letter

Executive career strategist, business brand promoter and CEO of Career Trend, Jacqui Barrett-Poindexter , tells InHerSight that “in today’s attention-deprived job market, a short(er) cover letter often is the default.” She notes that “recruiters and resume screeners regularly lament the burden of cover letters.”

“An energy-filled and targeted letter aimed at the reader’s needs can serve to bring your story from being stuck at the virtual bottom of a digital resume pile to the top.” 

Of course, “brevity shouldn't be the primary goal when learning how to write a cover letter,” Kellie Hanna , a career advice expert, says. 

“Instead, you should focus on making a case to an employer that you are the right person for the role. A cover letter allows you to highlight your most relevant skills and experience, showcase your communication skills, and prove to an employer that you are willing to go the extra mile.”

Read more: Ask a Recruiter: How Can I Apply to Jobs More Efficiently?

Must-haves in your short cover letter

Each cover letter you write must be unique, tailored for the company and position. Include keywords from the job ad, which can be helpful if the recruiter is using applicant tracking software. Make the letter skimmable by writing concise, focused paragraphs, and be sure to include at least one achievement relevant to the role you’re applying for.

Hanna says that all cover letters—whether long or short—should be written using a professional tone and must contain the following elements:

A header that contains your name and contact information. This information should match that on your resume.

A salutation , ideally with the hiring manager’s name.

An opening paragraph that introduces you and concisely tells the hiring manager why you are the best fit for the job.

A paragraph that explains why you’re interested in the job and which of your past achievements are most relevant to the role.

A closing paragraph in which you reiterate your interest, thank the hiring manager for reviewing your credentials and invite them to contact you.

A professional sign-off, such as “Sincerely” or “Thank you.”  

Read more: How to Name Drop in a Cover Letter

Barrett-Poindexter explains that “with hundreds of applicants vying for a single position, setting yourself apart with crisp messaging that underlines your value can kindle the right, interview-generating reaction. It can also bring forward one to two key points that match you to the recruiter’s or screener’s needs, either before or after they have scanned your resume.”

She adds that the well-researched and written short cover letter will include these must-have absolutes:

Salutation addressed to the name of the recruiter , influential gate-keeper, or decision-maker in the hiring process.

A strong hint of proof that you know what the industry and company to which you are applying struggles with and how you will help solve their problems.

Evidence that you understand the hiring company's mission and values and how you align with both.

Link to your LinkedIn profile and any related portfolios (including your own personally branded website).

Enough content to provide value, but not so much that you exceed two to three paragraphs, or one-half of a page.

Read more: 21 Cover Letter Tips to Make Writing Quick & Easy

Samples of short cover letters

Hanna provides the following sample of a short cover letter, saying it’s “concise, focusing on key achievements and skills relevant to the job. It invites the reader to consider the applicant's qualifications without going into excessive detail, which is perfect for situations where brevity is appreciated.”

Dear [name of hiring manager],

I am writing to express my interest in the Social Media Coordinator position at [Company Name], as advertised on [where you found the job listing]. With over two years of experience in social media management and content creation, I have developed a keen understanding of digital marketing trends and effective communication strategies, specifically within the tech industry.

At my previous position with [Previous Company], I increased our social media engagement by over 50% within six months through targeted content campaigns and analytics-driven strategy adjustments. My graphic design background and my digital marketing certification from [Institution or Course] enhance my ability to produce visually appealing and impactful content.

I am excited about the opportunity to bring my unique talents to the innovative team at [Company Name]. I am eager to contribute to your success by increasing engagement and building a strong community presence online.

Thank you for considering my application. I look forward to discussing how I can contribute to your team. I am available for an interview at your earliest convenience and can be reached by telephone or email.

Best regards,

[Your Name]

Read more: 7 Ways to Start a Cover Letter That Will Set You Apart

Barrett-Poindexter explains that “a one- or two-line cover letter will only serve to introduce the role you are applying for and maybe provide one hook as to your value, but will fall short of providing any kind of meaningfully tailored message. Conversely, anything written longer than a half page likely will bog down the hurried reader.” 

She provides this sample of a short cover letter:

Dear [Name]:

My passion for marketing energized a seven-year career at ABC Company where unrelenting deadlines melded with premier digital, social and product collaborations that contributed to millions in new revenue and profit.

With the wind-down of ABC, I am excited to explore how my exposure to the latest marketing trends can benefit your company. As you can see from the attached resume, my experiences as a strategic marketing leader mirror many of the requirements of the Marketing Communications Manager role, including integrating AI technologies that bolster marketing efficiencies and ROI. 

As well, I love the mission underpinning your objectives and operations and am intrigued by the possibility of helping you navigate your next evolution.

Please feel free to contact me at [phone number] or [email address].

PS – You may find a portfolio of my digital marketing impact at [link].

Read more: Didn’t Get the Job? Here's How to Stay on Their Radar (& When to Reapply)

So, how do you know if you need to write a short cover letter instead of a longer one?

“The decision to submit a short cover letter versus a regular-length one often depends on the specific application, industry norms, specific requests for information in the job ad, and the complexity of your background as it relates to the job position,” says Hanna. 

If a cover letter is optional, you may wish to submit one anyway. Even a short cover letter will let you highlight a skill specific to the role which isn’t sufficiently emphasized in your resume. You’ll also be able to mention a distinct point about the company you’re applying to, showing the hiring manager you’ve spent time researching the organization. The few extra minutes it takes you to write a short cover letter could prove extremely valuable.

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How To Write Job Application Letter Sample For Any Position

It has become increasingly necessary for job seekers to submit an application letter alongside their resume during the job application process . 

But why is this so important? 

First, attaching an application letter helps to set you apart from other applicants and research has shown that about half of recruiters reject job applications without application letters. 

So if you're currently job hunting and want to increase your chances of having your resume read and landing an interview, then you need to learn how to write the perfect job application letter. 

Now we understand that writing application letters every single time you're applying for a new post can be exhausting. Some of these job openings have a really short application window, leaving you with little to no time to craft out something good from scratch.  That is why we have created the perfect job application letter template for any position with a sample you can swipe in a minute. 

What Is An Application Letter?

An application letter is a document that can either be attached to your resume, sent in the body of an email or sent as a standalone document to a potential employer, with the sole purpose of expressing your interest in an open job position. 

A well-written application letter should give the reader a good reason why you should be called in for an interview and must also highlight key skills and qualifications that make you a great fit for the role being advertised.

Aside from showcasing your job-worthy qualifications, an application letter is a great way of showing your personality and familiarity with the company you're applying to. Feel free to mention your professional goals and aspirations and how they align with the company goals. 

What Is The Format Of A Job Application Letter?

When writing a job application letter, you are expected to follow a business letter format. There's also a slight difference when formatting depending on the medium through which it will be sent. 

Here are three easy steps on how to format a job application letter

Use a professional format- you must keep your application letter professional and precise. This means that your document must include single line spacing, one-inch margins and left alignment. Avoid using fancy fonts and stick to more traditional ones like Times New Roman, Arial or Calibri.  Your font size should be between 10 to 12 points and keep the letter one page long. 

Create the heading- use a formal business letter heading if you are submitting a hard copy application. This includes your name and contact information, the date, company name and address. Example of the header:

[Your name]

[Your City]

[Your phone number]

[ Your email address]

[Name of hiring manager]

[Title of hiring manager]

[Company name]

[Company address]

Including your contact information, makes it easy for the hiring manager to follow up with you regarding the job. 

The major difference between formatting a hardcopy application letter and an email is in the heading. For an email, you'll need to include a catchy subject line that clearly states your purpose for writing. This will determine if your email gets opened and is read. A simple email application subject line would be "Videographer - Michael Williams". And unlike in a hardcopy version where your contact information is written at the top of the letter, with email, you can place it below your signature.  

Address the letter to the hiring manager-  Find out the name of the person in charge and address the letter to this person using a common business greeting like Dear Mr/Mrs and their Last Name. If you don't know their gender and which pronouns to use, you can write your greeting as "Dear First and Last Name". And if you're unable to find their names, a simple "Dear Hiring manager will work just fine.

Best Tips For Writing An Application Letter

When writing an application letter, make sure to incorporate the following tips to increase the effectiveness of your letter.

1 . Always send an application letter 

You should always send an application letter with your resume for every job you're applying for unless the job ad specifically says not to send one. An application letter helps the employer to learn more about you than they would have from reading just your resume and it also sets you apart from other applicants.

2 . Use keywords

Most job postings will include skills and abilities that they expect candidates to possess. Review the job posting to find out these keywords and incorporate them into your application letter to show the employer that you're a good fit for the role.

3 . Emphasize your skills and abilities

While your resume contains information on your skills and qualifications, an application letter offers your more room to sell yourself as the best candidate for that position. Instead of just listing your skills and accomplishments, give specific examples of how you applied your skills and abilities to situations that benefited the organisation. 

For example  instead of saying "I managed website content for ABC for 2 years" you can say " I created a content calendar consisting of four SEO-optimized articles per week for ABC's website which saw a 50% increase in organic traffic within 3 months"

4. Keep it brief

While sharing your skills and accomplishments, don't forget to only mention the important stuff and keep it short. Your application letter should be a page long, so focus on mentioning only those things that relate to the position you're applying for.

5. Proofread the letter

Don't be in such a hurry to write and submit your application letter without proofreading and editing. Maintain your professional approach by making sure that your letter is error-free. Check for spelling mistakes, punctuations and proper spacing before you click the send button. 

What To Say In A Job Application Letter

If you find yourself struggling with what to say in your application letter, you're not alone. Here are the key things to mention in your application letter.

1 . Express your interest

In the first paragraph of your letter, you're expected to express your interest in the role being advertised. Make sure to convey your enthusiasm through your words. The hiring manager should be able to tell from the tone of the letter that you're excited about working with them and that this is not just another routine letter that you're sending to every other company.  

❌  "In response to your job ad for a Graphic designer, I would like to indicate my interest in the position" 

✔️ "As a lifelong enthusiast of ABC's marketing initiatives, I was thrilled to see your posting for the position of a Graphics designer in your marketing team".

2.  List your experience and qualifications

Right after you have shown interest in the job being advertised, mention your skills, experience and qualifications in a way that aligns with the company's mission and goals.  For example, if the role you're applying for is in the financial sector, you can emphasize how you have worked within the accounting department at your previous job.

3. Mention your best personality traits

While maintaining a professional approach,  don't forget to mention your best personality traits that show your potential employer that you're friendly and easy-going. If the job requires you to work with a team, you can explain how you value community spirit.

4. Express appreciation

Before your sign off your letter, remember to appreciate the hiring manager for taking out time to read what you have written. 

5. Close the letter

 Avoid focusing on how much you need the job and instead place emphasis on what you have to offer. Also, avoid repeating cliche phrases like " thanks for your time and consideration" instead close with a promise. A simple way to go about this is to tell the hiring manager that you're looking forward to an interview with them so you can discuss how your knowledge and experience can help them achieve the company's future goals. 

To sign off, instead of using "Sincerely" you can replace it with other synonyms like " Best regards", or "Respectfully yours".

6. Add a postscript

All of the above are must-haves in your application letter but this last one is optional. Adding a postscript is a special trick that some people use. The postscript P.S screams "important information that you cannot miss" it draws the reader's attention and leaves them wanting more, hence earning you at least a callback or an interview. You can use this to tell the hiring manager something impressive about your career and say that you'd like to share more details if they are interested. 

How To Send A Job Application Letter

There are three ways you can send your application letter, you either submit it through the company’s recruitment portal or via email or a hardcopy alongside your resume in an envelope to the physical address of the company.

Since most companies now digitize their application processes, sending a job application letter through email has become the most popular option. When sending via email, make sure to use a subject line that contains your name and the position you're applying for.

Job Application Letter  Template

Contact Information (if you are submitting a hard copy. Not necessary for online applications)

City, State

Phone Number

Email address

Employer's Contact Information (if you are submitting a hard copy. Not necessary for online applications)

City, state

Dear Mr/Ms Last Name or Dear Hiring manager (if you don't have the name of the person in charge)

Body of Application Letter

The body of your application letter is where you show your interest in the job, the position you're applying for, and mention solid reasons why the employer should grant you an interview. It should include about three to four paragraphs and not be more than one page long.

First Paragraph - mention where you saw the job posting, include the name of a mutual contact where applicable, and express your interest in the position

Middle Paragraph- this paragraph can be broken down into two, and for easy comprehension, you can use bullet points to state and explain your experiences and accomplishments.

Final Paragraph- thank the hiring manager for reviewing your letter and including follow-up information.

Sincerely, Best regards

Your Signature (for hardcopy)

Job Application Letter Example 

Cassandra Ejiro (if you are submitting a hard copy. Not necessary for online applications)

17 DLA Road

Asaba, Delta State

08145633323

[email protected]

21 July 2022 (if you are submitting a hard copy. Not necessary for online applications)

Hezekiah Obi

Human resource manager

Vienna Int'l Hotel

Warri, Delta State

Dear Mr Obi, 

I was thrilled when I came across your job ad for the post of a social media manager on MyJobMag and I decided to give it my best shot.

Looking at your company's ongoing project to launch new community bus terminals, it is obvious that a social media campaign would be a great way to create awareness for the brand, attract potential sponsors and connect with your customers at the grassroots level. I believe I have just what you need to bring this campaign to life.

I've worked as a content manager at New Media group where I had the responsibility of overseeing research, writing, editing and publishing of the company's blog posts. I was also in charge of handling three social media accounts, Facebook, Twitter and Instagram which I successfully grew to above 5000 active followers on each platform within 3 months of consistent posting. 

I also have:

Expertise in WordPress, Facebook and Instagram ads

Basic graphic design skills like creating simple picture graphics and slides best for Instagram posts

Feel free to reach out to me at your convenience to discuss your company's goals and needs in the coming year. You can reach me on 0912345678.

Best regards

Cassandra Ejiro

PS: I would love the opportunity to show you how I generated new customer leads from the comments section of the New Media Twitter handle in just a month, using my 30-day content creation calendar. 

Now that we know how to write an application letter, it is time to start applying for the right job vacancies in Kenya .

Staff Writer

47 comment(s).

So informative thanks you so much.

Great insight !, Thank you. 

Very helpful stuff there.Thank you 

Very informative.Thank you.

Nice one ...is there a difference between a cover letter and an application letter?

informative 

atleast have learnt why employers never resond to my applications.. now i have learnt.  THANKS

Very insightful and informative

This will surely come in handy.

I appreciate the guidelines 

Very informative

Thanks for sharing I have known some issues that were a hinderance.

Thanks I will never mss to be shortlisted for an interview,it was kind of you

this is so insightful. will have to use these formats

Helpful. Thank you

Very informative.

Great insight.

I am now confident to apply for jobs.

Thank you 

Hello..thanks for the information.

Thank you for sharing this

Amazing article, thank you so much.

Wow so informative

Great 

Thanks very informative

Much directive,,thank you very much!

That's nice 

This will come in handy for most job seekers.

There are also you can use to improve your writing skill.

A lovely guide.

A great guide indeed, keep ot up

Very impressive and of great insight 

Very impressive!

Pretty informative and interesting...thanks for this

This will be helpful, thank you.

thanks for a nice briefing

So impressive

This nice I have learn more thank again big...

So educative thanks

This was impactful and educative. Thank you 

This is helpful. Thank you 

The best I have come across......so informative 

Very informative. Now I know. 

Ippressive ideas to beginners thanks

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What Is a Letter of Explanation for a Mortgage?

Why do you need a letter of explanation, how to write a letter of explanation.

• Frequently Asked Questions (FAQs)

The Bottom Line

• Buying a Home

How to Write a Letter of Explanation for a Mortgage

A letter of explanation may help you get approved for a mortgage

Wichayada Suwanachun / Getty Images

When you apply for a mortgage, the lender will review information such as your credit history, employment, income, assets, investments, and outstanding debts. But your financial statements, credit report, and tax returns don’t always tell the full story about your financial situation.

A letter of explanation helps clarify any information that might give a lender pause. Learn more about when you might need a letter of explanation for a mortgage application and how to write the letter. 

Key Takeaways

• Some mortgage lenders may request a letter of explanation if there is confusion about any details in your financial documents.
• If you’re applying for a government-backed mortgage like an FHA or VA loan, a letter of explanation may be required. 
• Even if your lender doesn’t require a letter of explanation, including one may help clarify details in your mortgage application that could otherwise lead to denial. 
• You may need to include supporting documentation to give your letter of explanation more credibility.

A letter of explanation, sometimes referred to as an LOX or LOE by mortgage underwriters, is similar to a cover letter for a job application. Just as a cover letter expands on the details in your resume, a mortgage letter of explanation further explains your financial documents. For example, you might need to explain that last year’s income wasn’t typical because you took a sabbatical, or that you missed a payment due to a healthcare emergency.  

“A letter of explanation is not a standard or defaulted requirement for a mortgage application,” said Shmuel Shayowitz, president and chief lending officer at Approved Funding, a licensed mortgage bank and direct lender. However, your mortgage lender may request one if your financial information needs clarification. If you’re applying for a government-backed loan, the agency that insures the loan may also require a letter of explanation in certain situations. 

Even if it’s not required, it can’t hurt to include a letter of explanation with your mortgage application. “The default for some processors and underwriters is to assume the worst or to err on the side of caution when something is unclear or complicated,” Shayowitz said. “Being proactive with explanation letters can go a long way in helping a loan processor and mortgage underwriter understand something that might be confusing.”

In particular, the following situations merit the inclusion of a letter of explanation. 

Erratic Income or Gaps in Employment

Most lenders look for a consistent and reliable income that ensures you can keep up with your mortgage payments. If you were unemployed or did not receive income for more than a month over the last two years, you should include a letter of explanation that details the reason you weren’t working, such as:

• Childbirth or caring for another family member
• Pursuing further education
• Being laid off
• Being self-employed or working in a seasonal industry
• Going out of business or downsizing

If you were able to make regular payments on your debts and support yourself with savings during that time, be sure to mention that in the letter.

Issues on Your Credit Report

If your credit report shows red flags, like missed payments or defaults, bankruptcies , or foreclosures , it’s essential to include a letter of explanation noting what happened and why it’s not likely to reoccur. You’ll also want to include the date of the event, the name of your creditor, and the account number associated with the delinquent debt.

No Rental or Mortgage Payment History

If you have been living with a friend or family member rather than making monthly housing payments for your own place, the homeowner you live with will need to write a letter of explanation. The homeowner should explain that they haven’t charged you rent and include the dates you lived on their property before signing the letter. 

Profits or Losses From Farming

If you filed Schedule F with your tax return because you earned or lost income from a farm property, you’re required to include a letter of explanation. Include the address of the farm and clearly state that it is not located on the property you’re buying with the mortgage. 

Large Deposits or Withdrawals

If you received a large deposit to your bank account, the lender might think you accepted a gift or a loan from a family member and wonder if your income is sufficient without additional help. A large withdrawal may also indicate to the lender that you’re having financial troubles. There are other reasons for large bank transactions, however. For example, you may have received a bonus from your employer, liquidated investments at an opportune time, or withdrawn funds for a home renovation. Include a letter of explanation that shows why the atypical transaction occurred. 

Possible Occupancy Questions

Lenders underwrite vacation homes and investment properties differently from primary residences. It’s illegal to misrepresent your occupancy intentions. If you’re applying for a primary residence mortgage for a property located far from your employer, or if you’re applying for a second home mortgage for a property in close proximity to your primary residence, the lender may think you intend to use it as a rental property. 

If you think the lender may have questions about how you intend to use the property, include a letter of explanation.  

Address Discrepancies

If any of your documents show a different address, you should include a letter of explanation with a reason for the discrepancy to assure the lender you’re not a victim of identity theft.  

“Your explanation letter should be specific, precise, and well-communicated,” said Shayowitz. Avoid general statements about your ability to manage your finances and speak to a specific issue. 

For example, if you missed a payment, explain why it happened, point to your otherwise positive payment history, and state when you brought your account back up to date. A statement like “I make every effort to stay on top of my payments” is too vague because it won’t provide the lender with the details they need to make an approval decision. 

You may need to attach supporting documentation as well. For example, if you’re buying a home far away from work, you might want to include a letter from your employer that shows your remote work arrangement. If you took out a large withdrawal to pay for landscaping in order to prep your home for sale, include a receipt from the landscaping company. If you missed a payment due to being hospitalized, include medical records. 

You’ll also want to include the following elements:

• Your name, address, and phone number
• The lender’s name, address, and phone number
• The mortgage application number
• Your explanation, which should refer to the attached documents that support it
• Your signature and the date

Example of a Letter of Explanation

Today’s Date

Example Lender Lender Address

Loan Application Number

RE: Anna Smith’s Mortgage Application

To Whom It May Concern,

I am writing to explain my gap in employment that occurred between 02/15/2023 and 04/10/2023. 

My mother was admitted to the hospital for surgery on 02/09/2023 after a fall. I applied for Family and Medical Leave on 02/10/2023 in order to care for my mother during her recovery. My employer approved FMLA-protected leave on 02/14/2023. I have attached the approval letter from my employer, which grants up to 12 weeks of leave. 

During my period of unpaid leave, I relied on sufficient reserves in my savings account as well as my husband’s income to cover my expenses. I didn’t miss any payments on my credit cards or auto loan. I returned to work on 04/11/2023. In the following months, I made several deposits into my Capital One savings account to replenish my reserves. 

Anna Smith’s Address Anna Smith’s Phone Number

How Do You Start a Letter of Explanation?

At the top of the letter, include the date, the name of the lender, the lender’s address, and your loan application number. In the next line, write “Re: (Your Name)’s Mortgage Application.” Address the letter to “To Whom It May Concern,” and note which issue you are addressing in the first sentence. 

What If Your Mortgage Letter of Explanation Is Rejected?

If your letter of explanation is rejected, you have a few options. If the information you provided wasn’t sufficient, you can write a more detailed letter and include supporting documentation. You can also try applying for a mortgage from a different lender. If you’re struggling to get approved , you may need to resolve whatever problem you’re explaining in the letter before trying again. 

How Long Should a Letter of Explanation Be?

A letter of explanation only needs to be long enough to convey the details of the issue you’re explaining. For example, if you missed a payment, you should include the date of the missed payment, the reason you missed it, and how you’ve remedied or plan to remedy the issue. A few sentences may suffice, or your letter may run longer if it’s a complex situation and you need to reference supporting documents. 

Is a Letter of Explanation Necessary?

A letter of explanation is not always necessary. If there are no red flags in your financial history, you may be approved without a letter of explanation. But if there are issues that might raise concerns, you’ll want to include a letter of explanation. You’ll also need to write a letter of explanation if the lender requests one, or if it’s required by the government agency backing the mortgage. For example, for all FHA-approved mortgages , the Department of Housing and Urban Development (HUD) requires a letter of explanation from borrowers who have collection accounts or judgments.

A letter of explanation can help your mortgage application process, especially if you have had financial issues you want to clarify. A good letter will address the specific issues and explain why they are not likely to reoccur. Consider consulting a real estate professional for more guidance in writing a letter of explanation that fits your needs.

Chase. " What Documents Are Needed to Apply for a Mortgage? " 

Citizens Bank. " How to Write a Letter of Explanation ." 

National Association of Mortgage Underwriters. " Best Practices: Letters of Explanation ." 

Ally Bank. " How to Write a Letter of Explanation ." 

Newcastle Loans. " Principal Residence, Second Home, or Investment Property? " 

Griffin Funding. " Letter of Explanation ." 

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