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Clinical Trial Management Software

What is clinical trial software.

Updated on May 3, 2023

Clinical trial management software  helps clinical research sites, hospitals, and other pharmaceutical/healthcare companies manage all aspects of clinical trials. These software systems maintain and manage patient data, scheduling, finances, reporting, analysis, and research data.

Clinical trial management solutions also help organizations protect patient health and financial data to avoid regulatory compliance issues. This type of software can also provide tools for patient enrollment, recruitment, study planning, and benchmarking clinical research progress. The software also integrates with patient texting, remote payment, and video conferencing solutions.

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Why is capterra free, i'm looking for clinical trial management software that is:.

Table of Contents

The benefits of clinical trial software

Typical features of clinical trial software, the cost of clinical trial software, considerations when purchasing clinical trial software, relevant clinical trial software trends.

Clinical trial management software offers numerous benefits to everyone who conducts clinical trials:

Increase efficiency : Clinical trial management software automates numerous processes and centralizes trial data, enhancing the efficiency of clinical trials. Having a centralized location for all documents removes the need to enter data manually into different locations. This capability reduces the likelihood of making errors due to duplicate or missing documentation.

Improve data management : Clinical trials generate large quantities of data. A clinical trial management software platform provides a single, secure location for data collection, storage, and retrieval. This makes it easier for everyone involved to access and distribute information, such as data reports and study documents. Clinical trial management systems can also generate detailed reports and verify the status of individual or multiple clinical trials, which boosts efficiency for researchers conducting multiple studies at once.

Streamline financial management : Accurate tracking of clinical trial financial data ensures accurate sponsor invoices and correct payments for each site involved in the trial. A clinical trial management system can create a detailed study calendar that streamlines tracking of trial-related costs. The system also automates many routine financial tasks, creating consistency in budgeting and billing processes.

Here are some of the most common features of clinical trial software:

Compliance management : Ensure compliance with regulatory requirements, such as 21 CFR Part 11 and HIPAA regulations. This capability is especially important for validated systems of record with regulated data, including electronic visit reports or site-essential documents.

EMR/EHR : Create, store, and update patients' digital health records. Digitized patient information and medical records improve clinical reporting and care coordination in response to patient data.

Document management : Collect, upload, store, and share electronic documents within a single database. This helps organizations maintain an integrated and organized clinical research trial process.

Financial management : Track all budgets and payments within a single solution to provide a comprehensive overview of the organization's finances. The feature can also create invoices and manage accounts payable and receivable.

Patient recruiting : Find new trial participants and maintain their information in a centralized database. Organize and track potential participants from first contact through study enrollment.

Clinical study management : Create and manage the numerous aspects of clinical trials. System capabilities take the clinical trial team from startup to team enrollment, participant monitoring, tracking deadlines, and reporting of research study results.

Most products in this market are priced on a "per user, per month" basis. Pricing can be divided into three pricing tiers based on the starting prices: 

Price ranges*:

*The pricing included is for the entry-level/lowest-priced offering found on vendor websites on October 12, 2020. These ranges correspond to the 25th, 75th, and 100th percentiles of pricing information gathered from vendor websites of sample products.

Keep the following considerations in mind when evaluating clinical trial management software:

Mobile adaptability supports overall trial efficiency : Clinical trials often feature numerous trial sites and remote workers. The software platform you invest in should have integration capabilities with digital devices such as smartphones, tablets, and notepads. Mobile-ready software allows clinical trial staff to work from anywhere at any time without loss of functionality.

Identify compliance requirements : The clinical trial management solution you select must meet the FDA's 21 CFR Part 11 regulations and HIPAA standards for patient data protection. Verify that the software is not outdated, it meets current standards, and there are processes in place to make adjustments for future changes in compliance standards. Depending on your needs, there may be other regulatory management features to consider. For example, you may benefit from a software solution that offers custom security settings, data archival, and audit trails for any data changes in the system.

Factor in ease of use : Clinical trial management software can reduce study costs and increase efficiency, but only if your team can use it. Software solutions vary in size and complexity, and an intuitive user interface helps team members learn to use the system. Ask the vendor for a demo trial of their clinical trial management software to ensure that it fits your needs.

Automation with machine learning streamlines patient recruitment.  Patient recruitment for clinical trials is typically a manual process, with research staff analyzing available data to identify suitable participants. This is a time-consuming and error-prone process that can miss or erroneously assign patients, which damages the trial quality.  Automated patient selection with machine learning  can automatically screen EMRs/EHRs, find matches between specific patients and trial requirements, and display the results in a comprehensive dashboard.

Siteless trials reduce participant drop-off rates.  Traveling to trial sites expends a participant's time, effort, and money. With  siteless trials , all steps of a clinical trial are conducted through mobile apps, remote patient monitoring, and audio/video calls. In addition to improved patient management, siteless trials may also reduce patient enrollment time and generate more diversity in trial participants. Recent additions to clinical trial software features include eSource, eConsent, and eRegulatory that help manage complex and decentralized clinical trials.

Products evaluated for the pricing calculation were taken from Capterra’s  clinical trial management software directory , sorted by number of reviews. The pricing ranges exclude freemium versions of the products. The features highlighted were identified based on their relevance and the percentage of products in Capterra’s directory that offer them. 

The following sources were used for this document: 

Artificial Intelligence for Clinical Trial Design, ScienceDirect  (Date accessed: December 17, 2020)

Incorporating Site-less Clinical Trials Into Drug Development: A Framework for Action, ScienceDirect  (Date accessed: December 17, 2020)

Google Cloud

LeadSquared

ResearchManager

Florence eBinders

RealTime-CTMS

Visual Planning

OpenClinica

eClinPro CTMS & eSource

Clinical Conductor CTMS

Veeva Vault

Florence eTMF

Exploring The 22 Best Clinical Trial Management Software Of 2024

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12 Best Clinical Trial Management Software Shortlist

As an expert, I've scrutinized numerous tools to deliver the 12 best clinical trial management software:

• Viedoc - Best for robust data management and trial design
• Vial - Best for user-friendly interfaces and trial execution
• Clario - Best for comprehensive trial enablement and management
• Medidata Rave CTMS - Best for optimized clinical operations and study management
• RealTime Software Solutions - Best for real-time tracking of clinical trials and participant management
• Medrio - Best for decentralized clinical trials and data collection
• Advarra - Best for multi-site trials and compliance management
• Phlexglobal - Best for electronic trial master file (eTMF) management
• Citeline - Best for global clinical trial solutions and comprehensive market analysis
• ResearchManager - Best for collaborative research and workflow management
• Calyx - Best for integrated trial management and regulatory compliance
• Florence eTMF - Best for document management and streamlined trial collaboration

Navigating the complex world of clinical research can feel like a Herculean task. Clinical Trial Management Software (CTMS) serves as an essential tool, simplifying this intricate process by offering an end-to-end, web-based solution.

It's a valuable asset to any research organization, pharma startup, or biotech company looking to streamline its clinical data management and trial supply management. The built-in API also provides flexibility for custom integrations, enhancing interactions among stakeholders, and improving contract research organizations' output. Let's dive into some remarkable options that are primed to help you manage your clinical conductor duties with efficiency and compliance at the forefront.

What Is a Clinical Trial Management Software?

Clinical trial management software is a powerful tool that aids researchers, clinicians, and other healthcare professionals in planning, executing, and managing clinical trials. Often used by pharmaceutical and biotechnology companies, research institutions, and medical device manufacturers, these systems streamline the complex processes associated with clinical trials.

Using a CTMS, you can leverage its cloud-based system to store and manage patient data, monitor enrollment, and coordinate activities across different research sites. Particularly valuable features include eCRF and eCOA, as well as eConsent and eSource functionalities that provide a comprehensive audit trail. With features like templates, financial management tools, messaging, notifications, and mobile app accessibility, it offers you an efficient way to manage your clinical study.

With features like data collection and analysis, regulatory compliance tracking, participant management, and more, they serve to improve efficiency, enhance collaboration, and ensure the integrity and accuracy of trials. The end goal is a more structured, organized, and reliable approach to conducting and managing clinical research, driving innovation in healthcare and medical fields.

Overviews of the 12 Best Clinical Trial Management Software

1. viedoc - best for robust data management and trial design.

Viedoc stands as a powerful software dedicated to streamlining and strengthening data management and trial design for clinical research. Its robust suite of features and user-friendly interface make it an optimal choice for researchers and institutions needing an intuitive yet robust solution for their clinical trials.

Why I Picked Viedoc:

I selected Viedoc due to its unique ability to integrate complex data management systems with a comprehensive trial design toolkit. Its capacity to handle large volumes of data with precision sets it apart from its peers. Viedoc's superior functionality makes it ideal for robust data management and intricate trial design, two critical factors in successful clinical research.

Standout Features & Integrations:

Viedoc includes data collection, patient engagement, trial design, and electronic data capture features. Its analytics capabilities ensure an efficient and accurate understanding of trial data. Notable integrations include connections to medical imaging systems, laboratory systems, and electronic medical record systems, further enhancing its utility.

From $150/user/month (min 5 seats)

• Comprehensive data management and trial design functionalities
• High-volume data handling capabilities
• User-friendly interface with intuitive navigation
• Starting price may be higher than some competitors
• Minimum of five seats required for the basic package
• May have more features than smaller trials require

2. Vial - Best for user-friendly interfaces and trial execution

As a software solution for clinical trial management, Vial offers a blend of simplicity and robust functionality. Its design caters to user-friendliness, making it a valuable tool for individuals and teams who prioritize ease of use and effective trial execution.

Why I Picked Vial:

In my evaluation process, Vial stood out due to its intuitive interface and efficient execution of trial processes. Its attention to user experience, paired with its solid feature set, sets it apart in the crowded field of clinical trial software. Its strengths in user-friendly interface design and trial execution made it a clear choice for this list.

Vial boasts a variety of important features, such as participant tracking, data capture, and analysis, as well as comprehensive trial execution tools. Noteworthy integrations include connections to laboratory systems, electronic health records, and other trial-related software, which further enhance its capabilities.

From $120/user/month (billed annually)

• User-friendly interface for easy navigation
• Comprehensive trial execution tools
• Integration with a variety of trial-related systems
• Annual billing may limit flexibility for some users
• Interface may be too simplistic for users desiring complex features
• Pricing may be steep for smaller research teams

3. Clario - Best for comprehensive trial enablement and management

Clario is a comprehensive clinical trial management software that offers a powerful suite of features for trial enablement and management. It provides a streamlined, organized approach to clinical research, making it an optimal choice for those who require full control and oversight of their trials.

Why I Picked Clario:

I chose Clario for its comprehensive approach to trial enablement and management. Its robust feature set, coupled with its ability to manage all aspects of a clinical trial, make it a unique choice among other software options.

Clario's strength in comprehensive trial enablement and management makes it best suited for this role.

Clario comes packed with essential features including robust data collection and analysis, regulatory compliance tracking, and participant management. As for integrations, it provides compatibility with major electronic health records systems, laboratory systems, and other clinical trial software, enabling a more interconnected trial process.

From $130/user/month (min 5 seats)

• Comprehensive suite of features for trial enablement and management
• Robust data collection and analysis
• Good integration with other clinical systems
• Might be overwhelming for smaller teams due to its extensive features
• A minimum of five seats required for the basic package
• Slightly higher starting price compared to some other options

4. Medidata Rave CTMS - Best for optimized clinical operations and study management

Medidata Rave CTMS is a trailblazer in providing specialized features for optimized clinical operations and comprehensive study management. Its smart approach to trial oversight ensures researchers have every resource at their fingertips to carry out efficient trials.

Why I Picked Medidata Rave CTMS:

I picked Medidata Rave CTMS for its focus on enhancing the efficiency of clinical operations. Its comprehensive set of features targeted at study management set it apart from the crowd. This strong focus makes Medidata Rave CTMS the best for optimizing clinical operations and managing studies effectively.

Medidata Rave CTMS offers a rich suite of features like real-time data capture, study planning and tracking, and regulatory compliance management. As for integrations, it offers a broad range of interoperability with various data capture systems, electronic health record systems, and other CTMS platforms.

From $100/user/month (billed annually)

• Comprehensive set of features for clinical operations and study management
• Robust integrations with other healthcare and clinical trial systems
• Real-time data capture for instantaneous insights
• Pricing may be high for smaller research teams
• Only offers annual billing, not monthly
• Could be complex for teams new to CTMS software

5. RealTime Software Solutions - Best for real-time tracking of clinical trials and participant management

RealTime Software Solutions brings a fresh perspective to the clinical trials management space with its emphasis on real-time tracking and participant management. The software's capabilities extend from patient recruitment to data management, all in real-time.

Why I Picked RealTime Software Solutions:

I chose RealTime Software Solutions based on its emphasis on real-time monitoring and participant management. This focus allows the software to provide an immediate snapshot of trial progress and participant status, an aspect not all competitors offer.

Given this, RealTime Software Solutions stands as the best for real-time tracking and participant management in clinical trials.

RealTime Software Solutions excels in offering features such as instant trial monitoring, patient recruitment, and management, and streamlined data management. When it comes to integrations, the platform offers significant compatibility with EDC systems, patient recruitment tools, and data analytics solutions, among others.

From $50/user/month (billed annually)

• Real-time monitoring capabilities enhance trial oversight
• Strong focus on participant management
• Diverse integrations with other healthcare and trial systems
• May be complex for small teams or beginners in clinical trial management
• Pricing might be steep for some budgets

6. Medrio - Best for decentralized clinical trials and data collection

Medrio is a clinical trials management tool that specializes in decentralized trials and data collection. The platform supports data collection from multiple sources, and its decentralization capabilities enable remote management of clinical trials, which is key in an era when remote work is increasingly common.

Why I Picked Medrio:

I selected Medrio for its focus on decentralized trials and robust data collection. These two areas of focus are becoming more important in clinical trial management due to increasing trends toward remote work and data-driven decision-making. Thus, Medrio shines in this area and is, in my view, the best tool for decentralized clinical trials and data collection.

Key features of Medrio include its comprehensive data collection tools, support for decentralized clinical trials, and an intuitive user interface that simplifies complex processes. Medrio integrates seamlessly with a variety of data analysis tools, and EDC systems, and also supports direct data imports from various sources.

Pricing upon request

• Emphasis on decentralized clinical trials makes it ideal for remote teams
• Robust data collection and management capabilities
• Seamless integrations with data analysis tools
• Pricing is not publicly available, which could deter some users
• May have a learning curve for those not familiar with decentralized trials
• Its strong focus on decentralization may not suit all trial management styles

7. Advarra - Best for multi-site trials and compliance management

Advarra is a platform built to aid clinical trial management across multiple sites. It also includes advanced tools for regulatory compliance, making it a sound choice for organizations seeking to manage complex, multi-site clinical trials while adhering to all necessary rules and regulations.

Why I Picked Advarra:

I chose Advarra because of its emphasis on multi-site trial management and compliance. When compared to other clinical trial management tools, Advarra stood out due to its robust features and specific focus on managing trials across multiple sites while maintaining compliance. Therefore, I determined it to be the best tool for this specific use case.

Advarra provides features like comprehensive multi-site trial management, regulatory compliance tools, and robust reporting functionalities. It integrates smoothly with many EDC systems, data analysis tools, and document management platforms, enabling a connected and streamlined workflow.

• Comprehensive features for multi-site trial management
• Strong emphasis on regulatory compliance
• Seamless integrations with other clinical trial tools
• Pricing information is not easily accessible
• Could be complex for smaller trials or single-site management
• The user interface may have a steep learning curve for some users

8. Phlexglobal - Best for electronic trial master file (eTMF) management

Phlexglobal is a solution specifically designed for managing electronic trial master files (eTMFs). By providing an easy-to-use interface and robust tools, it simplifies the organization, storage, and retrieval of eTMF data. This specialization makes Phlexglobal an ideal fit for organizations looking to improve their eTMF management.

Why I Picked Phlexglobal:

I picked Phlexglobal due to its unique focus on electronic trial master file management. Comparing different platforms, Phlexglobal differentiated itself with its specialized tools for eTMF organization, making it an excellent choice for those specific needs. It is why I've deemed it as "best for eTMF management."

Phlexglobal features a comprehensive eTMF management system, advanced search functionalities, and a variety of reporting tools. It also integrates well with various other clinical trial software, which makes it easier to import and export data.

• Dedicated eTMF management system
• Advanced search and reporting capabilities
• Seamless integrations with various other clinical trial software
• Lack of clear pricing information
• May be over-specialized for organizations that need a broader range of tools
• Requires training to effectively use all the functionalities

9. Citeline - Best for global clinical trial solutions and comprehensive market analysis

Citeline provides solutions for global clinical trials and in-depth market analysis. The platform aggregates and analyzes data from a myriad of sources, enabling users to keep track of clinical trials worldwide and conduct comprehensive market research.

These abilities make it an exceptional choice for businesses operating or observing trials on a global scale.

Why I Picked Citeline:

In selecting Citeline, its strength in providing a broad view of global clinical trials and offering comprehensive market analysis stood out. Judging by its comprehensive dataset and analytical capabilities, Citeline provides unmatched insights into global clinical trials.

This specificity and focus make it the "Best for global clinical trial solutions and comprehensive market analysis."

Citeline offers a comprehensive data set of global clinical trials and a suite of tools to analyze and visualize that data. Additionally, it integrates well with various business intelligence tools, extending the power of data analysis and reporting capabilities.

• Provides data on global clinical trials
• Comprehensive market analysis tools
• Effective integrations with business intelligence tools
• Absence of transparent pricing information
• Can be complex for new users
• Focus on global data may not be useful for localized operations

10. ResearchManager - Best for collaborative research and workflow management

ResearchManager is a dynamic platform designed to streamline the research process and facilitate collaboration. It allows users to manage their research workflows effectively while promoting teamwork among researchers, thereby making it suitable for collaborative research and workflow management.

Why I Picked ResearchManager:

I chose ResearchManager for its unique capability to blend workflow management with a collaboration-friendly environment. In making this selection, I observed that ResearchManager stands out for its focus on enabling smooth cooperation between research team members while keeping workflows organized and efficient.

This uniqueness solidifies its position as "Best for collaborative research and workflow management."

ResearchManager provides a suite of tools for managing workflows, data collection, and storage. The platform also boasts of a strong collaborative feature set that includes real-time data sharing and multi-user project management. It integrates effectively with standard data analysis and project management tools, enhancing its usability.

• Emphasizes collaborative work and workflow management
• Real-time data sharing
• Effective integrations with analysis and project management tools
• Steep learning curve for beginners
• Collaboration features may be overkill for small-scale or solo research projects

11. Calyx - Best for integrated trial management and regulatory compliance

Calyx provides a comprehensive clinical research platform that combines trial management and regulatory compliance functionality. This makes it a versatile tool for ensuring organized, compliant research practices and makes it a top choice for integrated trial management and regulatory compliance.

Why I Picked Calyx:

In deciding on this list, Calyx emerged as a preferred option because of its unique integration of trial management with regulatory compliance mechanisms. It's distinctive in its approach, providing a holistic solution to trial management that considers regulatory needs.

This blend of functionality made me see Calyx as "Best for integrated trial management and regulatory compliance."

Key features of Calyx include its extensive trial management tools and robust compliance tracking capabilities. Furthermore, it provides an integrated electronic data capture system for seamless data management. It offers important integrations with data management and visualization tools that enhance its trial management capabilities.

• Integrated trial management and regulatory compliance
• Extensive management tools
• Seamless data management through integrated electronic data capture
• Lack of transparent pricing
• Might be complex for users new to clinical trial management
• Certain features may exceed the needs of small-scale trials

12. Florence eTMF - Best for document management and streamlined trial collaboration

Florence eTMF is a dedicated tool that focuses on facilitating efficient document management and fostering improved collaboration within clinical trials. Its robust document-handling capabilities and collaborative features make it an ideal solution for document management and streamlined trial collaboration.

Why I Picked Florence eTMF:

Florence eTMF earned its spot on this list primarily because of its emphasis on simplifying document management and enhancing collaboration within clinical trials. It stands out with its dedicated tools for managing documents and facilitating communication between trial participants.

Because of these reasons, I consider Florence eTMF to be the "Best for document management and streamlined trial collaboration."

Florence eTMF shines with features like its centralized document repository, which provides an organized, easily accessible hub for all trial documents. It also offers robust collaboration tools designed to streamline communication and coordination between team members.

Integration-wise, Florence eTMF integrates well with a range of commonly used software in the clinical trial space, including data management, project management, and communication tools.

• Centralized document repository for efficient management
• Robust collaboration tools for improved trial coordination
• Effective integrations with other clinical trial tools
• Lack of transparent pricing information
• May be too specialized for some users, lacking broad trial management features
• Learning curve may be steep for less tech-savvy users

Other Clinical Trial Management Software

• Oracle Clinical - Good for decentralizing clinical trials
• Veeva Vault CTMS - Good for medical technology clinical trials
• ClinCapture - Good for user-friendly electronic data capture
• OpenClinica - Good for open-source clinical trial solutions
• Datatrak - Good for enterprise-level clinical trial management
• TrialKit - Good for mobile data capture in clinical trials
• Fusion eClinical Suite - Good for integrating multiple clinical trial systems
• Octalsoft - Good for scalable clinical trial management systems
• Clinion - Good for paperless clinical trial management
• BS CTMS - Good for comprehensive trial management solution

Selection Criteria For Clinical Trial Management Software

When it comes to clinical trial management software, the nuances of each platform can significantly impact a team's efficacy and the overall success of a study. I've extensively tested and researched a multitude of these tools, and I've been particularly vigilant about certain key aspects that can enhance or hinder a research team's work.

Core Functionality

A competent clinical trial management software should enable users to:

• Conduct data collection and management efficiently
• Facilitate patient recruitment and retention
• Coordinate site management
• Streamline trial monitoring
• Oversee inventory management

Key Features

For this niche, the following features matter the most:

• Electronic Data Capture (EDC) : A tool that allows the collection of clinical trial data in an electronic format is a must for real-time, accurate data monitoring.
• Randomization : This feature helps balance patient allocation across different trial arms, ensuring the validity of the study.
• Electronic Patient-Reported Outcomes (ePRO) : An essential feature for collecting patient responses or feedback directly.
• Regulatory Compliance Management : Tools with this feature ensure that all data and processes comply with necessary regulations like HIPAA, GCP, and GDPR.
• Study Designing : A tool should allow users to design their study layout according to their specific requirements.

When it comes to usability, the following factors are significant:

• Intuitive Interface : Clinical trial software needs to have a clear, easy-to-navigate layout that allows users to quickly find and access different modules of the platform.
• Scalability : The ability to handle increasing amounts of work and accommodate growth is crucial, especially for larger trials or expanding organizations.
• Role-Based Access Control : A system that allows admins to limit access based on user roles is key for maintaining data integrity and confidentiality.
• Training and Support : Given the complexity of clinical trials, having readily available and responsive customer support, along with comprehensive training resources, is essential.

People Also Ask

What are the benefits of using clinical trial management software.

Clinical trial management software offers multiple benefits, including:

• Efficiency : By automating various tasks, these tools reduce manual labor, save time, and streamline workflow.
• Data Accuracy : Digital data collection minimizes errors associated with manual data entry, thus ensuring data accuracy.
• Collaboration : These platforms offer a central hub for all trial-related activities, fostering better communication and collaboration among teams.
• Regulatory Compliance : Built-in compliance features help maintain adherence to regulatory standards like HIPAA, GCP, and GDPR.
• Real-Time Monitoring : The software allows real-time monitoring of trial progress, facilitating timely intervention and decision-making.

How much does clinical trial management software cost?

The cost of clinical trial management software varies significantly based on the size of the clinical trial, the number of users, and the specific functionalities required. Some providers offer tiered pricing, where you pay per user per month, while others may charge a flat rate.

What are the pricing models for these tools?

Typically, vendors offer several pricing models:

• Per User/Month : You pay a certain amount for each user every month.
• Per Study : You pay a one-time fee for each study conducted using the software.
• Flat Rate : You pay a flat monthly or annual fee for unlimited access to the software.

What is the typical range of pricing?

Prices can range from $25/user/month for basic packages to several thousand dollars per month for enterprise-level solutions that offer advanced features.

What is the cheapest and most expensive software?

The cheapest paid software can start as low as $25/user/month, such as TrialKit, while the most expensive ones like Oracle Clinical can cost several thousand dollars per month, especially for larger clinical trials or for more complex features.

Are there any free clinical trial management software options?

Yes, there are a few free options available like OpenClinica, which offers a free version of their software. However, these free options often have limitations on features and user capacity and are best suited for small-scale trials or for initial exploratory use before transitioning to a paid solution.

Other Clinical Management Software Reviews

• Medical Lab Software
• Patient Engagement Software
• EMR Systems
• Patient Case Management Software

In conclusion, selecting the ideal clinical trial management software relies heavily on understanding your unique needs and trial requirements. Such software offers substantial benefits like streamlined workflows, data accuracy, enhanced collaboration, regulatory compliance, and real-time monitoring of trial progress. However, the perfect tool for one organization may not be the same for another.

Key Takeaways

• Define Your Requirements : Clarify what specific functionalities, features, and compliance standards your trial necessitates. Do you need document management capabilities? Are integrations with existing systems critical? Answering these questions helps narrow down suitable options.
• Consider User Experience : Software usability significantly affects team productivity and software adoption rates. Seek software with a user-friendly interface, easy onboarding, and good customer support. Role-based access, an intuitive dashboard, and simple navigation are crucial aspects of clinical trial management software.
• Budget Appropriately : Pricing varies widely among these tools. Understand the pricing model that aligns best with your budget and the scale of your trials. While affordability is essential, ensure not to compromise on crucial features for the sake of cost savings. Some vendors offer free versions or trials, which are worth exploring before committing to a paid plan.

Navigating the landscape of clinical trial management software may seem daunting, but armed with the right knowledge and clear objectives, you can make an informed decision that will significantly improve your clinical trial processes.

What Do You Think?

Of course, this guide is not exhaustive, and the world of clinical trial management software continues to evolve with new tools and solutions entering the market. If you've come across an excellent tool that wasn't included in this list or have personal experiences with the tools I've mentioned, I invite you to share your insights. Your contributions could help others make more informed decisions in their quest for the perfect clinical trial management software.

Coding for Health & Finance Pioneers

28 types of healthcare software in 2024

Healthcare software is a broad term that covers a wide range of tools and applications. They are designed to improve the quality and efficiency of care or, in simple words, make the lives of patients and medical professionals easier.

In this comprehensive guide, we will delve into 9 key software types an 21 subtypes used today, uncovering who they benefit, what functionalities they offer, and how they’ll shape the future of healthcare.

Check our digital health software development services

What is healthcare software?

Healthcare software is a broad term that refers to any software application used in the healthcare industry .

It encompasses a wide range of tools and programs designed to improve different aspects of healthcare delivery, from patient care and medical practice management to administrative tasks and medical research.

It’s worth noticing there’s a (sometimes blurry) line between medical software and consumer health (wellness) apps— fintess apps, sleep trackers, or parenting apps.

Healthcare software—unlike, for example, fitness trackers—directly aids medical diagnosis, treatment, or chronic condition management under stricter regulations. Consumer app, on the other hand, are designed to empower users to take a more active role in managing their health and well-being.

In this article, we’ll focus on the first type of medical software —the one designed for healthcare organizations to manage their patient health outcomes.

1. Clinical software

Kareo Clinical—Example of EHR software | Image source

1.1. Electronic Health Record (EHR) software

EHR stands for Electronic Health Record. It’s a digital version of a patient’s medical chart that allows healthcare providers to securely create, store and share a patient’s medical history electronically.

EHRs can contain a wide range of information, including:

• Demographics (name, date of birth, address, etc.)
• Medical history (past illnesses, surgeries, procedures)
• Medications (current and past prescriptions)
• Immunization records
• Vital signs
• Laboratory test results
• Imaging reports (X-rays, MRIs, etc.)
• Progress notes (written by doctors and nurses)

With electronic health record software, medical professionals can easily access, update, and share patient information securely .  It’s a more efficient replacement for traditional paper-based records, as it reduces errors, enables better communication between various providers, and streamlines billing and insurance processes.

1.2. Electronic Medical Record (EMR) software

Electronic Medical Record (EMR) software is essentially a digital version of a patient’s medical chart. It’s a software program used by healthcare providers to create, store and manage patient medical records electronically. EMR systems hold a wide range of patient information including:

• Demographics
• Medical history
• Medications and allergies
• Lab test results
• Doctor’s notes

It’s important to note that EMR is sometimes used interchangeably with EHR (Electronic Health Record). There is a subtle difference between the two .

An EMR is typically limited to the healthcare organization or practice that created it, whereas an EHR can be shared across different healthcare providers . So, an EHR could be thought of as a more comprehensive picture that combines information from various EMRs.

1.3. Clinical decision support system

Clinical Decision Support Systems (CDSS) are computer programs designed to help healthcare professionals make better decisions about patient care. They act as an intelligent assistant at the point of care , providing clinicians with relevant information and reminders tailored to the specific patient.

Here’s a breakdown of how CDSS works:

• Information access: CDSS integrates with Electronic Health Records (EMR) to access a patient’s medical history, medications, allergies, and other relevant data.
• Knowledge base: CDSS relies on a vast knowledge base of medical guidelines, best practices, and clinical research findings.
• Alerts and reminders: Based on the patient’s information and the situation, CDSS can provide real-time alerts and reminders to doctors. For instance, it might suggest a medication dosage is too high for a patient’s kidney function or remind a doctor about a recommended screening test.
• Clinical recommendations: Some CDSS can offer more in-depth recommendations, such as suggesting treatment options or potential drug interactions.

1.4. Medical diagnosis software

Medical diagnosis software leverages data analysis and algorithms to assist healthcare professionals in accurately identifying and diagnosing medical conditions. It processes vast amounts of patient data, including medical history, symptoms, and test results, to provide clinicians with valuable insights, aiding in the identification of diseases and suggesting potential treatment options.

future of medical diagnosis software holds immense promise with the integration of artificial intelligence (AI) and machine learning. According to Artificial Intelligence In Diagnostics Market Size, Share & Trends Analysis Report , in 2022, the worldwide market for artificial intelligence in diagnostics was about $0.8 billion, and it’s predicted to grow at a compound annual growth rate of 24.6% to around $5.4 billion in 2030.

2. Imaging and diagnostics

2.1 Medical imaging software

Medical imaging software enables medical personnel to visualize and analyze medical images such as X-rays, MRIs, and CT scans. Radiologists, oncologists, and other specialists use medical imaging software to interpret images, measure tumor sizes, and assess the progression of diseases. It enhances diagnostic accuracy and reduces the need for invasive procedures.

In fact, there are many different subtypes of medical imaging software available, each with its unique capabilities, such as image acquition, viewing, analysis and processing, or computer-aided diagnosis (CAD) software.

Ongoing advancements in imaging technology, like Computer-Aided Diagnosis (CAD), are expected to increase the need for these systems. The incorporation of artificial intelligence (AI) into medical imaging has transformed the market landscape in recent times and is expected to have a favorable impact on growth in the near term.

Medical imaging software examples: Medis Suite MR

2.2. RIS & PACS

A Radiology Information System (RIS) is essentially the software backbone for managing an entire radiology department within a healthcare facility. It focuses on the administrative side of things, handling tasks like:

• Scheduling: RIS helps manage patient appointments for X-rays, CT scans, MRIs, ultrasounds, and other imaging procedures.
• Workflow management: It tracks patients throughout the imaging process, ensuring a smooth flow from scheduling to report distribution.
• Resource management: RIS helps optimize the use of radiology equipment and staff.
• Billing and coding: The system facilitates accurate billing and coding for radiology procedures.
• Reporting: RIS allows radiologists to generate reports efficiently, often with the help of voice recognition technology.

It’s important to distinguish RIS from PACS (Picture Archiving and Communication System). PACS deals primarily with the storage, retrieval, and distribution of medical images themselves, acting as a digital archive. RIS, on the other hand, manages the information surrounding those images, including patient data, reports, and administrative tasks.

3. Medical practice management software

The main goal of medical practice management software (MPMS, also know as a medical office software system) is to help healthcare providers manage their practices effectively. It focuses on the administrative and operational aspects of running a healthcare practice .

Here’s a breakdown of what PMS typically offers:

• Patient Management: Store and manage patient demographics, medical history, and insurance information.
• Appointment Scheduling: Schedule appointments, send reminders, and track patient flow.
• Billing and Revenue Cycle Management: Generate claims, handle insurance submissions and payments, and manage patient billing.
• Reporting and Analytics: Track practice performance metrics, identify trends, and generate reports.

Some PMS even integrate Electronic Health Records (EHR) for a more comprehensive patient data solution. This allows healthcare providers to manage both the administrative and clinical aspects of patient care within the same software.

4. Telehealth and remote monitoring software

4.1. Telemedicine software

Telehealth software is basically a tool that allows doctors and patients to connect and manage healthcare remotely. It’s like having a virtual doctor’s office that you can access from your computer or phone.

Here are some of the things telehealth software can be used for:

• Video conferencing: This is the most common feature, allowing patients to have face-to-face consultations with doctors without having to go to an office.
• Secure messaging: Patients can send messages to their doctors about their condition, ask questions, and get advice.
• Remote patient monitoring: This allows doctors to track a patient’s health data, such as blood pressure or blood sugar levels, remotely.
• Prescription management: Doctors can send prescriptions to patients electronically.

Telehealth software is a great way to improve access to healthcare, especially for people who live in rural areas or have difficulty traveling. It can also be more convenient for patients who have busy schedules or young children.

4.2. Remote patient monitoring (RPM) software

Remote patient monitoring (RPM) software allows healthcare providers to collect medical data from patients remotely , typically in their homes. This data can include things like vital signs (blood pressure, heart rate, oxygen saturation), blood sugar levels, weight, and even patient-reported outcomes (how they are feeling).

RPM software facilitates a scenario where healthcare providers can remotely monitor patients’ well-being without being bound by geographical limitations. By remotely monitoring patients, healthcare providers can identify potential issues before they escalate into more significant health problems . They can make necessary adjustments to treatment plans, provide guidance, and offer assistance precisely when it’s required. Additionally, RPM reduces the need for frequent in-person visits, offering convenience, especially to patients in remote areas.

RPM software can be used to monitor a variety of chronic conditions , such as heart disease, diabetes, COPD, and asthma. It can also be used to monitor patients after surgery or during a hospitalization at home.

The RPM system market is experiencing growth due to significant factors, such as the increasing elderly population’s demand for an improved quality of life, enhanced care, and cost-efficient treatment options. A branch of RPM, called ambient monitoring , is also predicted to become a substantial trend in the upcoming years.

5. Pharmacy and medication management software

5.1. E-prescribing software

E-prescribing software is a program used by healthcare providers to electronically transmit prescriptions to pharmacies . It essentially replaces the traditional method of handwritten or faxed prescriptions.

Here’s a breakdown of how it works:

• Doctors or other authorized providers enter the prescription details into the software on a computer.
• The software ensures the information is accurate and complete, and may even flag potential drug interactions for the provider’s review.
• Once finalized, the prescription is securely transmitted electronically to the chosen pharmacy.

In fact, some states and insurance programs even mandate the use of e-prescribing software for certain medications.

5.2. Pharmacy management software

Pharmacy management software basically serves as a digital assistant for pharmacies . It helps automate various tasks related to running the pharmacy, like:

• Inventory management: Keeping track of medications, ordering new supplies, and managing expiration dates.
• Prescription processing: Filling prescriptions, checking for interactions between medications, and making sure everything is compliant with regulations.
• Billing and insurance: Handling payments from patients and insurance companies.
• Customer service: Providing medication information to patients and answering questions.

There are also some fancier features that can help a pharmacy stand out, for example:

• E-prescribing: Downloading prescriptions electronically from doctors, which can save time and reduce errors.
• Medication adherence programs: Helping patients stick to their medication schedules.

5.3. Medication management software

Medication management software (MMS) is a digital tool that helps individuals and healthcare providers manage medications. There are two main types of MMS:

Electronic Medication Administration Record (eMAR) systems are used in hospitals, clinics, and other healthcare settings to manage the dispensing and administration of medications to patients. eMAR systems typically include a medication database, which contains information on all of the medications that are available to be dispensed. They also have features to track medication administration, identify potential drug interactions, and generate reports.

Personal medication management software is designed for use by individuals to manage their own medications. These applications can help users track their medication schedules, set reminders to take their medications, and refill their prescriptions. Some personal medication management applications also allow users to share their medication information with caregivers or healthcare providers.

6. Hospital Management Software

6.1. hospital information system (his).

A Hospital Information System (HIS) is basically a software system designed to manage a hospital’s operations. It acts as a central hub for all patient information, administrative tasks, and financial data.

A HIS typically:

• Stores and manages patient data: This includes medical history, medications, allergies, lab results, and imaging reports.
• Supports administrative tasks: Scheduling appointments, managing billing and insurance, tracking inventory, and maintaining staff records are some examples.
• Improves care coordination: With a HIS, healthcare providers can easily access a patient’s complete medical picture, which can lead to better-informed decisions and more efficient treatment plans.
• Ensures data security: HIS are designed to keep patient information confidential and secure.

6.2. Medical equipment management software

Healthcare facilities use medical equipment management software to keep tabs on their equipment, schedule maintenance, and stay on top of regulations. This ensures their medical devices are always safe and dependable for patient care.

6.3. Revenue cycle management software

RCM software streamlines the entire healthcare revenue cycle, from scheduling appointments to ensuring claims get paid. It automates tasks like verifying insurance, submitting bills, and fixing any mistakes. This frees up doctors and staff to focus on patients, not paperwork.

7. Patient engagement and coordination software

7.1. Patient portal software

Patient portal software is essentially a secure online platform that acts as a middle ground between patients and their healthcare providers. It provides a variety of tools to improve communication and streamline healthcare management. Its key features usually include:

Access to medical records: Patients can view their medical history online. This empowers them to take a more active role in managing their health.

Communication with providers: Secure messaging allows patients to easily communicate with their doctors or nurses. This can be helpful for asking non-urgent questions, clarifying prescriptions, or scheduling follow-up appointments.

Appointment scheduling: Patients can conveniently schedule appointments online.

Prescription refills: Requesting prescription refills can be done electronically through the portal.

Bill payments: Some portals allow patients to view and pay their medical bills online.

7.2. Care management software

You can think of care management software as a digital toolbox used by healthcare organizations to streamline the process of managing patient care. Imagine it as a central hub for all things related to patient care:

• Care planning: Software can help create personalized care plans based on templates, which can be easily adjusted as a patient’s needs evolve. This ensures everyone involved is on the same page and allows for progress tracking.
• Care delivery: Caregivers have instant access to a patient’s up-to-date care plan, including important information and instructions, no matter where they are.
• Communication & scheduling
• Record-Keeping & administration

7.3. Custom patient communication software

Custom patient communication software is a type of program designed specifically for a healthcare practice to improve communication with their patients. Unlike general communication platforms, it caters to the unique needs of medical offices.

Here’s a breakdown of what custom patient communication software typically offers:

• HIPAA compliance: This ensures that all patient data and interactions are secure and confidential, following the Health Insurance Portability and Accountability Act regulations.
• Multi-channel communication: Patients can be reached through their preferred method, be it text messages, emails, secure chat, or even phone calls.
• Automated tasks: Software can automate appointment reminders, follow-up messages, and other routine communications, saving staff time.
• Customization: The software can be tailored to the specific workflows and patient demographics of a particular practice.

Check the case study for WithHealth , a fully operational patient MedTech portal we built in just 6 weeks in response to COVID-19 pandemic.

8. Medical research software

Medical research software accelerates the process of scientific investigation in the field of healthcare. This healthcare software is designed to enhance the collection, analysis, and interpretation of complex medical data.

It serves as an invaluable resource for researchers and scientists; it provides them with advanced tools and capabilities to uncover medical insights, conduct experiments, and manage and analyze vast datasets, from genomics and clinical trials to epidemiological studies.

8.1. Clinical trials management systems (CTMS)

A Clinical Trial Management System (CTMS) is a software program used to manage the various aspects of running a clinical trial . These trials test the safety and effectiveness of new drugs or treatments on people.

The CTMS helps to streamline the process by providing a central location to track all the information related to the trial, such as participant information, study protocols and documents, regulatory approvals, data collection, or financial management.

8.2. Laboratory information management systems (LIMS)

A Laboratory Information Management System (LIMS) is a software solution designed to manage samples, data, and workflows in a laboratory setting.

It acts as a central repository for all laboratory information, automating workflows, enhancing efficiency, and guaranteeing data validity.

LIMS are used in various laboratories, including:

• Environmental labs
• Pharmaceutical labs
• Food and beverage labs
• Chemical labs
• Clinical labs

9. Regulatory and compliance software

9.1. compliance management software.

Compliance management software is a digital tool designed to streamline and simplify the process of adhering to healthcare regulations for hospitals, clinics, and other healthcare providers.

These regulations can be numerous and complex, covering patient privacy (HIPAA), billing practices, and security measures.

9.2. Quality management systems (QMS)

A Quality Management System (QMS) in healthcare software refers to a framework that ensures the software is designed, developed, and implemented in a way that prioritizes patient safety and overall effectiveness. It’s essentially a set of policies, procedures, and processes that guide the entire lifecycle of the software, from conception to deployment.

Here’s a breakdown of why QMS is crucial in healthcare software:

Strict regulations: The healthcare industry adheres to rigorous regulations to guarantee patient safety. A QMS ensures the software complies with these standards, such as FDA regulations or ISO 13485 for medical devices.

Improved processes: By establishing standardized procedures, a QMS streamlines workflows and promotes consistency in software development. This reduces errors and inefficiencies.

Better decision-making: A QMS facilitates data collection and analysis, allowing healthcare providers to make informed decisions about the software’s effectiveness and identify areas for improvement.

9.3. Risk management software

Risk management software is a crucial tool for healthcare organizations to identify, analyze, and mitigate risks associated with patient care, staff safety, and overall business operations. It essentially functions as a command center for all your healthcare risk management efforts.

What is the most popular type of healthcare software?

The most popular type of healthcare software is Electronic Health Records (EHR) systems, as they are the most widespread. Other common types include medical practice management software (MPMS) and telemedicine software.

What are the most popular medical software systems?

The healthcare industry relies on a diverse toolbox of medical software. Let’s explore some of the most widely used ones in 2024.

• Epic : Epic is known for its comprehensive EHR system, which is widely used in large hospitals and health systems. It offers a range of features, including clinical documentation, patient scheduling, and revenue cycle management. Epic is particularly noted for its robust interoperability and data-sharing capabilities.
• Cerner : Another leader in the industry, Cerner provides a scalable solution for large health networks. Its system covers various clinical tasks such as patient registration, appointment scheduling, electronic medical records, and billing. Cerner is designed to integrate seamlessly with lab management systems, pharmacy systems, and radiology information systems.
• Athenahealth : Best for large enterprises, Athenahealth combines EHR with practice management and patient engagement tools. It offers features such as telehealth, data analytics, and revenue cycle management, making it a comprehensive choice for healthcare providers looking to streamline administrative and clinical workflows.
• eClinicalWorks : Known for its easy navigation and customization, eClinicalWorks offers a cloud-based platform that includes EHR, practice management, telehealth, and patient engagement tools. It also provides robust analytics and reporting features.
• NextGen Healthcare : Specifically designed for ambulatory practices. NextGen offers solutions that cover clinical care, billing, and patient engagement. It integrates well with lab management systems and electronic prescription services–it’s a strong choice for outpatient care providers.
• CareCloud : CareCloud is praised for its user-friendly interface and comprehensive practice management capabilities. It includes features like real-time insurance eligibility verification, claim tracking, and customizable charting options.
• RXNT : RXNT is cost-effective and includes essential features such as medical billing, revenue cycle management, e-prescribing, and lab integrations. It is particularly noted for its ease of setup and user-friendly mobile application.
• Petal : Best for enhancing patient-doctor communication, Petal offers tools for appointment management and secure messaging, integrating smoothly with existing EMR systems to facilitate better patient interactions.
• TigerConnect : This platform excels in secure healthcare messaging, enabling real-time, encrypted communication among healthcare teams. It integrates with other healthcare applications to ensure comprehensive data security and efficient communication.
• KanTime : Ideal for home healthcare management, KanTime covers clinical documentation, billing, scheduling, and regulatory compliance, providing an all-in-one solution for home healthcare organizations.

When do you need custom medical software?

Telehealth and telemedicine existed well before the COVID-19 pandemic, but it wasn’t until then that they saw a real boom. The world of medical software is dynamically expanding to meet the evolving needs of healthcare providers and patients. In this dynamic environment, refined healthcare software development methodologies are pivotal.

“If you’re a healthcare provider looking for a medical software system, you should be able to find a fit in the above-mentioned examples. However, if you operate in a very narrow or novel niche, the solution that’s right for your organization might not exist yet. In this case, it’s beneficial to build a super-personalized software system tailored to your specific needs.

We have experience developing custom patient portals and other medical software types. Schedule a call or send us a message , and we’ll get back to you with a custom healthcare software proposal.

Article author

Ewelina Lech

I research and write about fintech, digital health, & AI. With every piece of content, my goals are to transform complex topics into clear, actionable insights that everyone can understand. Especially excited about Gen Z-oriented tech (since I'm Gen Z myself, rel).

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What is medical software?

Find your new medical software.

• TA Rating 3/5
• Billing/Claims Mgmnt Yes
• E-prescribe No
• Inventory No
• Payment processing Yes
• Laboratory Mgmnt No
• Kareo is a practice management software that helps medical practices manage their billing.

• TA Rating 4/5
• E-prescribe Yes
• Laboratory Mgmnt Yes
• athenahealth is a practice management software that manages patient care from scheduling to records to billing.

• Inventory Yes
• cureMD is a digital practice management solution that helps practices reduce their paperwork and billing issues.

• SoftClinic is a practice management solution for clinics and small to medium hospitals.

• DrChrono is a digital practice management solution for practices looking for a patient-first solution.

What are the types of medical software?

Enterprise medical software, electronic health record (ehr) software.

• Digital records reduce legibility issues, which in turn reduces the likelihood of medical errors in prescribing
• An EHR stores, transfers, and makes data more available to and among practitioners
• Providers can streamline their clinical workflow to receive and process information in near real time rather than flipping through paper charts
• EHR software reduces costs incurred from redundant tests and interventions, which increases the quality of care
• Healthcare practices and companies can tap into anonymized data for healthcare studies and patient trends.

Practice management

Billing software.

• Reduction in clerical errors
• Increase in revenue
• Decrease in denials
• Greater control over revenue cycle

Ambulatory software

Long-term care.

• Nursing homes, continuing care retirement communities, skilled nursing facilities,
• Assisted or independent living facilities
• Home health care

Behavioral health

Meaningful use software, dental software, patient engagement, patient portal, chiropractic, current trends in the medical software market, meaningful use (mu): promoting interoperability (pi), cloud deployment, specialty versus generalized software, integration versus standalone software tools, choosing the best medical software.

• Cerner vs. Epic: Comparing the Biggest EHR Vendors
• 5 Dicom Viewers for Any Practice
• Choosing An EHR: A Comparison of The Best Electronic Health Records Software
• 5 Cerner EHR Competitors for Hospitals and Small Practices
• 4 athenahealth Competitors for Your Independent Practice
• What Doctors Want From Medical Technology
• The Top 5 Medical Practice Management Software Solutions for Your Independent Practice
• Your EHR Isn’t Just for Storing Health Records. Here Are 4 Ways It Can Also Help Boost Patient Retention.

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8 Types of Medical Software To Streamline Your Practice

What is medical software, the types of medical software, what are the benefits of medical software, what kind of businesses should consider which types of medical software, how do i find the right software.

As the owner of a small to midsize practice, it is essential that you understand the types of medical software most likely to be useful to you. Purchasing the wrong software can be a serious loss for your medical practice, resulting in wasted time and money and leaving patients' needs unmet.

To circumvent this being an issue, learn what different medical systems can do for your practice to streamline processes, resolve pain points you've experienced, and free you up to focus on your patients and their experience.

Medical software is an all-encompassing term for a variety of systems that help your practice operate more efficiently, which results in better patient care and increased profitability. It includes software that allows you to keep electronic patient records, including information about their histories, medications, demographics, and other notes. 

This type of software can also include scheduling to make it easier for your patients to set up appointments and imaging software to store and retrieve images. In addition, some medical software targets the more administrative parts of your medical practice, including billing, practice analytics, accounting, and patient engagement data.

There are many different types of medical software that can help practices operate more efficiently. Let’s take a look at a few of the most common. 

EHR software (electronic health record software)

Electronic health records, or EHR software , stores patient data, including past doctor visits, tests, procedures, diagnoses, and medication information. A digital EHR system is an essential tool for practices to ensure the continuity of patient care. They replace traditional paper-based medical records, as well as store and organize patient information, including visit notes, medical history, medications, and immunization statuses. EHR systems provide practice staff with easy access to this data, meaning they can see accurate and up-to-date information to help inform their clinical decisions. 

The term EHR is sometimes used interchangeably with EMR (electronic medical record) or EPR (electronic patient record). EHR systems offer a wide range of features to help improve the clinician and patient experience, including automated scheduling, results tracking, prescription management, and report generation. Most EHR systems will also facilitate the sharing of information between practices and specialties, which helps create a seamless patient experience.

Medical database software

Whereas EHRs are designed to function as a set of notes on each patient, medical database software classifies information by diagnosis. This is very useful for medical professionals who want to analyze and compare similar cases. 

In addition, medical database software is helpful when you are developing strategies for treating, diagnosing, and monitoring certain illnesses, and provides the ability to easily search within the database by diagnosis or symptom.

Hospital management software

Hospital management software (HMS) allows your medical practice to optimize administrative tasks. It can handle routine items on your administrative staff’s list, such as scheduling appointments, which saves valuable time. 

HMS also sends out routine notifications to patients and facilitates file and image sharing. In order to comply with regulations around patient privacy, medical practices must use specialized management software that provides end-to-end encryption.

Medical diagnosis software

Medical diagnosis software (MDS) can help you to give patients the correct diagnosis. When you input information, MDS narrows down diagnoses and treatment options. It's a great way to support the work of a doctor and can also be used to predict illnesses and target preventative medicine. 

Medical imaging software

Healthcare professionals today use many types of imaging, such as MRI and CT scans, to diagnose patients and plan procedures. Medical imaging software is used to manage, store, and display these images. It often has useful features including the ability to manipulate and analyze medical images, including adjusting their brightness, contrast, and zoom.  

Medical imaging software also enables providers to securely share images, and annotate them with measurements, notes, and other relevant information. 

E-prescribing software

E-prescribing software is a secure system that helps patients get the medications they need on time by allowing health professionals to send prescriptions directly to the patient’s preferred pharmacy.

E-prescribing software also normally includes an up-to-date drug database that has information on drug interactions, and supports the easy refilling and renewal of prescriptions. Lastly, some systems are able to integrate with EMR software to streamline the flow of data back and forth, providing updated patient information. 

Medical research software

When you manage a medical practice, finding the time to keep up with the latest medical research can be tough. Medical research software allows healthcare professionals to apply recent research data to their patients to aid in diagnosis and treatment. 

With the patient's consent, practices can also choose to securely share patient data to help with future research. This kind of software has many features that are helpful to researchers, including the ability to aggregate anonymized data.

Telemedicine software

Many medical practices implemented telemedicine services during the pandemic as a means of reducing COVID-19 transmission risk.It makes medical care more accessible for patients and more efficient for healthcare providers. 

Telemedicine software allows doctors to communicate remotely with patients through video conferencing or audio consultation for their appointments, all while using a secure platform. They also provide patients with the ability to schedule their appointments, communicate more seamlessly with their healthcare providers, and pay for their medical services. 

There are many benefits to implementing medical software into your healthcare practice. However, it is worth noting that different types of healthcare software will offer specific advantages to your medical practice. Let’s talk about some of the more general benefits you’ll experience. 

Give more time to patients

Medical software can automate many back-office and administrative tasks, allowing providers to spend more time with patients. For example, using an EHR allows you to reduce the time spent on tasks such as data entry, documentation, appointment scheduling, and reminders, which enables your practice’s staff to focus their time on areas that directly impact the patient experience. 

Medical software can also help improve the efficiency of patient visits, and help reduce the time patients spend in the waiting room or undergoing diagnostic tests. For example, medical imaging software gives providers real-time access to imaging results, allowing them to make more informed decisions during their patient’s visit. E-prescribing software can provide real-time information on formulary and coverage, reducing the time spent on insurance-related issues. 

Improve collections

Medical software can improve collections by organizing the claims submission process and ensuring that accurate documentation is always available. Medical software also helps improve collections by ensuring clinicians and patients are aware of their insurance coverage and eligibility and copays at the point of treatment. Many EHR systems can even completely automate the generation of claims, eliminating manual data entry and reducing the risk of errors. This can lead to more accurate and timely claims submissions, improving the chances of successful reimbursement from the patient’s insurance company and reducing the time spent on collections.

Additionally, by providing healthcare providers with greater visibility into the entire billing and collections process, medical software is able to continue to improve on collections. For example, many EHR systems can provide detailed reports on collections and payment trends, allowing administrators and practice managers to track trends and identify areas for improvement.

Enhance patient care

Medical software enhances patient care by improving the accuracy and completeness of patient information. For example, EHR software gives clinicians access to a comprehensive patient medical history, including previous diagnoses, treatments, and test results, allowing them to make well-informed decisions about patient care. 

Many types of medical software also allow healthcare providers to share patient information (with permission), such as imaging, test results, and notes, so that they can easily collaborate on care plans and help improve the continuity of care for patients who need to move between different providers and specialists.  

Medical software also enhances patient care by helping to improve safety. For example, the real-time information on drug interactions, allergies, and dosage provided by e-prescribing software can help clinicians avoid potentially dangerous medication errors. 

Which types of healthcare software are most likely to be useful to you depends on the type of medical practice you operate. All medical professionals must use a certified EHR to qualify for Medicaid and Medicare incentives. If you run an inpatient facility, you'll also need medical software that offers bed management, long-term patient stay management, and UB-04 billing. 

Different types of medical practices will also have different needs and requirements for their medical software.  For example, radiologists typically require software with advanced medical image storage and manipulation abilities. However, family doctors are likely to have a broader range of requirements, including e-prescribing, patient communication, automated appointment scheduling, and telemedicine features. Before you start searching for particular software solutions, make a list of the pain points your practice is experiencing, so you can easily identify which software solutions will be a good fit for your business. 

Once you have realized that certain types of medical software could be beneficial for your practice, the next step is to find the right software products to meet the needs of your business. The right software could free up time for your staff, allowing them to give more of their attention to patients. 

After making a list of the things you’re looking for software to solve or make more efficient within your practice, it’s time to start your search. If you need help narrowing in on what vendors will work best for your practice and its needs, chat for free with our software advisors , who can help you come up with a shortlist of top-rated solutions.

Want some additional help?

7 Best EMR Software Solutions

How to Select an EHR For Your Independent Practice

Here's What We Know About Telemedicine in the Future

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"I really love this version of NCSS and as teacher and researcher in a medical field I can say there aren't many things I miss in it... The help system is another strong feature; the transformations interface is one of my favorites as well."

— Dr. Adrian Buzea

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