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Your questions answered – postgraduate research students

Introduction.

Updated: 24 January 2022

You may find it useful to read these FAQs in conjunction with the regulation documents and forms available via the Centre for Doctoral Studies .

2021/22 guidance for new and continuing PGR students

We expect PGR students normally to be based in London for their research degrees, as per King’s academic regulations. However, we recognise that there are currently significant challenges for some PGR students, in terms of getting to the UK.

However, students are still able to travel to the UK (provided, if applicable, that any necessary visas have been arranged). Nonetheless, such travel does likely incur significant financial cost, in terms of tests and quarantine , above and beyond the normal costs of visas and travel. In such situations, PGR students, whether new or continuing, might want to consider the potential to study remotely.

Studying remotely is not necessarily a simple decision:

• The nature of many courses means that there is a considerable component of study & research that can only be undertaken in person. Therefore, any consideration of studying remotely should start with a discussion between the student and the supervisory team, to assess whether remote study is feasible.
• As well as this practical consideration, there may be other factors, for example the terms and conditions of the funding of the PhD which may also influence this decision.
• In some cases, students are starting a more structured programme of training in their first year as part of a cohort of students. It may not be possible to undertake this training remotely and/or the student might feel it is a major disadvantage not joining the programme in person (when most other students are physically present). This could make it much harder to settle in and build key working relationships.

However, assuming none of these issues are a significant impediment, the student can study remotely.

In all cases, if the student requires a visa to enter the UK, advice should be sought from the Visa advice team to check any specific individual circumstances. Students who have visas, and who have started studying remotely outside of the UK, will need to be studying in the UK in person by the UK Visas and Immigration deadline of 6 April 2022 (or by the next deadline set by their supervisory team, whichever is earlier).

Students should indicate on the Study location form their location (this should be completed as part of enrolment or re-enrolment). Students do not need to complete the Off-campus study form if the remote study is COVID related.

Another option which might be considered is delaying the start of the degree until the next entry point, in June 2022. However, again, the same factors will need to be considered, as described above. Continuing students should consider interruption of study if remote study is not feasible

Are current recruitment and scholarship application processes still going ahead?

Yes. Recruitment is not impacted. Find out about the latest scholarships .

I am an international student and have accepted a place for a research degree but haven’t enrolled yet. What do I need to know?

Your Confirmation of Acceptance for Studies (CAS) is valid for 6 months from the date of issue. As long as you apply for your visa within 6 months of being issued your CAS, it will be valid for use, although you might need to update it with your intended arrival date in the UK. To find out more on CAS updates visit our article How can I change information in my CAS?

I am a student from an EU country. What do I need to know?

As you may be aware the UK exited the European Union on the 1 January 2020.

You can find information on the Advice & Guidance pages:

Students with Pre-settled or Settled Status

Students in the UK with no status

Students outside the UK

Please contact the Advice & Guidance Team for specific advice

Individual student risk assessments

Protecting the health and wellbeing of the entire King’s community is a priority for the university. For our latest updates and safety guidance, please refer to the Keeping King’s safe together webpages.

How do I study on campus safely?

In order to be physically on campus, you will need to have conversations with your supervisors using the return to campus policy .

If you are planning to come to campus, you should complete our online risk assessment tool . You will need to use your King’s account to complete the form. The form will explain the measures that we have put in place to support you and identify if any further steps are required.

What should I do if I am identified as high or medium/high risk and planning to come to campus?

Please discuss the results with your supervisor who will advise you about the next steps and ask you to complete an individual risk assessment.

What should I do if I am identified as high risk but am not planning to come to campus?

If you are not planning to come to campus, then you do not need to take any further action on risk assessments. However, it is advisable to let your supervisor know as early as possible so that adequate support can be put in place for when you join us on campus.

Support for long-term health conditions and disabilities

If you have a long-term health condition or a disability, there are a range of articles in our Disability support section that explain how our services can support you during your time at King's.

Continuing your research

Please speak to your supervisor(s) about your research, in particular, to discuss what research you can continue to undertake given the current situation. It is important to emphasise that most research activities can continue, accessing King’s systems remotely where needed. You may find the guidance from the Research Ethics Office particularly helpful if your research involves human participants.

Please read all the information on this page, which includes guidance on how to record any disruption to your progression.

Can my research continue on campus?

Please discuss continuing your research on campus with your supervisor(s) if you have not already done so and follow your Faculty/department guidance on this. When on campus please ensure that you are tested regularly . Respecting safe distancing, wearing a face covering unless exempt and regular hand washing are the best ways to help reduce transmission of the virus. Please see the Keeping King’s Safe Together webpages for information.

Thesis submission deadline

In 2020 we extended the thesis submission deadline for all students (who enrolled prior to 1 April 2020) by 3 months. There are currently no plans to issue a further blanket submission deadline extension. Students who need additional time to submit should request this via the exemption process with guidance from their faculty. Such requests are dealt with on a case-by-case basis. This extension does not guarantee additional stipend payments. It is just an extension of the submission deadline.

I am a funded student. What is the impact of the King’s submission deadline extension on me?

As a funded student (e.g. those on UKRI programmes) you should follow the terms and conditions of your funding body and seek advice from your supervisor and the relevant programme manager.

Please see further information in the funding section below.

When do I need to submit my RD1 form if my expected submission deadline has changed?

The RD1 form should be submitted a minimum of four months before your intended submission date. Download the RD1 form .

I am already in the process of completing my thesis corrections. Will I receive an extension?

If you are in the process of completing your thesis corrections, you will not receive an automatic extension. Submitting corrections is a critical point involving a number of individuals such as external examiners. Students are therefore encouraged to complete and submit corrections within their current deadline if at all possible. However, if you absolutely cannot complete your corrections due to COVID19, please apply for an exemption. Upon approval, the research degrees team will communicate this decision to your examiners.

I am a visiting research student. Will my visit get extended automatically by three months?

We are not automatically extending such visits.

Does the three month extension affect upgrade deadlines?

No, it doesn't. The vast majority of PGRs successfully complete the upgrade process well within the timeframe of 9-18 months, as set out in the academic regulations. We have therefore decided that there is no need to institute a blanket extension to the upgrade process at this point.

I am an international student. Do I need to extend my visa because of this extension?

Please get in touch with the Student Advice & Guidance Team for help and support.

Do I have to use the additional three months granted by the university?

No. For example, if you are a full-time PGR student, you can still submit your thesis within four years. The extra three months, which extends your deadline to four years and three months, just gives you more time if you require it.

Will I have to pay extra fees for this three-month period?

No extra fees will be applied.

I need more time to pay my tuition fee, can I access any help?

If you need more time to pay your fee, please complete and submit the following form .

I have received the 3 months submission deadline extension. Does this mean my stipend payments will automatically be extended by 3 months?

Unfortunately not. The extension of submission deadline does not guarantee additional stipend payments. This is dependent on your research degree funding body and they will be able to advice you on any funding extensions (UKRI funded students please see contact details below). If your funding body is not able to provide additional support, please see the Financial Support section below.

I am funded by UKRI, who do I contact?

If you are part of the Doctoral Training Centres or Partnerships please contact your CDT or DTP Director or Manager, or your PGR faculty contact.

For general UKRI queries please contact [email protected]

Financial support

Can i access any financial support.

If you have been directly affected financially by the COVID-19 crisis, you may be eligible for financial support through the PGR Financial Aid scheme . This scheme is administered by the Centre for Doctoral Studies and involves a simple application form being submitted along with any relevant supporting documents. Please find full details on the Student Funding webpage .

For covid related financial support for students arriving in the UK, please visit Student Services Online .

Can I access any financial support for my visa extension?

Yes, currently PGR students whose Tier 4 (General) student visa expires on or before 31 July 2022can apply for assistance with their visa extension. See the PGR Financial Aid scheme guidance for further details.

Can I make a claim for additional stipend payments through this scheme?

The scheme will not replace or provide additional stipend payments (see questions in the ‘Funding’ section for more information) . The PGR Financial Aid scheme is designed to help those currently directly affected financially by the ongoing COVID-19 crisis. If you are in this situation, we encourage you to apply to the PGR Financial Aid scheme and also to seek advice from the Advice & Guidance team .

Recording disruption to progress

What records will i need to keep in order to apply for funding extension in the future.

In order to make a case for additional funding in the future, all funded students are advised to:

• Keep a record of how your project is being impacted, including copies of any supporting evidence. Examples of supporting evidence include notes of cancellation of a scheduled research visit, cancelled experiments abroad/field trips.
• Working with your supervisors, review your progress objectives on the online progress reports.
• Depending on what stage you are on the PhD trajectory, consider what you can practically and constructively do towards your PhD right now, to minimise the impact caused by COVID-19, and to continue to make progress. You might adjust objectives accordingly, to include new tasks which can be more easily carried out in your current working environment.
• In your online progress reports, record any impacts and time delays which are unavoidable (evidenced as per (1) above), and provide a description of what you have done to continue to progress (as described in (3)).

Where do I record my lack of progress due to COVID-19?

If your progress has been disturbed by this the current situation we ask you to record this your online progress reports.

We are expecting you to record your delays in:

• Question 1.2b – Briefly describe any issues/problems which have prevented you from achieving your targets
• Question 1.2c – Explain how these have been addressed and your plans to meet any unmet targets .

How can I explain the impact of COVID-19 to my thesis examiners?

We are giving all PGRs the option of including an Impact Statement alongside their thesis. This will enable you to explain to your examiners how you have modified your research in the light of COVID-19.  Find out more .

King’s College London recognises the impact of the COVID-19 pandemic on PGR students. Students are expected to adapt their research activities to mitigate, as far as possible, the disruptions caused by COVID-19 restrictions. Nevertheless, the impact of disruptions on the research may merit explanation in the thesis. Examiners should consider the student’s COVID-19 impact statement in relation to the scope and volume of the research student’s work whilst always upholding the academic requirements for a research degree award.

Read the full Impact Statement Policy.

Upgrade and viva examination

Can my viva voce examination go ahead.

From 1 September 2021 the following oral examination formats are available to students:

• Face-to-face examination
• Fully remote examination
• Hybrid (partially remote) examination

For more information on oral examinations please refer to the Guidance for Oral Examinations document

Is there any guidance for online viva examination?

Yes, the Research Degrees Examination Team have provided a guidance document for everyone who is involved in setting up, conducting, participating, and managing the oral examinations for research degrees. You can find this document on the Research Degrees website .

Will my upgrade viva or MD presentation go ahead?

Yes, these are essential assessments. They can be conducted virtually. Please discuss with your supervisor and see local faculty or department advice.

My home environment is not suitable for online examination, what are my options?

If your home environment is not suitable for online examinations, such as upgrade viva and oral examination please get in touch with your supervisor for other onsite alternatives for you.

We are giving all PGRs the option of including an Impact Statement alongside their thesis. This will enable you to explain to your examiners how you have modified your research in the light of COVID-19. Find out more about the COVID-19 Thesis Impact policy on the Research Degrees website .

Interruption

Do i need to interrupt my studies if i am ill and self-isolating with symptoms.

Students who are not well, self-isolating with symptoms of Coronavirus, can apply for an interruption of studies , even if they are close to submission.

Do I need to interrupt my studies if I am self-isolating without symptoms?

We acknowledge that this situation will be disruptive and engagement with your studies may be difficult. If you are self-isolating without symptoms we would not anticipate that you interrupt your studies. However we recognise that individual circumstances may vary and, if you feel your studies will be impacted by self-isolation, we encourage you to discuss this with your supervisor.

International travel

Can i travel abroad for my research.

In light of the coronavirus pandemic, the university continues to update its travel policies, with additional authorisation requirements to ensure that staff and students are able to travel safely for the purposes of conducting College business, research or as part of a course.

The travel policy has now been updated to reflect changes in UK travel restrictions as a result of Step 4 of the government roadmap and individual vaccination status. Students can potentially travel, subject to appropriate risk assessment and approval by a Head of Department or designate. King’s travel insurance will be issued on approval of the risk assessment.

Risk assessment guidance is available on the Health & Safety Services’ SharePoint site and information about King’s travel insurance is available on the Finance website. If you have any questions about travelling on your student visa, please contact the Advice and Guidance team.

Fit to Fly : KCL TEST now offers free Fit to Fly certificates to King’s students and staff. KCL TEST is a convenient, non-invasive saliva test to check for coronavirus for those who do not have symptoms (asymptomatic). You can pick up a PCR test kit and return your completed sample during opening hours at hubs across all campuses. Find out more about Fit to Fly certificates .

Researcher development and training

What training and development opportunities are available to me.

Whilst no workshops or training courses are running on site during this time, the Centre for Doctoral Studies (CDS) and other training providers have worked hard to make sure that development opportunities are still available to our PGR community. In most cases we are delivering courses virtually, via platforms such as KEATS or Zoom. A large number of online courses are already available to PGRs.

In light of the ongoing restrictions and the uncertainty around travel in the coming months, King’s has taken the difficult decision to postpone the in-person graduation ceremonies due to take place in winter 2022. Please visit Student Services Online  for more information about future ceremonies .

Degree certificates

You can find more information about obtaining your degree certificate on the Student Services Online website .

Copyright for Postgraduate Research Students

Once your PhD has been awarded you will be required to submit an electronic version for the university’s records. The electronic version of your thesis will be hosted in King's institutional repository  Pure   and made available on the internet via the from end of Pure called the  Research Portal . An e-thesis made available in this way is considered to be a publication. As such, it is important to ensure good academic practice on citation of 3rd party material incorporated into the theses. This includes all images, graphs, drawings, etc - anything the author did not create themselves.

Modest amounts of 3 rd  party material can be included in a PhD theses under the copyright exception of fair dealing for criticism or review. If more extensive amounts of material are included permission may need to be sought from the rights owner. If permission isn’t granted a decision will need to be made about whether to risk keeping the content is it is, substituting other content, or redacting problematic material in the etheses version.

Please see  here  for more information about copyright and etheses.

Please see  here  for more information about intellectual property for postgraduate research students.

• Your Copyright
• Last Updated Aug 24, 2022
• Answered By Pete Garner

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Postgraduate Research Students

Support & advice for pgr students, how we can help, academic issues.

We can give advice and support on a range of academic issues, including: 

• Arranging extensions on upgrade or final submission deadlines. 
• Arranging interruptions/taking a break from your studies for a certain period. 
• Failure at Upgrade.  
• Failure at final thesis submission and viva voce. 
• Withdrawal due to lack of progress. 

Other Issues

We can also give advice and support on other issues, including: 

• Problems with supervisors, including breakdown of the supervisor/student relationship. 
• Problems with resources/facilities available. 
• Harassment, discrimination and/or abuse. 
• GTA issues, or issues relating to teaching.  
• Research assistant issues. 
• Academic misconduct.  

We can also help with other issues, so if you don’t see your problem on the list then please do check our PGR FAQs or get in touch by filling out the  Advice Information Form . 

I’m having issues with my studies. Who should I talk to? 

There are three main academics who can help you. 

Your supervisor or supervisory team 

Your department’s Postgraduate Coordinator 

Your faculty’s Vice Dean for Doctoral Studies 

For advice, you can  contact us  by filling out the advice form, or you can contact the KCL Advice Team  here . 

I’m having issues with my supervisor. Who can I talk to? 

You can contact your faculty’s Vice Dean for Doctoral Studies or your department’s Postgraduate Coordinator. Please also fill in the advice form to get specific advice on your case.  

How do I find out who my Postgraduate Coordinator is? 

Check your department’s website or any information you were given when you started your course. If this fails, ask your supervisor or email your department to find out. 

How do I find out who my faculty’s Vice Dean for Doctoral Studies is? 

The Centre for Doctoral Studies has compiled a list of Faculty Vice Deans for Doctoral Studies. You can find it  here  under ‘Faculty Contacts’. 

I’ve been experiencing problems with my supervisor or the way my programme has been organised. Can I submit a complaint? 

Yes. You can submit a complaint within 3 months of the incident(s) occurring. Complaints would not have academic outcomes and cannot be made anonymously. Potential outcomes could include an apology, financial compensation etc.  

We can give confidential advice and impartial guidance on this process, so please submit an advice form so you can get more specific advice on your situation. 

How do I change supervisor or supervisors?  

Your first step is to think about who you would like to work with next. If you have someone in mind, you can approach this academic informally via email or in person, explain about your research, and ask if they would like to supervise you. If they agree, you can then contact your department’s Postgraduate Coordinator, your faculty’s Vice Dean for Doctoral Studies, or your current supervisor if you feel comfortable doing so, and explain the situation. 

If you’re not sure who you would like to work with, then you can contact the postgraduate coordinator or vice dean to ask if they can find someone for you. If you feel comfortable doing so, you can also discuss this with your supervisor or supervisors.  

You can talk to your department’s postgraduate coordinator, or your faculty’s Vice Dean for Doctoral Studies. It should be possible to find out who these people are on your departmental website. The Centre for Doctoral Studies also has a list of faculty Vice Deans for Doctoral Studies. 

I’ve been having difficulties beyond my control. Can I submit a Mitigating Circumstances Form? 

No. Mitigating Circumstances Forms only apply to taught programmes such as undergraduate degrees and taught Masters. Instead, you can speak to your supervisor or Postgraduate Coordinator. If you need an extension, please see the advice below. 

I can’t meet my upgrade or submission deadline, what do I do? 

Please speak to your supervisor and explain the situation.  

Your supervisor can then fill out a form called an Exemption Request, which will be sent to the Vice Dean for approval.  

If your supervisor is away or unable to help you, you can contact your Vice Dean or your Postgraduate Coordinator. 

You can find more information on the extension process  here  under ‘PGR Exemption Requests’. 

I’ve been having mental health difficulties. Is there anyone who can help with this? 

Yes. The  KCL counselling service  is confidential, free and available for KCL postgraduate researchers. You can make an appointment directly through their online self-referral form  here , or you can get in touch with them using the details below: 

E:  [email protected]  

T: 0207 848 1731 

If you need to talk to someone,  the Samaritans  also offer a free confidential listening service 24 hours a day, 7 days a week.  

T: 116 123 

I need to take some time out from my studies. How do I do this? 

You can contact your supervisor to discuss this. It is very important that you also contact KCL Advice (which is separate from KCLSU Advice) because interruptions can have financial or legal issues and can affect funding, accommodation and visas. 

The KCL Advice team can provide advice on financial matters. You can contact them on the phone, via email, or attend one of their drop-in sessions. Further details and how to contact them can be found  here . 

I don’t feel that my assessment was marked fairly, can I appeal?  

Appealing because you disagree with your mark is considered a challenge to academic judgement and will not be accepted. 

I need advice on funding or visas. Can you help? 

Unfortunately not. We can’t give advice on these issues, but the KCL Advice team can give you advice on these issues. You can contact them here: 

https://www.kcl.ac.uk/campuslife/services/student-advice-support/contact/contact  

I’ve failed my upgrade twice. What can I do now? 

You can submit an academic appeal within 21 days of getting the result. To submit an appeal, you need to fill out the PGR Appeal Form for Upgrades. Please get in touch with us for advice on how to write your statement and fill this form out. You can find the PGR Upgrades Appeal Form and more information on the process  here .  

Please note the correct form for this is called PGR Appeal Form: PhD Upgrade and MD(Res) Transfer. 

Useful Links

• Centre for Doctoral Studies
• Contacts at CDS and in Faculties
• Counselling Service
• KCL Advice Service
• PGR Documents and Regulations

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Digital Humanities

• Arts & Humanities
• Arts Cluster
• Email [email protected]
• Website https://www.kcl.ac.uk/artshums/depts/ddh/index.aspx

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KCL Thesis — Template for authors

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King's College London

Approved by publishing and review experts on SciSpace, this template is built as per for KCL Thesis formatting guidelines as mentioned in King's College London author instructions. The current version was created on and has been used by 983 authors to write and format their manuscripts to this journal.

SciSpace is a very innovative solution to the formatting problem and existing providers, such as Mendeley or Word did not really evolve in recent years.

- Andreas Frutiger, Researcher, ETH Zurich, Institute for Biomedical Engineering

(Before submission check for plagiarism via Turnitin)

What to expect from SciSpace?

Speed and accuracy over ms word.

With SciSpace, you do not need a word template for KCL Thesis.

It automatically formats your research paper to King's College London formatting guidelines and citation style.

You can download a submission ready research paper in pdf, LaTeX and docx formats.

Time taken to format a paper and Compliance with guidelines

Plagiarism Reports via Turnitin

SciSpace has partnered with Turnitin, the leading provider of Plagiarism Check software.

Using this service, researchers can compare submissions against more than 170 million scholarly articles, a database of 70+ billion current and archived web pages. How Turnitin Integration works?

Freedom from formatting guidelines

One editor, 100K journal formats – world's largest collection of journal templates

With such a huge verified library, what you need is already there.

Easy support from all your favorite tools

Automatically format and order your citations and bibliography in a click.

SciSpace allows imports from all reference managers like Mendeley, Zotero, Endnote, Google Scholar etc.

Frequently asked questions

1. can i write kcl thesis in latex.

Absolutely not! Our tool has been designed to help you focus on writing. You can write your entire paper as per the KCL Thesis guidelines and auto format it.

2. Do you follow the KCL Thesis guidelines?

Yes, the template is compliant with the KCL Thesis guidelines. Our experts at SciSpace ensure that. If there are any changes to the journal's guidelines, we'll change our algorithm accordingly.

3. Can I cite my article in multiple styles in KCL Thesis?

Of course! We support all the top citation styles, such as APA style, MLA style, Vancouver style, Harvard style, and Chicago style. For example, when you write your paper and hit autoformat, our system will automatically update your article as per the KCL Thesis citation style.

4. Can I use the KCL Thesis templates for free?

Sign up for our free trial, and you'll be able to use all our features for seven days. You'll see how helpful they are and how inexpensive they are compared to other options, Especially for KCL Thesis.

5. Can I use a manuscript in KCL Thesis that I have written in MS Word?

Yes. You can choose the right template, copy-paste the contents from the word document, and click on auto-format. Once you're done, you'll have a publish-ready paper KCL Thesis that you can download at the end.

6. How long does it usually take you to format my papers in KCL Thesis?

It only takes a matter of seconds to edit your manuscript. Besides that, our intuitive editor saves you from writing and formatting it in KCL Thesis.

7. Where can I find the template for the KCL Thesis?

It is possible to find the Word template for any journal on Google. However, why use a template when you can write your entire manuscript on SciSpace , auto format it as per KCL Thesis's guidelines and download the same in Word, PDF and LaTeX formats? Give us a try!.

8. Can I reformat my paper to fit the KCL Thesis's guidelines?

Of course! You can do this using our intuitive editor. It's very easy. If you need help, our support team is always ready to assist you.

9. KCL Thesis an online tool or is there a desktop version?

SciSpace's KCL Thesis is currently available as an online tool. We're developing a desktop version, too. You can request (or upvote) any features that you think would be helpful for you and other researchers in the "feature request" section of your account once you've signed up with us.

10. I cannot find my template in your gallery. Can you create it for me like KCL Thesis?

Sure. You can request any template and we'll have it setup within a few days. You can find the request box in Journal Gallery on the right side bar under the heading, "Couldn't find the format you were looking for like KCL Thesis?”

11. What is the output that I would get after using KCL Thesis?

After writing your paper autoformatting in KCL Thesis, you can download it in multiple formats, viz., PDF, Docx, and LaTeX.

12. Is KCL Thesis's impact factor high enough that I should try publishing my article there?

To be honest, the answer is no. The impact factor is one of the many elements that determine the quality of a journal. Few of these factors include review board, rejection rates, frequency of inclusion in indexes, and Eigenfactor. You need to assess all these factors before you make your final call.

13. What is Sherpa RoMEO Archiving Policy for KCL Thesis?

• Pre-prints as being the version of the paper before peer review and
• Post-prints as being the version of the paper after peer-review, with revisions having been made.

14. What are the most common citation types In KCL Thesis?

15. How do I submit my article to the KCL Thesis?

16. can i download kcl thesis in endnote format.

Yes, SciSpace provides this functionality. After signing up, you would need to import your existing references from Word or Bib file to SciSpace. Then SciSpace would allow you to download your references in KCL Thesis Endnote style according to Elsevier guidelines.

with KCL Thesis format applied

Fast and reliable, built for complaince.

Instant formatting to 100% publisher guidelines on - SciSpace.

No word template required

Typset automatically formats your research paper to KCL Thesis formatting guidelines and citation style.

Verifed journal formats

One editor, 100K journal formats. With the largest collection of verified journal formats, what you need is already there.

Trusted by academicians

I spent hours with MS word for reformatting. It was frustrating - plain and simple. With SciSpace, I can draft my manuscripts and once it is finished I can just submit. In case, I have to submit to another journal it is really just a button click instead of an afternoon of reformatting.

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Application deadlines for mitigating circumstances

Y ou can submit a mitigating circumstances request before or shortly after an assessment deadline/date. Of course, we strongly encourage you to think about how ready you are for an assessment well in advance. This way, you can take proactive steps if you think your circumstances might have a negative impact on your academic performance. Once you know your application deadline(s), to learn how to submit a mitigating circumstances request, read our article How can I apply for mitigating circumstances? This article covers the different submission deadlines for mitigating circumstances:

• Before a deadline or exam date
• After a deadline or exam date
• After results
• Evidence deadline
• If you miss the request submission and/or evidence deadline
• Retrospective cases
• Exceptional cases
• Urgent applications

Before a deadline or exam date You can submit a request at any time before a deadline or exam date.

After a deadline or exam date You can submit a request no later than 7 calendar days after a deadline or exam date.

After results Mitigating circumstances requests will not be accepted after the publication of results.

Evidence deadline All evidence that supports your mitigating circumstance application must be received within 21 calendar days (14 calendar days for King's Online programmes ) of your deadline or exam date. This means that you can submit your request (according to the timescales outlined above) but have slightly longer to provide evidence.

If you miss the request submission and/or evidence deadline Normally, your request will be rejected. However, if you can meet the normal evidence requirements and evidence why you were unable to adhere to the deadline, your request will be considered.

Retrospective cases If you attempted an assessment but in retrospect realise your academic performance might have been impacted by a mitigating circumstance, you can submit a request no later than 7 calendar days after a deadline or exam date. In addition to normal evidence requirements, you’ll need to evidence why your judgement to attempt the assessment was impaired.

Exceptional cases The default position for mitigating circumstances is that evidence must be submitted to support your claim. However, the university acknowledges that in exceptional cases, it might be impossible to obtain evidence and in such cases the requirement to submit evidence will be waived.

Examples of exceptional cases include, but are not limited to:

• Gender violence and abuse
• Coercive relationships
• Students impacted by political unrest/conflict
• Students estranged from parents/partner (financial/emotional impact)

Urgent applications Sometimes a situation might arise where you need to submit mitigating circumstances request urgently. For example, the circumstances occur on the day of a deadline or exam. In these cases, the application process is no different to that if your circumstances occurred well in advance of an assessment. You should:

• Submit a mitigating circumstances request as soon as possible. Remember, you don’t need to wait until you have evidence.
• Gather the evidence required for your circumstance as soon as you’re able. You have 21 calendar days (14 calendar days for King's Online programmes ) from the date of your assessment to submit your evidence.

When assessing your application, it will be obvious to the assessor from the dates of your evidence why you could not submit your request more in advance.

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