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What Is an Enclosure in a Cover Letter? Definition & Tips

Cover letters are important documents that accompany a job application. They serve as an introduction to the candidate and provide an opportunity to highlight their relevant skills and experiences. A well-written cover letter can help a candidate stand out in a crowded field of applicants.

One aspect of a cover letter that is often overlooked is the enclosure. An enclosure is a document that is included with the cover letter, such as a resume, writing sample, or other supporting materials. The purpose of the enclosure is to provide additional information that supports the candidate’s qualifications.

In this article, we will delve into the definition and purpose of an enclosure in a cover letter. We will explore the various types of documents that can be included as enclosures, and provide tips on how to effectively use them to strengthen your application. By the end of this article, you will have a clear understanding of what an enclosure is and how to use it to your advantage in your job search.

Where to Include Enclosures

When it comes to including enclosures in your cover letter, it’s important to know where to include them based on the type of cover letter you will be using. Here are the different places to include enclosures depending on the type of cover letter you are using:

A. Electronic Cover Letters

Email:  If you are submitting your cover letter via email, you can include the enclosure either in the body of the email or as an attachment. If you choose to include it as an attachment, make sure to mention it in the body of your email as well.

Online Submission Forms:  Some companies may require you to submit your cover letter through an online submission form. In this case, there may be a designated section where you can upload your enclosure.

B. Physical Cover Letters

Mailing:  If you are mailing your cover letter, you can include the enclosure by stapling it to the cover letter or placing it in the same envelope. Make sure to mention in your cover letter that you have enclosed additional materials.

Hand Delivery:  If you are hand delivering your cover letter, you can either staple the enclosure to the cover letter or include it in a separate folder or envelope.

Remember, including enclosures can be a great way to provide additional information about yourself to potential employers, but make sure to only include relevant and necessary materials.

Types of Enclosures

When submitting a cover letter, you may be required to include various types of enclosures. These can include a resume, CV, references, writing samples, certifications, relevant projects, and other supporting documents. In this section, we will go through each of these types in detail to help you understand what they are and how to include them in your cover letter.

A resume is a document that summarizes your work experience, education, and relevant skills. It is typically a one-page document that showcases your professional accomplishments and provides a quick overview of your qualifications. When including your resume as an enclosure in your cover letter, make sure it is up-to-date and relevant to the job you are applying for.

A CV, or curriculum vitae, is a more comprehensive document than a resume. It includes not only your work experience and education but also publications, presentations, and other academic achievements. A CV is commonly used in academic or research settings and can be longer than two pages. If the job you are applying for requires a CV, be sure to include it as an enclosure in your cover letter.

C. References

When applying for a job, it’s important to have references who can attest to your professional capabilities. Including a list of references as an enclosure in your cover letter can demonstrate your preparedness and readiness to work with the company. Be sure to ask permission from your references before including them in your cover letter.

D. Writing Samples

If the job you are applying for involves writing or requires a specific writing style, including writing samples as enclosures in your cover letter can help demonstrate your skills. Choose samples that are relevant to the job and showcase your unique writing style.

E. Certifications

If you have certifications relevant to the job you are applying for, including them as enclosures in your cover letter can provide additional credibility to your application. These can be industry-specific certifications or general ones like CPR or First Aid.

F. Relevant Projects

If you have completed relevant projects in your field or have personal projects that demonstrate your skills, including them as enclosures in your cover letter can set you apart from other applicants. Be sure to explain the relevance of each project to the job you are applying for.

G. Other Supporting Documents

If there are other supporting documents that you believe can help showcase your qualifications for the job, including them as enclosures in your cover letter can be beneficial. These can include publications, awards, or other relevant materials.

When submitting a cover letter, including enclosures can help demonstrate your qualifications and professionalism. Be sure to choose the appropriate type of enclosure for the job you are applying for and ensure they are relevant and up-to-date.

Proper Formatting and Labeling for Enclosures

Enclosures are an important component of a cover letter and serve as a means to provide additional information to the recipient. To ensure that the enclosures are easily identified and understood, it is important to use proper formatting and labeling.

A. Labeling Guidelines

When labeling enclosures, it is important to use clear and concise language that accurately describes the enclosed documents. Use a descriptive title, such as “Resume” or “References,” to clearly indicate the type of document enclosed. Avoid using vague titles, such as “Documents,” which do not provide any meaningful information.

It is also important to number the enclosures to ensure that they are accounted for and that none are missing. Use a consistent numbering system, such as “Enclosure 1,” “Enclosure 2,” etc., and include the corresponding number in the cover letter or email. This will make it easier for the recipient to cross-reference the enclosed documents with the cover letter or email.

B. Location of the Label

The label for the enclosure should be placed either at the top or bottom of the document. If you choose to place the label at the top, center it and make it bold and slightly larger than the text in the body of the document. If you place the label at the bottom, align it with the left margin.

C. Aligning Multiple Enclosure Labels

If you are enclosing multiple documents, it is important to align the labels to make them easier to read and reference. Align the labels either horizontally or vertically, depending on the number of enclosures and the available space. Remember to number the enclosures in the order in which they appear in the cover letter or email.

For horizontal alignment, place the labels side-by-side and evenly spaced. For example:

Enclosure 1 Enclosure 2 Enclosure 3

For vertical alignment, stack the labels one on top of the other, aligned with the left margin. For example:

D. Placement of Enclosures in the Cover Letter

In the cover letter, mention the enclosed documents and briefly describe their contents. This will provide the recipient with an idea of what to expect and help them quickly locate the relevant information.

Place the enclosure label(s) after the closing and signature of the cover letter or email. This will ensure that the recipient sees the label(s) before they begin reviewing the enclosed documents.

Proper formatting and labeling of enclosures are essential in a cover letter. Use descriptive titles and consistent numbering, place the label at the top or bottom of the document, align multiple labels, and mention the enclosed documents in the cover letter. Following these guidelines will help ensure that the recipient can quickly and easily identify and review the enclosed documents.

Tips for Including Enclosures in a Cover Letter

When it comes to enclosing additional documents or materials with your cover letter, it’s important to follow some simple guidelines to ensure that you’re including the right information in the right way. Here are some key “do’s” and “don’ts” to keep in mind:

A. Do’s for Enclosing on Cover Letter

Keep It Relevant:  Any materials you include with your cover letter should be directly related to the job you’re applying for. Whether it’s a writing sample, a project proposal, or a portfolio of your work, make sure that everything you include is relevant to the position and will help the hiring manager get a better sense of your skills and experience.

Label It Correctly:  Make sure that any additional documents or materials you enclose are clearly labeled with a title or description that makes it clear what they are. This will help the hiring manager easily locate and review the materials as needed. Additionally, if you’re sending multiple documents, consider numbering them to help keep them organized.

Make It Easy to Access:  Whether you’re submitting your materials electronically or physically, make sure that they’re easily accessible and available to the hiring manager. If you’re emailing your application, consider including links to your materials rather than attaching large files. If you’re sending a physical application, make sure the materials are neatly organized and easy to locate.

B. Don’ts for Enclosing on Cover Letter

Including Too Much Information:  While it’s important to include any relevant materials that will help the hiring manager get a better sense of your skills and experience, you don’t want to overload them with unnecessary information. Stick to the most important and relevant materials, and avoid including anything that doesn’t directly support your application.

Forgetting to Label:  It’s easy to get caught up in the process of assembling your application materials, but don’t forget to clearly label each document or material that you include. Without clear labeling, the hiring manager may not know what they’re looking at or how it relates to your application.

Including Unrelated Documents:  Finally, make sure that any additional materials you include are directly related to the job you’re applying for. While your resume or cover letter might be tailored to multiple positions, any additional materials you include should be specific to the job at hand. Resist the temptation to include unrelated documents or materials that won’t help build your case for why you’re the best candidate for the position.

By following these simple guidelines for including enclosures with your cover letter, you’ll be able to present a clear and compelling case for your candidacy while making it easy for the hiring manager to review your application.

Common Mistakes to Avoid when Enclosing on Cover Letter

When creating a cover letter, it is important to avoid making common mistakes that can have a negative impact on your application. Here are some common mistakes to avoid when enclosing documents with your cover letter.

A. Wrong Document Type

One common mistake applicants make is enclosing the wrong type of document with their cover letter. For example, enclosing a resume when the employer only requested a cover letter can make you seem careless or unprofessional. Be sure to carefully read the job posting or application instructions to determine what documents are required.

B. Typos and Grammatical Errors

Another mistake to avoid when enclosing on your cover letter is having typos and grammatical errors. These mistakes can make you appear less credible and distract from the content of your application. Take time to proofread and edit your cover letter before submitting it.

C. Improper Formatting

Improper formatting is another mistake that applicants make on their cover letters. Using difficult to read fonts, too much bolding, or not enough white space can make your cover letter difficult to read. It is best to keep your cover letter simple, clean, and easy to read.

D. Not Including Contact Information

A final common mistake to avoid when enclosing documents with your cover letter is not including your contact information. This information should include your name, email address, phone number, and mailing address. You can include this information at the top of your cover letter or in the signature block. This allows the employer to easily contact you if they have any questions or want to schedule an interview.

By avoiding these common mistakes when enclosing your documents on your cover letter, you can increase your chances of making a positive impression with potential employers. Take the time to carefully review and edit your application materials to ensure that you are presenting yourself in the best possible light.

The Importance of Enclosure in a Cover Letter

A well-crafted cover letter is an essential part of any job application process. It serves as a marketing tool to showcase your qualifications, skills, and experience that make you the perfect candidate for the position. However, one aspect that is often overlooked by job seekers is the inclusion of enclosures in their cover letter. An enclosure refers to any additional documents that support your application, such as your resume or portfolio.

But why is the enclosure section so important, and what does it say about you as a candidate?

A. Shows Your Professionalism

First and foremost, the inclusion of an enclosure section in your cover letter displays professionalism. It shows the hiring manager that you are detail-oriented, organized, and have taken the time to provide them with all the necessary documents upfront. Remember, hiring managers receive hundreds of applications, and anything you can do to set yourself apart and make their lives easier will be greatly appreciated.

B. Provides Additional Information

Moreover, the enclosure section can provide employers with additional information that may not be readily apparent in your resume or cover letter. For example, if you are applying for a graphic design position, you could include samples of your work in the enclosure section to showcase your design skills. Similarly, if you are a recent graduate, you could include transcripts to demonstrate your academic abilities.

C. Demonstrates Attention to Detail

Lastly, the enclosure section is a great way to demonstrate attention to detail. It shows that you have carefully read and followed the application instructions, including any requests for additional documents. Employers want to hire candidates who pay attention to the details and take pride in their work.

Including an enclosure in your cover letter is crucial. It not only shows your professionalism, but it can also provide employers with additional information and demonstrate your attention to detail. So, make sure to take the time to gather all the necessary documents and present them in a clear, organized manner. Your effort will not go unnoticed by potential employers, and it may just be the thing that sets you apart from other candidates.

Example of Cover Letter Enclosure

A. cover letter example.

Dear Hiring Manager,

I am writing to apply for the [Position] role at [Company]. Enclosed, please find my resume, along with other supporting documents that I have included for your review.

As a skilled [Industry] professional with [Number] years of experience, I am confident in my ability to contribute positively to [Company] and hit the ground running in this position. My experience in [Skill 1], [Skill 2], and [Skill 3] have prepared me well for this role and I am excited about the opportunity to put my skills to use.

I am particularly drawn to [Company’s] focus on [Specific Aspect of Company], and the impact that your work has on [Customer, Industry, etc.]. I am motivated by a desire to be a part of this work and contribute to its continued success.

Thank you for considering my application. Please feel free to contact me if you need any additional information or to discuss my qualifications further.

[Your Name]

B. Enclosure Example

Enclosures:

• Cover Letter
• Professional References

I am writing to express my interest in the [Position] role at [Company]. Enclosed, please find my resume, cover letter, and professional references that I have included for your review.

As a qualified [Industry] professional with [Number] years of experience, I am confident in my ability to make a valuable contribution to [Company]. I am excited about this opportunity to use my skills in [Skill 1], [Skill 2], and [Skill 3] to support your team.

Thank you for taking the time to review my application. Please feel free to contact me if you need any additional information or to discuss my qualifications further.

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Are you wondering how to write a cover letter enclosure?

Imagine this; you have created a perfect cover letter for your job application.

The hiring manager was also got impressed with your cover letter.

Still, you did not hear back from them!

Reason: There is no enclosure on the cover letter.

Most entry-level job seekers forget to enclose resumes and other important documents with their cover letters.

They often don’t have any idea about what is enclosures at the end of a cover letter.

However, a corporate job opening gets 250 job applications, these seemingly unharmful mistakes can lead to complete disqualification from the job application process.

In this article, we will tell you

• What are enclosures in a letter?
• Should a cover letter end with enclosure?
• How do you include enclosures in a cover letter?
• Examples of cover letter enclosure?
• FAQs related to cover letter enclosure?

What Are Enclosures in a Letter?

An enclosure on a cover letter refers to additional documents a candidate includes with the cover letter.

These documents can be anything from a resume to a letter of recommendation, assignments, certifications, or some document the job description explicitly asked for.

Also Read: How to address a cover letter without name in 2022?

Should You Include an Enclosure in Cover Letter?

Hiring managers and recruiters are busy people. Without an email with a cover letter and resume attached, they will not ask you for your additional documents by themselves.

The cover letter enclosures tell the hiring manager that you have included other documents with your cover letter. It also showcases the candidate’s professionalism.

Including an enclosure at the end of the cover letter is not that complicated task.

Also Read: How to effectively start a cover letter in 2022?

How to Include an Enclosure in the Cover Letter?

Now that you know what does enclosure means in a cover letter, let’s see the cover letter enclosure format:

• First, ensure to make a list of documents you will send to the hiring manager.
• Find your name at the bottom of the closing salutation of the cover letter.
• Leave two line-space after the salutation and write “Enclosure” for one document. If you have multiple documents to send, write “Enclosures.”
• Give one line space after that and start listing the enclosures. Do not list the enclosures in the same line. Each document should get a single line.
• Instead of “Enclosure” or “Enclosures,” you can use abbreviations such as “Encl.”
• Proofread it to ensure the spellings are appropriate.

Also Read: How to frame a cover letter name in 2022?

Cover Letter Enclosure Notation Example:

Here are some examples of cover letter enclosure notation:

1. If you have only one enclosure:

Sincerely, John Doe Enclosure: Resume

2. If you have multiple cover letter enclosures:

Sincerely, John Doe Enclosures : Resume Letter of Recommendation Certificate

What to avoid in the cover letter enclosure:

Sincerely, John Doe Enclosures : Resume and letters of recommendation

Sincerely, John Doe Enclosures: 3 Resume letters of recommendation (2)

Also Read: How to end a cover letter in 2022?

Frequently Asked Questions

1. how do you indicate multiple enclosures in a cover letter.

As we said earlier, for multiple enclosures in a cover letter, use the heading “Enclosures” and list the enclosures after that. For example:

Sincerely, Demi Moore, Enclosure: Resume Job Application Form Letter of Recommendation

2. Difference Between Attachment and Enclosure in a Cover Letter?

For a business letter, the attachment means a document that is part of the letter. It adds to the information mentioned in the business letter.

Enclosures are standalone documents that are included with the business letter.

Enclosures do not need other documents to complement them.

It is impossible to differentiate between attachments or enclosures for an email cover letter for a job. Every document included in an email cover letter becomes an “Attachment.”

3. How to Include Enclosure in Email Cover Letter?

When you are applying online, the rules are a bit different.

If the job posting says “ Send your resume to xyz@email[dot]com..” , then the email becomes a standalone cover letter.

Write the cover letter by following the cover letter writing guide .

In an email cover letter, it is not necessary to list “Enclosures.”

If the job posting asks for a resume and a cover letter ,

follow the emailing a resume to the recruiter guide to craft a job application email and attach the resume and full cover letter with that email.

This job application should be a brief of the whole cover letter.

Note : Do not copy-paste from the entire cover letter.

Email cover letter sample with attached resume:

Dear Mr. Moore: I am applying for Video Editor’s position at Lemon Media Ltd., which I saw in a job post on Anglelist. With 5+ years of experience as a video editor, I'm incredibly enthusiastic about this opportunity and believe I am the perfect fit for Lemon Media Ltd. Attached for your consideration are my cover letter and resume. I would appreciate the opportunity to discuss my suitability and qualifications with you on call or in person. Sincerely, John Doe

4. What Is Enclosure Notation in Letter?

When you apply for a job, you add a resume and other documents with the cover letter. And the enclosure notation helps the reader to understand that you have included these documents with the cover letter. The enclosure notation is placed at the bottom of your cover letter or job application email.

Also Read: What is the best way for emailing a resume to recruiters?

5. Should My Cover Letter and Resume Be In the Same Document?

Ans. No, ideally, you should send the cover letter and resume in different documents since these two documents serve entirely different purposes.

But, if the company asks explicitly to include the cover letter and resume in a single document, then you have to do it.

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Key Takeaways

Cover letter enclosures have the same importance in the job search as in business letters. It showcases the hiring manager the candidate’s professionalism and attention to detail.

Key points to remember when writing a cover letter enclosure:

• Always include the enclosure at the end of the cover letter.
• Leave two line-space between your name and enclosure.
• Ensure to write “Enclosures:” for multiple documents and “Enclosure:” for a single document.
• Write the document names in single lines.

We hope that we have cleared all of your doubts regarding an enclosure on a cover letter. Now, it’s time for you to go to Hiration Cover Letter Builder , choose between 20+ templates, and create a professional cover letter for yourself.

Go to Hiration's career platform which has 24/7 chat support and get professional assistance with all your job & career-related queries.

You can also write to us at [email protected] .

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How to Write a Cover Letter [Full Guide & Examples for 2024]

After weeks of heavy job searching, you’re almost there!

You’ve perfected your resume.

You’ve short-listed the coolest jobs you want to apply for.

You’ve even had a friend train you for every single interview question out there.

But then, before you can send in your application and call it a day, you remember that you need to write a cover letter too.

So now, you’re stuck staring at a blank page, wondering where to start...

Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think. 

In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.

We're going to cover:

What Is a Cover Letter?

• How to Write the Perfect Cover Letter, Step by Step
• 15+ Job-Winning Cover Letter Examples

Let’s get started.

A cover letter is a document that you submit as part of your job application, alongside your resume or CV.

The purpose of a cover letter is to introduce you and briefly summarize your professional background. On average, it should be around 250 to 400 words long .

A good cover letter is supposed to impress the hiring manager and convince them you’re worth interviewing as a candidate.

So, how can your cover letter achieve this?

First of all, it should complement your resume, not copy it. Your cover letter is your chance to elaborate on important achievements, skills, or anything else that your resume doesn’t give you the space to cover. 

For example, if you have an employment gap on your resume, the cover letter is a great place to explain why it happened and how it helped you grow as a person. 

If this is your first time writing a cover letter, writing about yourself might seem complicated. But don’t worry—you don’t need to be super creative or even a good writer .

All you have to do is follow this tried and tested cover letter structure:

• Header. Add all the necessary contact information at the top of your cover letter.
• Formal greeting. Choose an appropriate way to greet your target audience.
• Introduction. Introduce yourself in the opening paragraph and explain your interest in the role.
• Body. Elaborate on why you’re the best candidate for the job and a good match for the company. Focus on “selling” your skills, achievements, and relevant professional experiences.
• Conclusion. Summarize your key points and wrap it up professionally.

Now, let’s take a look at an example of a cover letter that follows our structure perfectly:

New to cover letter writing? Give our cover letter video a watch before diving into the article!

When Should You Write a Cover Letter?

You should always include a cover letter in your job application, even if the hiring manager never reads it. Submitting a cover letter is as important as submitting a resume if you want to look like a serious candidate.

If the employer requests a cover letter as part of the screening process, not sending one is a huge red flag and will probably get your application tossed into the “no” pile immediately.

On the other hand, if the job advertisement doesn’t require a cover letter from the candidates, adding one shows you went the extra mile.

Putting in the effort to write a cover letter can set you apart from other candidates with similar professional experience and skills, and it could even sway the hiring manager to call you for an interview if you do it right.

Need to write a letter to help get you into a good school or volunteer program? Check out our guide to learn how to write a motivation letter !

How to Write the Perfect Cover Letter

Now that you know what a cover letter is, it’s time to learn how to write one!

We’ll go through the process in detail, step by step.

#1. Choose the Right Cover Letter Template

A good cover letter is all about leaving the right first impression.

So, what’s a better way to leave a good impression than a well-formatted, stylish template?

Just choose one of our hand-picked cover letter templates , and you’ll be all set in no time!

As a bonus, our intuitive AI will even give you suggestions on how to improve your cover letter as you write it. You’ll have the perfect cover letter done in minutes!

#2. Put Contact Information in the Header

As with a resume, it’s important to start your cover letter with your contact details at the top. These should be in your cover letter’s header, separated neatly from the bulk of your text.

Here, you want to include all the essential contact information , including:

• Full Name. Your first and last name should stand out at the top.
• Job Title. Match the professional title underneath your name to the exact job title of the position you’re applying for. Hiring managers often hire for several roles at once, so giving them this cue about what role you’re after helps things go smoother.
• Email Address. Always use a professional and easy-to-spell email address. Ideally, it should combine your first and last names.
• Phone Number. Add a number where the hiring manager can easily reach you.
• Location. Add your city and state/country, no need for more details.
• Relevant Links (optional). You can add links to websites or social media profiles that are relevant to your field. Examples include a LinkedIn profile , Github, or an online portfolio.

Then it’s time to add the recipient’s contact details, such as:

• Hiring Manager's Name. If you can find the name of the hiring manager, add it.
• Hiring Manager's Title. While there’s no harm in writing “hiring manager,” if they’re the head of the department, we recommend you use that title accordingly.
• Company Name. Make sure to write the name of the company you're applying to.
• Location. The city and state/country are usually enough information here, too.
• Date of Writing (Optional). You can include the date you wrote your cover letter for an extra professional touch.

#3. Address the Hiring Manager

Once you’ve properly listed all the contact information, it’s time to start writing the content of the cover letter.

The first thing you need to do here is to address your cover letter directly to the hiring manager.

In fact, you want to address the hiring manager personally .

Forget the old “Dear Sir or Madam” or the impersonal “To Whom It May Concern.” You want to give your future boss a good impression and show them that you did your research before sending in your application.

No one wants to hire a job seeker who just spams 20+ companies and hopes something sticks with their generic approach

So, how do you find out who’s the hiring manager?

First, check the job ad. The hiring manager’s name might be listed somewhere in it.

If that doesn’t work, check the company’s LinkedIn page. You just need to look up the head of the relevant department you’re applying to, and you’re all set.

For example, if you’re applying for the position of Communication Specialist at Novorésumé. The hiring manager is probably the Head of Communications or the Chief Communications Officer.

Here’s what you should look for on LinkedIn:

And there you go! You have your hiring manager.

But let’s say you’re applying for a position as a server . In that case, you’d be looking for the “restaurant manager” or “food and beverage manager.”

If the results don’t come up with anything, try checking out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

Make sure to address them as Mr. or Ms., followed by their last name. If you’re not sure about their gender or marital status, you can just stick to their full name, like so:

• Dear Mr. Kurtuy,
• Dear Andrei Kurtuy,

But what if you still can’t find the hiring manager’s name, no matter where you look?

No worries. You can direct your cover letter to the company, department, or team as a whole, or just skip the hiring manager’s name.

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• Dear [Department] Team
• Dear [Company Name]

Are you applying for a research position? Learn how to write an academic personal statement .

#4. Write an Eye-Catching Introduction

First impressions matter, especially when it comes to your job search.

Hiring managers get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The biggest problem with most opening paragraphs is that they’re usually extremely generic. Here’s an example:

• My name is Jonathan, and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a Sales Manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

See the issue here? This opening paragraph doesn’t say anything except the fact that you’ve worked the job before.

And do you know who else has similar work experience? All the other applicants you’re competing with.

Instead, you want to start with some of your top achievements to grab the reader’s attention. And to get the point across, the achievements should be as relevant as possible to the position.

Your opening paragraph should also show the hiring manager a bit about why you want this specific job. For example, mention how the job relates to your plans for the future or how it can help you grow professionally. This will show the hiring manager that you’re not just applying left and right—you’re actually enthusiastic about getting this particular role.

Now, let’s make our previous example shine:

Dear Mr. Smith,

My name’s Michael, and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked as a Sales Representative with Company X, another fin-tech company , for 3+ years, where I generated an average of $30,000+ in sales per month and beat the KPIs by around 40%. I believe that my previous industry experience, passion for finance , and excellence in sales make me the right candidate for the job.

The second candidate starts with what they can do for the company in the future and immediately lists an impressive and relevant achievement. Since they’re experienced in the same industry and interested in finance, the hiring manager can see they’re not just a random applicant.

From this introduction, it’s safe to say that the hiring manager would read the rest of this candidate’s cover letter.

#5. Use the Cover Letter Body for Details

The next part of your cover letter is where you can go into detail about what sets you apart as a qualified candidate for the job.

The main thing you need to remember here is that you shouldn’t make it all about yourself . Your cover letter is supposed to show the hiring manager how you relate to the job and the company you’re applying to.

No matter how cool you make yourself sound in your cover letter, if you don’t tailor it to match what the hiring manager is looking for, you’re not getting an interview.

To get this right, use the job ad as a reference when writing your cover letter. Make sure to highlight skills and achievements that match the job requirements, and you’re good to go.

Since this part of your cover letter is by far the longest, you should split it into at least two paragraphs.

Here’s what each paragraph should cover:

Explain Why You’re the Perfect Candidate for the Role

Before you can show the hiring manager that you’re exactly what they’ve been looking for, you need to know what it is they’re looking for.

Start by doing a bit of research. Learn what the most important skills and responsibilities of the role are according to the job ad, and focus on any relevant experience you have that matches them.

For example, if you’re applying for the position of a Facebook Advertiser. The top requirements on the job ad are:

• Experience managing a Facebook ad budget of $10,000+ / month
• Some skills in advertising on other platforms (Google Search + Twitter)
• Excellent copywriting skills

So, in the body of your cover letter, you need to show how you meet these requirements. Here’s an example of what that can look like:

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $40,000+ . As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. I created the ad copy and images, picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

Our example addresses all the necessary requirements and shows off the candidate’s relevant skills.

Are you a student applying for your first internship? Learn how to write an internship cover letter with our dedicated guide.

Explain Why You’re a Good Fit for the Company

As skilled and experienced as you may be, that’s not all the hiring manager is looking for.

They also want someone who’s a good fit for their company and who actually wants to work there.

Employees who don’t fit in with the company culture are likely to quit sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary , so hiring managers vet candidates very carefully to avoid this scenario.

So, you have to convince the hiring manager that you’re passionate about working with them.

Start by doing some research about the company. You want to know things like:

• What’s the company’s business model?
• What’s the company’s product or service? Have you used it?
• What’s the company’s culture like?

Chances are, you’ll find all the information you need either on the company website or on job-search websites like Jobscan or Glassdoor.

Then, pick your favorite thing about the company and talk about it in your cover letter.

But don’t just describe the company in its own words just to flatter them. Be super specific—the hiring manager can see through any fluff.

For example, if you’re passionate about their product and you like the company’s culture of innovation and independent work model, you can write something like:

I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features, such as Made-Up-Feature #1 and Made-Up-Feature #2, were real game changers for the device.

I really admire how Company XYZ strives for excellence in all its product lines, creating market-leading tech. As someone who thrives in a self-driven environment, I truly believe that I’ll be a great match for your Product Design team.

So, make sure to do your fair share of research and come up with good reasons why you're applying to that specific company.

Is the company you want to work for not hiring at the moment? Check out our guide to writing a letter of interest .

#6. Wrap It Up and Sign It

Finally, it’s time to conclude your cover letter.

In the final paragraph, you want to:

• Wrap up any points you couldn't make in the previous paragraphs. Do you have anything left to say? If there’s any other information that could help the hiring manager make their decision, mention it here. If not, just recap your key selling points so far, such as key skills and expertise.
• Express gratitude. Politely thanking the hiring manager for their time is always a good idea.
• Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. This means you should ask the hiring manager to do something, like call you and discuss your application or arrange an interview.
• Remember to sign your cover letter. Just add a formal closing line and sign your name at the bottom.

Here’s an example of how to end your cover letter :

I hope to help Company X make the most of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your Facebook marketing goals. Please don’t hesitate to reach out to me at the provided email address or phone number so that we may arrange an interview.

Thank you for your consideration,

Alice Richards

Feel free to use one of these other popular closing lines for your cover letter:

• Best Regards,
• Kind Regards,

Cover Letter Writing Checklist

Once you’re done with your cover letter, it’s time to check if it meets all industry requirements. 

Give our handy cover letter writing checklist a look to make sure:

Does your cover letter heading include all essential information?

• Professional Email
• Phone Number
• Relevant Links

Do you address the right person? 

• The hiring manager in the company
• Your future direct supervisor
• The company/department in general

Does your introductory paragraph grab the reader's attention?

• Did you mention some of your top achievements?
• Did you use numbers and facts to back up your experience?
• Did you convey enthusiasm for the specific role?

Do you show that you’re the right candidate for the job?

• Did you identify the core requirements for the role?
• Did you show how your experiences helped you fit the requirements perfectly?

Do you convince the hiring manager that you’re passionate about the company you’re applying to?

• Did you identify the top 3 things that you like about the company?
• Did you avoid generic reasons for explaining your interest in the company?

Did you conclude your cover letter properly?

• Did you recap your key selling points in the conclusion?
• Did you end your cover letter with a call to action?
• Did you use the right formal closing line and sign your name?

15 Cover Letter Tips

Now you’re all set to write your cover letter! 

Before you start typing, here are some cover letter tips to help take your cover letter to the next level:

• Customize Your Cover Letter for Each Job. Make sure your cover letter is tailored to the job you're applying for. This shows you're not just sending generic applications left and right, and it tells the hiring manager you’re the right person for the job.
• Showcase Your Skills. Talk about how your skills meet the company’s needs. And while your hard skills should be front and center, you shouldn’t underestimate your soft skills in your cover letter either.
• Avoid Fluff. Don’t make any generic statements you can’t back up. The hiring manager can tell when you’re just throwing words around, and it doesn’t make your cover letter look good.
• Use Specific Examples. Instead of saying you're great at something, give an actual example to back up your claim. Any data you can provide makes you sound more credible, so quantify your achievements. For example, give numbers such as percentages related to your performance and the timeframe it took to accomplish certain achievements.
• Research the Company. Always take time to learn about the company you're applying to. Make sure to mention something about them in your cover letter to show the hiring manager that you're interested.
• Follow the Application Instructions. If the job posting asks for something specific in your cover letter or requires a certain format, make sure you include it. Not following instructions can come off as unattentive or signal to the hiring manager that you’re not taking the job seriously.
• Use the Right Template and Format. Choose the right cover letter format and adapt your cover letter’s look to the industry you’re applying for. For example, if you’re aiming for a job in Law or Finance, you should go for a cleaner, more professional look. But if you’re applying for a field that values innovation, like IT or Design, you have more room for creativity.
• Express Your Enthusiasm. Let the hiring manager know why you're excited about the job. Your passion for the specific role or the field in general can be a big selling point, and show them that you’re genuinely interested, not just applying left and right.
• Address Any Gaps. If there are any employment gaps in your resume , your cover letter is a great place to mention why. Your resume doesn’t give you enough space to elaborate on an employment gap, so addressing it here can set hiring managers at ease—life happens, and employers understand.
• Avoid Quirky Emails. Your email address should be presentable. It’s hard for a hiring manager to take you seriously if your email address is “[email protected].” Just use a [email protected] format.
• Check Your Contact Information. Typos in your email address or phone number can mean a missed opportunity. Double-check these before sending your application.
• Mention if You Want to Relocate. If you’re looking for a job that lets you move somewhere else, specify this in your cover letter.
• Keep It Brief. You want to keep your cover letter short and sweet. Hiring managers don’t have time to read a novel, so if you go over one page, they simply won’t read it at all.
• Use a Professional Tone. Even though a conversational tone isn’t a bad thing, remember that it's still a formal document. Show professionalism in your cover letter by keeping slang, jargon, and emojis out of it.
• Proofread Carefully. Typos and grammar mistakes are a huge deal-breaker. Use a tool like Grammarly or QuillBot to double-check your spelling and grammar, or even get a friend to check it for you.

15+ Cover Letter Examples

Need some inspiration? Check out some perfect cover letter examples for different experience levels and various professions.

5+ Cover Letter Examples by Experience

#1. college student cover letter example.

Check out our full guide to writing a college student cover letter here.

#2. Middle Management Cover Letter Example

Check out our full guide to writing a project manager cover letter here.

#3. Team Leader Cover Letter Example

Check out our full guide to writing a team leader cover letter here.

#4. Career Change Cover Letter Example

Check out our full guide to a career change resume and cover letter here.

#5. Management Cover Letter Example

Check out our full guide to writing a management cover letter here.

#6. Senior Executive Cover Letter Example

Check out our full guide to writing an executive resume here.

9+ Cover Letter Examples by Profession

#1. it cover letter example.

Check out our full guide to writing an IT cover letter here.

#2. Consultant Cover Letter Example

Check out our full guide to writing a consultant cover letter here.

#3. Human Resources Cover Letter

Check out our full guide to writing a human resources cover letter here.

#4. Business Cover Letter Example

Check out our full guide to writing a business cover letter here.

#5. Sales Cover Letter Example

Check out our full guide to writing a sales cover letter here.

#6. Social Worker Cover Letter

Check out our full guide to writing a social worker cover letter here.

#7. Lawyer Cover Letter

Check out our full guide to writing a lawyer cover letter here.

#8. Administrative Assistant Cover Letter

Check out our full guide to writing an administrative assistant cover letter here.

#9. Engineering Cover Letter Example

Check out our full guide to writing an engineer cover letter here.

#10. Receptionist Cover Letter Example

Check out our full guide to writing a receptionist cover letter here.

Need more inspiration? Check out these cover letter examples to learn what makes them stand out.

Plug & Play Cover Letter Template

Not sure how to start your cover letter? Don’t worry!

Just copy and paste our free cover letter template into the cover letter builder, and swap out the blanks for your details.

[Your Full Name]

[Your Profession]

[Your Phone Number]

[Your Email Address]

[Your Location]

[Your LinkedIn Profile URL (optional)]

[Your Personal Website URL (optional)]

[Recipient's Name, e.g., Jane Doe],

[Recipient's Position, e.g., Hiring Manager]

[Company Name, e.g., ABC Corporation]

[Company Address]

[City, State/Country]

Dear [Recipient's Name],

As a seasoned [Your Profession] with [Number of Years of Experience] years of industry experience, I am eager to express my interest in the [Job Title] position at [Company Name]. With my experience in [Your Industry/Sector] and the successes I've achieved throughout my education and career, I believe I can bring unique value and creativity to your team.

In my current role as [Your Current Job Title], I've taken the lead on more than [Number of Projects/Assignments] projects, some valued up to $[Highest Project Value]. I pride myself on consistently exceeding client expectations and have successfully [Mention a Key Achievement] in just a [Amount of Time] through [Skill] and [Skill].

I've collaborated with various professionals, such as [List Roles], ensuring that all [projects/tasks] meet [relevant standards or objectives]. This hands-on experience, coupled with my dedication to understanding each [client's/customer's] vision, has equipped me to navigate and deliver on complex projects.

My key strengths include:

• Improving [Achievement] by [%] over [Amount of Time] which resulted in [Quantified Result].
• Optimizing [Work Process/Responsibility] which saved [Previous Employer] [Amount of Time/Budget/Other Metric] over [Weeks/Months/Years]
• Spearheading team of [Number of People] to [Task] and achieving [Quantified Result].

Alongside this letter, I've attached my resume. My educational background, a [Your Degree] with a concentration in [Your Specialization], complements the practical skills that I'm particularly eager to share with [Company Name].

I'm excited about the possibility of contributing to [Something Notable About the Company or Its Mission]. I'd be grateful for the chance to delve deeper into how my expertise aligns with your needs.

Thank you for considering my application, and I look forward to hearing from you soon.

The Heart of Your Job Search - Creating a Killer Resume

Your cover letter is only as good as your resume. If either one is weak, your entire application falls through.

After all, your cover letter is meant to complement your resume. Imagine going through all this effort to leave an amazing first impression in your cover letter, only for the hiring manager to never read it because your resume was mediocre.

But don’t worry; we’ve got you covered here, too.

Check out our dedicated guide on how to make a resume and learn everything you need to know to land your dream job!

Just pick one of our resume templates and start writing your own job-winning resume.

Key Takeaways

Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:

• A cover letter is a 250 - 400 word document that’s meant to convince the hiring manager that you’re the best candidate for the job.
• Your job application should always include a cover letter alongside your resume.
• To grab the hiring manager’s attention, write a strong opening paragraph. Mention who you are, why you’re applying, and a standout achievement to pique their interest.
• Your cover letter should focus on why you’re the perfect candidate for the job and why you’re passionate about working in this specific company.
• Use the body of your cover letter to provide details on your skills, achievements, and qualifications, as well as make sure to convey your enthusiasm throughout your whole cover letter.
• Recap your key selling points towards the end of your cover letter, and end it with a formal closing line and your full name signed underneath.

At Novorésumé, we’re committed to helping you get the job you deserve every step of the way! 

Follow our career blog for more valuable advice, or check out some of our top guides, such as:

• How to Make a Resume in 2024 | Beginner's Guide
• How to Write a CV (Curriculum Vitae) in 2024 [31+ Examples]
• 35+ Job Interview Questions and Answers [Full List]

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How to write a great cover letter in 2024: tips and structure

A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.

Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.

Here’s everything you need to know about how to write a cover letter — and a great one, at that.

What is a cover letter and why does it matter?

A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.

An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.

Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .

What 3 things should you include in a cover letter?

A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:

1. Personalization

Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.

2. Highlight relevant achievements and skills

Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.

3. Show enthusiasm and fit

Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.

What do hiring managers look for in a cover letter?

Employers look for several key elements in a cover letter. These include:

Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.

Clear and concise writing

A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.

Demonstrated knowledge of the company

Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.

Achievements and accomplishments

Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.

Enthusiasm and motivation

Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.

Professionalism

A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.

How do you structure a cover letter?

A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:

Contact information

Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.

Employer's contact information

Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.

Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.

Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.

How to write a good cover letter (with examples)

The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.

Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.

1. Add a header and contact information

While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:

• Pronouns (optional)
• Location (optional)
• Email address
• Phone number (optional)
• Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)

You can pull this information directly from your CV. Put it together, and it will look something like this:

Christopher Pike

San Francisco, California

[email protected]

Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:

Warm regards,

Catherine Janeway

Bloomington, Indiana

[email protected]

(555) 999 - 2222

2. Include a personal greeting

Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”

Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.

Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.

Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.

3. Draw them in with an opening story

The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing. 

There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.

Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.

Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:

“Dear Mr. John Doe,

Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.

My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”

4. Emphasize why you’re best for the job

Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.

Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.

Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:

• They want someone who can write social media posts and blog content on tight deadlines
• They value collaboration and input from every team member
• They need a planner who can come up with strong PR strategies

Highlight how you fulfill these requirements:

“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.

Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”

5. End with a strong closing paragraph and sign off gracefully

Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.

You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.

When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”

Here’s a strong closing statement for you to consider:

“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.

Tips to write a great cover letter that compliments your resume

When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:

• Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
• Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
• Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
• Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
• Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
• Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
• Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
• Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
• Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
• Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
• Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
• Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
• Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
• Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
• Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.

Common cover letter writing FAQs

How long should a cover letter be.

A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.

Should I include personal information in a cover letter?

While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.

Can I use the same cover letter for multiple job applications?

While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.

Do I need to address my cover letter to a specific person?

Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."

Should I include references in my cover letter?

It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.

It’s time to start writing your stand-out cover letter

The hardest part of writing is getting started. 

Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started. 

There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role. 

Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.

If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.

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Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

3 cover letter examples to help you catch a hiring manager’s attention

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How to Write an Entry-Level Cover Letter [Example]

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How to Write an Entry-Level Cover Letter [Example] was originally published on Forage .

Writing an entry-level cover letter — when you have little to no work experience — can be confusing and stressful. What do you write when you feel like you don’t have work to talk about? How do you show a company you want to work for them when you haven’t worked much before? In this guide, we’ll cover:

Entry-level Cover Letter Example

Breaking it down: what goes into a good cover letter.

• Other Entry-level Cover Letter Writing Tips

>>MORE: How to Write a Resume With No Work Experience

Harriet Spacemen Brooklyn, NY 123-456-7890 [email protected]

January 3, 2023

Kate Norman Engineering Lead Example Company New York, NY

I’m writing to express my interest in the junior software engineer position at Company X. I’ve recently graduated with a computer science degree, and my technical skills and demonstrated passion for equity in health care make me an ideal candidate for this role.

During my time at Sample University, I deepened my understanding of software development through coursework in front-end engineering, programming, and quality assurance. In my senior year, I combined my advocacy for health care access and engineering skills by creating a web application — using Python and SQL — that helps patients find available doctor’s appointments near them that accept their insurance. Outside of my coursework, I volunteered at the local hospital and shadowed a nurse, giving me insight into hospital administration and patient pain points.

My experience working directly with health care patients and my passion for improving this sector give me an empathetic, patient-first focus in my engineering work. This focus aligns with your company’s mission, and I believe my engineering approach would be an asset to your team. I look forward to meeting with you and further discussing my qualifications. Thank you for your consideration.

Best, Harriet Spacemen

The header of your cover letter contains all your crucial contact information: your name, number, and email. It should also include the date you’re sending in your application.

In addition, the header should contain information about the company. You want to include the company name and the hiring manager’s name (if you have it — more on how to find that in the next section). 

Many cover letter examples also include addresses for both the applicant and employer. However, including a full address is optional, especially if you’re applying for a remote role. You can include it in the header if you’re applying for a position that requires you to be in a particular city or state. (There’s no need to include your full street address — just your city and state should do.)

For the greeting, you’ll want to use a professional salutation like “Dear,” and address the hiring manager by name.

“If the job description states the title of the person you’d be reporting to, you can try to find their name from the company’s LinkedIn page,” Daniel Catalan, professional resume and cover letter builder, says. “You can click on a list of all of the employees and put the manager’s title into the filters.” 

>>MORE: What Is a Hiring Manager (and How to Talk to One)?

If you’ve done your due diligence and still can’t find the hiring manager’s name, Catalan recommends not using the traditional “to whom it may concern.” Instead, he suggests addressing the letter to “Team X at Company Y.” 

You want to show the hiring team you’ve done your research right from the start.

First Paragraph: Share Your Enthusiasm

Use the opening paragraph of a cover letter to express your excitement about this role. However, this is not just about flattering the employer. You also want to show them why you’re specifically excited about the opportunity and how it aligns with your experience and interests.

“Candidates need to explain why they want the job and what experience, volunteer work, or education they have that is relevant,” says Wendy Reimann, owner and writer at Lighthouse Writing, a writing and editing services company. “It confuses managers and recruiters when someone with a major in biology applies for a job in marketing . Tell them why.”

Second (and Third) Paragraph: Show Your Skills

In this next section, expand on the experience and interests you mentioned in the first section. Don’t worry if you don’t have years of experience behind you.

“Recruiters don’t expect entry-level applicants to have a wealth of professional experience,” Tim Toterhi, CHRO and ICF certified career coach , says. “We do, however, expect you to be adaptable, teachable, and able to solve problems. Volunteer work, school projects, even hobbies can help you demonstrate your skill set.”

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Consider how all your experiences, whether professional or not, have prepared you for this role and what hard and soft skills you’ve learned. Remember, this cover letter complements your resume, so you don’t need to worry about stuffing every experience and skill into a paragraph or two. Instead, focus on what’s most relevant to the company and its goals.

“Read up on what the company is actively working on and show you can bring unconventional solutions,” Catalan says.

Closing Paragraph: Call to Action

The last paragraph of an entry-level cover letter is meant to restate your qualifications for this role, discuss the next steps, and thank them for their time. In the first sentence or two, summarize why you’re excited about the role and what makes you specifically right for the position. 

Then, mention next steps with a call to action. For example, you might say that you look forward to meeting with them in an interview or remind them how they can best reach you to discuss your application.

Finally, thank the reader for their time reviewing your application. It’s essential to end on a high note, so make sure you share some gratitude.

You’ve made it to the last (and perhaps easiest!) part of the cover letter! Your signature should include a professional sign-off and your full name. 

>>MORE: Learn eight professional email sign-offs to use and six to avoid with How to End an Email Professionally (With Examples) .

Other Entry-Level Cover Letter Writing Tips

• Write to the specific employer. It’s better to customize a cover letter for each application rather than use a general one. “Taking the time to write a targeted letter to a specific employer about a specific job demonstrates sincere interest,” Toterhi says. “Just be sure to keep it short and focused on how you can meet their needs. Remember, recruiters commonly receive hundreds of applicants for each open role. There’s no time to sift through fluff.”
• Don’t copy your resume . “Let the resume do its job and use the space in the cover letter to introduce yourself,” Reimann says. Your cover letter should expand on the achievements you’ve listed in your resume and demonstrate your relevant skills.
• Keep it short. While a cover letter is about sharing more in-depth details about your skills and experience, keep it concise. A single page (without fonts that are too small to read!) is standard. “If the text is too long or monotonous, it’ll lose the reader’s attention,” Catalan says. 
• Stay positive. Your cover letter isn’t for over-explaining a gap in your resume. “Don’t bring up anything negative or over-explain work gaps or educational mistakes such as making a D in a single class or taking a semester off for illness,” Reimann says. “Focus on the positive only and let your qualities speak for themselves.”

Learn more job search and workplace skills with Forage’s personal development virtual experience programs .

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The post How to Write an Entry-Level Cover Letter [Example] appeared first on Forage .