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Mastering the art of crafting a review essay – a comprehensive guide for writers.

How to write a review essay

Writing a review essay can be a challenging task, but with the right approach and structure, you can create a comprehensive and insightful piece of writing that engages your readers. Whether you are reviewing a book, a movie, a restaurant, or any other type of work, a well-written review essay can provide valuable insights and opinions that help your audience make informed decisions.

As you begin the process of writing a review essay, it is important to first understand the purpose of the review and the expectations of your audience. A review essay is not just a summary of the work you are reviewing; it is an analysis and evaluation that considers the strengths and weaknesses of the work, as well as its overall impact and significance.

In order to write a comprehensive review essay, you should start by introducing the work you are reviewing and providing some context for your review. This could include information about the author, director, or creator of the work, as well as the genre or category to which the work belongs. This introduction should also include your thesis statement, which outlines the main point or argument of your review.

Key Elements of a Review Essay

A review essay includes several key elements that are essential for creating a comprehensive and effective review. These elements help the reader gain a clear understanding of the subject matter and provide valuable insights and analysis. Here are some key elements to consider when writing a review essay:

Provide an overview of the topic and the importance of the review.
Summarize the main points, arguments, and key findings of the work being reviewed.
Provide an in-depth analysis and critical evaluation of the work’s strengths and weaknesses.
Compare the reviewed work with other relevant works in the field to provide context and perspective.
Conclude by summarizing the main points and offering your final thoughts on the work.

Tips for Choosing a Topic

Tips for Choosing a Topic

When selecting a topic for your review essay, consider the following tips:

Look for a subject that you are passionate about or curious to learn more about. This will make the writing process more engaging and enjoyable.
Make sure the topic is not too broad or too narrow. Find a balance that allows you to explore the subject in-depth without overwhelming yourself.
Look for recent publications, news articles, and scholarly sources to see what topics are trending or have sufficient research material available.
If you are having trouble choosing a topic, seek guidance from your instructor or supervisor. They may provide suggestions or insights to help you narrow down your options.
Write down a list of potential topics that interest you and align with the assignment requirements. Consider the pros and cons of each topic before making a final decision.

By following these tips, you can choose a topic that will allow you to write a comprehensive and engaging review essay.

Research Strategies for a Review Essay

When writing a comprehensive review essay, it is crucial to employ effective research strategies to gather relevant information and support your arguments. Here are some key research strategies to consider:

1. Conduct a thorough literature review: Start by exploring existing literature on the topic you are reviewing. Look for scholarly articles, books, and other sources that provide valuable insights and information.

2. Use a variety of sources: It is essential to gather information from diverse sources to ensure a well-rounded review. Consider using academic journals, reputable websites, and other reliable sources.

3. Take notes and organize information: Keep track of important points, quotes, and data as you conduct your research. Organize your notes in a systematic way to facilitate the writing process.

4. Analyze and synthesize the information: Once you have gathered sufficient information, analyze and synthesize the key findings to identify trends, patterns, and varying perspectives on the topic.

5. Evaluate the credibility of sources: Be critical of the sources you use in your review essay. Consider the author’s credentials, publication date, and methodology to determine the credibility of the information.

By following these research strategies, you can produce a comprehensive review essay that is well-informed and impactful.

Structuring Your Review Essay

When structuring your review essay, it is important to organize your thoughts and arguments in a clear and logical manner. Here are some key steps to help you create a well-structured review:

1. Introduction:

Start your review essay with an engaging introduction that provides an overview of the topic and sets the stage for the rest of the review. Clearly state your thesis or main argument in this section.

2. Summary of the Work:

Provide a brief summary of the work you are reviewing, including key points, arguments, and themes. This will give your readers a clear understanding of the work before you delve into your analysis.

3. Critical Analysis:

In this section, analyze the strengths and weaknesses of the work. Discuss any key themes, arguments, or ideas presented by the author and provide evidence to support your analysis.

4. Comparison and Contrast:

Consider how the work you are reviewing compares and contrasts with other works in the field. Discuss similarities and differences and highlight any unique contributions made by the author.

5. Conclusion:

Conclude your review essay by summarizing your main points and reiterating your thesis. Reflect on the significance of the work and its implications for the field.

By following these steps, you can create a well-structured review essay that is engaging and insightful for your readers.

Writing a Strong Thesis Statement

A thesis statement is the central idea of your review essay, providing a concise summary of the main point you will be making. It should be specific, clear, and arguable to engage your readers and guide your writing process. A strong thesis statement sets the tone for the entire essay and informs readers about the focus and perspective of your review.

Analyzing and Evaluating Sources

When writing a comprehensive review essay, it is crucial to thoroughly analyze and evaluate the sources you use. This involves assessing the credibility, relevance, and reliability of each source to ensure that your essay is well-supported and based on sound evidence.

Credibility: Consider the author’s qualifications, the publication date, and the reputation of the source. Look for sources from reputable publishers, academic journals, or experts in the field.

Relevance: Evaluate how well each source contributes to your overall argument and thesis. Make sure the information provided is directly related to the topic you are discussing.

Reliability: Check for bias, misinformation, or inaccuracies in the sources you use. Cross-reference information from multiple sources to verify its accuracy and consistency.

By carefully analyzing and evaluating your sources, you can ensure that your review essay is well-researched and persuasive.

Developing a Coherent Argument

When writing a review essay, it is essential to develop a coherent argument that ties together the various aspects of your analysis. Your argument should be clear, logical, and supported by evidence from the text or material you are reviewing. To develop a coherent argument, consider the following strategies:

1. Begin by crafting a strong thesis statement that clearly presents your main argument or point of view. This statement should guide the rest of your review and provide a roadmap for your readers.
2. Organize your review essay in a logical manner, with each paragraph or section contributing to the overall argument. Use transitions to connect your ideas and ensure a smooth flow of thought.
3. Support your argument with specific evidence from the text, examples, or other sources. Analyze and interpret this evidence to demonstrate how it relates to your thesis statement and reinforces your argument.
4. Acknowledge and address potential counterarguments to your thesis. Anticipating and refuting opposing viewpoints can strengthen your argument and demonstrate a nuanced understanding of the topic.
5. Conclude your review essay by summarizing your main argument and restating the significance of your analysis. Leave your readers with a lasting impression and encourage further reflection on the topic.

By following these steps and developing a coherent argument, you can write a comprehensive review essay that engages your readers and effectively communicates your insights and analysis.

Editing and Proofreading Techniques

Editing and proofreading are crucial steps in the writing process. After completing a comprehensive review essay, it is essential to carefully edit and proofread your work to ensure clarity, correctness, and coherence.

Here are some techniques to help you polish your review essay:

  • Read Aloud: Reading your essay aloud can help you identify awkward phrasing, errors, or inconsistencies.
  • Use Editing Tools: Utilize spelling and grammar checkers, as well as style guides, to enhance the quality of your writing.
  • Take Breaks: Step away from your essay for a while before revisiting it to gain a fresh perspective and catch overlooked mistakes.
  • Seek Feedback: Ask a peer or mentor to review your essay and provide constructive criticism.

By incorporating these editing and proofreading techniques , you can elevate the quality of your comprehensive review essay and ensure that your ideas are effectively communicated to your readers.

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How to Write a Concert Review Essay

Concert reviews are a great way to share your thoughts about an event. It’s also easy to write one when you know how. In this post, we’ll walk through the steps for writing a concert review essay and provide examples to help you get started on yours.

What is a Concert Review Essay?

A concert review is a piece of writing that shares your thoughts on your experience at a concert. These writing assignments are used to describe, analyze and evaluate an event that you have attended.  

This can be a live music performance or any other entertainment event. Ideally, you can’t write one about listening to an album or watching a movie.

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A concert review essay will usually include;

  • An introduction details what happened, who performed, where they performed, and an explanation of how many people attended the event.
  • A focus on how well the performers sounded and whether or not they impressed you with their performance style and sound. You might also mention how crowded it was at the venue or how much fun everyone seemed to be having during this part of your post. That way, readers know if this was worth their time and yours.

The Structure of a Concert Review Essay

A concert review essay comprises an introduction, body, and conclusion like any other essay. These parts have different components which characterize the paper and make it different from any other piece of writing.

The introduction introduces the concert, helps to hook readers, and provides a general feel of the show. Generally, it is an overall description of the event detailing its name and your general thoughts about it.  

The body of the concert review essay will be about your personal experience at the show. The main point of this part is to explain how you felt during each song and what kind of mood it put you in. You can also focus on how well-experienced the band was or their creative process before they performed.

The conclusion informs readers why you will attend the next one or not and whether the concert lived up to its expectations. This part is also used to wrap up the essay and make conclusion remarks

Tips for Writing a Concert Review Essay

Concert review essays are a great way to express your opinion about a concert you attended. It can also be used to share your experience with others who have not been to the show.

If you are writing a concert review essay, the following tips will help you write an excellent concert review essay.

Choose the event

Before you start writing, consider your overall impression of the show. This can include the venue, the audience and how they reacted, the bands themselves, and their performances. Start by introducing your topic with a hook or quote, then expand on your thoughts about each area in turn

When choosing the event you want to write about, there are several factors to consider. First and foremost, it should be something that you remember well. You should also ensure your concert review is a topic that resonates with you on some level.

This can be because of the performer or another association with the concert. Finally, since this essay is supposed to be about your experience at a live performance, you must pick an event or show that was actually attended by yourself or someone close to you in an effort of authenticity and honesty.

Use descriptive words

Descriptive words are action words that help paint a picture of what you’re writing about. They’re essential in concert reviews because they make your writing more vivid and interesting. Using descriptive words can help the reader see what you’re describing through their imagination.

In addition, these words are the best way to create an image for your reader. The more detail you provide, the better. Remember that when you write a concert review essay, the purpose is to give readers a sense of what it was like to be there. So don’t be afraid to use adjectives and adverbs in your writing.

Ideally, write from the point of describing the event to someone who has never been there. With this imagination, you must tell everything and bring a vivid picture to your reader’s eyes and ears.  

For example, the following sentences are ideal.

  • “The first thing I noticed was that they had two drum sets. One was a standard drum kit, and another was off to one side that looked more like a trap set.”
  • “They all had long hair, except for their drummer, who has short hair with a mullet style haircut!”
  • “The music they played sounded great; it had a reggae beat mixed with heavy metal guitar riffs.”

Use emotional words to show the emotional impact

The use of emotional words is one of the must-dos in concert review essays. This means you should be able to connect emotionally with your readers by using words that show emotion.  

If a song is sad, write about it being “so sad” or “the saddest.” If a piece is happy, write about how it made you feel. If you are angry at an artist for something they did, use strong language to describe this emotion.

The reason for using strong words and phrases is that they give your reader a better idea of what it was like to attend the concert. It also helps them relate to you more quickly if they have similar feelings when they listen to music.

The best way to bring out the emotions and connect with your readers is by being honest about how you feel after listening to certain songs or artists. If you do this, you will be able to connect with your audience in a way that makes them feel like they are experiencing what you are experiencing. They will also understand why they should care about what happened or didn’t happen at the concert.

Use imagery

Imagery is one of the most powerful writing techniques for writers to connect with their audience. It entails using words that appeal to the senses, can be seen in your mind’s eye, and can be a great way to get your readers involved and interested in what you have to say.

The more visual your writing is, the more memorable it will be. Further, you should use similes and metaphors to make connections between things that are not alike on the surface. This will help your reader understand what you’re talking about in ways that words alone can’t accomplish.

Also, include sensory details because by describing what you saw, heard, smelled, tasted, or felt during an event or experience, you allow your reader to experience what you did, whether good or bad.

While concert reviews are a fantastic way to showcase your writing skills, they can also be a bit challenging to write. This is because you must keep your audience and the artist performing in mind.  

Despite the challenge, it’s possible to grab your readers’ attention from the very first sentence of your review and hold it until the end by employing a few simple techniques. And now that you have finished reading this blog post, you know how to make your next concert review stand out from those already published.

Free Event Essay Examples & Topics

An essay describing certain events that happened to you or other people is called an event essay. It doesn’t matter if the situation you’re writing about happened to you or not since your overall task does not change. This task can be a challenging one. You need to include the illustrative details of the event to make the readers feel like they’re experiencing the event firsthand. It needs to be more than a mere description of an event and contain elements of the narrative style.

Two paper types are the most common for the task.

A narrative essay is designed to tell a story; think of it as a review of an event. It will try to persuade rather than describe a situation. Such papers are written in first-person, which is usually not acceptable for essay writing.

A descriptive essay should convey a description of an event. You can start by sharing some details of the situation, providing colorful characterizations. That is to say, you draw an illustrative picture of the event but in words.

On this page, our writers have combined a list of event essay examples on various topics. You will find the guidelines for writing papers about current situations and issues. Besides, you’ll discover what events can lay the foundation for a great essay.

How to Write a Current Event Paper

Neither narrative nor descriptive essays can be simply subjective. You have to research the event you’re trying to convey, not mess the facts and details. Of course, there is no way to represent an event in a completely objective manner, but fact-checking never hurt anyone.

To write an excellent event essay, follow these steps:

Step 1: Choose the event.

Look for an event that you can describe in the form of an essay. You can do that by looking at reputable news sources. Ensure that the articles you are examining are fresh and up-to-date.

Step 2: Do your research.

Start your research by reading the picked articles several times. Ask yourself questions about the events such as:

  • What happened?
  • When did the situation occur?
  • Where did it happen?
  • Who was involved?
  • What was the result?

Make sure not to plagiarize when you write your essay. If you use direct or indirect quotes, don’t forget to include proper citations.

Step 3: Describe the event.

After you are done with the initial research, you can start by describing the event. Answer all the questions you have come up with. If you think you don’t have enough information, consult other sources: documentaries, journals, diaries, etc. Present several points of view and perspectives to make your description more accurate.

Step 4: Outline your essay.

By writing an outline, you can effectively prepare your thoughts and ideas. Creating a structure is an excellent way to logically connect the information from different sources and your own story.

Step 5: Write and cite.

At this point, you have done all the needed research and outlined your arguments. It’s time to create a description of the event. So, the last step is to compose it and cite your sources.

7 Current Events to Write about

If you are assigned to elaborate on current events, here are some notorious occasions happening today. We’ve selected a few, but there are many more that you can find.

So, here are current events to write about:

  • Is the US economy becoming stronger or weaker in 2021?
  • How will COVID-19 affect the labor market around the world?
  • Can China take over the world economically in the next decade?
  • Does international aid hurt African countries?
  • What sport should be introduced to the 2022 Olympics?
  • Can India become the next superpower in the post-COVID world?
  • Is racism a problem in sports in American colleges?

15 Event Essay Topics

As you could imagine, any good paper starts with a good idea. Additionally, any good idea for an event essay begins with the properly picked situation. We’ve selected fifteen topic ideas that are designed to inspire and encourage.

Check this list and find a perfect event essay topic:

  • Describe a life-changing event or experience that impacted you or your behavior in a significant way.
  • Tell about an experience when you overcame a fear or phobia and how it happened.
  • Remember a school event you are ashamed of.
  • Describe your experience attending a concert, a cultural event, or a festival and your emotions.
  • Try to think about your childhood heroes and how they changed your life.
  • Describe your feelings during the moment you understood someone lied to you.
  • Retell your experience solving a problem or a dilemma.
  • Recall some of the lessons you learned by helping others.
  • Do you remember how you found out you will have a sibling? Describe your feelings, thoughts, and how your parents told you.
  • Write a paper about the first time you went abroad.
  • What is the most famous person you have ever met, and how did it happen?
  • In this essay, write about a memorable event that broke your heart.
  • What was the saddest day of your life so far? What upset you that day?
  • What about the happiest day of your life? What significant event has happened?
  • Describe an unexpected event or a day you have felt humiliated and ashamed.

Thank you for reading the article till the end. We hope you find it helpful, and it will inspire you to write the event essay in the best way possible. Share it with those who may need our advice, and check the samples below.

64 Best Essay Examples on Events

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Woodstock music festival.

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The Washington DC Auto Show: Brightest Event in Automotive Industry

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The Geneva International Motor Show

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Third Annual Bay Area Travel and Adventure Show

Festival in greektown, chicago:.

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How to Write an Event Report

Last Updated: March 22, 2024 Fact Checked

This article was co-authored by Sarah Evans . Sarah Evans is a Public Relations & Social Media Expert based in Las Vegas, Nevada. With over 14 years of industry experience, Sarah is the Founder & CEO of Sevans PR. Her team offers strategic communications services to help clients across industries including tech, finance, medical, real estate, law, and startups. The agency is renowned for its development of the "reputation+" methodology, a data-driven and AI-powered approach designed to elevate brand credibility, trust, awareness, and authority in a competitive marketplace. Sarah’s thought leadership has led to regular appearances on The Doctors TV show, CBS Las Vegas Now, and as an Adobe influencer. She is a respected contributor at Entrepreneur magazine, Hackernoon, Grit Daily, and KLAS Las Vegas. Sarah has been featured in PR Daily and PR Newswire and is a member of the Forbes Agency Council. She received her B.A. in Communications and Public Relations from Millikin University. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 1,321,076 times.

Maybe you need to write an event report or essay to determine whether an event was successful by comparing its results against its objectives. It’s an important way that people or companies who’ve held events can determine whether they should make changes. There are ways you can ensure your event report is more successful. This matters if you're thinking of holding another event!

Event Report Help

event review essay

Organizing Your Event Report

Step 1 Determine the presentation style and format for each audience.

  • Make sure the event report is organized into clear sections. You want to determine how the results of the event compared to the objectives for it. Summarize the main outcomes of the event.
  • Tailor the event report for the needs and interests of each sponsor and audience. Consider the objectives of the sponsors. To some degree, sponsors are the key audience for an event report. They want to know whether it was worth sponsoring the event. So consider what they will want to know and what their hot buttons are.
  • Tailor the event report to also meet the specific needs of the uniqueness of the event and sponsors. Don’t write a color-by-numbers report. Other audiences for the event report include senior executives and financial managers.

Step 2 Create a process to track information you will need throughout the event.

  • Tracking key information before, during, and after the event will allow for a more specific, and ultimately more effective, report. It will also allow you to compile it all in a timelier fashion.
  • Consider data collection to be continuous, using multiple people if necessary (including possible interns) to collect data. The bottom line is that you should not wait to create the report until the end of the event.

Step 3 Boil it down to the key points.

  • Pick out some of the event highlights to discuss in detail. Consider which three things worked best, and which three points were most surprising. [1] X Research source
  • Avoid packing the article with mundane details, such as the luncheon menu or a detailed summary of the entire presentation of the keynote speaker. You want to pull out the things that mattered.

Putting the Right Content in Your Report

Step 1 Write an executive summary.

  • You could create two reports – an executive summary designed for people who have some interest in the event’s outcome, and a more detailed fuller report for people actually involved in setting up or sponsoring the event.
  • In the executive summary, you want to boil down and focus on the key objects and results. The executive summary should be brief – just one or two pages. It should summarize the key elements delivered by the event, and it should include a brief interpretation of the data.

Step 2 Include visuals in your event report.

  • If the event included a new product, you could present a photo of it. Photos of the actual event could help illustrate the event report. Try to get photos of sponsors’ exposure on the site to document it for the report. Again, this is a task that can’t wait until after the event.
  • Samples, reproductions, and other on-site examples are good to include. Report the number of people who received sponsor coupons, etc. Document both on-site and off-site exposure generated by the event, in the media, to the audience, for sponsors.

Step 3 Document all advertising and media exposure.

  • Focus on print ads and articles in which sponsors’ names and ads appeared, in addition to gathering circulation figures and advertising rates.
  • Document television advertising, public service announcements, ratings and rate card values, and news coverage.
  • Don’t forget to document radio, rate card ads, values for ads and promotions, audited reports, and so on.

Step 4 Include a statement of the event’s objectives.

  • You might include a listing of your event program. You should also discuss who the key participants were in the event at some point. Keep these sections brief, though.
  • Make sure to spend the most time listing and discussing the specific key outcomes of the event and matching them to the outcomes that were listed. Be realistic, and don't try to sugarcoat things that didn't work.

Step 5 Include financial information in the event report.

  • You should detail all costs, including marketing and promotional activities, staff expenses, and sponsorship costs. It’s a good idea to include a detailed budget. Financial managers and senior executives will want to see evidence that backs up conclusions.
  • Include an accounting of revenue , such as fees, sponsorships, and exhibits. But make sure that you compare revenues to revenue projections. Compared to what? That's a good question to ask.

Step 6 Include statistics that will be relevant to the readers.

  • Other pertinent statistics and data can include the number of sales leads generated and the number of visitors to a specific booth. Providing data gives more credibility to the event report. Provide participant/attendee information. Include demographics, attendance figures, and audience research results (such as purchasing habits).
  • Report on the number of people who respond to sponsors’ campaigns, as well as donations to charitable organizations. Document the economic impact and employee participation.

Step 7 Have a qualitative element that contextualizes the data.

  • Gather quotes and feedback from participants and event team members so that the assessment of the event's successes and failures doesn’t come only from the event report’s author. It will be seen as more credible.
  • Consider including third-party research as well. Placing a value on media exposure is one example of something a third party could research.
  • Assess the space and set ups. You should spend some time assessing the effectiveness of the location and the set ups from the vantage point of others. Discuss how space was used by the conference, event, etc.

Finalizing Your Event Report

Step 1 Be timely with the report.

  • Whatever the deadline is, make sure that you meet it. Perhaps you are writing the event report for an agency that has been commissioned by a specific client. Pay attention to all requests.
  • The bottom line is that your audience will expect both a thorough and a timely report. So take the time to be thorough and get it right, but don’t wait so long it seems dated.

Step 2 Proofread your event report.

  • Make sure that your answers contain depth. A good rule of thumb is the writing technique “show, don’t tell.” That means it’s a good idea to provide some specific examples to back up more general points that are made in the report.
  • Don’t forget your audience, and make sure that your writing sounds formal and professional. An event report is not a casual document; it’s an essential document to determine whether the event was worth it, so it needs to be authoritative.

Expert Q&A

Sarah Evans

  • Take more pictures than you think you need. You'll appreciate the options later. Thanks Helpful 0 Not Helpful 0
  • When getting a quote from the leaders and planners, don't go to them first. They are the one's who'll stick around after it's long over, so make sure to ask the people from the crowd first; they'll be the first ones to disappear afterwards. Also, don't bug a speaker or leader if he/she is busy with something else; they'll be around later for questions. Thanks Helpful 0 Not Helpful 0
  • When getting quotes, be conversational and keep asking questions naturally until you get the person to talk about what they thought. Thanks Helpful 0 Not Helpful 0

event review essay

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Expert Interview

event review essay

Thanks for reading our article! If you’d like to learn more about writing a report, check out our in-depth interview with Sarah Evans .

  • ↑ http://www.nonprofitmarketingguide.com/blog/2007/04/20/how-to-write-an-event-summary-for-your-newsletter/
  • ↑ https://hbswk.hbs.edu/archive/crafting-a-powerful-executive-summary
  • ↑ https://www.forbes.com/sites/davelavinsky/2013/12/03/business-plan-outline-23-point-checklist-for-success/?sh=4c79bd9f5275
  • ↑ http://hawthornlandings.org/2013/02/15/how-to-writing-an-excellent-post-event-wrap-up-report/

About This Article

Sarah Evans

To write an event report, start by writing a 1-2 page executive summary, which is an introduction that provides a concise version of your more detailed report. Then, explain the who, what, where, when, and why of the event in the body of your report. You'll also want to include a statement about the event’s objectives, as well as information about any relevant advertising, media exposure, or financial information. You can also use charts and graphs to convey information in a visually appealing and easy-to-understand way. To learn how to best match your event report style and format to your audience, read on! Did this summary help you? Yes No

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How to write an excellent event recap

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Opensource.com

You've put on and held an event. Congrats! Now what? A post-event wrap up and report is a useful way for your community and attendees to follow up on key ideas and takeaways that could impact how they communicate, collaborate, and make decisions going forward.

A post-event wrap up is most useful within days of the event, and it's best if you can publish your piece within 48 hours of the event's conclusion. A wrap up report should be published no more than two weeks after the event. The news is a bit stale after that, so do your best to aim for 48 hours after the event. A week or less is OK too, but not optimal. Schedule time on your calendar for writing, as it's easy for this task to be deprioritized in the face of other needed work. Set aside time for writing or you'll likely find you don't get the writing done.

Pro tip: Schedule time no more than 24 hours after the event to write and publish your report. The fresher the news, the more readers you'll have.

Take good notes

Writing up a great event report means gathering data while at the event. Take the time to write down a few notes about things that particularly impressed you during the conference or meetup. Don't rely on your memory to keep track of the things that stood out to you, and write down as many takeaways from the event as possible. You will not use all of your notes, but the more detail you can later provide, the better.

Pro tip: Most post-event wrap up reports include the following items, so take notes accordingly. You may not use all of these details, but it is good to have them.

  • Event overview , which you can likely harvest from the blog post announcing the event, the event "about" page on their website or from sites like Lanyrd, Meetup.com, etc. You don't have to use the organizers' description, but it is often a good starting point.
  • Location of event , including thanks to whoever provided the space in the case of a meetup. E.g. "Red Hat graciously hosted the Boston Python Users Group meeting last Wednesday."
  • Number of attendees at the event. Some like to note the number of attendees from certain groups depending on the goals of the particular community hosting the event, e.g. "The organizers were excited to see 25% of our attendees were newcomers." or "We had more than 50 women join us at the conference, a 15% increase over last year." or "I was particularly proud of the efforts to reach out to the student community in Prague, with more than 40 students attending. Half of the students had not yet entered university."
  • Thanks to the event sponsors. While you do not need to call out the names of all sponsors, it is best practice to give a shout out to your employer specifically if they were a sponsor. In the case of one or two sponsors, it is best practice to name them and link to their home page in your thanks. In the case of an event with many sponsors, a thank you to them with a link to the event's sponsors page will suffice. If a sponsor did something truly memorable and appreciated, a specific thanks to that sponsor is always welcome.

Pro tip: Thanking event sponsors, particularly one's own employer, can be difficult to do without looking disingenuous. The most important thing to remember is to disclose your relationship with your employer in the blog post to avoid accusations that you're shilling. Consider the difference between these two thanks, both of which say basically the same thing, but will likely be received by your audience very differently:

I'm very pleased that my employer, Red Hat, treated everyone at the Foo Bar Meeting to coffee and treats. We're glad we could share a meal with all of you and provide a small bit of thanks for all of your contributions to FLOSS.

Is much better than:

Red Hat provided coffee and treats to everyone at the Foo Bar Meeting, which was totally awesome of them. Red Hat rules!

Take photos

Of course, you want to ensure that you have permission to take photos at the event. Confirm with the organizers if there's a photography policy and abide by it. Some FLOSS folks request that all photos taken during their events be published under a Creative Commons license, others forbid photos at their events entirely, and others request that attendees make use of photographs taken by the conference photographer.

Whatever the organizers request of you, honor those requests. Abiding by the conference photo policy makes it much easier to ask for an exception later should you need to do so. E.g., "I notice this photo is copyright [event name]. May I use it in my forthcoming blog post provided I give proper attribution?"

Being a good FLOSS citizen also means obtaining permission from the subjects of your photos to capture their image. Some conferences provide pins or other garb to attendees who do not wish to be photographed—keep an eye out for these indicators. If you don't see one, politely ask to take a photo of your fellow attendees and let them know you may use it on your blog or publish it on Flickr, etc. If they decline, respect their request. It is also best practice to let folks take a look of the photo you have taken to make sure they are happy with their appearance in it, but this step is not required. It definitely helps build good rapport with your fellow community members, so why not do it?

In general, group photos that do not show faces in the audience are well received even in those communities that are "camera shy." Get a good sense for your audience and photograph accordingly.

Pro tip: Capture or use the highest possible quality imagery. Suboptimal photos from your cell phone camera are better than no photos at all, but not by much. If you don't have a high quality camera, check the conference's photo pool for imagery that may be better or ask a colleague to snap a pic or two on your behalf. Ensure whatever content you use is licensed so that you may use it or that you obtain permission from the copyright holder to make use of it.

Session audio and video

If session(s) from the event are recorded, it is always good practice to at least link to those talk recordings. For a meetup or other event where only one talk was recorded, embed the recording in your post. For events where multiple sessions took place, choose your top one to three and embed those recordings. Make sure that you introduce the recordings with sufficient text—which can be quite terse, but must be present—so that your readers understand why they ought to take the time to watch the content.

Pro tip: Some videos feature automatic closed captioning for the hearing impaired and still others provide text transcripts of the audio/video recording. When versions of the content exist that provide these extra vectors of entry for your audience, ensure that you embed them or link to them.

Know how to tag your post and photos

Most event organizers these days are pretty good about letting folks know what tag(s) to use when sharing photos, tweets, Facebook messages, and blog posts. Make sure to note the tag(s) used and add to your photos and post.

Pro tip: If the hashtag for the event isn't prominently mentioned in the event guide or at the start of the meetup, don't hesitate to ask the question at the start of the festivities. You're not the only one wondering what tag(s) to use. If it's too difficult to ask this question up front, see if the event already has a photo pool or Tweet stream. Replicate the tags in use for the conference tweet stream or photo pool.

Pro tip: Consider using some sort of social bookmarking service to gather news and feedback from the event. It's possible that the event organizers have already set something up, so ask them if they have done so. If not, offering to set up the resource for them is a kind and wonderful thing to do when you're at an event run by community volunteers.

Gather extra materials

Perhaps you saw an outstanding network diagram in a particular presenter's talk or you noticed that a speaker did not plan to publish her slides. It's best to ask the speaker at the event for these resources, then follow up on your request by email. If you were not able to make the request in person, make sure to send your request by email quickly so you can include the materials in your post and get the post published in a timely fashion.

You will also likely find that other folks have written about the event and may have done write ups on sessions you missed. They also may have an alternate perspective on an aspect of the event you particularly enjoyed. Include links to other write ups and reports in the blog post—even a simple list of links is fine—and consider updating your post if you run across a particularly excellent write up of the event after you've published your report. Updating the blog post comments with additional details is a fine way to proceed, but folks are often less likely to read the comments section.

Pro tip: Before publishing your report, take a moment to search identi.ca and Twitter using the event hashtag. This quick search will likely produce other write ups that you may wish to link to in your own post. The conference news aggregator or press page is also an excellent source of such material.

Writing your post-event report

If you're having trouble getting started, prepare an outline of your post. Start with the basics as mentioned in the "Take good notes" section in your introductory paragraph, then expand from there. If you just hate writing—and that's OK, many do—get as many points out onto a page as possible, then ask for help from a friend or colleague to organize your thoughts and content. A blank page is a tough place to start, so don't expect what you compose to be immediately perfect.

Pro tip: If you are having trouble writing and outlines are not the best way to organize your thoughts, try these approaches:

  • Just write. Don't worry if it's not perfect or even coherent at first. Structure, proper grammar, correct spelling, etc. can be taken care of later.
  • Write down the 10-second pitch for the event and then write to address the high points that support that summary.
  • Talk about your experience at the event with a friend or colleague and ask them to jot down notes during your conversation. Let their notes become your outline. Alternatively, you may wish to use transcription software for this purpose.

Joe Ottinger, my colleague at Red Hat who also works on the Open Source and Standards Team, has penned some more tips on writing on his blog .

Publishing your post-event report

This document largely assumes that you'll be publishing your event wrap up post on your personal blog, but there are many outlets for such reports. The conference organizers may need help with wrap up reports due to post-event fatigue, so offering to help them with your post-event write up can be a welcome way for your post to get even wider exposure and to do a good deed for the community. The fine folks at Opensource.com also publish post-event reports, so check out their guidelines for submitting content. You may also find that your wrap up report will be useful to other trade press outlets or blogs, so licensing your content so that folks can reuse it increases the value of your creation. You may even find that said trade press outlet or blog would like to simply republish your post, which is a great thing to do if you're open to it.

Pro tip: Once you have written your post, make sure to share it using whatever social networking services you prefer to use. E.g., identi.ca, Twitter, Facebook, Google+, etc. Make sure to also include the event tags when broadcasting via social media. If you're not a social media user, the event organizers may want to help you share the write up more widely via their social media channels.

Sample post-event wrap up reports

Here are a few examples of well written post-event wrap up reports, provided as a source of inspiration if you're having trouble getting started or just want to get a sense of what a good post-event report contains.

  • Recap: OpenStack Meetup April 26 features photos early in the post and includes video, a thanks to sponsors, and shoutouts to key community folks in attendance.
  • Developer conference 2012 part III: Workshops, hackfests, and more features a photo of the audience very early in the post without showing too many open seats and includes links to talk slides and videos as well as lots of detail on what the presentation topics were.
  • Schedule time to write and publish the report within 48 hours of the event. Block time on your calendar so it happens.
  • Along with your text about what you found most useful about the event, include photos and video or audio recordings, preferably embedded in the post. Linking to these resources is also OK.
  • Include important stats in your post that are relevant to the community attending the event, e.g. number of attendees, number of student attendees, number of committers, etc.
  • Make sure to thank the event organizers and sponsors in an appropriate fashion.
  • Once your post is published, make sure to share it via whatever social media channels you like to use. If you do not use social media, let the event organizers know about your post in case they'd like to use it in the post-event report outs or to add it to their event news page.

Reposted with permission from Hawthorn Landings.

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