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Writing a Winning Job Application Letter: Tips and Examples

A job application letter, also known as a cover letter, is a formal letter that accompanies your resume and introduces you to a potential employer. The purpose of a job application letter is to highlight your qualifications, experience, and skills that make you the perfect candidate for the job. It also helps employers understand your personality, work ethic, and how you plan to contribute to their organization.

Importance of Customization

One of the key factors that can make or break your job application letter is how well you customize it to the specific job you are applying for. Employers want to see that you have taken the time to research their company and understand what they are looking for in a candidate. Customizing your letter also shows that you are genuinely interested in the job and that you are willing to put in the extra effort to stand out from other applicants.

Brief Overview of Key Sections

While job application letters can vary slightly depending on the job and industry, they typically contain four key sections:

Introduction: This section should include a brief introduction, the job you are applying for, and how you found out about it.

Qualifications: In this section, you should discuss your qualifications and experience that make you a good fit for the job. Be sure to tailor this section to the specific job requirements to show that you have the skills they are looking for.

Skills: Here, you should highlight your relevant skills and how they apply to the job. Use examples from your past experiences to demonstrate your proficiency in each skill.

Closing: The closing paragraph should thank the employer for considering your application and provide contact information for them to reach you.

In this article, we will dive into each of these sections in more detail and provide tips and examples to help you write a winning job application letter.

Understand the Job Requirements

To write a winning job application letter, it is important to thoroughly understand the job requirements. This involves analyzing the job description and understanding the needs of the employer, as well as tailoring your letter to attract the specific employer.

A. Analyzing the Job Description

The job description provides you with valuable information about the position you are applying for. It outlines the required skills, qualifications, and responsibilities of the job. By analyzing the job description, you can determine if the role is a good fit for your experience and qualifications.

When analyzing the job description, it is important to pay attention to key phrases and requirements mentioned. These can give you insight into the priorities of the employer and allow you to tailor your application to meet those priorities.

B. Understanding the Needs of the Employer

To write a winning job application letter, it is also essential to understand the needs of the employer. This means researching the company and the industry to get a better understanding of the company culture, mission, and values. It also means understanding the desired outcome of the position and how you can address the employer’s needs.

One way to convey your understanding of the employer’s needs is to highlight relevant accomplishments in your application letter. By showing how you have successfully addressed similar challenges in the past, you can demonstrate your potential value to the employer.

C. Tailoring the Letter to Attract Specific Employer

Finally, to write a winning job application letter, it is important to tailor your letter to attract the specific employer. This means using language and examples that relate to the specific company and its values. It also means customizing your application letter to the specific job and its requirements.

To tailor your letter, take the time to research the company and its values. This can involve reviewing their website, social media, and other online resources. By addressing the specific needs and values of the employer, you can show that you are invested in the position and the company.

To write a winning job application letter, it is important to understand the job requirements, analyze the job description, understand the needs of the employer, and tailor the letter to attract the specific employer. By doing so, you can craft an application that stands out from the competition and showcases your value as a candidate.

Research the Company and Industry

Before writing your job application letter, it’s important to research the company and industry thoroughly to increase your chances of writing a winning letter. Here are three key areas to focus on:

A. Understanding the Mission, Vision, and Values of the Company

Make sure you take the time to research the company’s mission, vision, and values. This will help you understand the company’s goals and the qualities they look for in employees. You can find this information on the company’s website, social media pages or company annual report.

Incorporate the values and mission statement of the company into your job application letter. This highlights your alignment with the company culture, and how your beliefs and goals match that of the organization’s.

B. Identifying the Company’s Competition

Once you have an understanding of the company, you need to identify the company’s competition. Knowing who the competitors are can help you understand the industry as well as the company’s market share position.

List the company’s competitors in your job application letter and briefly explain how you see the company’s strengths overcoming the competitors’ weaknesses.

C. Industry Trends and How to Address Them

The final area to focus on when researching the company and industry is identifying current industry trends and how these trends may impact the company’s future. Use reputable sources to gather trends and predictions about the industry. This will also show the recruiter that you are not only familiar with their industry, but are engaging in informed discussion and contributing to innovative solutions.

Incorporate industry trends into your job application letter and showcase the ideas and innovations you bring, how leveraging them can enhance the company’s position and how you can contribute to any current and future challenges, for which the potential employer has yet to find a solution.

By researching and incorporating the above areas into your job application letter, you demonstrate a genuine interest in the organization and showcase clear understanding, innovative thought and how your expertise can improve the company’s performance.

Know Your Strengths and Skills

When writing a job application letter, it’s crucial to understand your unique selling proposition, relevant experience, and transferrable skills. This information will help you stand out from the other applicants and potentially land the job of your dreams.

A. Identifying Your Unique Selling Proposition

Your unique selling proposition (USP) is what sets you apart from the other candidates. It could be a specific skill, experience or personality trait that aligns with the company’s values and job requirements. Start by analyzing the job description and researching the company culture to identify what makes you an ideal candidate for the role.

Once you have identified your USP, use it as the main selling point in your job application letter. Highlight your strengths and skills and explain how they align with the job requirements and the company’s values. This will show the hiring manager that you are not just another candidate, but someone who has something valuable to offer.

B. Highlighting Your Relevant Experience and Accomplishments

Your work experience and achievements are essential in demonstrating your abilities and suitability for the job. When crafting your job application letter, focus on highlighting your relevant experience and accomplishments. Use specific examples to demonstrate how you have contributed in previous roles and how those skills could be applied to the new role you are applying for.

Be sure to use metrics whenever possible as numbers are a great way to showcase your achievements. For example, if you were able to increase sales revenue by 20% in your previous role, mention it in your letter. This will give the hiring manager a clear understanding of your capabilities and how they align with the job requirements.

C. Understanding How to Leverage Transferrable Skills

Transferrable skills are those abilities that you have gained from your previous experiences that are not necessarily related to the job you are applying for. They can be valuable in demonstrating your adaptability and ability to learn quickly.

When discussing your transferrable skills in your job application letter, highlight how they could be applied to the new role you are applying for. For example, if you have strong communication skills, explain how you could use that to effectively collaborate with team members and clients.

By understanding and leveraging your unique selling proposition, relevant experience and accomplishments, and transferrable skills, you can write a job application letter that stands out from the crowd. Remember to tailor your letter to the job requirements and company culture to increase your chances of success.

Address Gaps in Your Resume or Experience

When applying for a job, it’s important to consider any gaps in your resume or experience that might be a red flag for hiring managers. Addressing these gaps upfront can demonstrate your accountability and willingness to take ownership of your shortcomings.

A. Taking ownership of failings

If you have gaps in your work history or experience, don’t try to hide or make excuses for them. Instead, take ownership of any failings and show that you’re actively working to improve yourself. This could involve taking courses, pursuing certifications, or volunteering in relevant areas to gain hands-on experience.

B. Finding a workaround for unfilled requirements

Sometimes a job posting requires specific qualifications or experience that you don’t have. In these cases, it’s important to find a workaround that demonstrates your ability to still meet the employer’s needs. This could involve highlighting related experience or transferable skills that could compensate for the missing requirement. Alternatively, it might involve offering to take on additional training or work with a mentor to acquire the missing knowledge.

C. Highlighting transferable skills to counter an irrelevant job background

When applying for a job in a new industry or field, it’s common to have a background that might not seem directly relevant. However, this doesn’t necessarily mean you’re unqualified for the role. By highlighting transferable skills, such as leadership, problem-solving, or communication, you can demonstrate your ability to adapt to new situations and learn quickly.

Addressing gaps in your resume or experience is an important aspect of writing a winning job application letter. By taking ownership of your failings, finding workarounds for unfilled requirements, and highlighting transferable skills, you can position yourself as a strong candidate and increase your chances of landing the job you want.

Crafting an Attention-grabbing Opening Paragraph

In the competitive job market, first impressions matter. The opening paragraph of your job application letter is your opportunity to make a positive and lasting impression on potential employers. In this section, we’ll explore the importance of crafting an attention-grabbing opening paragraph and provide tips and examples on how to do so.

A. Importance of First Impressions

Studies show that it takes less than 30 seconds for a recruiter or hiring manager to form an initial impression of a job candidate. This means that your opening paragraph is a critical component of your job application letter. Your goal is to capture the employer’s interest and convince them to continue reading.

B. Creative and Engaging Opening Lines

One effective way to capture the employer’s attention is by starting your letter with a creative and engaging opening line. This can be a quote, a personal story, a relevant statistic, or a bold statement. The key is to be authentic and genuine while still standing out from other applicants.

C. Strategies for Catching the Employer’s Attention

Beyond the opening line, there are several strategies you can use to further capture the employer’s attention. These include highlighting relevant skills and experience, demonstrating enthusiasm for the position and company, and connecting your qualifications to the job requirements.

By following these tips and examples, you can craft an attention-grabbing opening paragraph that sets you apart from the competition and piques the employer’s interest.

Highlighting Your Accomplishments

When it comes to writing a winning job application letter, highlighting your accomplishments is crucial. This allows potential employers to see the proven results that you can bring to their organization. Here are a few tips on how to effectively highlight your accomplishments:

A. Demonstrating Achievements in Previous Roles

One of the most effective ways to demonstrate your achievements is by highlighting your accomplishments in your previous roles. This shows that you have a track record of success and can bring that success to your next job. When highlighting your achievements, make sure to focus on results, not just responsibilities. Instead of stating that you managed a team, highlight the specific results that you achieved as a team leader.

For example, instead of saying, “Managed a team of 10 employees,” you could say, “Led a team of 10 employees to achieve a 25% increase in sales within the first quarter.” This shows the impact you had in your previous role and gives potential employers an idea of what you can achieve in their organization.

B. Using Data to Support Accomplishments

Using data to support your accomplishments is a powerful way to illustrate the impact you had in your previous roles. This could include data such as sales figures, customer satisfaction ratings, or employee retention rates. When using data, make sure to include specific numbers and percentages.

For example, instead of saying, “Improved customer satisfaction,” you could say, “Increased customer satisfaction ratings by 15% through implementing a new customer service training program.” This demonstrates the impact you had on the organization and the value you can bring to a potential employer.

C. Highlighting Relevant Certifications and Awards

Another way to highlight your accomplishments is by showcasing any relevant certifications or awards you have received. This shows that you have taken the time to invest in your professional development and have been recognized for your achievements.

When highlighting certifications and awards, make sure to explain why they are relevant to the job you are applying for. For example, if you are applying for a marketing position, highlighting your Google Analytics certification would be relevant as it demonstrates your analytics skills.

Highlighting your accomplishments is a crucial part of writing a winning job application letter. By demonstrating your achievements in previous roles, using data to support your accomplishments, and highlighting relevant certifications and awards, you can show potential employers the value you can bring to their organization.

Showcasing Your Writing Skills

When it comes to writing a winning job application letter, showcasing your exceptional writing skills is crucial to increase your chances of getting hired. Employers often look for applicants who have a way with words, can express themselves clearly, and can craft compelling content that leaves a lasting impression. Here are several ways to showcase your writing skills:

A. Highlighting experience in writing

One of the most effective ways to showcase your writing skills is to highlight your experience as a writer. This can include previous work experience in writing-related fields such as journalism, marketing, or content creation. If you have a writing degree, mention it. You can also share published articles or blog posts that you have written to demonstrate your skills in action. Highlighting relevant experience shows that you have the skills needed to excel in the role you are applying for.

B. Incorporating keywords

Incorporating keywords relevant to the job posting can also help showcase your writing skills. Employers often use applicant tracking systems (ATS) to scan resumes and cover letters for specific keywords related to the position. By including these keywords, you can increase your chances of getting past the initial screening process and showcase your understanding of industry-specific language.

C. Proper grammar, spelling, and tone

Finally, it’s essential to ensure that your writing exhibits proper grammar, spelling, and tone. Errors in these areas can undercut the impact of your application letter and send the wrong message to your potential employer. Take the time to proofread your cover letter and resume carefully, and have someone else review them too. Double-check for proper punctuation, spelling errors, and that your tone fits the professional context.

Showcasing your writing skills is critical when applying for jobs, particularly those that require excellent communication skills. Highlighting relevant experience, incorporating keywords, and ensuring proper grammar, spelling, and tone are strategies that can help set you apart from other applicants and make a lasting impression on potential employers.

Using Power Words and Phrases

When writing a job application letter, it is essential to use powerful words and phrases that can help you stand out from the crowd. Here are some tips to help you select the right words:

A. Selecting Strong Action Words

Action words can help demonstrate your skills and experience effectively. Use verbs that showcase your achievements and contributions to your previous roles. For instance, rather than saying you “assisted” your team, use words such as “led,” “managed,” or “initiated” to emphasize your role in driving projects and initiatives forward.

B. Avoiding Common Clichés and Buzzwords

Although buzzwords and clichés may seem tempting, they could potentially undermine the impact of your letter. Instead of using cookie-cutter phrases like “I am a team player,” try to use specific examples to illustrate your ability to work collaboratively. Also, avoid jargon that may not be familiar to the reader and opt for straightforward language that can be easily understood.

C. Crafting Impactful and Persuasive Sentences

To make your letter more impactful and persuasive, use language that emphasizes your strengths and accomplishments. Start sentences with action words and focus on the results you have achieved. Also, be specific and illustrate your points with concrete examples that demonstrate your value to the prospective employer.

When writing your job application letter, make sure to choose powerful words that demonstrate your expertise and experience effectively. Avoid using clichés and buzzwords and instead focus on crafting persuasive and impactful sentences that showcase your strengths and contributions. By following these principles, you can create a compelling letter that increases your chances of landing the job you want.

Formatting and Presentation of Your Job Application Letter

When it comes to writing a winning job application letter, the presentation and formatting of the letter are just as important as the content. Here are some tips to ensure your letter looks professional and polished:

A. Ensure consistency in formatting

Make sure your letter has a consistent format throughout. This means using the same font and font size for the entire letter. Also, ensure that the margins and spacing are consistent from beginning to end.

B. Proper use of fonts, margins, and spacing

Use a standard font like Times New Roman or Arial, in a legible size (such as 11pt or 12pt). Be sure to use proper spacing between paragraphs and section headers. It’s important to have enough white space to make the letter easy to read, but not so much that it takes up unnecessary space.

C. Guidelines on length of the letter

Longer letters can seem rambling and may deter the hiring manager from reading the whole thing. Focus on the most important points and make them clear and succinct. Remember, your goal is to make a strong case for yourself as a candidate, not overwhelm the reader with information.

By following these tips, you can ensure that your job application letter looks professional, polished, and focused on what matters most – your qualifications for the job.

Sample Job Application Letter

Writing a winning job application letter is important if you’re looking to impress the hiring manager and land your dream job. In this section of the article, we’ll walk through a sample job application letter, analyze its strong points, and provide strategies to improve it.

A. Walk Through a Sample Job Application Letter

Dear Hiring Manager,

I am writing to express my interest in the position of Marketing Manager at ABC Company, as advertised on [job board]. With over [number] years of experience in the marketing industry, I believe I have the skills and knowledge to succeed in this role and make a significant contribution to your team.

During my time at XYZ Company, I was responsible for developing and executing successful marketing campaigns that exceeded client expectations and resulted in increased ROI. My experience in digital marketing, social media management, and content creation have prepared me well for this role. I am highly adaptable, and I have a proven track record of implementing innovative strategies to achieve business objectives.

In addition, I am a strong communicator and collaborator, and I work well in cross-functional teams. I am confident that my skills and experience make me a strong candidate for the role of Marketing Manager at ABC Company.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Sincerely, [Your Name]

B. Analyzing the Strong Points in the Letter

The sample job application letter has several strong points:

• The candidate clearly expresses their interest in the position and summarizes their skills and experience in the marketing industry.
• The letter highlights the candidate’s successful track record in executing marketing campaigns and achieving business objectives.
• The candidate demonstrates their adaptability and ability to implement innovative strategies.
• The letter emphasizes the candidate’s communication and collaboration skills.

C. Strategies to Improve the Letter

To improve the sample job application letter, consider the following strategies:

• Start with a strong opening sentence that grabs the hiring manager’s attention, such as a personal anecdote or a statement about the company’s mission.
• Use specific examples of your achievements and accomplishments to demonstrate your value to the company.
• Customize your letter to the specific job and company by conducting research and referencing relevant company initiatives or values.
• Show enthusiasm and a willingness to learn by expressing interest in the company’s future projects or goals.

By implementing these strategies, you can enhance your job application letter and increase your chances of landing an interview with your dream company.

Writing a winning job application letter requires attention to detail, strong communication skills, and a clear understanding of the hiring company’s needs and values. By following these tips and analyzing examples such as the one above, you can take your job application letter to the next level and stand out from the competition.

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• Cover Letters

Sample Cover Letter for a Job Application

What Is an Application Letter?

What to include in your application letter, tips for writing a cover letter, cover letter sample and template, email cover letter sample.

• How to Send an Email Application

Frequently Asked Questions (FAQs)

Alex Dos Diaz / The Balance

What's the best way to write a letter to apply for a job? Your letter should detail your specific qualifications for the position and the skills you would bring to the employer. What’s most important is to show the employer that you’re a perfect match for the job.

Your job application letter is an opportunity to highlight your most relevant qualifications and experience. An effective cover letter will enhance your application, showcase your achievements, and increase your chances of landing an interview.

Review what to include in a job application letter, tips for writing that will get your application noticed, and examples of cover letters and email messages to send when applying for a job.

Key Takeaways

• An application letter accompanies a resume and may be uploaded to a job portal, sent via email, or even sent by postal mail, depending on the employer’s requirements.
• Application letters are an ideal way to show your interest in a job and highlight your most relevant skills.
• It’s important to match your letter to the job description and show the employer you have the qualifications they are seeking.

A   letter of application, also known as a  cover letter , is a document sent with your resume to provide additional information about your skills and experience to an employer. Your letter of application is intended to provide detailed information on why you are an ideal candidate for the job.

Your application letter should let the employer know what position you are applying for, what makes you a strong candidate, why they should select you for an interview, and how you will follow up.

Effective application letters explain the reasons for your interest in the specific organization and identify the most relevant skills that qualify you for the job.

Unless an employer specifically requests a job application letter sent by postal mail, most cover letters today are sent by email or attached as a file in an online application tracking system.

As with all cover letters, a job application letter is divided into sections:

• The heading includes your name and contact information.
• A  greeting  addressed to a specific person, if possible.
• The introduction includes why the applicant is writing.
• The body discusses your relevant qualifications and what you have to offer the employer.
• The close thanks the reader and provides contact information and follow-up details.
• Your  signature to end the letter .

Here’s how to ensure your application supports your resume, highlights your most relevant qualifications, and impresses the hiring manager.

Get off to a direct start.  In your first paragraph, explain why you are writing. Mention the job title, company name, and where you found the job listing. While you can also briefly mention why you are a strong candidate, this section should be short and to the point.

Offer something different than what's in your resume. You can make your language a bit more personal than in your resume bullet points, and you can tell a narrative about your work experience and career.

Application letters typically accompany resumes, so your letter should showcase information that your resume doesn't.

Make a good case.  Your first goal with this letter is to progress to the next step: an interview. Your overarching goal, of course, is to get a job offer. Use your application letter to further both causes. Offer details about your experience and background that show why you are a good candidate. How have other jobs prepared you for the position? What would you bring to the role and the company? Use this space to  emphasize your strengths .

Close with all the important details.  Include a thank you at the end of your letter. You can also share your contact information and mention how you will follow up.

This is a sample cover letter.  Download the cover letter template  (compatible with Google Docs and Word Online) or see below for an email sample.

The Balance

John Donaldson 8 Sue Circle Smithtown, CA 08067 909-555-5555 john.donaldson@email.com

September 6, 2023

George Gilhooley LTC Company 87 Delaware Road Hatfield, CA 08065

Dear Mr. Gilhooley,

I am writing to apply for the programmer position advertised in the Times Union. As requested, I enclose my certification, resume, and references.

The role is very appealing to me, and I believe that my strong technical experience and education make me a highly competitive candidate for this position. My key strengths that would support my success in this position include:

• I have successfully designed, developed, and supported live-use applications.
• I strive continually for excellence.
• I provide exceptional contributions to customer service for all customers.

With a BS degree in computer programming, I have a comprehensive understanding of the full lifecycle of software development projects. I also have experience in learning and applying new technologies as appropriate. Please see my resume for additional information on my experience.

I can be reached anytime via email at john.donaldson@email.com or by phone at 909-555-5555.

Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.

Signature  (only if a hard copy letter)

John Donaldson

The following is a sample email cover letter to send as part of a job application.

Email Application Letter Example

Subject: Colleen Warren - Web Content Manager Position

Dear Hiring Manager,

I'm writing to express my interest in the Web Content Manager position listed on Monster.com. I have experience building large, consumer-focused, health-based content sites. While much of my experience has been in the business world, I understand the social value of this sector, and I am confident that my business experience will be an asset to your organization.

My responsibilities have included the development and management of website editorial voice and style, editorial calendars, and the daily content programming and production for various websites.

I have worked closely with health care professionals and medical editors to provide the best possible information to a consumer audience of patients. I have also helped physicians use their medical content to write user-friendly and easily comprehensible text.

Experience has taught me how to build strong relationships with all departments in an organization. I have the ability to work within a team, as well as cross-team. I can work with web engineers to resolve technical issues and implement technical enhancements. 

I am confident working with development departments to implement design and functional enhancements, monitor site statistics, and conduct search engine optimization.

Thank you for your consideration.

Colleen Warren colleen.warren@email.com 555-123-1234 www.linked.com/colleenwarren

How to Send an Email Application Letter

If sending your cover letter via email, list your name and the job title you are applying for in the  subject line  of the email:

Colleen Warren - Web Content Manager Position

Include your contact information in your email signature but don't list the employer's contact information.

Do you have to write a cover letter when you apply for a job?

Some employers require cover letters. If they do, it will be mentioned in the job posting. Otherwise, it’s optional but it can help your chances of securing an interview. A cover letter gives you a chance to sell yourself to the employer, showcase your qualifications, and explain why you are a perfect candidate for the job.

How can you use a cover letter to show you’re a qualified candidate?

One of the easiest ways to show an employer how you’re qualified for a job is to make a list of the requirements listed in the job posting and match them to your resume . Mention your most relevant qualifications in your cover letter, so the hiring manager can see, at a glance, that you have the credentials they are looking for.

CareerOneStop. " How Do I Write a Cover Letter? "

How to Start a Cover Letter To Keep Recruiters Reading

Customers Interviewed by:

Writing a good cover letter starts with the first word, so you need to know how to start a cover letter right.

Starting a cover letter on the right note is crucial to grab the recruiter’s attention. Whether you’re struggling with a blank document or have a solid foundation, a cover letter needs a punchy opening to make an impact on the hiring team.

What are the key ingredients to starting the perfect cover letter?

Here’s what we’ll cover in this article:

• What to include in your cover letter header.
• How to start a cover letter greeting.
• How to write an impressive cover letter opening paragraph.
• How to start a cover letter off strong.
• Examples of how to start a cover letter.

Each puzzle piece of your cover letter opener creates a detailed picture of who you are as a candidate. It proves to the recruiter that you’re worth contacting for a job interview . Make a standout first impression with your cover letter by including:

• A header with your contact information.
• A personalized greeting.
• A powerful opening statement.

Create your cover letter with AI to customize it for the job description. Optimize your cover letter and resume with Jobscan to get more interviews.

What to include in a cover letter header

The top of your cover letter should include a header with your critical contact information, like:

• Your name and professional title.
• Your phone number.
• Your email address.
• Your LinkedIn profile link.

You can also include other relevant links. These could be to your portfolio website, GitHub, Medium profile, or other industry-specific resources. They will help the recruiter understand your skills.

Include the date, the recipient, the company name, and the address or location of the organization. (This will depend on whether it’s an in-person, hybrid, or remote environment.)

Below is an example of a cover letter including personal information in the header with the date and company information below. This example was created with the Jobscan Cover Letter Generator .

Use our Cover Letter Generator to save yourself time writing your cover letter. The header section will auto-populate based on your resume, so all the details match perfectly.

How to write a cover letter greeting

If you usually start your cover letters with “Dear Sir/Madam” or “To whom it may concern,” it’s time to reinvent your greetings. Not only is this a boring way to start a cover letter, it can come across as lazy.

With a little investigation, it’s easier than ever to find the names of the recruiters or hiring teams. By taking a little time, you can personalize your greeting to boost your chances of a recruiter reading your cover letter from start to finish.

Beat out the 84% of job seekers who don’t find the hiring manager’s name to personalize their applications and go the extra mile.

How can you find the right person to address in your cover letter?

Turn to LinkedIn or the organization’s website.

On LinkedIn, you can either search for the company’s recruiter or talent acquisition team members. Or you can go to the “People” tab of their LinkedIn page to explore the current employees.

Suppose you’re looking for a job at PCL Construction and want to find the name of the recruiter who will likely be reading your cover letter. You can go to the search bar and find the recruiter managing that department by city.

With just a quick search, you’ll find the hiring team members in charge of the role you’re applying for!

You can also go directly to a company’s website and look for the “Team” or “About Us” page for information.

Targeting a greeting to a specific person is easier to do in smaller organizations. If you’re applying for a role at a large company, you can still write an engaging but more general greeting on your cover letter, such as:

• Dear [Department] Hiring Manager,
• Dear [Department] Team,
• Dear [Director of or Head of] Department,
• Dear [Company Name] Hiring Manager,

How to write a powerful cover letter opening paragraph

Recruiters spend just seven seconds scanning a candidate’s application , so it’s critical to capture their attention in the first line.

Be concise in your cover letter and choose your words with the desired impact in mind. Avoid falling into the old traps of opening your cover letter by stating what role you’re applying for and how you found it. Remember, you have a precious few seconds to illustrate how you can help the organization fulfill its needs, so make every sentence count.

Read the examples below and ask which one will have a greater impact on employers.

“I am thrilled to apply for the Research Analyst position at YouGov, where my experience in leading market research projects that boosted client engagement by 25% and my expertise in data interpretation have consistently delivered actionable insights and strategic recommendations. Using my skills in analyzing primary research data, I’m looking forward to helping your organization make data-backed decisions to drive growth and profitability in your projects.”

“I am excited to apply for the Research Analyst position at YouGov, an esteemed global online research company well-known for its accurate data and market insights. With my background in managing market research projects, interpreting data, and delivering actionable recommendations, I believe I can contribute significantly to your team.”

The point of your cover letter isn’t just to restate your skills from your resume . You need to prove the impact of your skills and how you’ll bring that impact to the organization.

It’s not about you, it’s about the company’s needs.

Tips for writing a strong cover letter opener

Now that you know what puzzle pieces you need to start a cover letter right, here are some tips to help wow the recruiter with its content.

1. Let your enthusiasm and passion shine through

Your resume illustrates your skills and qualifications , but your cover letter is the place to tell a story. Share what company qualities excite you, what draws you to the organization’s mission or values, and what direct experience you have with the company’s product or service.

Communicating your enthusiasm gives the recruiter an idea of how engaged and dedicated you’ll be to your performance.

With over five years of hands-on experience in property management, I am deeply passionate about creating exceptional living experiences for residents. Your industry-leading services and premium standards in property management systems make me excited about the opportunity to bring my dedication and expertise to your esteemed team.

2. Mention any mutual connections

If you have a professional connection in the company or were referred to a position, name-drop that connection at the top of your cover letter. A connection can help boost your chances of getting an interview, especially if that person can act as a reference.

Give your connection a heads-up if you discovered the opportunity on your own without a referral. That way, if they’re asked about you informally by the hiring team, they’ll know to expect questions.

If you want to give your cover letter a boost with a connection, you can reach out to someone in the company before you apply. Be genuine and try to connect with someone on the team you would be working with. Ask an authentic question or reach out to discuss their experience in the company. Tell them you want to apply for an opening. But don’t try to reach out to anyone just to get a name to plug in your cover letter. It can come across as disingenuous.

My interest in the Health Systems Analyst role was significantly piqued after speaking with Jane Doe, an eHealth Policy Analyst at your organization. Jane highlighted the cutting-edge technology initiatives and collaborative atmosphere within your IT department, which align perfectly with my 7 years of experience in healthcare IT, focusing on electronic health records (EHR) systems and data security.

3. Incorporate your company research

Writing a compelling cover letter requires that you do some research to show the recruiter that you’re aligned with the company’s values, mission, and culture. You need to express to the recruiter why you want to work at their specific organization .

Keep an eye on industry news and learn about the company’s latest projects. By incorporating details about what the organization is currently achieving, you position yourself as a better interview candidate over other applicants.

Your recognition as an industry leader, demonstrated by winning the Best Employer Award for three consecutive years and your successful launch of the community outreach initiative, highlights [Company Name]’s dedication to both employee well-being and social responsibility. I have a track record of increasing employee satisfaction by 20% through strategic wellness programs and look forward to contributing to your continued success.

4. Highlight your most impressive achievement

A well-written resume illustrates your achievements , but your cover letter is the best vehicle to add context and tell a compelling story to show off your impact. You can directly tie it into the role you’re applying for and help the recruiter forge connections between what you have accomplished in the past to what you can achieve for the future—particularly for their company.

In my previous role as a project manager at Apex Management Co, I spearheaded a comprehensive cost-reduction initiative that saved $500,000 annually by optimizing supply chain operations and renegotiating vendor contracts. This accomplishment directly relates to the efficiency and budget management skills required for the Operations Manager position at your organization, where I am eager to contribute to your mission of streamlining processes and enhancing operational efficiency.

5. Clearly state your unique value

In a sea of applicants, it can feel difficult to set yourself apart. But the truth is, no one has the same combination of experience or skills you do. The key to standing out is learning how to frame your unique value to solve a company’s problems. Expand on the key skills listed in the job description and draw on your research of the organization to explicitly spell out how you’ll benefit the team.

With a unique blend of creative and technical skills, I designed a user interface for the HealthCo App that increased user engagement by 40% through user-centered design principles and rigorous usability testing. I am looking forward to bringing this expertise to your organization as a UX Designer, addressing your need for more engaging and intuitive user experiences, particularly as you expand your digital offerings.

6. Keep your cover letter short

Remember that you want the recruiter to read your cover letter from start to finish, so make sure every sentence is meaningful and cut out the fluff. There should be plenty of white space to break up the text and not overwhelm the reader.

Reference our cover letter examples for inspiration on crafting the perfect cover letter.

Let AI write your cover letter for you

Jobscan’s premium Power Edit includes a cover letter generator that harnesses the power of AI to write a customized cover letter based on your tailored resume and the job description. With one click, you’ll generate a cover letter that follows best practices.

You can use it as a framework to defeat blank page syndrome and include anecdotes, details about your mutual connections, and bits of information from your research to impress the hiring team. You can make any alterations in Power Edit and download the PDF when it’s done and ready to be attached to your tailored resume.

Key takeaways

Your cover letter could be the key to landing the interview. By following these essential tips on how to start a cover letter, you’ll capture the attention of the hiring team from the first sentence.

Remember these cover letter rules as you start your writing.

• Make a clear opening statement that shows passion, knowledge, and your unique value.
• Keep your cover letter short—stick to a few concise paragraphs to make it readable.
• Be specific and clear about what you’ll bring to the role.
• Stay away from humor—the tone can be difficult to read.
• Avoid reusing the same cover letter and write a custom cover letter for each job.
• Don’t overinflate your accomplishments or lie about connections that don’t exist.

When including your contact information on a cover letter or resume, make sure to provide the following details: Full Name: Your first and last name. Phone Number: A number where you can be easily reached. Make sure your voicemail is professional. Email Address: Use a professional email address, preferably one that includes your name. Mailing Address: Include your current street address, city, state, and zip code. LinkedIn Profile: If you have a LinkedIn profile that is up-to-date and professional, include the URL. Professional Website or Portfolio: If applicable, include a link to your personal website or online portfolio showcasing your work. This ensures potential employers have multiple ways to reach you and can view your professional online presence.

A good opening sentence for a cover letter can grab the reader’s attention and introduce your purpose for writing. Here are a few examples: For a job application: “I am excited to apply for the [Job Title] position at [Company Name], as advertised on [where you found the job posting]. With my background in [your field or relevant experience ], I am eager to bring my skills and passion to your team.” For a career change: “With a strong foundation in [current field], I am thrilled to apply for the [Job Title] role at [Company Name] to leverage my skills in [new field].” For a specific achievement: “Having recently led a successful [project or achievement], I am enthusiastic about applying for the [Job Title] position at [Company Name] to bring my expertise in [specific skill or area] to your innovative team.” For expressing enthusiasm: “I have long admired [Company Name]’s commitment to [specific value or mission], and I am excited to apply for the [Job Title] position to contribute to your impactful work with my experience in [relevant experience or field].” For a networking referral: “After speaking with [Referrer’s Name], I am inspired to apply for the [Job Title] position at [Company Name] where I can utilize my skills in [specific skill or area] to further your goals.” These starters aim to make a strong first impression by highlighting your enthusiasm, relevant skills, and connection to the company.

Your cover letter opening should contain the following key elements: Your Enthusiasm for the Position: Show genuine excitement and interest in the role you are applying for. This sets a positive tone and captures the reader’s attention. Specific Mention of the Job Title and Company Name: Clearly state the position you are applying for and the name of the company. This ensures the reader knows exactly what role you are interested in. Brief Introduction of Yourself: Include a concise introduction that highlights who you are and what you bring to the table. This can include your current role, relevant experience, or a key achievement. Connection to the Company: Mention something specific about the company that resonates with you, such as their mission, values, recent achievements, or reputation in the industry. This demonstrates that you have researched the company and are genuinely interested in working there. A Hook or Key Strength: Highlight a key skill or accomplishment that makes you a strong candidate for the position. This can be a significant achievement, a unique skill set, or relevant experience that sets you apart from other applicants. Here is an example that incorporates all these elements: “I am excited to apply for the Marketing Manager position at XYZ Company, where I can combine my passion for innovative marketing strategies with my skills in digital advertising. With over five years of experience in driving successful campaigns that increased brand awareness and sales, I am eager to bring my expertise to your dynamic team. I have long admired XYZ Company’s commitment to sustainability and innovative product development, and I am thrilled at the opportunity to contribute to your impactful work. My recent achievement in boosting social media engagement by 40% through targeted campaigns is a testament to my ability to drive results and my dedication to excellence.”

To start a cover letter greeting effectively, follow these guidelines: Address the Hiring Manager by Name: Whenever possible, find out the name of the hiring manager or the person responsible for hiring. Addressing the letter to a specific person shows that you have done your research and adds a personal touch. Use a Professional Salutation: Use a formal greeting such as “Dear” followed by the person’s title (Mr., Ms., Dr., etc.) and last name. Avoid using first names or informal greetings. When You Don’t Know the Name: If you cannot find the hiring manager’s name, use a general but professional greeting such as “ Dear Hiring Manager ” or “Dear [Department] Team.” Avoid Outdated Phrases: Refrain from using outdated or overly formal phrases like “To Whom It May Concern.” A modern, professional greeting is more effective. Examples: When you know the hiring manager’s name: “Dear Ms. Smith,” When you know the hiring manager’s title and department: “Dear Marketing Team Lead,” When you don’t know the hiring manager’s name: “Dear Hiring Manager,” When applying to a specific department: “Dear Marketing Team,” Starting your cover letter with a proper greeting sets a professional tone and demonstrates your attention to detail.

Kelsey is a Content Writer with a background in content creation, bouncing between industries to educate readers everywhere.

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60+ Cover Letter Examples in 2024 [For All Professions]

No matter where you are in your career, or what job you’re applying for, submitting a cover letter with your resume is a must . 

Done right, a cover letter will effectively complement your resume and explain to the hiring manager in more detail why you’re the right person for the job.

Writing a cover letter, however, is easier said than done. 

You have to effectively demonstrate that you’ll be able to perform the responsibilities listed in the job description and that you’d be a better fit for the company compared to other candidates. 

And unless you’re a professional writer, this can be a very hard task.

Fortunately, we created these cover letter examples to inspire you and help you get started with your own cover letter!

Let’s dive in!

21 Cover Letter Examples 

#1. career change cover letter example .

Here’s what this cover letter does right:

• Has an ideal length. This cover letter includes all the relevant information for the hiring manager without getting into too much detail.
• Relevant introduction. The candidate explains that they’re changing careers and why they want to work in this new field from the get-go.
• Explains their related experience. The candidate explains how their previous experience in retail sales can help them succeed in PR.

Check out our guide video guide to learn how to write a Cover Letter that gets you HIRED!

#2. Recent Graduate Cover Letter Example 

• Personally greets the hiring manager. The candidate has taken the time to find the hiring manager’s name and address them by it, which makes the opening of the cover letter much more personal.
• Wraps up with a call to action. The candidate wraps up the cover letter by suggesting a meeting with the hiring manager, which makes them more memorable.
• Explains why the candidate is the right person for the internship. In this cover letter for an internship , the candidate explains how they’ve previously interned in a different firm, which gives them the experience to succeed in this role.

Have you just graduated from college? Make sure to check out our guide on writing an entry-level cover letter from start to finish! 

#3. Middle Management Cover Letter Example

• Use of bullet points. The candidate presents the information in a concise and reader-friendly way, making it easy for the hiring manager to find their key achievements. 
• Formal closing. The candidate has used a formal and polite tone to conclude their cover letter, which combined with a call to action makes them look professional and passionate about getting the job. 
• Explains how the company would benefit from hiring them. The candidate outlines exactly what they could do for the company, which not only highlights their skills but also shows they’ve done their research on the company’s needs. 

#4. Business Manager Cover Letter Example

• Detailed header. In addition to the must-have contact details, this candidate has also included their professional Twitter and LinkedIn profiles, making it easy for the hiring manager to look more closely into their career. 
• Concise and to the point. This candidate has used short paragraphs and bullet points to make the cover letter easy to skim through. 
• Wraps up with a call to action. By letting the hiring manager know they’ll be contacting them soon, they’re more likely to make an impression.

Check out this article for a complete writing guide and an inspiring business manager resume sample. 

#5. Ph.D. Cover Letter Example

Here’s what this cover letter does right: 

• Attention-grabbing introduction. In the opening paragraph, this candidate explains why they’re passionate about pursuing a Ph.D. in great detail. 
• Explains the candidate’s qualifications in detail. The candidate builds on their passion by explaining how they’re also qualified for the degree because of their education history and academic achievements. 

#6. Senior Executive Cover Letter Example

• Professional and minimalistic template. This senior executive has used a professional but minimalistic template that lets their work experience do the talking. 
• Achievement-oriented opening paragraph. Right from the get-go, this candidate explains what makes them so good at their job, effectively grabbing the hiring manager’s attention.  
• Wraps up with a call to action. By suggesting to have a meeting and discussing how they can help the company meet its goals, the candidate stands more chance to make a positive lasting impression. 

#7. Architect Cover Letter Example 

• Modern resume template. This architect has picked a template that perfectly matches his industry, as it is professional and modern at the same time. 
• A personal greeting to the HR. They address the hiring manager by their first name, which helps make a better first impression. 
• Measurable achievements. By quantifying their achievements, the candidate proves their achievements instead of just claiming them.

Struggling with your architect resume ? Check out our full guide!

#8. Business Analyst Cover Letter Example 

• Detailed contact information. The candidate has listed both their LinkedIn and Twitter profiles, providing the HR manager an opportunity to learn more about the candidate.  
• Mentions what the candidate can do for the company. This cover letter doesn’t just explain why the job would be great for the candidate, but also how the candidate would benefit the company. Win-win, right? 
• Error-free and reader-friendly. It’s super important for the cover letter to have no spelling or grammatical errors and be reader-friendly. This candidate made sure they did both.

Need a resume alongside your cover letter? Check out our guide on how to write a business analyst resume . 

#9. Consultant Cover Letter Example 

• Professional cover letter template. Being an experienced consultant, this candidate has picked a professional template that doesn’t steal the spotlight from their achievements. 
• Experience and achievement-oriented. The candidate has effectively elaborated on their top achievements relevant to the job. 
• Highlights the candidate’s passion. To show they want the job, this candidate has also explained how passionate they are about their profession.

For more advice on landing a job as a consultant, check out our guide to writing a consultant resume .

#10. Digital Marketing Cover Letter Example

• Creative cover letter template. This digital marketer highlights their originality by picking a creative cover letter template. 
• Lists the candidate’s awards. The candidate has taken advantage of the cover letter to list their most noteworthy awards in the industry. 
• Concludes with a call to action. As they used a call to action to conclude their cover letter, the HR manager will be more likely to remember them.

Want to take your digital marketing resume to the next level? Check out our guide!

#11. Graphic Designer Cover Letter Example 

• Detailed contact information. The candidate has included additional contact information such as their website link, as well as their LinkedIn and Twitter profiles.  
• Ideal length. This cover letter is concise, which means that the HR manager is more likely to read it from start to finish.  
• Draws attention to the candidate’s strong points. Although this candidate is a recent college graduate, they’ve managed to effectively show that they have enough knowledge and experience to do the job right.

Read this guide to write a graphic designer resume that’s just as good as your cover letter!

#12. Administrative Assistant Cover Letter Example

• Minimalistic cover letter template. The candidate picked a well-designed but minimalistic template for their cover letter. 
• Focused on skills and achievements. This cover letter is packed with the candidate’s skills and achievements, proving he can be an excellent employee. 
• Formal closing. Politeness can go a long way and the candidate has used this to their advantage to make an impression. 

Our article on how to write an administrative assistant resume can help you take your job application to the next level.

#13. Front Desk Cover Letter Example

• Modern cover letter template. This template incorporates memorable colors and clear lines, which make the cover letter very visually appealing. 
• Attention-grabbing introduction. Using an attention-grabbing intro, the candidate is more likely to make an impression. 
• Calls the HR to action. By including a call to action, the candidate is reminding the HR of their immediate availability. 

#14. Human Resources Cover Letter Example

• It is concise and to the point. The candidate doesn’t dwell on unimportant details the HR won’t be interested in. 
• Uses a traditional cover letter template. The cover letter design is more on the conventional side, which fits the industry better. 
• Highlights the candidate’s strong points. The candidate has rich work experience and they use the cover letter to elaborate on it. 

This HR resume guide can help you get your resume just right.

#15. Sales Agent Cover Letter Example 

• Attention-grabbing cover letter template. As a salesperson, this candidate knows how important first impressions are, so they’ve picked a catchy cover letter template. 
• Has an ideal length. At the same time, they’ve also made sure to keep their cover letter at just the right length. 
• Lists the candidate’s career highlights. The candidate has made perfect use of the space by mentioning their most impressive professional achievements. 

Check out this sales agent resume guide to create an attention-grabbing sales resume .

#16. Receptionist Cover Letter Example

• Modern but minimalistic cover letter template. The template’s design hints the candidate is creative but professional at the same time. 
• Uses a catchy introduction. The candidate has used an attention-grabbing opening paragraph to catch HR’s attention. 
• Concludes the cover letter formally. The candidate proves that they’re polite and well-spoken, a quality very much important for the role they’re applying for. 

Take your receptionist resume to the next level with this receptionist resume guide .

#17. Information Technology Cover Letter Example

• Mentions measurable achievements. Numbers make an impact, which is why this candidate has included measurable achievements. 
• Lists both soft and hard skills. The candidate has mentioned a great mix of soft and hard skills, showing how well-rounded they are. 
• Contains relevant contact information. The candidate’s GitHub, website name, LinkedIn, and Twitter profiles are all great additions to the resume. 

Looking for tips to help you write a great IT resume ? Check out our guide!

#18. Real Estate Cover Letter Example

• Ideal length. Short and to the point, this cover letter is bound to get noticed by the HR manager. 
• Wraps up with a call to action. This candidate reinforces the HR to call them back through a final call to action. 
• Mentions the right skills. On top of their sales accomplishments, the candidate touch upon important soft skills such as customer service and communication . 

This real estate resume guide will help you take your resume from good to great.

#19. Teacher Cover Letter Example

• Mentions relevant contact information details. This candidate has included optional (but relevant) contact information details, such as their LinkedIn, Quora, and Medium profiles. 
• Achievement-oriented. The candidate has elaborated on their achievements in more detail throughout their cover letter. 
• Highlights the candidate’s passion. For some jobs, being passionate is much more important than for others. Teaching is one of these jobs, which is why this candidate explains their passion for the job. 

Our guide on how to write a teacher resume has all the tips you need to land the job.

#20. Project Manager Cover Letter Example

• Leverages a catchy introduction. Through a catchy introductory paragraph, this candidate is sure to grab the HR’s attention and get them to read the rest of their cover letter.
• Lists measurable accomplishments. This candidate explains exactly what they’ve achieved using numbers and hard data. 
• Personally greets the HR. A personal greeting sounds much better than “Dear Sir/Madam,” and the candidate knows this. 

This guide on how to write a project manager resume can help you perfect your appication.

#21. Paralegal Cover Letter Example

• Minimalistic cover letter template. This cover letter design looks good but doesn’t steal the show from the candidate’s abilities.
• Mentions the candidate’s academic achievements and extracurricular activities. Although the candidate is a recent graduate, they’ve used the cover letter to explain they have enough skills and achievements to do the job.
• Lists measurable achievements. The candidate proves they did well in their internship by mentioning quantifiable achievements.

Check out this paralegal resume guide to perfect yours.

40+ More Cover Letter Examples and Guides 

Couldn’t find a cover letter example for your field? Do not worry.

Below you can find a number of other cover letter examples for different fields and industries:

• Acting Cover Letter Examples
• Accounting Cover Letter Examples
• Administrative Assistant Cover Letter Examples
• Architecture Cover Letter Examples
• Attorney Cover Letter Examples
• Barista Cover Letter Examples
• Bartender Cover Letter Examples
• Business Cover Letter Examples
• Business Analyst Cover Letter Examples
• College Student Cover Letter Examples
• Computer Science Cover Letter Examples
• Construction Cover Letter Examples
• Consultant Cover Letter Examples
• Customer Service Cover Letter Examples
• Data Analyst Cover Letter Examples
• Data Entry Cover Letter Examples
• Dental Assistant Cover Letter Examples
• Digital Marketing Cover Letter Examples
• Elementary Teacher Cover Letter Examples
• Engineering Cover Letter Examples
• Executive Assistant Cover Letter Examples
• Finance Cover Letter Examples
• Graphic Design Cover Letter Examples
• Healthcare Cover Letter Examples
• Human Resources Cover Letter Examples
• IT Cover Letter Examples
• Law Cover Letter Examples
• Management Cover Letter Examples
• Marketing Cover Letter Examples
• Mechanical Engineering Cover Letter Examples
• Medical Assistant Cover Letter Examples
• Nurse Practitioner Cover Letter Examples
• Physician Cover Letter Examples
• Project Manager Cover Letter Examples
• Receptionist Cover Letter Examples
• Retail Cover Letter Examples
• Sales Cover Letter Examples
• Social Work Cover Letter Examples
• Software Engineer Cover Letter Examples
• Substitute Teacher Cover Letter Examples
• Teacher Assistant Cover Letter Examples
• Team Leader Cover Letter Example

What is a Cover Letter? 

A cover letter is a one-page document that you submit as part of your job application, alongside your resume . 

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can give the hiring manager more insight into what makes you a good candidate and help them make up their mind about whether they should invite you for an interview. A bad cover letter, though, will get ignored (at best) and lose you the job (at worst).

So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

The first thing to remember is that a cover letter is a supplement to your resume, not a replacement. Meaning, you shouldn’t just repeat whatever is mentioned in your resume and call it a day. 

Optimally, you should use your cover letter to shed more light on your skills and qualifications, as well as explain anything you didn’t have space for in your resume (e.g. a career gap or why you’re changing careers).

If you’re writing a cover letter for the first time, though, putting all this together might seem pretty tough. 

Fortunately, you can follow our tried-and-tested format to make the experience much easier:

• Header - Input your contact information.
• Greeting the hiring manager - Open the cover letter with a “Dear Sir or Madam,” or use the hiring manager’s name if you know what that is.
• Opening paragraph - Grab the hiring manager’s attention by getting straight to the point. Mention what your professional experiences are, and what role you’re applying for.
• The second paragraph - Explain why you’re the perfect candidate for the job. Mention your top 2-3 achievements, your top skills, why you want to work in that specific industry, and whatever else is relevant.
• The third paragraph - End your cover letter with a call to action. E.g. “I would love to meet personally and discuss how I can help Company X.”
• Formal closing - Something like this: “Thank you for your consideration. Best, John Doe.”

Here’s what this looks like in practice:

9 Tips to Write a Cover Letter (the Right Way)

Now that we've covered the basics, let's talk about cover letter tips . Below, we'll give you all the knowledge you need to take your cover letter from "OK" to "great."

#1. Pick the right template

A good cover letter is all about leaving the right first impression.

And what’s a better way to leave a good impression than through a professional, well-formatted, and visual template?

You can simply pick one of our tried-and-tested cover letter templates and you’ll be all set!

#2. Add your contact details on the header

The best way to start your cover letter is through a header. 

Here’s what you want to include there:

• Phone Number
• Name of the hiring manager / their professional title
• Name of the company you’re applying to

Optionally, you can also include the following:

• Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
• Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your content portfolio site or blog.

#3. Greet the hiring manager the right way

Once you’ve listed all your relevant contact information, it’s time to address the hiring manager reading your cover letter. 

A good practice here is to find the hiring manager’s name and address them directly instead of using the traditional “dear sir or madam.” This shows that you’re really invested in the company and that you took your time to do some research about the job.

So, how can you find out the hiring manager’s name?

One way to do this is by looking up the head of the company’s relevant department on LinkedIn. Let’s say you’re applying for the position of Communication Specialist at Novoresume. The hiring manager is probably the Head of Communications or the Chief Communications Office.

Or let’s say you’re applying for the position of server at a restaurant. In that case, you’d be looking to find out who the restaurant manager is.

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

If you still can’t find out the hiring manager’s name, here are several other greetings you can use:

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• To whom it may concern
• Dear [Department] Team

#4. Create an attention-grabbing introduction

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The problem with most cover letter opening paragraphs, though, is that they’re usually extremely generic, often looking something like this: 

Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

As you can probably tell, this opening paragraph doesn’t tell the hiring manager anything other than that you’ve worked the job before - and that’s not really helpful in setting you apart from other candidates. 

What you want to do, instead, is start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position. 

For example:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as my excellence in sales, makes me the right candidate for the role of X at Company Y.

The second example shows how the candidate is a top performer. The first just shows that they’ve worked a sales job before.

Which one are YOU more likely to invite for an interview?

#5. Show you’re the perfect person for the job

One great thing about cover letters is that they allow you to expand more on the top achievements from your resume and really show the hiring manager that you’re the right person for the job. 

A good way to do that is to first read the job ad and really understand what skills/experiences are required, and then to ensure that your cover letter touches upon the said skills or experiences.

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+. As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. This means I created the ad copy and images, as well as picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

#6. Explain why you’re a great company fit

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary . 

To convince the hiring manager that you’re a great company fit, do some research on the company and find out what it is you like about them, or about working there. You want to know things like:

• What’s the company’s business model?
• What’s the company's product or service? Have you used it?
• What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?

Then, turn your top reasons for liking to work there into text and add them to your cover letter! 

#7. Wrap up with a call to action

To make the end of your cover letter as memorable as possible, you want to:

• Wrap up any points you couldn't in the previous paragraphs. Mention anything you’ve left out that you think could help the hiring manager make up your mind.
• Thank the hiring manager for their time. After all, it never hurts to be polite. 
• Finish the cover letter with a call to action. A call to action is a great way to make your cover letter ending as memorable as possible. 

#8. Write a formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions in a cover letter:

• Best Regards,
• Kind Regards,

#9. Proofread your cover letter

Last but not least, make sure to always proofread each and every document that you’ll be including in your job application - cover letter included. 

The last thing you want is to be claiming you’re a great candidate for the job with a cover letter full of typos! 

For an even more comprehensive guide on how to write an impactful cover letter , check out our article ! 

Cover Letter Writing Checklist 

Frequently Asked Questions

Do you still have some questions about cover letters? Check out the answers below:

1. How do I write a simple cover letter? 

To write a cover letter that’s simple but also professional, make sure to include a header with your personal information, a formal greeting to the hiring manager, an attention-grabbing opening paragraph, a second paragraph explaining why you’re a good candidate for the job, and a formal closing (preferably with a call to action). 

2. What are the 3 parts of a cover letter? 

The three parts of a cover letter are: 

• The introduction , namely the header, the greeting to the hiring manager, and the opening paragraph. 
• The sales pitch is usually the body of the cover letter. 
• The conclusion involves a formal closing and a signature line.

3. What makes a great cover letter?

A great cover letter should be personalized for each job you’re applying for, instead of being overly generic. It’s also preferable to address the hiring manager by their name and not use the overly-used “Dear Sir/Madam.”

To make a great first impression, you should mention 1-2 of your top achievements in your opening paragraph - the more job-specific they are, the better. Also, don’t stop at showing the hiring manager why you’re a great candidate for the job. Make sure to also talk about how you’re a good culture fit for the company.

Last but not least, wrap up your closing paragraph with a call to action to give the hiring manager a little extra something to remember you by. 

4. When is a cover letter necessary?

Unless the job ad specifically states otherwise, you should always include a cover letter with your job application .

Even if the hiring manager doesn’t read it, you will look more professional simply by including one.

And that’s a wrap! We hope our cover letter examples and writing tips will inspire you to write a cover letter that will land you your next job.

If you’re looking for more invaluable career advice and articles, make sure to check out our career blog , or any of these related articles: 

• How to Write a Resume
• Cover Letter Mistakes to Avoid at All Costs
• Cover Letter Format (w/ Examples & Free Templates)

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Job Application Letter

Job application letter maker.

A Job Application Letter is a critical tool for making a positive first impression on potential employers. It’s your chance to showcase your skills and enthusiasm for the position. This guide, complete with letter examples , will walk you through the process of creating a compelling application letter. You’ll learn how to highlight your experiences effectively, tailor your letter to specific jobs, and stand out from other applicants. With these tips and examples, crafting a job application letter that grabs attention becomes an achievable goal.

Download Job Application Letter Bundle

Before you can be considered for a recruitment interview, there are several materials that you need to hand to the employer. One of these is the job application letter. This document accompanies your resume in terms of giving information about your qualifications and other deliverable. We have come up with a list of downloadable job application letters that you can use as guides and references. Browse through them so you can come up with a well-structured, impressive and efficient job application letter.

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Job Application Letter for Company

Job Application Letter for Teacher

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Formal Job Application Letter Template

• Google Docs

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Job Application Letter for Undergraduate Student Template

• Apple Pages

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Marketing Assistance Job Application Letter Template

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Job Application Letter For Junior Accountant Template

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Job Application Letter for Employment Template

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Fresher Job Application Letter Template

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Email Job Application Letter Template

Job Application Letter for Junior Doctor Template

Free Job Application Letter For Accountant Assistant Template

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Job Application Letter Template For Software Engineer

Job Application Letter Template For Assistant

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Job Application Letter Template For Accountant

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Job Application Letter For Receptionist Template

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Job Application Letter For Receptionist Position Template

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Job Application Letter for Executive Assistant Template

Job Application Letter for Executive Template

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Job Application Letter for Executive Secretary Template

Job Application Letter For Graphic Designer Template

Job Application Letter for Assistant Professor Template

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Doctor Job Application Letter Template

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Clerk Job Application Letter Template

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Free Job Application Letter for Assistant Engineer Template

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Free Job Application Letter for Assistant Manager Template

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Free Job Application Letter For Engineer Template

Free Job Application Letter to Marketing Manager Template

Job Application Letter – Sample and Tips Example

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Good Application Letter Example

Application Letter / Cover Letter Example

Do You Really Need a Job Application Letter?

It is already common knowledge that a resume is one of the most essential items that you need to prepare whenever you plan to apply for a job. However, it is not the only document that can affect the decisions of employers. Aside from a reference letter  written by another person, you can also create another letter that can help you in your application.

A job application letter, or a cover letter , can also greatly impact the way employers look at you as a candidate. If you can create a comprehensive and strategically-formulated cover letter, then you can have higher chances of getting a call for an interview or for the next phases of the recruitment. Here are some of the reasons why we think that making a job application letter should also be prioritized whenever you plan to immerse in the processes of searching and applying for vacant job positions open for employment:

• A job application letter can help you easily target the demands of the work position. If there are already specifications with the minimum requirements of the job designation, your job application can provide information and instances that are aligned with what the company is looking for. Even if a resume can also do this, a job application letter is actually more thorough as it allows you to be more detailed when discussing your deliverable. You may also see email cover letter examples .
• A job application letter can make you more desirable as a candidate. This document does not only present your skills and potential. You can also specify the items that you know about the business and its operations. Through this, you can already discuss how you can help the business achieve its goals. If the business can create the perception that you are truly knowledgeable of the specifics of the work position and why you deserve to be hired, then more interest can be given to your application. You may also like business proposal letter examples .
• A job application letter can market your professional qualifications. The further you explain what employers can expect from you, the more they can have an overview of how you can add value to the business. This is the reason why you have to be strategic when placing information in the job application letter. As much as possible, include information that are highly-related to the work post that you are targeting and those that are directly aligned with the corporate vision, mission and objective of the company.

Cover Letter / Job Application Letter – Guidelines and Example

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Job Application Letter / Cover Letter Template Example

Simple Job Application Letter Example

Basic Job Application Letter Example

How to Prepare Yourself Before Writing a Job Application Letter

If you want to receive a job appointment letter at the end of the recruitment process, you have to ensure that all the documents that you will submit during your application are on point. The process of developing the content, discussion flow and format of your job application letter is very important.

Unlike how others think of it, a job application letter is actually not that easy to do. Yes, you can just write a letter about your desire to apply for a particular work position any time of the day. However, the question that you need to answer is whether the document that you have written can make you standout from your competitors or not. This is why you have to take your time when planning how to come up with an impressive job application letter. Here is how you can prepare yourself whenever you are already prepared to create your own job application letter:

• Understand the task that you have at hand. It is best for you to research about the development of an outstanding job application letter first before making it. The knowledge and thought that you have about this process can make it easier for you to understand what you need to write in the job application letter.
• Make sure that you will have enough relevant information about your prospective employer and the job position that you would like to be hired for. Being knowledgeable of the brand, operational needs and corporate image of the business can help you associate your skills and other qualifications in a more strategic and targeted manner.
• Think of how your job application letter can impact your chances of being noticed by employers. We never know how businesses select their new hires. Do they look at the resumes first before browsing through the job application letter, or the other way around Do they base their impressions just on your professional profile or they also keenly observe the other supplementary documents that you present? Knowing that you have developed a professional, complete and presentable job application letter can make you more confident in the processes of application which can further boost your confidence in the next phases of the recruitment.
• Gather keywords which can be used in the job application letter. These keywords must be related to the industry where the business is a part of, the demands of the work position that you are applying for, the nature of operations of the employer, and the specifics of the daily job functions expected from the work post open for employment. Remember that your job application letter does not need to be technical and full of terms and jargon. However, you should also not forget that it must be informative.

Cover Letter for Job Application Example

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Job Application Letter – Example

Example of a Cover / Application Letter

How to Impress Employers Through Your Job Application Letter

Making a job application letter is a task that you need to seriously immerse yourself into. Some people think that a job application letter is not really necessary as a resume can already present the details that the employers would like to know. However, getting higher chances of a callback does not fully rely on providing what employers need to know but also by supplying them with information that can set the standards for the other applicants. This can easily be done through the development of a job application letter that can further elaborate details that a basic resume with a generic format can’t. Listed below are some of the ways on how you can possibly impress employers once they browse through the job application letter that you have submitted. You may also see acknowledgement letter examples & samples.

• Write the letter in an engaging manner. Ensure that the employers will feel your enthusiasm about the job position that you want to have and the possibility of being a part of the company or the business. You can do this by being aware of the tone and language that you will incorporate in the letter development.
• Present yourself as a candidate who is not just equipped with all the qualifications needed by the job position, but someone who is willing to learn and consistently wants to excel and improve in his or her chosen craft. This allows the company to have an idea that you have an idea about the business and you have selected to apply there because you believe that the possible employment can result to all parties mutually benefit from and with one another. You may also like employee reference letter samples .
• Discuss the key requirements of the job position but veer away from presenting those that are already in your resume. There is no need to create a job application letter if you will just repeat what is already in your professional profile. You need to give the employers more insight of who you are and what you can provide the company with if they decide to hire you. You may also check out what is an application letter?
• Ensure that you can showcase your relevance. List a number of reasons why you are the best candidate for the work position. When stating facts about how your qualifications fit the work description, do not be boastful or overly confident. The discussion must be formal and professional so that you can also make your character shine. Employers do not just look on your professional deliverable as work ethics, character, and adaptability are also important factors that businesses look for in their possible new hires. You might be interested in thank-you letter examples.
• Focus on the formal letter format and presentation of the job application letter as much as you give focus on the document’s content. Make sure that you will come up with an organized discussion. More so, ensure that you will print the document in a clean and business-appropriate paper. If the company asks you to send it through email, do not forget to check if the job application letter has been attached in your message accordingly. You also have the option to properly format the letter in the body of the actual email.

Cover Letter Example

Standard Cover Letter / Application Letter Format Example

Example of a Cover Letter for Work Application

Cover Letter for Work Application Example

Content of a Job Application Letter

Think of your job application letter as a business proposal cover letter . The latter is used to present a blueprint or a plan that can help business transactions between corporate and/or business entities take place. The same goes with the usage of a job application letter. What do you want to present to employers? How do you want to be perceived? Do you think the content of the letter is appealing and impressive enough for an employment transaction to take place? If you can confidently answer these items, then you are on the right track.

The completion of the content in your job application letter must be highly considered. Making a comprehensive job application letter can effectively provide you with a lead advantage during the recruitment and selection process. Here are the important information that you need to include in your job application letter:

• The date when you have written and submitted the job application letter
• The name of the person to whom the job application letter is for and his or her connection to the company
• The business name and other information of the company where you are applying
• A salutation
• The job position that you are applying for
• The statement that you are a great fit for the work position
• The reason why you would like to be hired for the work post by the employer
• The relation of your professional work experiences and deliverable to your desired work position
• The supporting details that can further strengthen your qualifications
• The relevance of your professional expertise to the goals and objective of the business
• A conclusion that should appeal to the employer
• A simple statement that you will be more than willing to progress to the next phases of the hiring process
• A statement that you will be waiting for the response of the employer regarding the matter
• A message of appreciation for the employer’s effort and time to review your application
• Your contact information where the employer may reach you in the future
• A closing remark and your signature

You may also see two weeks notice letter examples & samples.

Job Application Letter for Applicants With a Gap in Career History Example

Cover Letter Layout Example

Cover Letter / Application Letter Template Example

Benefits of Having a Comprehensive and Detailed Job Application Letter

With the stiff competition in different industries, you have to come up with ways and strategies on how you can take a step ahead of other applicants. Always remember that there are limited job opportunities that are targeted by highly-qualified and technically-equipped candidates on a daily basis. Having these in mind can help you prepare better when applying for a job. A job application letter can be one of your strengths during this process. Hence, it is important for you to create this document in the most effective way possible. A few of the benefits that you can have as an applicant if you will create a complete and precise job application letter are as follows:

• Making a job application letter can help you introduce yourself elaborately. You can highlight your key competencies especially those that are not fully-discussed or even placed in your resume summary statement and within the entirety of your professional profile. With this, the employer can give a higher value to your accomplishments and professional experiences. Doing this can also help you showcase instances and real occurrences where your previous employers were able to benefit from your expertise and the execution of your skills in the actual work environment.
• Creating a job application letter can make it possible for you to further express yourself. Why have you chosen the business as your first choice for possible employment? Why do you think you deserve to be hired? What kind of professional work do you want to be involved in? These are only a few of the questions that you can precisely and directly answer in a job application letter. Most resumes are constraining when it comes to the information that you need to include due to the format that you need to follow. This is not the case when making a job application letter as this document contains a conversation-like content in a professional setting. You may also see business letter examples .
• Developing a job application letter can give you the chance to explain the weak areas of your resume. As an example, you can discuss reasons on why you have huge employment gaps or why you decided to resign from one company then to another in a short period of time. However, keep in mind that you should not sound defensive when writing these details as it can also negate the purpose of developing the job application letter which is supposed to impress employers. You may also like reference letter examples.
• Having a job application letter as an essential part of your application strategy can help your qualifications become more tailored with the job position that you are applying for. If you have a job application letter, then you do not need to change a lot of things in your resume as you can already discuss more details in the application letter. Your professional work experiences may not be directly related to the job position that you want. Through the help of a job application letter, you may present the connection of your previous work assignments to the requirements of the new job position that you are applying for. You may also check out appointment letter examples & samples.

Short Job Application Letter Example

Guide and Example of Job Application Letter / Cover Letter

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Cover Letter / Application Letter – Warning w/ Example

Tips to Follow When Developing a Job Application Letter

Creating an effective Job Application Letter is crucial in the job hunting process. This document, often accompanying your resume, is your opportunity to make a strong first impression. Whether you’re crafting a cover letter or a job application email, there are key elements to include for a professional cover letter. Here’s a guide to help you develop an impactful job application letter:

• Understand the Purpose : Your job application letter is more than just a formality. It’s a personal introduction and a pitch. It should complement your resume by highlighting your relevant skills and experiences, tailored to the job you’re applying for.
• Research the Company : Tailoring your letter to the specific company and position is crucial. Show that you have done your homework by mentioning something about the company’s values, culture, or recent achievements.
• Start Strong : The opening of your professional cover letter sets the tone. Begin with a compelling introduction that grabs the reader’s attention. Mention the position you’re applying for and how you discovered the opening.
• Highlight Relevant Skills and Experiences : Use the body of your letter to emphasize why you’re the right fit. Focus on experiences and skills that directly relate to the job description . Use specific examples and quantify your achievements where possible.
• Make it Personal : Avoid generic phrases. Personalize your job application email or letter by reflecting your enthusiasm for the role and explaining why you’re passionate about working for this specific company.
• Keep it Concise and Clear : Your letter should be easy to read and to the point. Aim for no more than one page. Use short paragraphs and bullet points for easy scanning.
• Professional Tone and Language : While you want to show your personality, maintain a professional tone. Use formal language and avoid slang or overly casual phrases.
• Proofread and Edit : Typos and grammatical errors can make a bad impression. Proofread your letter multiple times and consider having someone else review it as well.
• Closing with a Call to Action : End your letter by thanking the employer for considering your application and express your interest in discussing your candidacy further in an interview.

A well-crafted Job Application Letter is your gateway to capturing the attention of potential employers. By following the outlined tips and emphasizing your unique skills and experiences, you can create a compelling and professional cover letter. Remember, this letter is your chance to make a memorable first impression, paving the way for a successful job application process.

Text prompt

• Instructive
• Professional

Generate a job application letter for a college student applying for a tutor position

Write a job application letter for a recent graduate seeking a teaching assistant role in a middle school.

Published In: Letters

Writing a Job Application Letter (Samples & Examples)

Table of Contents

Often, employers prefer that job applicants furnish them with a professionally written application letter for an open position instead of sending them their resume and cover letter. A job application letter is usually used when applying for a role when the role focuses more on their personality than all other aspects. A job application letter reflects more details about the applicant, whereas the resume focuses on their professional experiences and skills.

What is a Job Application Letter?

A job application letter is a standalone document submitted to the potential employer by the applicant expressing their interest in an open position. The application letter explains who you are, either as an individual or as a professional. The application letter should highlight your skills and achievements, helping to capture the recruiter’s attention responsible for reviewing job applications.

When properly drafted, an application letter explains to the recipient why they should book you for an interview and outlines the significant qualifications that make you the perfect candidate for the position. A professionally written job application letter can create a great first impression and help set you apart from thousands of applicants.

Difference Between a Job Application Letter and a Cover Letter

The key difference between a job application letter and a cover letter is that;

• Cover letters only define the applicants’ professional qualifications and the reason for writing the letter, while;
• The job application letter outlines the applicants’ skills, qualifications, strengths, and previous job experiences that are related to the position that they are applying for.

How to Write a Job Application Letter 

When drafting your job application letter, follow these steps to ensure that you include all the information about yourself and your professional experience that will help you seize the hiring managers’ attention: 

Do your research about the organization and the open positions

You must draft a new job application letter for each position you are applying for. This is important so as not to sound generic. By writing from scratch, you will also be able to include pertinent details about the position you are applying for and show your interest in that specific role. Go through the job advert and the company’s website and compare the qualifications and experience with the list of skills and qualifications listed in the job posting. You may also want to brainstorm some of your significant experiences related to the position you are applying for. 

Use a professional format

All job application letters should follow a standard format and should be professionally written. The letter should be single-spaced, have a one-inch margin, and should be left-aligned. Also, you should consider using a more professional and traditional font such as Times New Roman- font size twelve. Try to tailor your letter to fit on one page of printed paper. 

Use a formal business heading

When writing your job application letter, you should use a formal business heading. The heading of your application letter should include your name, your contact information, the date of writing, and the company’s name and address. 

Address the letter to the right recipient 

When gathering information about the company, try and find out the name of the person that you are to send the letter to. In most cases, the person you are supposed to send the letter to is usually included in the job advert, if not try and contact the company and find out their name. 

Start by describing your interest

In your first paragraph, mention the position that you are applying for and where you saw the job listing. Include your interest in the position and provide a brief description of your experiences and qualifications that make you the best candidate for the role.

Outline your skills, experiences, and qualifications

In the next few paragraphs of your job application letter, outline your skills, experiences, and qualifications poised in a way that aligns with the company’s mission and vision statements. 

Include aspects of your personality

When writing your application letter, focus on how you can incorporate aspects of your personality. An engaging letter is more likely to attract the attention of the reader, especially when they can get an idea of how you will be an asset to their team. 

Express appreciation

Before signing off on your job application letter, express your appreciation to the recipient of the letter for reviewing your application letter and considering you for the job. Remember that the hiring manager/potential employer is taking their time to go through your letter, so expressing your gratitude for the time that they spend is a polite and professional way to close your letter. 

Close the letter

Use a professional sign off to conclude your letter. Most people use “Best” or “Sincerely” to close the letter, but you can choose any other that is professional to use. 

Sending Your Job Application Letter 

Job application letter formats depending on whether one is sending it to their supervisor or the hiring manager. If you are looking to send your letter via email, your letter’s format will differ from a mailed or printed letter. When sending via email, your contact information should be at the bottom part of your letter for an email, below your full typed name.  

When you are sending your job application letter via email, it is important to consider the letter’s subject line. The subject line will, in most cases, determine whether the hiring manager opens your letter or not. Make sure to use a relevant subject line in your application, for instance; you can use something like, “Job application letter for the position of…” The best subject line is usually professional, polite, concise, and relevant. 

Free Job Application Letter Templates

Depending on how your choice of words, formatting, and length of your job application letter can either make or break you. To ensure that your job application letter has everything and is well structured, consider the following templates when writing:

Tips to Follow

When drafting your job application letter, make sure to follow these tips to ensure that you have included all the information that the hiring manager requires:

• Emphasize your abilities and skills: your job application letter is an opportunity for you to introduce and sell yourself as the best candidate for the position that you are applying for. Include some specific situations in which you managed to properly apply your skills, experiences, and abilities to benefit the organization that you were working for. You can also include data to quantify and back up your claims
• Keep the letter short: even though you may be tempted to include a lot of unnecessary details about yourself, it is important to be brief in your writing. If the potential employer or the hiring manager receives a letter that has several pages, they may not dedicate their time to go through it. A concise letter is more manageable and appealing to them.
• Proofread your work: since the job application will serve as your first impression, you want to ensure that it sends a positive vibe to the recipient. Ensure that your letter is free of any grammatical errors and spelling mistakes to avoid a potentially negative first impression.
• Close the letter with all the important details: thank the hiring manager for their time and consideration. Also, provide your contact information and mention how you will follow up.

Most companies usually receive thousands of applications for open positions every day, therefore for you to stand out, your letter should look good, and it must capture their attention from the onset. Having a well-drafted job application letter can greatly help you in getting your dream job. If your job application looks professional, then the hiring manager will be more likely to take it more seriously.

Related Documents

How To Write a Sample Email to Send a Resume to a Recruiter

3 key takeaways

• The best way to write an effective job application email to a recruiter is to get straight to the point.
• Lead with the outcomes you’ve achieved and how you align with the role in an application email.
• Teal’s Job Application Tracker includes email templates for every stage of your job search.

HR professionals and recruiters don’t actually like sorting through resumes. They can see hundreds in a single day, even if they’re using an ATS.

To get through them, they’ve created procedures to prioritize the best-fit candidates. 

That’s why, if you’re going to email your resume directly to a recruiter, that email has to catch their eye. It has to be appealing enough to get them to willingly review yet another resume.

In this article, you’ll learn how to craft the perfect sample resume to send to a recruiter. You can also speed up the process and keep track of the jobs you’ve already applied for using Teal’s Job Tracker and Email Templates .

Struggling to land interviews with your resume? Get started with Teal’s AI Resume Builder for free.

How to write an email with your resume to a recruiter

In most cases, if you’re sending your resume to a recruiter it’s because:

• They’ve reached out to you, either on LinkedIn or through email, to express interest in your background and your fit for the role. 
• They list their email in the job posting, asking for resumes in their inbox rather than in an application.
• You’ve discussed work with someone on social media, in-person, or another medium and they’ve asked you to send your resume.

In the first case, recruiters are sending out dozens of canned messages to all candidates within their database, or within a LinkedIn search. They often have a list of criteria they’re using to run this search, and you just happen to fit within that data set.

They know the more emails they send out, the more likely they are to get a response and, hopefully, find the right candidate within those responses. 

In both the first and second scenarios, recruiters are seeing a lot of emails from a lot of people. That is why you shouldn’t send your resume to a recruiter until you are sure it’s a decent match for your skills, work history, and interests for your next role.

Learn as much about the role as you can first. When you feel secure enough to send your resume, you can send it with confidence.

Once you’re ready, here’s how to email a resume to a recruiter:

Step 1: The subject line for a resume email

Your subject line is your first impression, and if it’s too generic, it’ll be completely ignored. An anonymous recruiter on a hiring forum made this clear, stating: 

“As someone who has seen a ton of these, I 100 percent do not suggest something generic. It's quite obvious from some people that they sent the same email to several people. These emails get ignored 90 percent of the time unless the hiring manager is desperate. As for the title, I suggest [you] to be very clear in what you are looking for, even if it's a little long. Example: "Expression of interest for XX-0X Position - [group name, ex: Policy Division] - Seeking Deployment Opportunity."

That’s why your email subject line needs to be a clear indicator of these few things:

• Who you are (name)
• The role you’re applying for
• Your qualifications, if applicable (MBA, CP, Ph.D…)

Email subject lines are rather short, even on a desktop (60 characters at most), but they’re even shorter in mobile inboxes. 

You need to be clear not only about why you’re reaching out, but also put the most important words at the beginning to ensure they’re seen. 

Sample subject line in an email to send to a recruiter

If you’re referred to by someone, that’s what you should include first. The subject line, in that case, might look something like this:

If you weren’t referred, here are a few other examples of email subject lines to a recruiter:

• Notice of Interest - [Job title you seek]
• Applying for [Position] – [Name] Resume
• “[Job title][Your name],[Your qualification or job title]

Step 2: Greeting

Keep your greeting simple and professional with a “Hello” or “Dear” followed by their first name. 

Just be sure to spell it correctly. They won’t take kindly to being called something other than their name, especially when you can generally just look at their email to ensure correct spelling. Check their LinkedIn profile if you are unsure.

Step 3: Introduction

The introduction of your email is the first line after your greeting, and it’s really more of a courtesy than anything else.

You don’t need to draw it out. One or two sentences explaining why you’re reaching out and how you found out about the opportunity is adequate, especially if you were referred to the role. If you were, be sure to name drop.

If you really want to stand out from the standard email though, get straight to your message and express your enthusiasm for the position with something that stands out. 

Sample intro in an email to send to a recruiter

Step 4: Qualifications and value proposition in your email body

Don’t just list your qualifications in your email as if it’s a resume. Instead, share the biggest highlights of your career in a conversational tone.

The best way to do this is to think through the outcomes you’ve produced in your position. If the role you’re applying for, or the roles you’ve had in the past, are not outcome based, consider how your work contributed to business goals. 

Maybe you’ve led a team that completed a detrimental project for the company. Maybe you’ve saved the company money somehow or increased the efficiency of an internal process. 

If former or current employers have benefited from your work in any way, share that. Then, of course, also share any certifications or earned titles, such as Ph.D.

Sample qualifications in an email to send to a recruiter

This works because it’s straightforward. Instead of oversharing, it dives right into the  results of past work. It wastes no time delivering the essential details that’ll help the recruiter make a decision.

Pro tip: Teal’s Job Tracker includes job application email templates tailored to your resume and cover letter.

Step 5: Call to Action

Point the reader in the direction you want them to take with confidence. Don’t leave it open-ended. 

For example, “please let me know if I’m a good fit” is too passive.

Instead, you want to be more assertive to earn the hiring manager's attention, urging them into action without coming across as entitled or pushy.

Sample call to action in an email to send to a recruiter

“Please see my resume attached to the link in my portfolio [URL] to check my samples and testimonials. My resume is also attached to this email. If I look like a fit, I'd love the opportunity to speak with you further on how I can apply my skills to [outcome] for [Company]. I'm available all Tuesday and Wednesday next week. Would you be up for a chat?”

Step 6: Best resume email closings and sign-offs

After asking for a meeting or closing with another call to action, thank the recruiter for their time and consideration. 

Sign off your email with a professional closing, such as "Best regards," "Sincerely," or "Thank you."

Include your full name, contact information, and any relevant links (such as your LinkedIn profile) in your email signature.

There are a few websites that make it easy to create a professional email signature . 

Sample signature in an email to send to a recruiter

You simply have to go into your email settings, to your signature, and paste your professional email signature there. From then on, every email you create will automatically include your signature. 

Step 7: Attaching your resume to a recruiter email

A lot of job applicants question whether or not they should email their resume as a word doc or a PDF file . 

A PDF has long been thought of as the clean and professional standard. They also have the advantage of maintaining your formatting, so recruiters will always see your resume as intended. 

But recently Word docs have been making a come back due to fears that ATS software isn’t able to read PDFs. 

However, as long as the text in the PDF isn't rasterized or cluttered with images and icons, an ATS should be able to read it. 

Annette Marie, a job seeker, shared this word of caution about using PDF resumes for job applications:

“The entire top portion of my PDF resume did not appear in the finished ATS scan, but everything appeared when I scanned my Word document (.docx). However, it’s worth mentioning that the top portion of my resume is within a text box, which may explain the issue. Just be cautious with shapes and objects, as they don’t seem to be compatible when using a PDF format. Nonetheless, the PDF still presents well for in-person interviews.”

Recruiters may sometimes favor Word doc resumes due to their ability to make changes, either to the formatting, or to remove certain items that might lead to unconscious bias (such as a picture).

Some recruiters might also need to remove contact information in order to protect your details and keep their clients from contacting you directly. 

But you’d have to be willing to have a recruiter alter your resume, potentially without consulting you. 

Unless they’re a career coach, a trusted friend, or a resume writing service, no one should be editing your resume. 

Step 8: Follow up on your recruiter email

There are several ways to follow up on a job application email, because, no, you don’t necessarily have to follow up via email.

• Email: It’s rare for recruiters to get through all of their emails in one sitting, so it might take a few days to get to yours. But, if you haven’t heard back in a couple of days, it’s safe to send an email reasserting your interest in the position.

Aside from re-expressing your interest, you might also want to ask when you’ll be able to connect with a hiring manager. You can also reattach your resume and cover letter. 

Sample follow up job application email template

Subject line: [Your Name] - Job Application Follow-up for [Position] at [Company] Hello [Hiring Manager's Name], A few weeks ago, I applied for the [Position Title with Hyperlink to the Application] role at [Company Name]. I'm very excited about this opportunity, so I wanted to reach out, introduce myself, and see if you have any details from the hiring manger about the decision timeline. I'm a [Your Current Job Title] at [Your Current Company Name] who's [insert relevant qualifications and/or accomplishments] over the last [X] years. In particular, I'm interested in [Company Name] because [mention specific reasons why you're interested and why you’re a good fit]. Please let me know if you have any questions about my application or require further information from me. I look forward to hearing from you soon and learning more about the timeline. I can't wait to share some of my ideas on [insert challenge or goal related to your desired new job title]. [Best/Kind regards/Thank you], [Your Name] [Your Phone Number] [Your LinkedIn]

• Phone: Resort to a phone call only after you haven’t heard back on your follow-up email. 
• LinkedIn: Try to avoid reaching out to a recruiter on LinkedIn unless that was their initial method of contacting you. The reason? It’s far more informal and some recruiters only use their LinkedIn for personal use, or may not check it regularly. 

Here’s a simple follow-up LinkedIn message template : 

Dear [Contact Name], I recently submitted my application for the [Position] at [Company], and I wanted to follow up to express my continued interest in the opportunity and inquire about the status of my application. I am excited about the possibility of joining the team at [Company], and I believe my skills and experience make me a strong fit for the [Position]. I am confident that my [mention of relevant skills, qualifications or experiences] would contribute to the success of the team and the company. If there are any additional materials or information I can provide to support my application, please let me know. I am eager to further discuss my qualifications and how I can contribute to the success of [Company]. Thank you for considering my application. I look forward to hearing from you soon. Best regards, [Your Name] [Your Phone Number]

Note: Within Teal’s Job Application Tracker, you’ll find job application email templates to get your started in crafting a personalized email to a recruiter.

Common mistakes to avoid when sending your resume via email

Most emails sent to a recruiter are canned—a template or exact copy of an email sent again and again with little to no alterations. And recruiters are sick of it. 

Jules Lalo, a recruiter , echoes this when with this statement:

“One of my pet peeves is a CV with no context [in the email] intro [so] I have to decipher what group level they are substantively. This has a huge impact on filtering later on.”

In other words, recruiters aren’t just asking for more details and personalization from you because they don’t like it. They simply need more details to help place you in a role or ensure you’re a right fit (and they want to be able to find your email later).

But a lack of context isn’t the only mistake many job seekers make when sending a job application email. Here are a few common mistakes recruiters see: 

Using an unprofessional email address

Elby James , a former HR associate and resume consultant, finds it shocking how often people send emails from unprofessional email addresses. 

“The email address should be a professional email address. I don't mind Gmail or AOL but really, how much does it cost to buy a domain name today? Especially when it is for something as important as your career.

I remember seeing email addresses such as [email protected] . [email protected] . [email protected] . ”

Spelling errors on your resume or in the email 

Spelling mistakes won’t be a make or break for all recruiters, but it can be a put off for many, especially in a short email. With tools like Grammarly available today, most recruiters don’t take kindly to spelling mistakes. 

Elby shares his thoughts on this as well:

“I abhor typos. Maybe this is the graduate English major inside of me acting out but really, there is no need for typos; there are two reasons I say this: The first reason is spell check… it’s free! The second reason is [that] a resume is an important document, you should check it as many times as possible.”

Try to avoid buzzwords

You might be keyword stuffing your resume to get into the candidate pool, but you shouldn’t apply that same logic to a recruiter email. And really, you should try to avoid overstuffing your resume as well. 

Recruiters will often use keyword stuffing as a mental filter. They’ll automatically toss any resume or email that overly-uses buzzwords.

They need to be able to tell what you do in the simplest of terms and with a quick glance. But if you’re using phrases like—“transformed big-thinking into actionable steps, aligning with business goals and channel objectives”—no one will understand you. 

Pro tip: Teal’s free Chrome Extension shares the top five keywords in a job posting for free, and Matching Mode helps you optimize your resume accordingly (meaning you only need to use the most important words).

Lack of personalization

It doesn’t take a lot to personalize an email to a recruiter. 

You’ll keep most of the details the same, like your qualifications and your call to action. But you’ll alter the company’s name, the recruiter’s name, and details about how you found out about the role. 

You’ll also want to alter anything pertinent to the role itself, such as how your experience applies. This isn’t the same for every role, and it’s very easy to tell if you aren’t paying attention to those differences. 

Recruiters want to know exactly how you fit that role, without digging. 

Start with a sample email to send a resume to a recruiter

As you may have caught on, recruiters see hundreds of resumes. They’re unsurprised by most stylings or attempts to be unique. But they’re far more numb to the generic resume emails they see all day.

So while it’s important to add personalization, get straight to your point, and include only the most compelling details in your email, you still need an email template to get started.

While recruiters may see a lot of emails, there’s truth to the job search being a numbers game. The longer you spend on one email, the longer you might be searching for a role. You might even miss out on some opportunities because you’re spending too much time on emailing a recruiter that will spend only seconds determining whether or not to put you in a candidate pool.

Using a sample resume email for recruiters as a template, you can speed up the process while adding some personalization. 

To find simple, but effective job application email templates, try Teal’s Resume Builder. Teal’s Job Application Tracker includes email templates to send your email to recruiters and hiring managers.

Frequently Asked Questions

What should you write in an email when sending a resume to a recruiter.

When sending a resume to a recruiter, keep your email concise and professional. Start with a clear subject line, greet the recruiter by name, briefly introduce yourself, highlight key achievements, include a call to action, and close with a professional sign-off.

What should you write when sending a CV via email?

When sending a CV via email, include a personalized greeting, a short introduction stating why you’re reaching out, and a summary of your qualifications and accomplishments. Add a clear call to action, thank the recruiter for their time, and attach your CV in a preferred format.

What should you write in an email subject line when sending a resume?

Your email subject line should clearly indicate who you are, the role you’re applying for, and any relevant qualifications. Examples include "Notice of Interest - [Job Title]", "Applying for [Position] – [Your Name]", or "[Job Title] - [Your Name], [Qualification]".

Sarah Colley

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Ramsha Zafar

How to create a basic job application form+(templates).

In this article

• What is a Basic Job Application Form?

Step-by-Step Guide to Create a Basic Job Application Form

A basic job application form is a streamlined document used by employers to gather essential information from potential employees during the hiring process. It typically serves the initial screening phase, allowing hiring managers to quickly assess whether applicants meet the fundamental criteria for a position. This form is simpler and more concise than more detailed application documents that might be used later in the hiring process.

Here are the key components generally included in a simple job application form:

Personal Details: Includes the candidate’s name, address, phone number, and email address to facilitate easy communication.

Position Applied For: Allows candidates to specify the job title they are applying for, which is especially useful if the company has multiple openings.

Educational Background: A brief overview of the applicant's highest educational qualifications or the most relevant education to the job.

Work Experience: A concise list of previous jobs, focused mainly on roles that relate directly to the position being applied for, including job titles and brief descriptions of duties.

Skills: A short list of key skills that are directly relevant to the job, such as proficiency in specific software, languages, or other technical skills.

Availability: Information on when the candidate can start and their preferred work schedule, if relevant to the job.

Creating an online job application form can be straightforward and efficient when using a powerful online tool. Here’s how you can do it using involve.me, an online form builder known for its versatility and AI features.

Step 1: Choose an Online Form Builder

involve.me is an innovative form builder that offers a drag-and-drop interface for ease of use, customizable templates for various needs, and powerful integration options.

To get started, sign up on their website, navigate to the dashboard, and access the 'Template Gallery' to find job application forms.

Step 2: Choosing the Right Template

Now select a job application form template that aligns with your company’s branding and meets the specific requirements of the position to ensure a seamless fit.

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Step 3: customizing your template.

Once you've selected a template in involve.me, the next step is to customize it to meet the specific needs of your job application process. Here’s how you can tailor your form effectively:

Start by modifying the text within the template to reflect the specific details and requirements of the job. Ensure that the language is clear and professional.

Depending on the role, you might need to add sections that are not included in the basic template, like qualifications specific to the job, or remove unnecessary sections to make the application process more streamlined.

Adjust the visual elements of the form to match your company’s branding. This includes colors, fonts, and logos, ensuring that the form not only functions well but also reinforce your brand identity.

Here are some specific fields to include:

Contact Form: Incorporate fields to collect essential contact details like name, phone number, and email address.

Upload Your CV Option: Provide " file upload field " for prospective employees to upload their CV directly within the form. This makes it easier to gather all relevant information in one go.

Dropdown to Select the Department: Include a dropdown menu for potential applicants to select which department they are applying to. This helps in sorting applications based on the department right from the start.

Open-ended Question for Motivation/Cover Letter: Add a field where candidates can write a short motivation letter or cover letter. This allows you to gauge their interest and suitability for the position.

Pro Tip: Enhance the user experience by adding a thank-you page after the form submission. Include a button labeled “Browse other open positions” to redirect visitors back to your career page, encouraging them to explore other opportunities within your organization.

Step 4: Testing and Publishing

Before making your job application form live, it’s crucial to ensure it functions as intended:

Run thorough tests by having team members complete the form to check for any issues with functionality or user experience. Look for any errors in form logic, ease of navigation, and overall usability.

Once the form passes internal testing, publish it where it can effectively reach your potential candidates. You can embed the form directly on your company’s career page, share it on social media platforms, or even send it via email to prospective applicants.

Step 5: Data Analysis

After your form is live and applications start coming in, the next step is to analyze the data collected:

Use involve.me’s dashboard to monitor the number of submissions and manage the data effectively. This allows you to see how well your form is performing in real time.

involve.me provides detailed analytics and AI-generated reports that help you analyze patterns and insights from the data collected. These analytics can guide strategic decisions, such as understanding which recruitment channels are most effective or which questions yield the most insightful responses.

Establish a consistent follow-up process to engage with candidates who have submitted applications. Whether it’s an email acknowledgment of their application, an invitation to an interview, or feedback on their application status, timely communication can improve the candidate experience and enhance your company’s reputation among job seekers.

Ready to improve how you engage with potential candidates? Start using involve.me today and see just how easy it is to create and manage effective job application forms. Create your forms now!

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Read hilarious handwritten job application letter to President Ruto

• Kenyans online are suggesting individuals they believe are suitable for the now-vacant positions. 

A Kenyan has shared their handwritten job application for the position of Health Cabinet Secretary, which became vacant a few days ago when President Ruto sacked the Cabinet.

Kenyans online are suggesting individuals they believe are suitable for the now-vacant positions. The consensus is that those appointed should have a clean record.

A TikToker shared their handwritten CV addressed to the Head of State which is below:

To His Excellency President William Ruto

PO Box 40530-00100

Dear Sir/Madam,

REF: Application for CS Health

I am aware that you have just fired the incompetent Susan Senje Nakumicha. Now that we know there is a vacancy, please allow me, a medic with real certificates, to handle the issues of interns, clinical officers, and all healthcare workers. I don't have money to bribe Your Excellency for this job as I am currently jobless.

Yours faithfully,

Dr. Kufufule Kumotale.

Kenyans from different regions are also calling for the removal of Prime Cabinet Secretary Musalia Mudavadi.

Meanwhile, former Cabinet Secretary Aisha Jumwa joined the Anguka Nayo TikTok challenge just hours after being dropped by President William Ruto during his cabinet dissolution.

Shortly after the announcement, a video of former CS Moses Kuria climbing a gate to beg to be let in also trended online after his sacking. Even former Sports CS Ababu Namwamba was not spared from the hilarious memes.

Old videos resurfaced showing Kenyans protesting against Namwamba, where groups of individuals are seen singing "Luwere," a traditional Luhya funeral song.

Moses Kuria quickly drops CS title from X page after being fired

Anguka nayo best memes from president ruto's cs firing.

Check out the latest news  here  and you are welcome to join our super exclusive Mpasho  WhatsApp  group for all the latest and breaking news in entertainment. We would also like to hear from you, WhatsApp us on +254 736 944935.

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Charles wambua, volunteer retrieving bodies in kware wins hearts, fast facts about donald trump, read hilarious handwritten job application letter to ruto, how it went down at the shujaaz memorial concert, this is how kabu simon made his immense wealth.

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Behavior Intervention Specialist - #25NB-33 at Woodland Joint Unified

Application Deadline

7/26/2024 4:00 PM Pacific

Date Posted

Number of openings, length of work year, employment type, job summary.

Under the direct supervision of the Behavior Analyst, plans, organizes, coordinates, supervises and is responsible for providing supportive consulting services to assist staff and families in the development and implementation of comprehensive behavior intervention plans for students. The employee in this classification trains, monitors, supervises and evaluates those Paraprofessionals who deal with students with behavior plans on his/her caseload. This work consists of complex professional duties at a senior classified level of job performance

Requirements / Qualifications

Edjoin application, cover letter, resume and current letters of recommendation Education and Experience: Typically a candidate can meet the educational qualifications with a Bachelor of Arts degree in one of the behavioral sciences, however a Masters degree is preferred; a minimum of three years of working with students with ASD and related disorders in both home and school settings, preferably cross age groups; experience in interpreting, designing and developing specific educationally necessary program plans for children with autism and related disorders; experience working as a behavior specialist in public education; experience in performance of functional behavior assessments, functional analysis assessments, development of behavioral plans and training and use of emergency behavioral interventions; experience and training in a variety of appropriate curriculum, instruction, classroom management and intervention techniques [e.g. communication training, parent training, PECS, Natural Language Paradigm, Pivotal Response training, relation-based intervention, TEACCH, social skills training, positive behavior intervention training, applied behavioral analysis (discreet trial). Licenses, Certifications, Bonding, and/or Testing Required: TB Test clearance, Criminal Justice Fingerprint clearance, valid driver’s license and evidence of insurability. Board Certified Behavior Analyst (BCBA) or Board Certified Associate Behavior Analyst (BCABA) preferred.

SUMMARY Skills and Abilities: read and write at a level sufficient for the performance of assigned duties including independently producing professionally written reports and documents; plan, organize, implement and supervise a district-wide program; visit various work sites and inspect work in progress; utilize techniques of effective supervision; keep and compile records and reports; understand and carry-out oral and written directions; communicate effectively, tactfully and persuasively, both orally and in writing; establish and maintain effective working relationships with parents, district employees and outside contractors; meet the physical requirements of the job.

Comments and Other Information

Calpers links.

• CalPERS Retirement Benefits

Woodland Joint Unified

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