phd final paper

How to write a PhD thesis: a step-by-step guide

A draft isn’t a perfect, finished product; it is your opportunity to start getting words down on paper, writes Kelly Louise Preece

Kelly Louise Preece

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Congratulations; you’ve finished your research! Time to write your PhD thesis. This resource will take you through an eight-step plan for drafting your chapters and your thesis as a whole. 

Organise your material

Before you start, it’s important to get organised. Take a step back and look at the data you have, then reorganise your research. Which parts of it are central to your thesis and which bits need putting to one side? Label and organise everything using logical folders – make it easy for yourself! Academic and blogger Pat Thomson calls this  “Clean up to get clearer” . Thomson suggests these questions to ask yourself before you start writing:

• What data do you have? You might find it useful to write out a list of types of data (your supervisor will find this list useful too.) This list is also an audit document that can go in your thesis. Do you have any for the “cutting room floor”? Take a deep breath and put it in a separate non-thesis file. You can easily retrieve it if it turns out you need it.
• What do you have already written? What chunks of material have you written so far that could form the basis of pieces of the thesis text? They will most likely need to be revised but they are useful starting points. Do you have any holding text? That is material you already know has to be rewritten but contains information that will be the basis of a new piece of text.
• What have you read and what do you still need to read? Are there new texts that you need to consult now after your analysis? What readings can you now put to one side, knowing that they aren’t useful for this thesis – although they might be useful at another time?
• What goes with what? Can you create chunks or themes of materials that are going to form the basis of some chunks of your text, perhaps even chapters?

Once you have assessed and sorted what you have collected and generated you will be in much better shape to approach the big task of composing the dissertation. 

Decide on a key message

A key message is a summary of new information communicated in your thesis. You should have started to map this out already in the section on argument and contribution – an overarching argument with building blocks that you will flesh out in individual chapters.

You have already mapped your argument visually, now you need to begin writing it in prose. Following another of Pat Thomson’s exercises, write a “tiny text” thesis abstract. This doesn’t have to be elegant, or indeed the finished product, but it will help you articulate the argument you want your thesis to make. You create a tiny text using a five-paragraph structure:

• The first sentence addresses the broad context. This locates the study in a policy, practice or research field.
• The second sentence establishes a problem related to the broad context you have set out. It often starts with “But”, “Yet” or “However”.
• The third sentence says what specific research has been done. This often starts with “This research” or “I report…”
• The fourth sentence reports the results. Don’t try to be too tricky here, just start with something like: “This study shows,” or “Analysis of the data suggests that…”
• The fifth and final sentence addresses the “So What?” question and makes clear the claim to contribution.

Here’s an example that Thomson provides:

Secondary school arts are in trouble, as the fall in enrolments in arts subjects dramatically attests. However, there is patchy evidence about the benefits of studying arts subjects at school and this makes it hard to argue why the drop in arts enrolments matters. This thesis reports on research which attempts to provide some answers to this problem – a longitudinal study which followed two groups of senior secondary students, one group enrolled in arts subjects and the other not, for three years. The results of the study demonstrate the benefits of young people’s engagement in arts activities, both in and out of school, as well as the connections between the two. The study not only adds to what is known about the benefits of both formal and informal arts education but also provides robust evidence for policymakers and practitioners arguing for the benefits of the arts. You can  find out more about tiny texts and thesis abstracts on Thomson’s blog.

• Writing tips for higher education professionals
• Resource collection on academic writing
• What is your academic writing temperament?

Write a plan

You might not be a planner when it comes to writing. You might prefer to sit, type and think through ideas as you go. That’s OK. Everybody works differently. But one of the benefits of planning your writing is that your plan can help you when you get stuck. It can help with writer’s block (more on this shortly!) but also maintain clarity of intention and purpose in your writing.

You can do this by creating a  thesis skeleton or storyboard , planning the order of your chapters, thinking of potential titles (which may change at a later stage), noting down what each chapter/section will cover and considering how many words you will dedicate to each chapter (make sure the total doesn’t exceed the maximum word limit allowed).

Use your plan to help prompt your writing when you get stuck and to develop clarity in your writing.

Some starting points include:

• This chapter will argue that…
• This section illustrates that…
• This paragraph provides evidence that…

Of course, we wish it werethat easy. But you need to approach your first draft as exactly that: a draft. It isn’t a perfect, finished product; it is your opportunity to start getting words down on paper. Start with whichever chapter you feel you want to write first; you don’t necessarily have to write the introduction first. Depending on your research, you may find it easier to begin with your empirical/data chapters.

Vitae advocates for the “three draft approach” to help with this and to stop you from focusing on finding exactly the right word or transition as part of your first draft.

This resource originally appeared on Researcher Development .

Kelly Louse Preece is head of educator development at the University of Exeter.

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Final Examination and Ph.D. Thesis Submission - Elmore Family School of Electrical and Computer Engineering - Purdue University

PhD Thesis and Final Examination

Printable copy of these instructions and check sheet

PhD students must follow the steps below for their final examination and to submit their thesis. The final examination is given after the thesis and all other requirements have been completed. The final examination covers primarily the thesis and related topics. 

The main steps of this process are as follows; details are below.

• Schedule the final examination with your advisory committee members.
• Reserve a room for the final examination.
• Submit Form 8 in myPurdue to officially schedule the final examination.
• Deliver a copy of the thesis to all committee members at least two weeks before the final examination.
• Following your final examination, submit the Thesis Acceptance Form (Form 9) through myPurdue.
• Deposit your thesis.

Step 1: Schedule your final examination with your advisory committee members.

Note: There must be at least two academic sessions/semesters (counting summer session) of research registration between the semester of the preliminary examination and the semester of the final examination. Contact Matt Golden ( [email protected] ) in the ECE Graduate Office for additional information.

At least 3 weeks before the desired date of the final examination, consult with your major professor and your doctoral advisory committee to find a suitable date and time to hold the examination. Your examination should be held on the West Lafayette campus or may, with the approval of your doctoral advisory committee, be held virtually.

Final examination committee members: The final examination committee is typically the student’s doctoral advisory committee. However, the Dean of the Graduate School reserves the right to appoint additional committee members.

Final examination timing:

• The final examination must be completed before the semester deadline (approximately one week before the last day of classes), but we strongly recommend you do not wait until this late date. See the Graduate School deadlines here:  Graduate School Calendar .  
• If you are registered for Exam Only , your final examination must be completed by the eighth week of classes in Fall or Spring or by the sixth week of summer session.

Step 2: Reserve a room for the final examination.

Once you have established the date of your final examination, reserve a room:

• Go to the Resource Allocation Tool .  
• Enter the desired date and select a room.
• Click View Calendar .
• Scroll down to see the calendar.
• After confirming the availability of the room, select Request Reservation in the left-hand navigation.
• Select the room and enter a date and time; click Continue .
• In the Select an Administrator list, select Elisheba Van Winkle.
• You will receive an email confirmation.

If you are unable to reserve a room using the instructions above, send the request by email to Elisheba Van Winkle ( [email protected] ). 

On the day of the exam: If the room is locked, see an area secretary for a key. If the area secretary is not available, see the ECE Graduate Office (MSEE 140).

Step 3: Submit Form 8 in myPurdue to officially schedule the final examination and submit an abstract.

Follow these steps to submit Form 8 and submit your abstract: 

• Log into   myPurdue and go to the Plan of Study Generator under the Academics tab.
• This request requires approvals from the Graduate Office, the chair of your advisory committee, and the Graduate School.
• Send an abstract (250 words or less) of the thesis research clearly defining the problem and its significance to Matt Golden ( [email protected] ) in the ECE Graduate Office.

Late requests: Please be aware that late requests to schedule your final examination do not allow sufficient time to process your request and adequately publicize your examination date.  Any requests to schedule a final examination less than three weeks in advance must be approved by Matt Golden and will be approved only in exceptional circumstances.

Final examination posting: The time and location of the final examination will be posted on the ECE website. University regulations permit visitors to attend the final examination.  Such visitors are permitted to ask questions of the candidate after having been recognized by the major professor, but they may not be present while the committee deliberates on its decision.

Step 4: Deliver a copy of your thesis to all committee members at least two weeks before the exam.

Preparing your thesis: Before beginning to write your thesis, you are strongly advised to review the information on the  Graduate School Thesis and Dissertation Office website .  

Templates: You must use the LaTeX (recommended) or MS Word  templates  that the Graduate School provides.

Step 5: Following your final examination, submit the Thesis Acceptance Form (Form 9) through myPurdue.

Follow these steps to submit Form 9: 

• Log into  myPurdue and go to the Plan of Study Generator under the Academics tab.
• Complete and submit for Form 9.

Results: The advisory committee will report the results of the final examination through the Graduate School Web Database. No more than one dissenting vote is acceptable in certifying the candidate to receive the PhD. If the final examination is unsatisfactory, at least one semester or summer session must elapse before the final examination is repeated.

Embargo and confidentiality: Be sure to discuss with your major professor whether your thesis should be confidential prior to submitting the request or if there will be a delay in the publication.  

Your major professor will certify that they have used  iThenticate  software to check your thesis for plagiarism in the electronic Thesis Acceptance Form.  They will also confirm confidentiality or Embargo (delayed publication of the thesis) if you have marked these. 

Students should consider an embargo over confidentiality in all cases. An embargo is commonly used when applying for patents, pending publications, or when proprietary rights are involved.

Confidentiality should only be used with ITAR/Export controlled or confidential sponsored information is included in the thesis. Indefinite confidentiality can only be requested when there is contract information on file with Sponsored Program Services. All indefinite requests will be subject to approval by the SPS office. All confidentiality requests will also be reviewed by Thesis Office staff to ensure this program is being utilized properly. 

Step 6: Deposit your thesis.

Follow the instructions on the Graduate School Thesis and Dissertation Office Deposit Requirements webpage to deposit your thesis.

For more detailed steps or questions about the on-line thesis deposit process, refer to the  Graduate School Thesis and Dissertation Office website or contact staff in this office.

Thesis deposit time limit policy: Effective Fall 2020, students are required to deposit their theses and dissertations within three consecutive sessions of receiving a decision of PASS on their final examination (including the session in which the final examination was passed). The thesis or dissertation must be deposited no later than the end of the semester Deposit Deadline of the third consecutive session for full consideration of the sought degree. For example, a student who passes the final examination in a fall session has through the end of the semester Deposit Deadline of the following summer to deposit. To uphold the integrity of the defended research, if a student is unable to deposit their thesis or dissertation within three sessions, they must re-defend their research and deposit within the session they receive the decision of PASS on the second final examination to be conferred the degree.

How To Write A Dissertation Or Thesis

8 straightforward steps to craft an a-grade dissertation.

By: Derek Jansen (MBA) Expert Reviewed By: Dr Eunice Rautenbach | June 2020

Writing a dissertation or thesis is not a simple task. It takes time, energy and a lot of will power to get you across the finish line. It’s not easy – but it doesn’t necessarily need to be a painful process. If you understand the big-picture process of how to write a dissertation or thesis, your research journey will be a lot smoother.  

In this post, I’m going to outline the big-picture process of how to write a high-quality dissertation or thesis, without losing your mind along the way. If you’re just starting your research, this post is perfect for you. Alternatively, if you’ve already submitted your proposal, this article which covers how to structure a dissertation might be more helpful.

How To Write A Dissertation: 8 Steps

• Clearly understand what a dissertation (or thesis) is
• Find a unique and valuable research topic
• Craft a convincing research proposal
• Write up a strong introduction chapter
• Review the existing literature and compile a literature review
• Design a rigorous research strategy and undertake your own research
• Present the findings of your research
• Draw a conclusion and discuss the implications

Step 1: Understand exactly what a dissertation is

This probably sounds like a no-brainer, but all too often, students come to us for help with their research and the underlying issue is that they don’t fully understand what a dissertation (or thesis) actually is.

So, what is a dissertation?

At its simplest, a dissertation or thesis is a formal piece of research , reflecting the standard research process . But what is the standard research process, you ask? The research process involves 4 key steps:

• Ask a very specific, well-articulated question (s) (your research topic)
• See what other researchers have said about it (if they’ve already answered it)
• If they haven’t answered it adequately, undertake your own data collection and analysis in a scientifically rigorous fashion
• Answer your original question(s), based on your analysis findings

In short, the research process is simply about asking and answering questions in a systematic fashion . This probably sounds pretty obvious, but people often think they’ve done “research”, when in fact what they have done is:

• Started with a vague, poorly articulated question
• Not taken the time to see what research has already been done regarding the question
• Collected data and opinions that support their gut and undertaken a flimsy analysis
• Drawn a shaky conclusion, based on that analysis

If you want to see the perfect example of this in action, look out for the next Facebook post where someone claims they’ve done “research”… All too often, people consider reading a few blog posts to constitute research. Its no surprise then that what they end up with is an opinion piece, not research. Okay, okay – I’ll climb off my soapbox now.

The key takeaway here is that a dissertation (or thesis) is a formal piece of research, reflecting the research process. It’s not an opinion piece , nor a place to push your agenda or try to convince someone of your position. Writing a good dissertation involves asking a question and taking a systematic, rigorous approach to answering it.

If you understand this and are comfortable leaving your opinions or preconceived ideas at the door, you’re already off to a good start!

Step 2: Find a unique, valuable research topic

As we saw, the first step of the research process is to ask a specific, well-articulated question. In other words, you need to find a research topic that asks a specific question or set of questions (these are called research questions ). Sounds easy enough, right? All you’ve got to do is identify a question or two and you’ve got a winning research topic. Well, not quite…

A good dissertation or thesis topic has a few important attributes. Specifically, a solid research topic should be:

Let’s take a closer look at these:

Attribute #1: Clear

Your research topic needs to be crystal clear about what you’re planning to research, what you want to know, and within what context. There shouldn’t be any ambiguity or vagueness about what you’ll research.

Here’s an example of a clearly articulated research topic:

An analysis of consumer-based factors influencing organisational trust in British low-cost online equity brokerage firms.

As you can see in the example, its crystal clear what will be analysed (factors impacting organisational trust), amongst who (consumers) and in what context (British low-cost equity brokerage firms, based online).

Need a helping hand?

Attribute #2:   Unique

Your research should be asking a question(s) that hasn’t been asked before, or that hasn’t been asked in a specific context (for example, in a specific country or industry).

For example, sticking organisational trust topic above, it’s quite likely that organisational trust factors in the UK have been investigated before, but the context (online low-cost equity brokerages) could make this research unique. Therefore, the context makes this research original.

One caveat when using context as the basis for originality – you need to have a good reason to suspect that your findings in this context might be different from the existing research – otherwise, there’s no reason to warrant researching it.

Attribute #3: Important

Simply asking a unique or original question is not enough – the question needs to create value. In other words, successfully answering your research questions should provide some value to the field of research or the industry. You can’t research something just to satisfy your curiosity. It needs to make some form of contribution either to research or industry.

For example, researching the factors influencing consumer trust would create value by enabling businesses to tailor their operations and marketing to leverage factors that promote trust. In other words, it would have a clear benefit to industry.

So, how do you go about finding a unique and valuable research topic? We explain that in detail in this video post – How To Find A Research Topic . Yeah, we’ve got you covered 😊

Step 3: Write a convincing research proposal

Once you’ve pinned down a high-quality research topic, the next step is to convince your university to let you research it. No matter how awesome you think your topic is, it still needs to get the rubber stamp before you can move forward with your research. The research proposal is the tool you’ll use for this job.

So, what’s in a research proposal?

The main “job” of a research proposal is to convince your university, advisor or committee that your research topic is worthy of approval. But convince them of what? Well, this varies from university to university, but generally, they want to see that:

• You have a clearly articulated, unique and important topic (this might sound familiar…)
• You’ve done some initial reading of the existing literature relevant to your topic (i.e. a literature review)
• You have a provisional plan in terms of how you will collect data and analyse it (i.e. a methodology)

At the proposal stage, it’s (generally) not expected that you’ve extensively reviewed the existing literature , but you will need to show that you’ve done enough reading to identify a clear gap for original (unique) research. Similarly, they generally don’t expect that you have a rock-solid research methodology mapped out, but you should have an idea of whether you’ll be undertaking qualitative or quantitative analysis , and how you’ll collect your data (we’ll discuss this in more detail later).

Long story short – don’t stress about having every detail of your research meticulously thought out at the proposal stage – this will develop as you progress through your research. However, you do need to show that you’ve “done your homework” and that your research is worthy of approval .

So, how do you go about crafting a high-quality, convincing proposal? We cover that in detail in this video post – How To Write A Top-Class Research Proposal . We’ve also got a video walkthrough of two proposal examples here .

Step 4: Craft a strong introduction chapter

Once your proposal’s been approved, its time to get writing your actual dissertation or thesis! The good news is that if you put the time into crafting a high-quality proposal, you’ve already got a head start on your first three chapters – introduction, literature review and methodology – as you can use your proposal as the basis for these.

Handy sidenote – our free dissertation & thesis template is a great way to speed up your dissertation writing journey.

What’s the introduction chapter all about?

The purpose of the introduction chapter is to set the scene for your research (dare I say, to introduce it…) so that the reader understands what you’ll be researching and why it’s important. In other words, it covers the same ground as the research proposal in that it justifies your research topic.

What goes into the introduction chapter?

This can vary slightly between universities and degrees, but generally, the introduction chapter will include the following:

• A brief background to the study, explaining the overall area of research
• A problem statement , explaining what the problem is with the current state of research (in other words, where the knowledge gap exists)
• Your research questions – in other words, the specific questions your study will seek to answer (based on the knowledge gap)
• The significance of your study – in other words, why it’s important and how its findings will be useful in the world

As you can see, this all about explaining the “what” and the “why” of your research (as opposed to the “how”). So, your introduction chapter is basically the salesman of your study, “selling” your research to the first-time reader and (hopefully) getting them interested to read more.

How do I write the introduction chapter, you ask? We cover that in detail in this post .

Step 5: Undertake an in-depth literature review

As I mentioned earlier, you’ll need to do some initial review of the literature in Steps 2 and 3 to find your research gap and craft a convincing research proposal – but that’s just scratching the surface. Once you reach the literature review stage of your dissertation or thesis, you need to dig a lot deeper into the existing research and write up a comprehensive literature review chapter.

What’s the literature review all about?

There are two main stages in the literature review process:

Literature Review Step 1: Reading up

The first stage is for you to deep dive into the existing literature (journal articles, textbook chapters, industry reports, etc) to gain an in-depth understanding of the current state of research regarding your topic. While you don’t need to read every single article, you do need to ensure that you cover all literature that is related to your core research questions, and create a comprehensive catalogue of that literature , which you’ll use in the next step.

Reading and digesting all the relevant literature is a time consuming and intellectually demanding process. Many students underestimate just how much work goes into this step, so make sure that you allocate a good amount of time for this when planning out your research. Thankfully, there are ways to fast track the process – be sure to check out this article covering how to read journal articles quickly .

Literature Review Step 2: Writing up

Once you’ve worked through the literature and digested it all, you’ll need to write up your literature review chapter. Many students make the mistake of thinking that the literature review chapter is simply a summary of what other researchers have said. While this is partly true, a literature review is much more than just a summary. To pull off a good literature review chapter, you’ll need to achieve at least 3 things:

• You need to synthesise the existing research , not just summarise it. In other words, you need to show how different pieces of theory fit together, what’s agreed on by researchers, what’s not.
• You need to highlight a research gap that your research is going to fill. In other words, you’ve got to outline the problem so that your research topic can provide a solution.
• You need to use the existing research to inform your methodology and approach to your own research design. For example, you might use questions or Likert scales from previous studies in your your own survey design .

As you can see, a good literature review is more than just a summary of the published research. It’s the foundation on which your own research is built, so it deserves a lot of love and attention. Take the time to craft a comprehensive literature review with a suitable structure .

But, how do I actually write the literature review chapter, you ask? We cover that in detail in this video post .

Step 6: Carry out your own research

Once you’ve completed your literature review and have a sound understanding of the existing research, its time to develop your own research (finally!). You’ll design this research specifically so that you can find the answers to your unique research question.

There are two steps here – designing your research strategy and executing on it:

1 – Design your research strategy

The first step is to design your research strategy and craft a methodology chapter . I won’t get into the technicalities of the methodology chapter here, but in simple terms, this chapter is about explaining the “how” of your research. If you recall, the introduction and literature review chapters discussed the “what” and the “why”, so it makes sense that the next point to cover is the “how” –that’s what the methodology chapter is all about.

In this section, you’ll need to make firm decisions about your research design. This includes things like:

• Your research philosophy (e.g. positivism or interpretivism )
• Your overall methodology (e.g. qualitative , quantitative or mixed methods)
• Your data collection strategy (e.g. interviews , focus groups, surveys)
• Your data analysis strategy (e.g. content analysis , correlation analysis, regression)

If these words have got your head spinning, don’t worry! We’ll explain these in plain language in other posts. It’s not essential that you understand the intricacies of research design (yet!). The key takeaway here is that you’ll need to make decisions about how you’ll design your own research, and you’ll need to describe (and justify) your decisions in your methodology chapter.

2 – Execute: Collect and analyse your data

Once you’ve worked out your research design, you’ll put it into action and start collecting your data. This might mean undertaking interviews, hosting an online survey or any other data collection method. Data collection can take quite a bit of time (especially if you host in-person interviews), so be sure to factor sufficient time into your project plan for this. Oftentimes, things don’t go 100% to plan (for example, you don’t get as many survey responses as you hoped for), so bake a little extra time into your budget here.

Once you’ve collected your data, you’ll need to do some data preparation before you can sink your teeth into the analysis. For example:

• If you carry out interviews or focus groups, you’ll need to transcribe your audio data to text (i.e. a Word document).
• If you collect quantitative survey data, you’ll need to clean up your data and get it into the right format for whichever analysis software you use (for example, SPSS, R or STATA).

Once you’ve completed your data prep, you’ll undertake your analysis, using the techniques that you described in your methodology. Depending on what you find in your analysis, you might also do some additional forms of analysis that you hadn’t planned for. For example, you might see something in the data that raises new questions or that requires clarification with further analysis.

The type(s) of analysis that you’ll use depend entirely on the nature of your research and your research questions. For example:

• If your research if exploratory in nature, you’ll often use qualitative analysis techniques .
• If your research is confirmatory in nature, you’ll often use quantitative analysis techniques
• If your research involves a mix of both, you might use a mixed methods approach

Again, if these words have got your head spinning, don’t worry! We’ll explain these concepts and techniques in other posts. The key takeaway is simply that there’s no “one size fits all” for research design and methodology – it all depends on your topic, your research questions and your data. So, don’t be surprised if your study colleagues take a completely different approach to yours.

Step 7: Present your findings

Once you’ve completed your analysis, it’s time to present your findings (finally!). In a dissertation or thesis, you’ll typically present your findings in two chapters – the results chapter and the discussion chapter .

What’s the difference between the results chapter and the discussion chapter?

While these two chapters are similar, the results chapter generally just presents the processed data neatly and clearly without interpretation, while the discussion chapter explains the story the data are telling  – in other words, it provides your interpretation of the results.

For example, if you were researching the factors that influence consumer trust, you might have used a quantitative approach to identify the relationship between potential factors (e.g. perceived integrity and competence of the organisation) and consumer trust. In this case:

• Your results chapter would just present the results of the statistical tests. For example, correlation results or differences between groups. In other words, the processed numbers.
• Your discussion chapter would explain what the numbers mean in relation to your research question(s). For example, Factor 1 has a weak relationship with consumer trust, while Factor 2 has a strong relationship.

Depending on the university and degree, these two chapters (results and discussion) are sometimes merged into one , so be sure to check with your institution what their preference is. Regardless of the chapter structure, this section is about presenting the findings of your research in a clear, easy to understand fashion.

Importantly, your discussion here needs to link back to your research questions (which you outlined in the introduction or literature review chapter). In other words, it needs to answer the key questions you asked (or at least attempt to answer them).

For example, if we look at the sample research topic:

In this case, the discussion section would clearly outline which factors seem to have a noteworthy influence on organisational trust. By doing so, they are answering the overarching question and fulfilling the purpose of the research .

For more information about the results chapter , check out this post for qualitative studies and this post for quantitative studies .

Step 8: The Final Step Draw a conclusion and discuss the implications

Last but not least, you’ll need to wrap up your research with the conclusion chapter . In this chapter, you’ll bring your research full circle by highlighting the key findings of your study and explaining what the implications of these findings are.

What exactly are key findings? The key findings are those findings which directly relate to your original research questions and overall research objectives (which you discussed in your introduction chapter). The implications, on the other hand, explain what your findings mean for industry, or for research in your area.

Sticking with the consumer trust topic example, the conclusion might look something like this:

Key findings

This study set out to identify which factors influence consumer-based trust in British low-cost online equity brokerage firms. The results suggest that the following factors have a large impact on consumer trust:

While the following factors have a very limited impact on consumer trust:

Notably, within the 25-30 age groups, Factors E had a noticeably larger impact, which may be explained by…

Implications

The findings having noteworthy implications for British low-cost online equity brokers. Specifically:

The large impact of Factors X and Y implies that brokers need to consider….

The limited impact of Factor E implies that brokers need to…

As you can see, the conclusion chapter is basically explaining the “what” (what your study found) and the “so what?” (what the findings mean for the industry or research). This brings the study full circle and closes off the document.

Let’s recap – how to write a dissertation or thesis

You’re still with me? Impressive! I know that this post was a long one, but hopefully you’ve learnt a thing or two about how to write a dissertation or thesis, and are now better equipped to start your own research.

To recap, the 8 steps to writing a quality dissertation (or thesis) are as follows:

• Understand what a dissertation (or thesis) is – a research project that follows the research process.
• Find a unique (original) and important research topic
• Craft a convincing dissertation or thesis research proposal
• Write a clear, compelling introduction chapter
• Undertake a thorough review of the existing research and write up a literature review
• Undertake your own research
• Present and interpret your findings

Once you’ve wrapped up the core chapters, all that’s typically left is the abstract , reference list and appendices. As always, be sure to check with your university if they have any additional requirements in terms of structure or content.  

Psst... there’s more!

This post was based on one of our popular Research Bootcamps . If you're working on a research project, you'll definitely want to check this out ...

20 Comments

thankfull >>>this is very useful

Thank you, it was really helpful

unquestionably, this amazing simplified way of teaching. Really , I couldn’t find in the literature words that fully explicit my great thanks to you. However, I could only say thanks a-lot.

Great to hear that – thanks for the feedback. Good luck writing your dissertation/thesis.

This is the most comprehensive explanation of how to write a dissertation. Many thanks for sharing it free of charge.

Very rich presentation. Thank you

Thanks Derek Jansen|GRADCOACH, I find it very useful guide to arrange my activities and proceed to research!

Thank you so much for such a marvelous teaching .I am so convinced that am going to write a comprehensive and a distinct masters dissertation

It is an amazing comprehensive explanation

This was straightforward. Thank you!

I can say that your explanations are simple and enlightening – understanding what you have done here is easy for me. Could you write more about the different types of research methods specific to the three methodologies: quan, qual and MM. I look forward to interacting with this website more in the future.

Thanks for the feedback and suggestions 🙂

Hello, your write ups is quite educative. However, l have challenges in going about my research questions which is below; *Building the enablers of organisational growth through effective governance and purposeful leadership.*

Very educating.

Just listening to the name of the dissertation makes the student nervous. As writing a top-quality dissertation is a difficult task as it is a lengthy topic, requires a lot of research and understanding and is usually around 10,000 to 15000 words. Sometimes due to studies, unbalanced workload or lack of research and writing skill students look for dissertation submission from professional writers.

Thank you 💕😊 very much. I was confused but your comprehensive explanation has cleared my doubts of ever presenting a good thesis. Thank you.

thank you so much, that was so useful

Hi. Where is the excel spread sheet ark?

could you please help me look at your thesis paper to enable me to do the portion that has to do with the specification

my topic is “the impact of domestic revenue mobilization.

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A Step-By-Step Guide to Writing a Ph.D. Dissertation

An Independent Research Project for Ph.D. Candidates

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A dissertation, also known as a doctoral thesis , is the final required part of completing a student's doctoral study. Undertaken after a student completes coursework and passes a comprehensive examination , the dissertation is the final hurdle in completing a Ph.D. or other doctoral degree. The dissertation is expected to make a new and creative contribution to a field of study and to demonstrate the student's expertise. In social science and science programs, the dissertation usually requires conducting empirical research.

Elements of a Strong Dissertation

According to the Association of American Medical Colleges, a strong medical dissertation relies heavily on the creation of a specific hypothesis that can be either disproven or supported by data collected by independent student research. Further, it must also contain several key elements starting with an introduction to the problem statement, conceptual framework and research question as well as references to literature on already published on the topic. 

A dissertation must also be relevant (and proven to be such) as well as capable of being researched independently by the student. Though the required length of these dissertations varies by school, the governing body overseeing the practice of medicine in the United States standardizes this same protocol. Also included in the dissertation is the methodology for research and data collection as well as instrumentation and quality control. A stated section on population and sample size for the study is imperative to defending the thesis once it comes time to do so.

Like most scientific publications, the thesis must also contain a section of published results and an analysis of what this entails for the scientific or medical community. The discussion and conclusion sections let the review committee know that the student understands the full implications of his or her work as well as its real-world application to their field of study (and soon, professional work). 

Approval Process

Although students are expected to conduct the bulk of their research and pen the entire dissertation on their own, most graduate medical programs provide an advisory and review committee to the student upon starting their studies. Through a series of weekly reviews over their course of schooling, the student and his or her advisor hone in on the hypothesis of the dissertation before they submit it to the review committee to begin work on writing the thesis. 

From there, the student can take as long or as short of a time as they need to complete their dissertation, often resulting in students who have finished their entire courseload achieving ABD status ("all but dissertation"), just shy of receiving their full Ph.D. In this interim period, the student — with the occasional guidance of his or her advisor —  is expected to research, test and write a dissertation that can be defended in a public forum. 

Once the review committee accepts the finalized draft of the thesis, the doctoral candidate will then get the chance to publicly defend his or her statements. If they pass this test, the dissertation is submitted electronically to the school's academic journal or archive and the candidate's full doctoral degree is issued once the final paperwork has been submitted.

• Understanding the Definition of a Doctoral Candidate
• Stop Procrastinating to Complete Your Dissertation
• A Doctor of Philosophy or Doctorate
• What is an Ed.D. Degree?
• Considering a Graduate Degree in History?
• What Is a Master of Social Work?
• Best Political Science Schools in the U.S.
• Top 25 U.S. Colleges for a Geology Ph.D.
• What Comes After a Master's Degree?
• Best Colleges for Psychology Majors
• Getting Research Experience Before Graduate School
• A Biography of Erving Goffman
• How to Write a Successful Personal Statement for Graduate School
• Higher Level Thinking: Synthesis in Bloom's Taxonomy
• A Note About Masters and Doctoral Comprehensive Exams
• What Is a Critique in Composition?

• Dissertation and Final Oral Exam

[Part of the Policies of the CHD, last updated fall 2021]

Dissertation

The dissertation must represent an original and significant contribution to knowledge.  The dissertation should be a coherent document conforming with the customary standards of scholarly discourse and addressed to a broad audience in the corresponding subject rather than to a narrow audience of specialists in the field.  SEAS does not follow the practice in which a collection of manuscripts published or intended for publication as technical papers constitutes an acceptable dissertation.  It should be understood, however, that the student has an obligation to prepare the work for publication in the archival literature in timely fashion.  The dissertation must meet the GSAS requirements available at https://gsas.harvard.edu/degree-requirements/dissertations/formatting-your-dissertation  .

Final Oral Exam ("Defense")

The last two requirements are the final Ph.D. oral examination and an electronic copy of the dissertation submitted as a PDF file.  The student must deliver a complete penultimate draft of the dissertation (except for the acknowledgments) to all members of the research committee at least two weeks prior to the final examination. Once the student has agreed upon a time for the examination with all members of the research committee, the student is responsible for contacting the Office of Academic Programs ( [email protected] ) at least two weeks in advance in order to prepare the exam paperwork, and, if needed, to schedule a room.

The final oral exam (i.e., the defense) is the culmination of a student’s years of effort and formally marks the candidate’s entry into the community of scholars .   As such, the candidate and committee should strive to meet together in person for the exam.  If after attempting to schedule a time for the full committee to meet together in person it appears that no such time can be found, the candidate should consult with the Office of Academic Programs about alternatives, possibly including that one or more committee members attend remotely.

SEAS encourages candidates to provide a videoconferencing (e.g., Zoom) option for remote attendance by guests, community members and the public who may not be able to attend in person.

The final examination is essentially a presentation and defense of the dissertation, though more general questions relating to the field of the dissertation are in order.  At the end of the examination, the research committee may accept the dissertation, possibly subject to agreed-upon revisions, or specify further requirements.  If other than minor revisions are involved, the nature of the conditions that need to be met should be reported to the DGS.  The research advisor must certify in writing that these conditions have been met before award of the degree can formally be recommended by the Dean. 

SEAS facilities are the usual location for the final defense.  A student planning a defense to be held outside of SEAS must have the approval of all their committee members before finalizing the location of the defense. Arrangements as to location will be made by the student through the Office of Academic Programs. Public notice will be given.  The Office of Academic Programs strongly encourages students to schedule their defense not later than two weeks before the GSAS Ph.D. Dissertation submission deadline.

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This page is about how to turn your research (once it's done) into a readable multi-chapter document. You need to figure out what to include, how to organize it, and how to present it.

Following this advice will make me happier about reading your submitted or draft dissertation. You may find it useful even if I'm not going to read your dissertation.

Many others have written usefully on this subject , including someone in the Annals of Improbable Research . There's also advice on writing a thesis proposal . However, this page focuses on what a finished dissertation should look like. You could also skim good dissertations on the web.

What Goes Into a Dissertation?

A typical thesis will motivate why a new idea is needed, present the cool new idea, convince the reader that it's cool and new and might apply to the reader's own problems, and evaluate how well it worked. Just like a paper!

The result must be a substantial, original contribution to scientific knowledge. It signals your official entrance into the community of scholars. Treat it as an chance to make a mark, not as a 900-page-tall memorial to your graduate student life.

Beyond stapling

The cynical view is that if you've written several related papers, you staple them together to get a dissertation. That's a good first-order approximation -- you should incorporate ideas and text from your papers. But what is it missing?

First, a thesis should cohere -- ideally, it should feel like one long paper. Second, it should provide added value: there should be people who would prefer reading it to simply reading your papers. Otherwise writing it would be a meaningless exercise.

Here's what to do after stapling:

Taking Responsibility

Don't expect your advisor to be your co-author. It's your Ph.D.: you are sole author this time and the responsibility is on your shoulders. If your prose is turgid or thoughtless, misspelled or ungrammatical, oblivious or rude to related research, you're the one who looks bad.

You can do it! Your advisor and committee are basically on your side -- they're probably willing to make suggestions about content and style -- but they are not obligated to fix problems for you. They may send your dissertation back and tell you to fix it.

In the following sections, I'll start with advice about the thesis as a whole, and work downward, eventually reaching small details such as typography and citations.

Know Your Audience

First, choose your target audience. That crucial early decision will tell you what to explain, what to emphasize, and how to phrase and organize it. Checking it with your advisor might be wise.

Pretty much everything in your thesis should be relevant to your chosen audience. Think about them as you write. Ask yourself:

What does your audience already know?

You can also safely assume that your readers have some prior familiarity with your research area. Just how much familiarity, and with which topics, is a judgment call -- again, you have to decide who your intended audience is.

In practice, your audience will be somewhat mixed. Up to a point, it is possible to please both beginners and experts -- by covering background material crisply and in the service of your own story . How does that work? As you lay out the motivation for your own work, and provide notation, you'll naturally have to discuss background concepts and related work. But don't give a generic review that someone else could have written! Discuss the background in a way that motivates and clarifies your ideas. Present your detailed perspective on the intellectual landscape and where your own work sits in it -- a fresh (even opinionated) take that keeps tying back to your main themes and will be useful for both experts and beginners.

In short, be as considerate as you can to beginners without interrupting the flow of your main argument to your established colleagues. A good rule of thumb is to write at the level of the most accessible papers in the journals or conference proceedings that you read.

What do you want your audience to learn from the thesis?

You should set clear goals here. Just like a paper or a talk, your dissertation needs a point: it should tell a story. Writing the abstract and chapter 1 at the start will help you work out what that story is.

You may find that you have to do further work to really support your chosen story: more experiments, more theorems, reading more literature, etc.

What does your audience hope to get out of the thesis?

Why does anyone crack open a dissertation, anyway? I sometimes do. Especially for areas that I know less well, a dissertation is often more accessible than shorter, denser papers. It takes a more leisurely pace, provides more explicit motivation and background, and answers more of the questions that I might have.

There are other reasons I might look at your dissertation:

For students, reading high-quality dissertations is a good way to learn an area and to see what a comprehensive treatment of a problem looks like. Noah A. Smith once ran a graduate CS seminar in which the students read 8 dissertations together. Each student was also required to select and summarize yet another dissertation and write a novel research proposal based on it.

Readers with different motivations may read your thesis in different ways. The strong convention is that it's a single document that must read well from start to finish -- your committee will read it that way. But it's worth keeping other readers in mind, too. Some will skim from start to finish. Some will read only the introductory and concluding chapters (so make sure those give a strong impression of what you've done and why it's important). Some will read a single chapter in the middle, going back for definitions as needed. Some will scan or search for what they need: a definition, example, table of results, or literature review. Some will flip through to get a general sense of your work or of how you think, reading whatever catches their eye.

High-Level Organization

Once you've chosen your target audience, you should outline the structure of the thesis. Again, the convention is that the document must read well from start to finish.

The "canonical organization" is sketched by Douglas Comer near the end of his advice . Read that: you'll probably want something like it. A few further tips:

Keep your focus

Keep your focus. Length is not a virtue unless the content is actually interesting. You do have as much space as you need, but the reader doesn't have unlimited time and neither do you.

Get to the good stuff

A newspaper, like a dissertation, is a hefty chunk of reading. So it puts the most important news on page one, and leads each article with the most important part. You should try to do the same when reasonable.

Get to the interesting ideas as soon as possible. A good strategy is to make Chapter 1 an overview of your main arguments and findings. Tell your story there in a compelling way, including a taste of your results. Refer the reader to specific sections in later chapters for the pesky details. Chapter 1 should be especially accessible (use examples): make it the one chapter that everyone should read.

Include a road map

Chapter 1 traditionally ends with a "road map" to the rest of the thesis, which rapidly summarizes what the remaining chapters or sections will contain. That's useful guidance for readers who are looking for something specific and also for those who will read the whole thesis. It also exhibits in one place what an awful lot of work you've done. Here's a detailed example .

Where to put the literature review

I recommend against writing "Chapter 2: Literature Review." Such chapters are usually boring: they're plonked down like the author's obligatory list of what he or she was "supposed" to cite. They block the reader from getting to the new ideas, and can't even be contrasted with the new ideas because those haven't been presented yet.

A better plan is to discuss related literature in conjunction with your own ideas. As you motivate and present your ideas, you'll want to refer to some related work anyway.

Each chapter might have its own related work section or sections, covering work that connects to yours in different ways.

Where to define terminology and notation

Basic terminology, concepts, and notation have to be defined somewhere. But where? You can mix the following strategies:

Retail. You can define some terms or notation individually, when the reader first needs them. Then they will be well-motivated and fresh in the reader's mind. If you use them again later, you can refer back to the section where you first defined them.

Wholesale. On the other hand, there are advantages to aggregating some of your fundamental definitions into a "Definitions" section near the start of the chapter, or a chapter near the start of the dissertation:

The downside is that such sections or chapters can seem boring and full of not-yet-motivated concepts. Unless your definitions are novel and interesting in themselves, they block the reader from getting to the new and interesting ideas. So if you write something like "Chapter 2: Preliminaries," keep it relatively concise -- the point is to get the reader oriented.

Thrift shop. Use well-known notation and terminology whenever you can, either with or without a formal definition in your thesis. The point of your thesis is not to re-invent notation or to re-present well-known material, although sometimes you may find it helpful to do so.

Make Things Easy on Your Poor Readers

Now we get down to the actual writing. A dissertation is a lot to write. But it's also an awful lot to read and digest at once! You can keep us readers turning pages and following your argument. But it's a bigger and more complicated argument than usual, so you have to be more disciplined than usual.

Break it down

Long swaths of text are like quicksand for readers (and writers!). To keep us moving without sinking, use all the devices at your disposal to break the text down into short chunks. Ironically, short chunks are more helpful in a longer document. They keep your argument tightly organized and keep the reader focused and oriented.

If a section or subsection is longer than 1 double-spaced page , consider whether you could break it down further. I'm not joking! This 1-page threshold may seem surprisingly short, but it really makes writing and reading easier. Some devices you can use:

subsectioning Split your section into subsections (or subsubsections) with meaningful titles that keep the reader oriented.

lists If you're writing a paragraph and feel like you're listing anything (e.g., advantages or disadvantages of some approach), then use an explicit bulleted list. Sometimes this might yield a list with only 2 or 3 rather long bullet points, but that's fine -- it breaks things down. ( Note: To replace the bullets with short labels, roughly as in the list you're now reading, LaTeX's itemize environment lets you write \item[my label] .)

labeled paragraphs Label a series of paragraphs within the section, as a kind of lightweight subsectioning. Your experimental design section might look like this (using the LaTeX \paragraph command):

Participants. The participants were 32 undergraduates enrolled in ... Apparatus. Each participant wore a Star Trek suit equipped with a Hasbro-brand Galactic Translator, belt model 3A ... Procedure. The subjects were seated in pairs throughout the laboratory and subjected to Vogon poetry broadcast at 3-minute intervals ... Dataset. The Vogon poetry corpus (available on request) was obtained by passing the later works of T. S. Eliot through the Systran translation system ...

footnotes Move inessential points to footnotes. If they're too long for that, you could move them into appendices or chapters near the end of the thesis. (Here's my take on footnotes .)

captions Move some discussion of figures and tables into their captions. Figures and tables should be clearly structured in the first place: e.g., graphs should have labeled axes with units. But a helpful caption provides guidance on how to interpret the figure or table and what interesting conclusions to draw from it. The figure or table should itself include helpful labels (axis

(In LaTeX, you can write \caption[short version]{long version} . The optional short version argument will be used for the "List of Tables" or "List of Figures" at the start of the thesis.)

theorems Even simple formal results can be stated as a theorem or lemma. The theorem (and proof, if included) form a nice little chunk, using the LaTeX theorem enviroment.

Breaking down equations

Long blocks of equations are even more intimidating than long swaths of text. You can break those apart, too:

Intersperse short bits of text for guidance (perhaps using LaTeX \intertext ). You might introduce line 3 of your formula with

A change of variable from x to log x now allows us to integrate by parts:

Distinguish conceptually important steps from finicky steps that just push symbols around. You can even move finicky steps to a footnote, like this:

Some algebraic manipulation 5 allows us to simplify to the following:

Use visual devices like color, boldface, underlining, boxes, or \underbrace to call attention to significant parts of a formula:

Simplify the formulas in the first place by defining intermediate quantities or adopting notational conventions (e.g., "the t subscript will be dropped when it is clear from context").

Now tie it back together

Now that you've chopped your prose into bite-sized chunks, what binds it together?

Coherent and explicit structure

Your paragraphs and chunks have to tie together into a coherent argument. Do everything you can to highlight the structure of this argument. The structure should jump out at the reader, making it possible to read straight through your text, or skim it. Else the reader will get stuck puzzling out what you meant and lose momentum.

Make sure your readers are never perplexed about the point of the paragraph they're reading. Make them want to keep turning the page because you've set up questions to which they want to know the answers. Don't make them rub their eyes in frustration or boredom and wander off to the fridge or the web browser.

So how exactly do you "highlight the structure" and "set up questions"?

Ask questions explicitly and then answer them, as I just did. This is a great device for breaking up boring prose, communicating your rhetorical goals, and making the reader think.

Explicitly refer back to previous text, as when I wrote, "So how exactly do you 'highlight the structure' and 'set up questions'?"

Use lots of transitional phrases (discourse connectives). Note that it's fine to use these across chunk boundaries; that is, feel free to start a new subsection with "For this reason, ...", picking up where the previous subsection left off.

As you come to the end of a section, remind the reader what the point was. If possible, this should lead naturally into the next section.

If a section is skippable, or chapters can be read out of order, do say so. (But don't use this as an excuse for poor organization or long distractions. Some readers tend to read straight through, and in particular, your advisor or committee may feel that they must do this.)

Lots of internal cross-references

A thesis deals with a lot of ideas at once. Readers can easily lose track. Help them out:

Each figure or table should be mentioned in the main text, so that the reader knows to go look at it. Conversely, the figure's caption may point the reader back to details in the main text (stating the section number). A caption may also refer to other figures or tables that the reader should be sure to compare.

Boldface terms that you are defining, as a textbook would. This makes the definitions easy to spot when needed. You may also want to generate an index of boldfaced terms.

Be very consistent in your terminology. Never use two terms for the same idea; never reuse one term or variable for two ideas.

Be cautious about using pronouns like "it," or other anaphors such as "this" or "this technique." With all the ideas flying around, it won't always be obvious to everyone what you're referring to. Use longer, unambiguous phrases instead, when appropriate.

Try saying "the time t " instead of just " t " or just "the time." Similarly, "the image transformation T ," "the training example x i ," etc. This style reminds the reader of which variables are connected to which concepts. You can further do this for expressions: "the total probability Σ i p i " instead of just "the total probability" or "the sum."

Feel free to lavish space where it confers extra understanding. Don't hesitate to give an example or a caveat, or repeat an earlier equation, or crisply summarize earlier work that the reader needs to understand.

Be concrete

As I read a thesis, or a long argument or construction within a thesis, I often start worrying whether I am keeping the pieces together correctly in my head. Something that has become deeply familiar and natural to you (the world expert) may be rougher going for me. If I can see some concrete demonstration of how your idea works, it helps me check and deepen my understanding.

Examples keep the reader, and you, from getting lost in a morass of abstractions. Example cases figured in your thinking; they can help the reader, too. Invented examples are okay, but using "real" examples will also show off what your methods should or can do.

Running examples greet the reader like old friends. The reader will grasp a point more quickly and completely, and remember it better, when it is applied to a familiar example rather than a new one. So if possible, devise one or two especially nice examples that you can keep revisiting to make a series of points.

Pictures serve much the same role as examples: they're concrete and they share how the ideas really look inside your head. A picture is worth at least a thousand words (= 2.5 double-spaced thesis pages).

Pseudocode is a concrete way to convey an algorithm. It is often more concise, precise, and direct than a prose description, and may be closer to your own thinking. It will also make other people much more likely to understand and adopt your methods.

Theorems , too, are concise and precise. They are also self-contained chunks, because they formally state all their assumptions. A reader sloshing through a long, complicated, contextual argument can always grab onto a theorem as an island of certainty.

Experimental results are also concrete. You don't have to wait for the experimental section: it is okay to foreshadow your experiments before you present them in full. When you are developing the theory, you can say "Indeed, we will find experimentally in section 5.6 that ..." You can even showcase an example from your experiments or give some summary statistics; these might not even show up later in the experimental section.

Commitments keep the reader anchored. As noted earlier, your dissertation should discuss alternative solutions that you rejected or are leaving to future work. That's scholarship. But make it clear from the start what you actually did and didn't do. Don't have section 2.3 chatter on about everything one could do -- that reads like a proposal, not a thesis! -- while waiting till section 4.5 or even 2.5 to reveal what you actually did.

Placing these concrete elements early is best, other things equal. Either embed them early in the section or just tell the reader early on to go look at Figure X. (If you continue the section by discussing Figure X, the reader is more likely to actually go look. Figure X or its caption can refer back to the text in turn.)

For example, consider pseudocode. Some readers prefer code to prose, and it's concise. So you may want to give pseudocode early in the section, before you ramble on about why it works. An alternative is to intersperse fragments of pseudocode with your prose explanation, as in literate programming . Of course, the pseudocode itself should also include some brief comments; where necessary these can just point to the text, as in "implements equation (5)" or "see section 3.2."

Sentences. The previous section dealt with sections and paragraphs, but how about sentences? Yours should read well. The best advice in The Elements of Style : "Omit needless words. Vigorous writing is concise." To learn how to improve your sentences, read Style: Lessons in Clarity and Grace , by Joseph M. Williams, and do the exercises. Another classic is On Writing Well , by William Zinsser.

Computers are getting exponentially faster (Moore, 1965). However, Biddle (1971) showed ...

Bandura's (1977) theory ... ... (e.g., Butcher, 1954; Baker, 1955; Candlestick-Maker, 1957, and others). The work of Minor (2001, pp. 50-75; but see also Adams, 1999; Storandt, 1997) ... According to Manning and Schütze, 1999 (henceforth M&S), ...

(Another option is the apacite package, which precisely follows the style manual of the American Psychological Association. It is nearly as flexible in its citation format, but APA style has some oddities, including lowercasing the titles of proceedings volumes. One nice thing about APA style is that if you have multiple Smiths in your bibliography, it will distinguish them where necessary, using first and middle initials. Another nice thing is the use of "&" rather than "and" in author lists; however, you can easily hack plainnat.bst to mimic this behavior.)

\usepackage[colorlinks]{ hyperref } \usepackage{ url }

\usepackage[usenames,dvipsnames,svgnames,table]{xcolor} \usepackage{soul} \newcommand{\todo}[1]{\hl{[TODO: #1]}} \todo{Either prove this or back away from the claim. I think Fermat's Last Theorem might be the key ...}

\newcommand{\todo}[1]{}

... only 58 words in the dictionary have this property. % to get that count: % perl -ne 'print if blah blah' /usr/share/dict/words | wc -l

Version control. It's probably wise to use git (or CVS or RCS or Subversion or mercurial or darcs) to keep the revision history of your dissertation files. This lets you roll back to an earlier version in case of disaster. Furthermore, if you host the repository on your cs.jhu.edu account, it will be backed up by the department.

Sharing your thesis. When you're willing to open up for comments from fellow students, your advisor, or your committee, give them a secret URL from which they can always download the latest, up-to-date release of your thesis, as well as earlier versions. (This is probably friendlier than just pointing them to your git repository.)

Keep this URL up to date with your changes. Each distinct version should bear a visible date or version number, to avoid confusion. For each new version (or on request), you should probably also supply a PDF that marks up the differences from an appropriate earlier version, using the wonderful latexdiff program (available here or as an Linux package; plays nicely with git via latexdiff-git or other scripts ) or a similar technique . (Note: If you use a makefile to build your document by running latex, gnuplot, etc., then you can also make it run latexdiff and update the URL for you.)

If you use Overleaf , just give your committee a view URL for your project. They will be able to see the PDF, visit different versions, and leave comments in the source file.

Planning Your Dissertation

Every dissertation is a little different. Talk to your advisor to draft a specific, written plan for what the thesis will contain, how it will be organized, and whom it will address. Discuss the plan with each of your committee members, who may suggest changes. They might disagree with advice on this page; find out.

As the dissertation takes shape, your plan may need some revision. Your advisor and committee may be willing to provide early feedback. But no one will want to slog through more than a version or two in detail. So ask them each how many drafts of each chapter they're willing to read, and in what state and on what schedule. Some of them nmay prefer to influence your writeup while it's still in an early, outline form. Others may prefer to wait until your prose is fairly polished and easy to read.

In addition to your advisor's goals and your committee's goals, you may have some goals of your own, e.g.,

GOOD LUCK!!! Now, download that LaTeX template , and take the first step toward filling it in today ...

Time Management

How to write a PhD in a hundred steps (or more)

A workingmumscholar's journey through her phd and beyond, concluding the thesis.

I am co-supervising a PhD student who is handing in her thesis for examination in November. She is currently revising her whole thesis, working towards the conclusion (and finally, the introduction).  Conclusions can be tricky things to write – pulling something as big as a PhD dissertation together into a final, clear chapter is not easy. It is both an intellectual and an emotional challenge, as conclusion-writing comes towards the very end of the process, and you are so tired, and probably feeling like there are no more coherent words or sentences in your brain. This post reflects a little on what a thesis conclusion is for, with some thoughts on how to construct one that does justice to your meisterwerk .

To begin with, let’s think a bit about what conclusions are for in a piece of written work. In undergraduate studies, students are typically taught that conclusions are summaries . You restate the thesis, or main claim, of your paper, reiterate what each paragraph has said that contributes to that argument, and then bring it all together with a firm final sentence or two that says something about the relevance of the paper, or argument. There should be no new information, just a summing up of what has already been said. Sometimes you are allowed recommendations, depending on the discipline. It makes sense, then, that we progress into postgraduate studies believing that we are writing summaries whenever we conclude (a paper, or a journal article, or a thesis). I have seen many conclusions like this in postgraduate, postdoctoral and early career writing. But, unfortunately, at these levels conclusions that merely summarise a paper the reader has just read are not adequate, or suitable . A shift is needed.

As Pat Thomson usefully argues in this post about writing a thesis conclusion, the conclusion to a thesis (or journal article) is not a summary of the whole . The summary part of a thesis conclusion should ideally be quite brief, and used rather as a springboard to the real work of the conclusion: using the preceding writing and research to show how the study has addressed the research questions, and in so doing, how it has made a valid, and useful, contribution to knowledge .

A strong conclusion shows your readers what your research means within the context of the field you have referenced in your ‘literature review’, and how in answering your research questions you have been able to speak back to this body of research in which you have located your own study. It answers your research questions, succinctly and clearly, so that your readers understand the overall claims of your study, the focus of your argument, the basis upon which you have advanced your argument, and the significance, meaning or value of that argument to your (their) field. It discusses – argues – for the place of your research within your field, and the contribution it is making.

There are a few ways in which you can approach writing such a conclusion (and Pat’s post above is very helpful here). There are also a few guidelines to consider in writing this vital part of your thesis.

To begin with, you do need to bring your reader up to speed with the thesis thus far . Examiners and other readers are unlikely to read your whole PhD in one go, so ending each chapter with a brief summary, and starting the next one with a short section that connects the present chapter to the previous one is a good idea for creating coherent connections between chapters, and is helpful for your readers. Thus, you should begin your conclusion with an overview, or brief summary, of the argument thus far.

Then, consider your research questions : what did you set out to do in this project or study? Your research questions could make useful sub-headings here, at least in a first draft, to help you organise your thoughts. Starting here, you can begin to pull out the answers you have found (in the ‘analysis chapter/s’) so that you can discuss the implications of your findings, their relevance in relation to your overall argument, and the way in which what you have found relates to the body of research to which you have connected your study. No new information : just an analytical discussion of selected aspects of your findings that are useful for answering your research questions, and further consolidating your argument.

Perhaps you have recommendations , on the basis of your findings and their implications for practice, and/or further research. You could include a section on these, discussing a step further the possible implications of your research in relation to your field. Something else that may be relevant to include here could be  limitations to the size or scope of your findings: are there any that your readers need to know about, so that they don’t expect your study to have done something other than what it has done? Don’t just list all the things you could have done but didn’t do: think carefully about pertinent limitations that may represent counter-arguments you could defend or mitigate against.

At the end of the end, consider your argument again : what has your thesis claimed and to what end? Try to end your thesis with a paragraph that reiterates not just what your thesis has argued, but WHY this argument has relevance, or import, for your readers. What do you hope the outcome of your research will be? Why are you so passionate about it, and why do you think others should care too? Read a few thesis conclusions to get a sense of different ways of doing this, and check out Pat Thomson’s posts on conclusion writing , too. Then write a draft and share it with your supervisor for feedback.

It’s worth really taking your time and not rushing this chapter, even as it comes at the end when you are tired, and really just want to be done. End on the highest note you can: you owe yourself that much after all your hard work getting there.

Share this:

I am at exactly this point with my thesis so your very helpful suggestions couldn’t have been better timed. Pretty sure I would have most of the mistakes mentioned otherwise, so many thanks!

I’m so pleased that this is helpful – good luck with the conclusion and submission 🙂

You have a great blog! I didn’t reall of the posts, but all the titles of the posts seem to apply to me right now! I’m trying to finish up my PhD, which means, a lot of writing. This is very helpful!

Thanks for the comment, and all the best with the final push!

Timely. Half way through writing mine!

Swapped university with a few years to run on my candidature, got really sick and was struggling. Employed in aviation so COVID-19 has been great fun!

This summary is very timely!

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• The PhD Journey - Stages of a Doctoral Degree

The PhD Journey

Written by Mark Bennett

A PhD typically involves between three and four years of full-time study, culminating in a thesis which makes an original contribution to your field.

The process of getting a PhD is made up of quite a few components and milestones, from the literature review and writing up your dissertation right through to the viva examination at the end.

This section is a guide on how to do a PhD, providing in-depth advice and information on some of the main challenges and opportunities you’ll meet along the way!.

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7 stages of the PhD journey

A PhD has a few landmark milestones along the way. The three to four year you'll spend doing a PhD can be divided into these seven stages.

• Preparing a research proposal
• Carrying out a literature review
• Conducting research and collecting results
• Completing the MPhil to PhD upgrade
• Participating in PhD teaching, conferences and publications
• Writing your thesis
• Defending your PhD results at a viva voce

We've expanded on what you can expect from each stage below.

1. Preparing a research proposal

Strictly speaking, your research proposal isn’t part of your PhD. Instead it’s normally part of the PhD application process.

The research proposal sets out the aims and objectives for your PhD: the original topic you plan to study and / or the questions you’ll set out to answer.

It also explains why your work is worthwhile and why it fits with the expertise and objectives of your university.

Finally, a PhD proposal explains how you plan to go about completing your doctorate. This involves identifying the existing scholarship your work will be in dialogue with and the methods you plan to use in your research.

All of this means that, even though the proposal precedes the PhD itself, it plays a vital role in shaping your project and signposting the work you’ll be doing over the next three or more years.

2. Carrying out a literature review

The literature review is normally the first thing you’ll tackle after beginning your PhD and having an initial meeting with your supervisor.

It’s a thorough survey of work in your field (the current scholarly ‘literature’) that relates to your project or to related topics.

Your supervisor will offer some advice and direction, after which you’ll identify, examine and evaluate existing data and scholarship.

In most cases the literature review will actually form part of your final PhD dissertation – usually setting up the context for the project, before you begin to explain and demonstrate your own thesis.

Sometimes a literature review can also be evaluated as part of your MPhil upgrade .

Research vs scholarship

Research and scholarship are both important parts of a PhD. But they aren't the same thing - and it's helpful to know the difference. Research is the original work you produce with your thesis. Scholarship is the expert understanding of your subject area that enables you to conduct valuable research.

3. Conducting research and collecting results

Once you’ve carried out your literature review, you’ll move from scholarship to research .

This doesn’t mean you’ll never read another academic article or consult someone else’s data again. Far from it. You’ll stay up to date with any new developments in your field and incorporate these into your literature review as necessary.

But, from here on in, your primary focus in your PhD process is going to be investigating your own research question. This means carrying out organised research and producing results upon which to base your conclusions.

Types of PhD research

The research process and the type of results you collect will depend upon your subject area:

• In Science, Technology, Engineering and Mathematics (STEM) subjects you’ll focus on designing experiments, before recording and analysing their outcomes. This often means assembling and managing complex numerical datasets – sometimes in collaboration with the rest of your laboratory or workshop.
• In Social Science subjects you’ll be more focussed on designing surveys or conducting case studies. These will produce quantitative or qualitative data, depending on the nature of your work.
• In Arts and Humanities subjects you’ll often have less raw data, but that doesn’t mean you won’t be working with ‘hard’ factual information. You’ll analyse texts, sources and other materials according to an accepted methodology and reflect upon the significance of your findings.

Whatever subject you’re in, this research work will account for the greater part of your PhD results. You’ll have regular meetings with your supervisor, but the day-to-day management of your project and its progress will be your own responsibility.

In some fields it’s common to begin writing up your findings as you collect them, developing your thesis and completing the accompanying dissertation chapter-by-chapter. In other cases you’ll wait until you have a full dataset before reviewing and recording your conclusions.

4. Completing an MPhil to PhD upgrade

At UK universities it’s common to register new PhD students for an MPhil before ‘ upgrading ’ them to ‘full’ doctoral candidates. This usually takes place after one year of full-time study (or its part-time equivalent).

Forcing you to register for a ‘lesser’ degree may seem strange, but it’s actually an important part of the training and development a PhD offers:

• As an MPhil student you’re able to comprehend your field and produce new research.
• As a PhD student you’re able to go that crucial step further and produce the significant original contribution to knowledge that defines a doctorate.

The MPhil upgrade is when you take the step from the former to the latter.

The MPhil upgrade exam

Upgrading from MPhil to PhD registration usually involves a form of oral exam – similar to the viva voce that concludes a PhD. But, unlike a full viva, the MPhil upgrade is less formal and only covers part of your thesis.

In most cases you’ll submit a small amount of the material you’ve produced so far. This could be a draft of your first chapter (or part of it) and / or your literature review. You could also be asked to reflect on your progress in general.

You’ll then sit down with your supervisor and someone else from your department (familiar with your field, but unrelated to your project). They’ll offer feedback on the quality of your work and ask questions about your findings.

The aim of the process won’t be to examine your drafts so much as to confirm that your project has the potential to justify a PhD – and that you’re on track to complete it on time.

‘Failing’ a PhD upgrade is actually quite rare. Your university may ask you to repeat the procedure if they are concerned that you haven’t made sufficient progress or established a viable plan for the rest of your project.

What is an MPhil?

The MPhil (Master of Philosophy) is also a research degree, but its scope is more limited than a PhD (Doctor of Philosophy). And no, just like a PhD, an MPhil isn’t necessarily a Philosophy qualification. Our guide covers all you need to know about the difference between a MPhil and PhD .

5. PhD teaching, conferences and publications

During the PhD process, you’ll have lots of opportunities to take part in extra-curricular activities, such as teaching, academic conferences and publications.

Although it isn’t usually compulsory to participate in these, they can be an incredibly rewarding experience and will look great on your CV.

Teaching during a PhD normally involves hosting undergraduate seminars or supervising students in the lab, as well as marking work and providing feedback.

Academic conferences are an excellent way to network with like-minded colleagues and find out the latest developments in your field. You might even be able to present your own work to your peers at one of these events.

Publishing during a PhD will help you increase your academic profile, as well as give you experience of the peer review process. It’s not normally a requisite of your PhD, but publications will certainly help if you plan on applying for postdoc positions.

6. Writing your thesis

As the culmination of three or more years of hard work, the thesis (or dissertation) is the most important part of the procedure to get your PhD, presenting you with the opportunity to make an original scholarly contribution to your discipline.

Our guide to writing your thesis covers everything you need to know about this lengthy research project, from structure and word count to writing up and submission.

We’ve also written a guide to the PhD dissertation abstract , which is an important part of any thesis.

7. Defending your PhD results at a viva voce

Unlike other degrees, a PhD isn’t normally marked as a piece of written work. Instead your dissertation will be submitted for an oral examination known as a viva voce (Latin for ‘living voice’).

This is a formal procedure, during which you ‘defend’ your thesis in front of appointed examiners, each of whom will have read your dissertation thoroughly in advance.

Examiners at a viva voce

A PhD is normally examined by two academic experts:

• One will be an internal examiner, usually appointed from elsewhere in your faculty and department. They won’t be directly associated with your project, but will have sufficient expertise to assess your findings.
• The other will be an external examiner. They will be a recognised expert in the area you are researching, with a record of relevant research and publication. Most universities in the UK allow you to invite an external examiner of your choice, provided there is no existing conflict of interest.

Your supervisor will help you prepare for the viva and will offer advice on choosing an external examiner. However, they will not normally be present during the examination.

The PhD timeline

Ready to take the next step?

There's lots more information about how to get a PhD in our advice section . Or, if you're ready to start looking at different projects, why not check out one of the thousands of current PhD opportunities in our database?

Not sure how PhD study will differ from a Masters? In this guide, we take a look at how the two qualifications compare, including applications, course structure, assessment and more.

Every student will need to write an abstract for their PhD dissertation. Here's everything you need to know about what an academic abstract is and how to write one.

What can you expect from a PhD? What's life actually like as a postgraduate student? Read our guides to the doctoral research experience.

The viva voce is the final oral exam at the end of a PhD degree. Our guide explains the usual viva format, covers common questions and explains how to prepare.

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Resource Center

Are you struggling with your thesis writing? Do you need help with research paper formatting or research paper review? Look no further! Our website offers a comprehensive range of resources to help you with all aspects of thesis writing, from choosing a topic to formatting your final document.

Here are some of the things you can find here:

• University assignment format:  We have templates for a variety of assignment formats, including essays, research papers, and lab reports.
• Review format:  We also have templates for different types of reviews, such as book reviews, movie reviews, and grant proposals.
• Synopsis format:  If you need help writing a synopsis for your thesis, we have a template that can help you get started.
• Thesis format:  We have templates for different types of theses, including master’s theses and PhD dissertations.
• University thesis formats:  We also have templates for specific universities, such as Harvard, Yale, and Stanford.
• Research writing samples:  We have a library of research writing samples that you can use for inspiration.
• Review article sample:  We also have a sample review article that you can use as a guide.
• Guidelines PPT’s:  We have PowerPoint presentations that provide guidance on thesis writing, research paper formatting, and research paper review.
• Guides:  We have guides on a variety of topics related to thesis writing, such as choosing a topic, conducting research, and writing the introduction.
• E-books:  We have e-books on thesis writing, research paper formatting, and research paper review.
• Tools:  We have tools that can help you with your thesis writing, such as a thesis outline generator and a plagiarism checker.
• Free downloadable resources:  We offer a variety of free downloadable resources, such as thesis templates, research paper samples, and writing guides.

We also offer thesis writing guidance and academic writing support. Our team of experts can help you with everything from choosing a topic to formatting your final document. We also offer research paper assistance and PhD thesis consultation.Here

Formats & Guidelines

The Complete University Guide helps students to make right Assignment formats, Review Formats, Synopsis Formats, University thesis formats and Thesis Formats according to different universities. Here you can find our PdF formats and guidelines for proceedings papers. PhD Guides are here to to help you prepare your work with accuracy.

Visit: University Formats & Guidelines

If you’re getting ready to write your dissertation, thesis, or research project, our free research writing samples are a great way to start. Here you can find review article samples and research article samples and some examples to which you can refer for your purposes. You can download our free sample PDF templates related to streams and subjects in seconds. We have a massive sample database, depending on the higher education programme or course, you can find and download appropriate PDF samples.

Visit: Research Writing Sample s

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Masters Thesis vs. PhD Dissertation: Key Differences

Whether you are a graduate student just starting out in academia or a professor advising a student, making the distinction between a dissertation and a thesis is critically important to writing a strong dissertation and becoming a stronger writer. Unfortunately, the difference remains unclear since the terms are used interchangeably by graduate students, doctoral researchers, academic publishers & universities.

If you’re not sure whether you’re writing a thesis or a dissertation, this article will help you understand the differences between the two whether you’re a PhD or master’s degree student.

Main Differences Between a Dissertation and a Thesis

While theses and dissertations share many similarities (they are both advanced graduate research papers), they actually refer to two different types of academic writing, and their differences include important concepts such as scope, purpose, length, and research requirements.

Most importantly, the difference between a thesis and a dissertation depends on the level of education. Far beyond being a simple essay, a thesis is for graduate students pursuing a master’s degree while a dissertation is written by doctoral students, also referred to as PhD candidates.

There are a few key differences between a thesis versus a dissertation.

The biggest difference between a thesis and a dissertation is that a thesis makes arguments based on existing research. Meanwhile, a dissertation often requires the PhD candidate to conduct research and then perform an analysis.

More specifically, a thesis often takes the form of a literature review , which is a compilation of research knowledge in a particular field of study that proves one is competent in that subject. On the other hand, a dissertation is a more specific type of research paper written by those working toward a specific doctorate degree that contributes knowledge, theory, or methods to a field of study.

What is a master’s thesis?

A master’s thesis is an academic research paper that requires a greater degree of research than an undergraduate thesis or term paper. It is marked by a higher standard of writing, and students are expected to demonstrate competence, literacy, and mastery of a subject. It usually takes two or three years to complete. Finally, a master’s degree thesis is usually written in order to obtain a research degree and is not intended to be published separately.

What is a PhD dissertation?

A PhD dissertation is a substantial piece of independent research that is required of all students who are pursuing a doctorate degree. It is a piece of original work that has not been published elsewhere and, most importantly, makes a new contribution to the field. This contribution may be a new way of thinking about an existing topic or even a novel theory. The research performed for a dissertation is usually conducted over a period of several years to half a decade.

Features of a Master’s Thesis vs PhD Dissertation

Content and Structural Differences

So how is dissertation writing different from thesis writing?

Now that you know the definitions of a dissertation and thesis, let’s dive into some clear ways in which they differ in structure and other main characteristics.

How long is a thesis vs dissertation?

Length is the most obvious factor in differentiating between writing a thesis or dissertation. 

Generally, a doctoral dissertation has greater breadth, depth, and intention than a master’s thesis since it is based on original research. While the standard length of a master’s thesis is around 100 pages , a doctoral dissertation can be upwards of 400-500 pages. 

While most students can finish their PhD dissertation or thesis in as little as 1-2 years, it can take as long as 7 years depending on the school, program, and dissertation topic. As doctoral programs have their own formatting requirements, check with your school or university to find out what you need for your own dissertation or thesis. Most dissertations are organized into chapters, but the number of chapters varies as well.

Differences in research methods

A thesis and dissertation are both graduate-level research reports. This means they require students to investigate and report on a specific topic. But what is the difference in the scale of research between a master’s versus doctoral degree? The answer comes down to how much and what type of data you collect .

Data sources for a thesis vs dissertation

A master’s thesis is limited to secondary or reported knowledge . This knowledge has already been published, analyzed, and scrutinized in the literature. A thesis does not typically offer anything new in that regard. Your purpose is usually to write a comprehensive literature review on a novel or underreported topic using already-reported data.

On the other hand, a doctoral dissertation reports on  novel data  and is published so it can be scrutinized by others. It culminates in your dissertation defense.

The above lists clearly show that a PhD researcher and dissertation writer must have specific hands-on experience about not only the result of others’ research but also how the researchers obtained the data. A dissertation must venture into criticism of how other studies performed their experiments, whereas a master’s student will only report on and evaluate the results.

Differences in research scope 

As mentioned above, a thesis is more of a literature review written to demonstrate competence and mastery of a field of study. In short, you are a reliable “reporter” of information related to that subject. A thesis shows that you know the technical jargon, understand the subject, are familiar with industry tools, and can translate that information to a general audience. This is why a master’s degree is sufficient and often preferred for industry jobs.

In contrast, a doctoral dissertation goes beyond simply using the building blocks of your subject and actually creates new tools, knowledge, and theories to advance the subject as a whole. If a master’s degree holder is like a seasoned Rolling Stone journalist, then a doctorate is the band/musician who actually makes the music.

So should you pursue a thesis or a dissertation?

The benefits of earning a graduate degree are huge. According to the US Census Bureau , those with an advanced degree earn 3.7 times as much as a high school dropout, and 13.1% hold a master’s, professional, or doctorate degree. If you’re a curious undergraduate student thinking of applying to graduate school, which is the right choice?

In short, a dissertation is more focused and in-depth than a thesis. While a doctoral dissertation is based on original research, a thesis is often an extension or review of others’ research in order to demonstrate literacy. Further, a dissertation can be used as the basis or subject of a thesis, but not vice versa.

Editing a Dissertation vs Thesis

So far, we’ve focused a lot on differences such as research and purpose, but in the end, a thesis or dissertation is a written document that requires skill, focus, discipline, subject knowledge, organization, and scheduling. 

For non-native English speakers, the challenge is especially difficult since English is the lingua franca of academia and research. 

How does an editing service improve your dissertation or thesis ?

From body spacing and pagination, to font size and citation formatting, the dissertation guidelines are exhaustive. Even worse, they vary by school. So besides the actual English writing and grammar, graduate students must worry about consistency, formatting, nomenclature, and terminology. That’s quite the burden!

This is why it’s very common for graduate students, especially ESL and foreign ones, to seek out dissertation editing services that specifically cater to the academic needs of researchers and students.

Here are just a few reasons why dissertation proofreading is so helpful and what these editors do:

• Correct grammar, punctuation, syntax, and structural errors
• Offer suggestions to rewrite, remove, and revise writing
• Ensure formatting and nomenclature are consistent
• Knowledgeable academic editors with master’s and PhD degrees
• Free up your time to focus on research, revisions, and content instead of looking for mistakes
• Provide a  language editing certificate , which may be necessary for non-native English-speaking students

Lastly, most PhD advisors recommend that students seek out professional editing services , specifically thesis editing or dissertation editing , since professors prefer to assess the actual research content of a dissertation, not mundane writing errors. Any graduate student reading this knows professors don’t like their time to be wasted! 

Be sure to check out other academic resources on how to improve your academic manuscript and the benefits of proofreading and editing.

And try the Wordvice FREE Citation Generator, which provides citations for four academic formatting styles:  APA Citation Generator , MLA Citation Generator , Chicago Citation Generator , and Vancouver Citation Generator .

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Dissertations and Theses

The dissertation is the hallmark of the research expertise demonstrated by a doctoral student. It is a scholarly contribution to knowledge in the student’s area of specialization. By researching and writing a dissertation, the student is expected to demonstrate a high level of knowledge and the capability to function as an independent scholar. 

A thesis is a hallmark of some master’s programs. It is a piece of original research, generally less comprehensive than a dissertation, and is meant to show the student’s knowledge of an area of specialization.  

Document Preparation

PhD and master’s students are responsible for meeting all requirements for preparing theses and dissertations. They are expected to confer with their advisors about disciplinary and program expectations and to follow Graduate School procedure requirements.

The Graduate School’s format review is in place to help the document submission process go smoothly for the student. Format reviews for PhD dissertations and master’s theses can be done remotely or in-person. The format review is required at or before the two-week notice of the final defense. 

Access and Distribution

Ohio State has agreements with two organizations— OhioLINK   and   ProQuest/UMI Dissertation Publishing —that store and provide access to Ohio State theses and dissertations.  

Examinations

Graduate degree examinations are a major milestone in all graduate students’ pursuit of their graduate degree. Much hinges on the successful completion of these examinations, including the ability to continue in a graduate program. 

The rules and processes set by the Graduate School ensure the integrity of these examinations for graduate students, the graduate faculty, and for Ohio State. 

Final Semester

During your final semester as a graduate student there are many activities that lead up to commencement and receiving your degree. Complete the final semester checklist and learn more about commencement activities.

Graduation Calendar

Select your expected graduation term below to see specific dates concerning when to apply for graduation, complete your examinations and reports, submit approved thesis and dissertation, commencement, and the end-of semester deadline.

Applications to Graduate Due 1  : January 26, 2024

Examinations and Reports completed by 2  : April 12, 2024

Approved thesis and dissertation submitted and accepted by 3  : April 19, 2024

Commencement 4  : May 5, 2024

End of Semester Deadline 5  : May 6, 2024

Applications to Graduate Due 1  : May 24, 2024

Examinations and Reports completed by 2  : July 12, 2024

Approved thesis and dissertation submitted and accepted by 3  : July 19, 2024

Commencement 4  : August 4, 2024

End of Semester Deadline 5  : August 19, 2024

Applications to Graduate Due 1  : September 6, 2024

Examinations and Reports completed by 2  : November 22, 2024

Approved thesis and dissertation submitted and accepted by 3  : November 27, 2024

Commencement 4  : December 15, 2024

End of Semester Deadline 5  : January 3, 2025

Applications to Graduate Due 1  : January 24, 2025

Examinations and Reports completed by 2  : April 11, 2025

Approved thesis and dissertation submitted and accepted by 3  : April 18, 2025

Commencement 4  : May 4, 2025

End of Semester Deadline 5  : May 5, 2025

1  Applications to graduate include current semester or End-of-Semester deadline. Applications must be received by close of business.

2 Format reviews may occur electronically or in person at the Graduate School during announced business hours.  Both options require submitting a digital version of the dissertation or DMA document draft in a PDF format to  [email protected] .  

3  Approved documents must be submitted via OhioLINK and accepted by the Graduate School by the close of business before the Report on Final Document will be processed.

4  Students not attending commencement must complete the commencement section on the Application to Graduate to indicate how their diploma should be disbursed.

5  A degree applicant who does not meet published graduation deadlines but who does complete all degree requirements by the last business day prior to the first day of classes for the following semester or summer term will graduate the following semester or summer term without registering or paying fees

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Doctoral Exams, Master's Examination, Graduation Requirements 614-292-6031 [email protected]

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The Final Examination for the Ph.D. Degree

The Final Examination (dissertation defense) is the culmination of the graduate program. Final Examinations at the UW are public events, so all are welcome to attend. The final exam typically includes a short presentation of the dissertation, followed by questions from the Supervisory committee and audience members. The end of the exam includes an executive (closed) session of the Supervisory Committee. If you pass the exam, the committee recommends to the Graduate School that the Ph.D. degree be awarded.

Before you schedule your exam, it is important to:

• Request a degree audit from the GPA
• Appoint your reading committee (a subset of your Supervisory Committee that will read and approve your dissertation). Send this information to the GPA, who will form the committee in MyGrad.

Scheduling  

• Have your Chair confirm with the GPA that you are ready to take the exam.
• Coordinate a day/time/modality (in-person/remote/hybrid) with your entire committee.
• Schedule a room (This can be frustrating. The GPA is happy to help with this!)
• Notify the GPA of day/time/modality.
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• What Is a Thesis? | Ultimate Guide & Examples

What Is a Thesis? | Ultimate Guide & Examples

Published on September 14, 2022 by Tegan George . Revised on April 16, 2024.

A thesis is a type of research paper based on your original research. It is usually submitted as the final step of a master’s program or a capstone to a bachelor’s degree.

Writing a thesis can be a daunting experience. Other than a dissertation , it is one of the longest pieces of writing students typically complete. It relies on your ability to conduct research from start to finish: choosing a relevant topic , crafting a proposal , designing your research , collecting data , developing a robust analysis, drawing strong conclusions , and writing concisely .

Thesis template

You can also download our full thesis template in the format of your choice below. Our template includes a ready-made table of contents , as well as guidance for what each chapter should include. It’s easy to make it your own, and can help you get started.

Download Word template Download Google Docs template

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Table of contents

Thesis vs. thesis statement, how to structure a thesis, acknowledgements or preface, list of figures and tables, list of abbreviations, introduction, literature review, methodology, reference list, proofreading and editing, defending your thesis, other interesting articles, frequently asked questions about theses.

You may have heard the word thesis as a standalone term or as a component of academic writing called a thesis statement . Keep in mind that these are two very different things.

• A thesis statement is a very common component of an essay, particularly in the humanities. It usually comprises 1 or 2 sentences in the introduction of your essay , and should clearly and concisely summarize the central points of your academic essay .
• A thesis is a long-form piece of academic writing, often taking more than a full semester to complete. It is generally a degree requirement for Master’s programs, and is also sometimes required to complete a bachelor’s degree in liberal arts colleges.
• In the US, a dissertation is generally written as a final step toward obtaining a PhD.
• In other countries (particularly the UK), a dissertation is generally written at the bachelor’s or master’s level.

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The final structure of your thesis depends on a variety of components, such as:

• Your discipline
• Your theoretical approach

Humanities theses are often structured more like a longer-form essay . Just like in an essay, you build an argument to support a central thesis.

In both hard and social sciences, theses typically include an introduction , literature review , methodology section ,  results section , discussion section , and conclusion section . These are each presented in their own dedicated section or chapter. In some cases, you might want to add an appendix .

Thesis examples

We’ve compiled a short list of thesis examples to help you get started.

• Example thesis #1:   “Abolition, Africans, and Abstraction: the Influence of the ‘Noble Savage’ on British and French Antislavery Thought, 1787-1807” by Suchait Kahlon.
• Example thesis #2: “’A Starving Man Helping Another Starving Man’: UNRRA, India, and the Genesis of Global Relief, 1943-1947″ by Julian Saint Reiman.

The very first page of your thesis contains all necessary identifying information, including:

• Your full title
• Your full name
• Your department
• Your institution and degree program
• Your submission date.

Sometimes the title page also includes your student ID, the name of your supervisor, or the university’s logo. Check out your university’s guidelines if you’re not sure.

Read more about title pages

The acknowledgements section is usually optional. Its main point is to allow you to thank everyone who helped you in your thesis journey, such as supervisors, friends, or family. You can also choose to write a preface , but it’s typically one or the other, not both.

Read more about acknowledgements Read more about prefaces

An abstract is a short summary of your thesis. Usually a maximum of 300 words long, it’s should include brief descriptions of your research objectives , methods, results, and conclusions. Though it may seem short, it introduces your work to your audience, serving as a first impression of your thesis.

Read more about abstracts

A table of contents lists all of your sections, plus their corresponding page numbers and subheadings if you have them. This helps your reader seamlessly navigate your document.

Your table of contents should include all the major parts of your thesis. In particular, don’t forget the the appendices. If you used heading styles, it’s easy to generate an automatic table Microsoft Word.

Read more about tables of contents

While not mandatory, if you used a lot of tables and/or figures, it’s nice to include a list of them to help guide your reader. It’s also easy to generate one of these in Word: just use the “Insert Caption” feature.

Read more about lists of figures and tables

If you have used a lot of industry- or field-specific abbreviations in your thesis, you should include them in an alphabetized list of abbreviations . This way, your readers can easily look up any meanings they aren’t familiar with.

Read more about lists of abbreviations

Relatedly, if you find yourself using a lot of very specialized or field-specific terms that may not be familiar to your reader, consider including a glossary . Alphabetize the terms you want to include with a brief definition.

Read more about glossaries

An introduction sets up the topic, purpose, and relevance of your thesis, as well as expectations for your reader. This should:

• Ground your research topic , sharing any background information your reader may need
• Define the scope of your work
• Introduce any existing research on your topic, situating your work within a broader problem or debate
• State your research question(s)
• Outline (briefly) how the remainder of your work will proceed

In other words, your introduction should clearly and concisely show your reader the “what, why, and how” of your research.

Read more about introductions

A literature review helps you gain a robust understanding of any extant academic work on your topic, encompassing:

• Selecting relevant sources
• Determining the credibility of your sources
• Critically evaluating each of your sources
• Drawing connections between sources, including any themes, patterns, conflicts, or gaps

A literature review is not merely a summary of existing work. Rather, your literature review should ultimately lead to a clear justification for your own research, perhaps via:

• Addressing a gap in the literature
• Building on existing knowledge to draw new conclusions
• Exploring a new theoretical or methodological approach
• Introducing a new solution to an unresolved problem
• Definitively advocating for one side of a theoretical debate

Read more about literature reviews

Theoretical framework

Your literature review can often form the basis for your theoretical framework, but these are not the same thing. A theoretical framework defines and analyzes the concepts and theories that your research hinges on.

Read more about theoretical frameworks

Your methodology chapter shows your reader how you conducted your research. It should be written clearly and methodically, easily allowing your reader to critically assess the credibility of your argument. Furthermore, your methods section should convince your reader that your method was the best way to answer your research question.

A methodology section should generally include:

• Your overall approach ( quantitative vs. qualitative )
• Your research methods (e.g., a longitudinal study )
• Your data collection methods (e.g., interviews or a controlled experiment
• Any tools or materials you used (e.g., computer software)
• The data analysis methods you chose (e.g., statistical analysis , discourse analysis )
• A strong, but not defensive justification of your methods

Read more about methodology sections

Your results section should highlight what your methodology discovered. These two sections work in tandem, but shouldn’t repeat each other. While your results section can include hypotheses or themes, don’t include any speculation or new arguments here.

Your results section should:

• State each (relevant) result with any (relevant) descriptive statistics (e.g., mean , standard deviation ) and inferential statistics (e.g., test statistics , p values )
• Explain how each result relates to the research question
• Determine whether the hypothesis was supported

Additional data (like raw numbers or interview transcripts ) can be included as an appendix . You can include tables and figures, but only if they help the reader better understand your results.

Read more about results sections

Your discussion section is where you can interpret your results in detail. Did they meet your expectations? How well do they fit within the framework that you built? You can refer back to any relevant source material to situate your results within your field, but leave most of that analysis in your literature review.

For any unexpected results, offer explanations or alternative interpretations of your data.

Read more about discussion sections

Your thesis conclusion should concisely answer your main research question. It should leave your reader with an ultra-clear understanding of your central argument, and emphasize what your research specifically has contributed to your field.

Why does your research matter? What recommendations for future research do you have? Lastly, wrap up your work with any concluding remarks.

Read more about conclusions

In order to avoid plagiarism , don’t forget to include a full reference list at the end of your thesis, citing the sources that you used. Choose one citation style and follow it consistently throughout your thesis, taking note of the formatting requirements of each style.

Which style you choose is often set by your department or your field, but common styles include MLA , Chicago , and APA.

Create APA citations Create MLA citations

In order to stay clear and concise, your thesis should include the most essential information needed to answer your research question. However, chances are you have many contributing documents, like interview transcripts or survey questions . These can be added as appendices , to save space in the main body.

Read more about appendices

Once you’re done writing, the next part of your editing process begins. Leave plenty of time for proofreading and editing prior to submission. Nothing looks worse than grammar mistakes or sloppy spelling errors!

Consider using a professional thesis editing service or grammar checker to make sure your final project is perfect.

Once you’ve submitted your final product, it’s common practice to have a thesis defense, an oral component of your finished work. This is scheduled by your advisor or committee, and usually entails a presentation and Q&A session.

After your defense , your committee will meet to determine if you deserve any departmental honors or accolades. However, keep in mind that defenses are usually just a formality. If there are any serious issues with your work, these should be resolved with your advisor way before a defense.

If you want to know more about AI for academic writing, AI tools, or research bias, make sure to check out some of our other articles with explanations and examples or go directly to our tools!

Research bias

• Survivorship bias
• Self-serving bias
• Availability heuristic
• Halo effect
• Hindsight bias
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• Supervised vs. unsupervised learning

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The conclusion of your thesis or dissertation shouldn’t take up more than 5–7% of your overall word count.

If you only used a few abbreviations in your thesis or dissertation , you don’t necessarily need to include a list of abbreviations .

If your abbreviations are numerous, or if you think they won’t be known to your audience, it’s never a bad idea to add one. They can also improve readability, minimizing confusion about abbreviations unfamiliar to your reader.

When you mention different chapters within your text, it’s considered best to use Roman numerals for most citation styles. However, the most important thing here is to remain consistent whenever using numbers in your dissertation .

A thesis or dissertation outline is one of the most critical first steps in your writing process. It helps you to lay out and organize your ideas and can provide you with a roadmap for deciding what kind of research you’d like to undertake.

Generally, an outline contains information on the different sections included in your thesis or dissertation , such as:

• Your anticipated title
• Your abstract
• Your chapters (sometimes subdivided into further topics like literature review , research methods , avenues for future research, etc.)

A thesis is typically written by students finishing up a bachelor’s or Master’s degree. Some educational institutions, particularly in the liberal arts, have mandatory theses, but they are often not mandatory to graduate from bachelor’s degrees. It is more common for a thesis to be a graduation requirement from a Master’s degree.

Even if not mandatory, you may want to consider writing a thesis if you:

• Plan to attend graduate school soon
• Have a particular topic you’d like to study more in-depth
• Are considering a career in research
• Would like a capstone experience to tie up your academic experience

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Graduate Research Hub

• Preparing my thesis
• Incorporating your published work in your thesis
• Examples of thesis and chapter formats when including publications

The following examples are acceptable ways of formatting your thesis and chapters when including one or more publications.

Essential requirements

All theses with publications must have the following:

• Declaration
• Preface – noting collaborations, and contributions to authorship
• Acknowledgements
• Table of contents
• List of tables, figures & illustrations
• Main text/chapters
• Bibliography or list of references

Main text examples

• Chapter 1: Introduction
• Chapter 2: Literature review
• Chapter 3: Methods
• Chapter 4: Paper 1 & general discussion
• Chapter 5: Paper 2
• Chapter 6: Regular thesis chapter – results
• Chapter 7 : Regular thesis chapter/general discussion tying in published and unpublished work
• Chapter 8: Conclusion
• Appendices - May include CD, DVD or other material, also reviews & methods papers
• Chapter 2: Methods
• Chapter 3: Paper 1
• Chapter 4: Regular thesis chapter
• Chapter 6: Regular thesis chapter, final preliminary study
• Chapter 7: General discussion
• Chapter 5: Regular thesis chapter
• Chapter 6: Regular thesis chapter
• Chapter 7: Regular thesis chapter, final preliminary study
• Chapter 8: General discussion
• Chapter 4: Paper 2 - e.g. data paper, including meta analyses
• Chapter 5: Paper 3
• Chapter 6: Paper 4
• Chapter 7: Paper 5
• Chapter 3: Major paper
• Chapter 4: Normal thesis chapter, final preliminary study
• Chapter 5: General discussion

Chapter examples

• Introduction – including specific aims and hypotheses
• Introduction – including specific aims, hypotheses
• Methods – results (including validation, preliminary) not included in the paper
• Results (including validation, preliminary) not included in paper
• Discussion – expansion of paper discussion, further method development
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• Responsible Research & Research Integrity
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• At risk of unsatisfactory progress
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• Apply for leave
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Last impressions count – writing your PhD thesis conclusion

Feb 12, 2019

Picture this: your examiner has just spent a week reading your thesis (yes – it takes that long!). They’ve understood your aims and objectives, like your methodology, think you applied your theory well and found your results fascinating.

Then they get to the conclusion and see that it is badly written. It seems unclear and hasn’t answered the research questions. The contribution is left hanging. It’s making grandiose claims that aren’t backed up in the empirics. The report that they subsequently write for your viva questions whether the research is actually complete.

Awful, right? Well, it happens a lot. The conclusion is the last thing the examiner reads and has a lasting impact on how they see the whole thesis.

That means: last impressions count.

In this guide,  I explain to you in clear and simple terms how to write a superstar PhD thesis conclusion. One that really impresses your examiner and gives your thesis the send-off it deserves.

There are lots of guides out there that explain how to write a PhD thesis conclusion, but few that explain how to write outstanding conclusions.

Keep reading.

The purpose of a conclusion

You can see from your PhD Writing Template that a PhD conclusion should achieve six objectives:

Answer the research questions Show how you have addressed your aims and objectives Explain the significance and implications of your findings Explain the contribution the study makes Explain the limitations of the study Lay out questions for further research

These are the basics and you probably know them already.

The problem is that most guides I’ve found online to writing PhD thesis conclusions seem to stop at these six points.

That’s fine, but if you want to write a superstar conclusion – and you do, because last impression counts remember – you need to consider a whole bunch of other things.

Keep reading, I’ll show you how.

How to write a superstar conclusion

Think of reading a PhD thesis being like a journey.

At the beginning, you – the author – are talking in speculative terms, particularly during your literature and theory work. You are saying ‘what if’ and postulating about what might be out there once you enter the field.

You talk in terms of hypotheses and potentials. The tone is one of: ‘perhaps things might be behaving in a certain way, so let’s get out in the field and see whether they do or not’.

As you go through the empirical chapters you begin to introduce a bit more certainty into your discussion. You start to change from ‘what if’ to ‘here is what’s happening’.

But – and this is the important bit – by the time you have reached the conclusion you have eliminated all uncertainty.

As a result, you are now the expert in your field. You have scoped out the potential, jumped into the field and achieved your objectives.

There are two things to consider if you want to write a superstar conclusion.

1. Own your research

So, in the conclusion, start talking like an expert. Showcase your expertise and show your examiner that you are worthy of being called Doctor. If you don’t execute your conclusion properly and leave things unfinished, the examiner is questioning your suitability and is going to recommend that you work on your thesis for another few months.

But wait, what do I mean by ‘unfinished’?

Well, answering the six questions above is imperative. But, most importantly, you need to really drive home the contribution that the thesis has made . Regardless of whether you can see it or not, your thesis contributes something to the field. It might be a new methodology, a new application of theory onto an existing body of data or sample, or a contradiction of established ways of thinking. Whatever it is, you need to shout about it. Loudly. Like an expert.

If you hesitate and remain vague, the examiner will see this . Sure, you might think that the research could have been better. Sure, you messed up that one experiment. Sure, you aimed to find one thing but ended up finding another. But focus on those shortcomings later, after you have told the reader about all the fantastic contributions you have made (however small – and in fact, they will be small. Don’t try to over-generalise your contribution ) and after you have shown how, you would have fulfilled the research aims and objectives.

While you’re doing it, own the literature . Relate your findings back to particular studies and don’t be afraid to say what studies your new findings seems to contradict or which it seems to invalidate. That’s what exerting your (new) authority is all about.

A conclusion that fails to relate the findings to the literature is an incomplete conclusion. You spent pages and pages neatly carving out a gap in the literature; the least you can do is show how your research fills that gap.

2. See the thesis, not the detail

A superstar conclusion is one that doesn’t get weighed down in detail. It talks to the thesis, not the detail. The time for detail is over. Now you take a step back and look at the entire project.

Each chapter is a piece of the puzzle and only when they are all slotted together do you have an entire thesis. That means that a great conclusion is one that shows that the thesis is bigger than the sum of its individual chapters.

The conclusion is not the time to get lost in words and talk in lengthy detail about particular theoretical, empirical or methodological issues; you’ve had the previous 200 pages or so to do that. Instead, it’s the time to clearly and concisely – but still critically – explain your thesis and its significance.

So, rather than get bogged down in detail, your job is to reflect back on your original aims and intentions and discuss them in terms of your findings and new expertise.

It also means summarising your thesis in a way that is free of unnecessary detail and is easy to understand.

Three things not to do in a conclusion

1. don’t repeat yourself.

Somewhere in your conclusion, you need to have an executive summary of your entire thesis. Our PhD writing template can help with this, as it forces you to write a synopsis of each chapter which you can add together for a summary of the thesis.

Note, though, that there’s a difference between summarising your thesis and repeating huge tracts of it. If you have done your job properly in the empirical and discussion chapters, the reader will be familiar with your findings. There’s no need to repeat them in the conclusion. It’ll bore the pants off your examiner if they have to read them again.

A quick summary or recap of the findings is sufficient, not a lengthy restatement. The same is true with your theory framework or literature review. Recap, don’t repeat.

2. Don’t introduce new text or material

The job of the conclusion then is to summarise and recap, not to introduce new material. If you feel the need to include new empirical material or new literature here, don’t. It needs to go elsewhere.

The conclusion will certainly talk back to your literature review or empirical data, in the sense that it will seek to fulfil certain objectives and address a gap in the literature. The point is that you need to state your objectives and discuss the gap in the literature earlier in the thesis. You use the conclusion to relate the empirical findings to those objectives and to that gap. The literature review and theory framework lay out the objectives and aims of the research, whereas the conclusion discusses how you have met those objectives and aims. It will neither lay out new objectives or aims (using new literature), nor will it do the job of fulfilling those aims (by presenting new empirical data). It will merely explain in clear terms how you have done those things elsewhere in the text.

3. Don’t pretend that your thesis does more than it actually does

Remember earlier when we discussed not owning your research and speaking as an authority? One way to fail at this is to over-generalise or to pretend that your thesis does more than it actually does.

There is no shame in focusing in on a very specific contribution . It’s unlikely that your PhD thesis is going to completely revolutionise your field, so don’t claim that it has. Instead, refer back to your literature review and relate it to other discussions and the gaps that you identified. This isn’t to suggest that your study can’t impact the broader field; if you think your study (which, lets face it, is going to be limited, given the constraints of doctoral research) has the potential to revolutionise the field you should lay these out as questions for future research. Or, perhaps your thesis has policy implications – don’t be afraid to list them, but don’t be overconfident in your appraisal.

Don’t forget to discuss the implications or your thesis and the directions for future research. No PhD thesis is perfect and you should acknowledge what your thesis didn’t do as much as what it could have. This doesn’t stop with a discussion on the epistemological, ontological or methodological limitations of the study, but extends to your own personal limitations. Did you run out of time? Did you struggle to recruit participants because of language barriers? Or maybe you didn’t have the budget to conduct the study you wanted to? These kinds of personal reflections are important, as they show humility and that you are aware of avenues for growth.

A conclusion that fails to explain the contribution, that fails to recap and that fails to focus on the entire thesis rather than the detail will leave the reader unsatisfied.

The conclusion needs to wrap up the research.   It needs to clearly state the answers to the research questions and lay out in clear, undisputed terms the contribution that you are making. Fail to do this and you’ll be left trying to convince your examiner that the study is complete when it comes to your viva.

Do it well, and the examiner will already think you’re worthy of the title Doctor before your viva has even begun.

Hello, Doctor…

Sounds good, doesn’t it?  Be able to call yourself Doctor sooner with our five-star rated How to Write A PhD email-course. Learn everything your supervisor should have taught you about planning and completing a PhD.

Now half price. Join hundreds of other students and become a better thesis writer, or your money back. 

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What is a final undergraduate paper called in English?

Here in Croatia, when students are finishing their 3rd year of undergraduate courses, they usually write a paper called "Završni rad" (eng. Final Work/Project). I'm trying to communicate some things with foreign colleagues and I'm wondering what that would be called in English

• undergraduate
• terminology

• In Australia, they have Honours thesis. Might be similar! –  Emilie Commented Jan 6, 2016 at 13:34
• 2 This is very country- and even university-dependent, as the answers make clear. –  David Richerby Commented Jan 6, 2016 at 23:25
• 3 Bachelor thesis? –  gerrit Commented Jan 7, 2016 at 10:30

7 Answers 7

Thanks to the Bologna Declaration , the degree system is standardized between European countries, among which Croatia. In this system, the 'undergraduate' degree is called a Bachelor degree. Anyone familiar with European education will not confuse this term with any other degrees, and is likely reminded that you are talking about European education, which may have different requirements for various degrees depending on each country.

As such, the following terms will describe what you mean, without confusing your peers (other than those simply unaware of differences between educational systems). Pick the one that closest resembles what your project actually encompasses - for example, mine was called the Bachelor Final Project because it did not require an extensive report.

• Bachelor thesis
• Bachelor end/final project/paper
• Bachelor dissertation

Note that native BrE or AmE speakers may not agree, but I would like to stress that this may be a cultural difference, not a lingual difference: above phraseology might be quite uncommon because the concept of a bachelor thesis is unfamiliar to academics in the UK or US; I have however seen numerous terms like the above at various continental European universities.

In my experience, in Mathematics, in the U.S., (where "senior year" is typically the last year of an undergraduate degree), things done beyond literal coursework can be called "senior project", "senior thesis", "honors thesis", "senior writing project", or nearly anything similar, with no precise sense from university to university or even from student to student. That is, sometimes "honors thesis" has some actual requirement beyond "senior thesis", but not reliably so...

• 2 +1 Came here to say just this. At least at my department (philosophy, US institution) "senior thesis" would be the correct term. Pace the other answer, I think "dissertation" sounds more like the PhD work and "thesis" sounds more appropriate for a long undergraduate paper. –  user10636 Commented Jan 6, 2016 at 14:12
• 10 In engineering departments it can also be called a 'capstone project', with the final report of the project not given a separate name. At Princeton, there were 'junior papers' (2, one each semester), and a 'senior thesis' (1 done through the whole year). Seems very institution-dependent.. –  Jon Custer Commented Jan 6, 2016 at 15:10
• 2 @shane conversely, in the UK it's normal to hear about an undergrad (or masters) dissertation, and a PhD thesis :-) –  Flyto Commented Jan 7, 2016 at 8:02
• @SimonW +1 I learned something today. –  user10636 Commented Jan 7, 2016 at 17:07

The term undergraduate dissertation, or Final Year Project Dissertation is also used. The word Thesis is usually reserved for a PHd or research degree.

As already mentioned this is very dependent on local terminology and will vary from country to country, discipline to disciple and institution to institution.

• 12 This usage must be UK-specific. In the US, I've never heard the word "dissertation" used for undergraduate work, but "senior/honors thesis" is quite common. –  JeffE Commented Jan 6, 2016 at 14:53
• 4 @JeffE I think it is. Here in the UK (science), "Thesis" is ~never used at less than Masters level. For a Masters, "Thesis" and "Dissertation" are both common, for Bachelors degrees, "Dissertation" or "(final) Project (report)". "Paper" (as in the US "Term Paper") isn't used for internal work,only for reaserch papers. –  Chris H Commented Jan 6, 2016 at 15:45
• Oddly enough that's switched from how it is in the US, where "dissertation" is typically reserved for a PhD-level work, and even then mostly in formal contexts. (Informally, people usually say "thesis") –  David Z Commented Jan 7, 2016 at 8:32
• In Switzerland (very international research groups in CS though), the project in question would have been called bachelor thesis . The final project of the master studies: master thesis . The term dissertation , however, is actually reserved for the PHd level/doctorate degree. –  fgysin Commented Jan 7, 2016 at 10:34

There is no one phrase, since different schools call such projects different things, so I would recommend just trying to a clear translation. The phrase "final project" is frequently used to refer to the final project for a class, so "undergraduate final project" is likely to be more simply understood as what you mean.

• 1 Not just translation, add a short explanation. And make sure to use consistent naming. –  vonbrand Commented Jan 6, 2016 at 14:27

From the previous answers, you could see a lot of different names for essentially the same thing. IMO, any suggested name fits, the key here is that you are going to communicate the impact and the results of your work whatever the title you give it.

It is safe to use <original_name>(<English_translation>), <brief_explanation_of_the_project>.

I second the comment by @vonbrand, its advisable to give an explanation , but keep it brief unless stated otherwise.

Degree project or Final project is how some other Slavic-speaking places translate their local notion for the thing you write and defend to get a degree. Since it well describes what it is and it's quite a straight translation of the original notion, I would go with it.

Unless, of course, there's an official translation in your transcript. If this is the case, using the official translation is another option.

My final undergraduate project/paper was called the capstone project.

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A different approach

A better way to evaluate students, support for students, teaching research and communication, the decision, fixing the phd qualifying exam.

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Timothy DelSole , Paul A. Dirmeyer; Fixing the PhD qualifying exam. Physics Today 1 July 2024; 77 (7): 34–40. https://doi.org/10.1063/pt.rrfn.dklz

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As senior scientists, we have navigated the challenging waters of the PhD qualifying exam—both as students taking it and as professors administering it. As students, both of us excelled academically, yet we anticipated the qualifying exam with anxiety and dread. How could we not? The professors judging us could inquire about any aspect on which they were expert. We prepared for the exam by revisiting our coursework, aware that even the most thorough review might not suffice, as some professors saw the exam as an opportunity to push students beyond core knowledge.

We recall preparing diligently for specific topics about which we were never queried, and thus we were unable to showcase our extensive preparation. We recall knowing the answers to some exam questions in retrospect, but in the pressure of the moment, we couldn’t remember them. What’s more, passing the qualifying exam left us no closer to defining our thesis research direction.

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Later we discovered that professors also approach the qualifying exam with anxiety and dread. The consequences of the exam put immense pressure on professors to craft questions that can accurately gauge a student’s potential. The exam’s duration—mere hours or days—seems inadequate for making such a significant judgment on a student’s future. Students commonly stumble over questions, compelling us to look past their mistakes to infer their potential. Such a process depends heavily on subjective judgment. And the fact that those judgments usually rest with a few faculty members raises concerns about fairness and the inclusion of diverse viewpoints. Even more troubling, insights gained from the exam are often minimal; we could usually predict a student’s outcome from their past coursework performance.

When questioning the rationale behind the qualifying process, we find that the arguments for retaining the traditional qualifying exam’s written and oral components do not hold up to scrutiny. One commonly stated goal is to assess the student’s grasp of the core knowledge attained from one to two years of coursework. We wondered whether failure to pass the qualifying exam reveals more about the inadequacies of the courses than those of the student. If the true goal is to ensure mastery of core knowledge, a simple way to ensure it is to make that mastery the standard for passing the courses.

Another common argument is that the exam tests the student’s ability to synthesize concepts across disciplines. Although synthesis is a valuable skill, so are deep dives—Nobel Prizes, for instance, are often awarded to scientists who relentlessly pursue a narrow scientific question.

Yet another argument is that the exam assesses creativity. A student’s creative strengths, however, may lie in emerging fields, such as artificial intelligence, that are not covered by the traditional written and oral components and that may fall beyond the expertise of the examiners.

There also are compelling arguments against the traditional format. The qualifying exam is the most stressful milestone in a graduate degree. Not all students perform well under stress, regardless of their capacity for deep thought. Moreover, the traditional exam embodies a contradiction: It is contrived and fails to mirror the realities of actual research. A successful scientific career relies on conducting actual research, not on taking exams. Judging a researcher’s potential by testing them on tasks unrelated to their future work is inherently flawed.

Despite those shortcomings, there remains a compelling necessity for qualifying exams: Experience shows that some students, despite passing their courses, struggle to complete a dissertation within the typical five-year doctoral program. Identifying those students early allows all parties to move forward without investing years of effort into a PhD journey that may ultimately be unsuccessful.

Recognizing the limitations of the traditional qualifying exam, we convinced our colleagues in the department of atmospheric, oceanic, and Earth sciences at George Mason University to scrap the traditional format five years ago and institute a new process that was designed to overcome its shortcomings.

Figure 1 provides a visual summary of the new process and its place within the overall PhD track. It centers on a semester-long course typically taken in the spring of a student’s second year. In the course, the student works with their adviser to formulate a project that will lead to a research paper.

The qualifying exam, revisited. An incoming PhD student in the atmospheric, oceanic, and Earth sciences department at George Mason University completes a series of milestones (blue) in the semesters before the qualifying course. The milestones of the qualifying course are listed in the central box. The successful student goes on to submit a manuscript to a journal and form a dissertation committee (green). The unsuccessful student may take the course again or exit to the master’s degree track (red).

The student presents their paper idea in two meetings. In the first, the student delivers their proposal during the first 15 minutes, followed by a 75-minute period during which panel members pose critical questions about it, as shown in figure 2 . Half the department’s faculty members are present in that meeting. About four weeks later, the student presents to the other half of the faculty. The two faculty panels function independently without communicating with the other. The autonomy provides the student with two independent opportunities to present their work at their best, free from biases influenced by the previous performance.

A student in the new PhD qualifying process presents a proposal for a paper to half the department's faculty. About four weeks later, the student gives a revised presentation to the other half of the faculty. The two faculty groups function independently without communicating with the other.

After each meeting, the student receives written feedback from each panel member on various aspects of their paper idea. That feedback includes an assessment of the student’s grasp of the relevant literature, their physical understanding of the scientific problem, their ability to perform quantitative analysis, and their effectiveness as a communicator. Panel members evaluate each of the categories, but they don’t assign a grade. The feedback is intended to be constructive—to help the student identify areas in which they need improvement.

By the end of the semester, the student submits either a manuscript that is nearly ready for submission to a peer-reviewed journal or, if the research is not yet completed, a proposal for a scientific paper that incorporates their original research. All panel members read the student’s document. On the final day of the course, the student gives a longer oral presentation to the entire faculty. The faculty members then discuss and make recommendations to the program director.

The new qualifying process has several advantages over the traditional format. First, instead of assessing a student’s knowledge, faculty members evaluate the student’s ability to perform the activities critical to scientific inquiry: identifying a scientific problem, devising solutions, and engaging in discourse. Second, the process spans an entire semester, so decisions on a student’s performance are not based on a singular moment. Third, each student chooses their own research topic, affording them the opportunity to showcase their creativity.

Furthermore, a student receives questions tailored to their chosen topic. That focus avoids the pitfall of evaluating them on their response to questions far removed from their prepared area. Although confronting a student with unanticipated questions can have merits, using that approach as a sole determinant of the student’s future is risky. A semester-long engagement provides a more reliable assessment of potential.

The new qualifying process also offers each student multiple opportunities to succeed. Because the two faculty panels are independent, a student who struggles in the first meeting can present a revised version of their work to a fresh audience. Some students might face special challenges in the oral presentation, such as stage fright or language deficiencies. To address that issue, the new process includes a written submission as an additional means to demonstrate the student’s abilities.

Grading in the qualifying process does not rely on averaging individual scores. The primary goal is to identify evidence of the student’s research capabilities. The evidence may not be uniformly apparent across all components, but outstanding performance in a single aspect can eclipse weaker performance in other areas. Additionally, we consider the student’s progress throughout the semester because improvement is often a key indicator of potential success in research.

Another advantage is that a student has ample opportunity to revise their work. Even the best student may not fully explore their ideas initially. Our semester-long process mimics the peer-review process and typically exposes any serious shortcoming that may exist in a student’s proposal. Observing how students adapt to constructive feedback often provides more insight into their potential than does reviewing their initial proposals.

Unavoidably, subjective judgments affect the final decision, and they may be influenced by biases tied to race, gender, sexual orientation, or disability. Even the traditional format, with its fact-based questions, involves subjective judgments in deciding the acceptability of a student’s response. One way to counter biases is to involve a diverse panel of judges whenever subjective judgments come into play. In the traditional format, the decision often rests with a select few faculty members. In the new format, the entire faculty openly participate in the decision-making process, which brings a wider range of perspectives into the discussion.

By distributing responsibility across all faculty members, the new process also lightens the burden on individual advisers, who often hesitate to single out their own struggling students. When a student is redirected, their adviser usually appreciates the collective intervention.

Although the new format requires a greater investment of time from faculty, productive scientists are accustomed to allocating time for conferences and peer-review duties. And the new qualifying process calls for minimal preparation by faculty, with only modest tasks required post-meeting, such as filling out evaluation forms. When it comes to peer-review services, the question is how to best manage one’s time reviewing others’ work. Allocating a portion of that time to assisting students in one’s own department proves to be a sound investment in upholding the quality and integrity of the qualifying process. Ultimately, the efforts produce better student outcomes, which, in turn, cast a positive light on the faculty and the department.

Fellow scientists who hear about our qualifying process are often doubtful about its feasibility in their own departments. They cite factors such as a large student population. We are confident, however, that the new process can be tailored to any department. Our PhD program at George Mason has a dozen faculty members and admits three to six candidates per year. For larger departments, splitting students and faculty into smaller cohorts operating in parallel is a feasible solution.

Another concern has been the perceived inefficiency of involving faculty who lack expertise in a student’s chosen topic. But we have found the opposite to be true: Observing how the student articulates their research to nonspecialists, who nonetheless possess broad scientific knowledge, has several advantages. Incorporating diverse expertise in faculty panels, for instance, ensures that a mix of technical and foundational questions will be addressed, which makes the evaluation more thorough.

The new process also encourages faculty to engage with each student out of genuine interest, thus fostering a less adversarial interaction than the traditional approach. The reversal of the conventional roles of teacher and student mirrors what a student will encounter in advanced doctoral research. Furthermore, the shift in dynamic creates opportunities for a student to demonstrate creativity in handling conflicting criticisms that arise from reviewers with different knowledge backgrounds.

One issue that has generated considerable debate among our faculty is the grading policy. Currently, a student who passes the qualifying course receives either an A or a B. The A grade, however, is reserved for students who submit a manuscript that the faculty believes can be refined into a publishable paper after a few months of revision. That’s a high standard, and not all exceptional students meet it.

We believe that a significant distinction exists between a student who develops a nearly publishable paper in their second year and one who does not, and the grade assigned to each one is intended to reflect and reward that difference. Moreover, the standard is attainable: One or more students achieve it each year.

Most second-year graduate students find the prospect of formulating and defending a publishable scientific analysis in a single semester daunting. Indeed, many students have never presented their own research in front of a group of scientists. To address the issue, we have implemented support mechanisms to assist each student throughout the qualifying process.

First, the student works with their adviser to formulate an idea that will be integrated into their dissertation. If the student is supported by a grant, they are encouraged to select a topic related to that grant, but their contributions must be independent. The new format provides opportunities for the student to innovate while still benefiting from their adviser’s guidance.

Advisers must avoid overdoing their guidance; otherwise, the process becomes an evaluation of the adviser instead of the student. Our tenet is that the process should not disrupt the natural interaction between student and adviser. Reasonable guidance includes suggesting research topics, offering feedback on presentations and written materials, assisting in problem diagnosis, and helping the student devise strategies for solutions.

Beyond that, it is left to the student to use the information they receive. The adviser should avoid writing code on behalf of the student or producing text that could be copied into the student’s written submission. The student is expected to defend their ideas without assistance from their adviser. In addition, we advise each student to reduce their course load or take a reading course during the qualifying process to allow more time for conducting independent research.

The two of us currently lead the qualifying course, guiding students through the process. We listen to practice talks prior to panel meetings and offer guidance on delivering effective presentations. Students consistently underestimate the level of detail necessary to communicate their research plan effectively, and some are unwittingly too dependent on their advisers to address basic questions related to their project. We strive to inspire students to take ownership of their work and to thoroughly understand the models and data that they use. Practice talks can expose potential research flaws early enough for students to make adjustments before their first panel meeting. For a point-by-point comparison of the traditional exam’s shortcomings and the advantages of the new process, see figure 3 .

Comparing qualifying processes. The traditional PhD qualifying exam assesses a student's knowledge through written or oral exams that last a few hours or days. The new PhD qualifying process evaluates a student's progress toward a publishable research paper over a 16-week semester.

We also meet with each student after their panel meeting to discuss written feedback from the faculty. That feedback resembles the kind that might be encountered during a genuine peer-review process, encompassing not only constructive feedback but also potential contradictions. As educators, we believe that it is crucial not to shield students from that reality. Instead, we strive to expose students to diverse perspectives and help them interpret the resulting feedback constructively.

Sixteen weeks is hardly enough time to complete a serious research project. Accordingly, we encourage every PhD student to begin preparing for the qualifying process as soon as they enter our program. Any research conducted by a student during their time in the graduate program is permitted for use in the qualifying process. And the qualifying process is explained in detail to PhD students at the end of their first spring semester. The early introduction helps instill a productive mindset in each student as they approach their first summer in the program—a period devoid of course distractions that allows them to focus wholeheartedly on their research goals.

As advisers, we try to strike a balance between providing assistance and giving students space to develop their own thinking. To do that effectively, we’ve adopted a strategy inspired by what’s known as the Heilmeier catechism. George Heilmeier, who led the Defense Advanced Research Projects Agency in the mid 1970s, crafted a series of questions that every good proposal should answer. 1 The list distills years of wisdom into a concise question set. We have adapted it to create the following questions that every research project should address:

What are you trying to do? State your objectives without jargon.

Who should care? If you are successful, what difference will it make?

What research has been done about the topic in the past?

What is the precise gap that you are trying to fill?

What is new in your approach?

Why do you think your approach will be successful, and how will you measure success?

The simplicity of the questions can deceive students into underestimating the effort needed to answer them effectively. To ensure the development of thorough answers, students write an abstract for their projects early in the semester. Those abstracts are then shared with the class, sparking discussions about best practices and common pitfalls when communicating scientific ideas. Invariably, some abstracts fail to address one or more key questions. Some students are convinced that they have responded adequately to a question until further discussion reveals gaps in their explanation. The value of carefully addressing the questions often hits home during the discussions.

Many advanced students begin the semester with a well-defined paper plan but are surprised by the challenge of communicating their plan to others. The situation reflects a fundamental reality: Success as a scientist relies on communication as well as critical thinking. Proficient communication skills are vital for today’s PhD graduates, whether it’s for securing funds, responding to peer review, teaching, or mentoring. Although research and communication skills are often regarded as distinct, we find much truth in the adage that poor communication may reflect poor thinking.

The final decision of whether a student passes the qualifying process is a collective one. Although faculty opinions may vary initially, discussions usually lead to a consensus. Students who do not pass typically display one or more common traits: an inability to demonstrate quantitative analysis; a failure to understand the relevant literature; insufficient familiarity with the data or model chosen for study; an inability to answer questions related to calculations, models, or assumptions; an inability to articulate how the proposed research addresses key questions; difficulty in communicating the research plan; and an inability to understand or convey the relevant concepts.

A student at risk of failing is typically alerted after the panel meetings. That early notification gives them time to make improvements and address the concerns. Consequently, a negative outcome is rarely a surprise to the student. Some students have voluntarily withdrawn from the qualifying process during the semester after recognizing that they were unlikely to meet the necessary requirements. The self-selection process allows students to make informed choices about their academic path and potentially explore alternative options that better align with their capabilities and interests.

A student who fails the qualifying process has the opportunity to reframe their work into a master’s thesis and complete that degree instead. Some students have retaken the PhD qualifying process and progressed to candidacy, having benefited from the early identification of areas for improvement.

A fortunate byproduct of the new qualifying process is that it energizes the student for their dissertation research. Throughout the semester, the student has multiple opportunities to present and refine their research ideas. When the student successfully passes the qualifying process, they do so with confidence in their ideas and typically reduce the time required to complete their first paper. Compare that with the traditional qualifying exam, which a student might pass without gaining any clearer direction for their research. Another byproduct is that faculty members learn of the student’s research topic early and may develop productive dialogues with them. Likewise, a student becomes familiar with faculty interests early on. That helps them identify suitable candidates for members of their dissertation committee.

Each year we watch students rise to the challenge of crafting original ideas. Witnessing students’ growth and maturation is inspirational. Indeed, the faculty also learn from the process. Many of us feel that our skills as research advisers improve as a result of it. The new format elevates the qualifying process from a routine student assessment to a shared journey of scientific discovery.

We thank our fellow faculty members for their patience and for helping to refine the qualifying process, testing it (with two of our own students), and ultimately integrating it into the department’s curriculum. We also thank faculty and students for their feedback on the manuscript.

Tim DelSole ( [email protected] ) and Paul Dirmeyer are professors of climate dynamics at George Mason University and senior research scientists at its Center for Ocean-Land-Atmosphere Studies in Fairfax, Virginia. Together they have overseen the PhD qualifying exam in their department for more than two decades.

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