standard essay format apa style

APA 7th ed. Style Guide

• Formatting Your Paper
• In-text Citations
• Textual Works
• Data Sets, Software, Tests
• Audiovisual Media
• Online Media

Formatting guidelines and sample papers are found in chapter 2 of the APA 7th edition Publication Manual

Sample papers.

You can find sample papers from Purdue OWL's website, APA 7th edition Publication Manual, or APA style website.

• APA Style Student Paper with Annotations in the Comments A Word Document featuring an APA 7th edition Style Student Paper that includes annotations as comments.
• APA Style Professional Paper with Annotations in Comments A Word Document featuring an APA 7th edition Style Professional Paper that includes annotations as comments.
• Purdue OWL Sample Papers

General Formatting Guidelines

Follow these guidelines throughout your paper:

• Double space text
• Header for student and professional papers includes the page number in the upper right hand corner
• Single space after ending punctuation
• Font size and style: Times New Roman 12 pt, Arial 11 pt, Calibri 11 pt, or Georgia 11 pt
• Use the same font type and size throughout the paper (exceptions for figure images, computer code, and footnotes - see 2.19 in APA Manual)
• Margins: 1 inch on all sides
• Left align paragraphs and leave ragged (uneven) margins on the right
• Indention: use 0.5 inch indention for the first line of every paragraph (use tab key for consistency)

Formatting Title Page

The 7th edition Publication Manual for APA introduced the student and professional papers. The major difference between these two types of papers is found on the title page. Please, see the guidelines below for formatting the title page of your document. Also note, follow your professors' guidelines for formatting the title page.

General Title Page Guidelines:

• Double space
• The title should summarize the main idea and be focused/succinct (avoid unnecessary words)
• Title written in title case (the first letter of each word is capitalized), bold, centered, and positioned in the upper half of the title page
• Use the author(s) first name, middle initial, and last name as the author's byline

Student Papers:

• title of the paper
• name of the author(s)
• author affiliation (department and institution name)
• course number and name 
• instructor name
• assignment due date (i.e. November 4, 2020)
• page number (in the header)

Professional Papers:

• author affiliation
• author note
• running head (abbreviated title) - Flush with left margin and written in all capital letters

Formatting Headings

Follow this format for headings (see 2.27 of the Publication Manual for additional details):

Level 1 headings are written in bold title case and aligned to the center. The text begins as a new paragraph.

Level 2 headings are written in bold title case and aligned flush to the left. The text begins as a new paragraph.

Level 3 headings are written in bold, italicized title case, and aligned flush to the left. The text begins as a new paragraph.

Level 4 headings are written in bold title case, indented from the left, and end with a period. The text begins after the period and continues like a regular paragraph.

Level 5 headings are written in bold, italicized title case, indented from the left, and end with a period. The text begins after the period and continues like a regular paragraph.

Formatting Reference List

The following are guidelines for formatting your reference list:

• Start on a new page after the last page of text
• Label the page Reference(s) with a capitalized R, written in bold and centered
• Double space all entries
• Use hanging indent for reference entries (first line of the reference is flush with left margin, subsequent lines are indented 0.5 inches)
• Order alphabetically (see chapter 9 section 44-49 for additional instructions on entry order)
• << Previous: Home
• Next: In-text Citations >>
• Last Updated: Mar 20, 2024 11:48 AM
• URL: https://guides.uu.edu/APA7

Concise Guide to APA Style

Available formats, also available from.

• Table of contents
• Book details
• Instructor resources

Concise Guide to APA Style, Seventh Edition is the official APA Style resource for students.

Written for high school and undergraduate students, instructors, and writers learning APA Style, this easy-to-use pocket guide is adapted from the seventh edition of the Publication Manual of the American Psychological Association . It provides complete guidance for new writers on effective, clear, and inclusive scholarly communication and the essentials of formatting papers and other course assignments.

The seventh edition has been thoroughly revised and updated to reflect best practices in scholarly writing and publishing.

• Full color throughout
• Content relevant to a range of majors and courses, including psychology, social work, criminal justice, communications, composition, education, business, engineering, and more 
• New chapter focused on student papers
• Sample student title page, paper, and annotated bibliography
• Streamlined APA Style headings and in-text citations
• New chapter on writing style and grammar
• Chapters on punctuation, lists, italics, spelling, capitalization, abbreviations, numbers, and statistics
• Latest bias-free language guidelines
• More than 20 new sample tables and figures
• Comprehensive guidelines on citation to help writers credit their sources appropriately and avoid plagiarism and self-plagiarism 
• More than 100 new reference templates and examples, including traditional sources (e.g., journal articles, books, dissertations, and reports) plus many others (e.g., social media, webpages and websites, legal)

1. Student Paper Types, Elements, and Format

General guidelines for student papers.

• Application of APA Style to Student Papers
• Student Essays
• Annotated Bibliographies
• Dissertations and Theses

Paper Elements

• Student Paper Required Elements
• Author Name (Byline)
• Author Affiliation
• Text (Body)
• Reference List
• Importance of Format
• Order of Pages
• Page Header
• Special Characters
• Line Spacing
• Paragraph Alignment
• Paragraph Indentation
• Paper Length

Organization

• Principles of Organization
• Heading Levels
• Section Labels

Sample Student Paper

2. writing style and grammar, effective scholarly writing.

• Continuity and Flow
• Transitions
• Noun Strings
• Conciseness and Clarity
• Wordiness and Redundancy
• Sentence and Paragraph Length
• Contractions and Colloquialisms
• Logical Comparisons
• Anthropomorphism

Grammar and Usage

• Active and Passive Voice
• Subject and Verb Agreement
• First- Versus Third-Person Pronouns
• Editorial "We"
• Singular "They"
• Pronouns for People and Animals ("Who" vs. "That")
• Pronouns as Subjects and Objects ("Who vs. Whom")
• Pronouns in Restrictive and Nonrestrictive Clauses ("That" vs. "Which")
• Subordinate Conjunctions
• Misplaced and Dangling Modifiers
• Parallel Construction

Strategies to Improve Your Writing

• Reading to Learn Through Example
• Writing From an Outline
• Rereading the Draft
• Seeking Help From Fellow Students
• Working With Writing Centers
• Revising a Paper

3. Bias-Free Language Guidelines

General guidelines for reducing bias.

• Describe at the Appropriate Level of Specificity
• Be Sensitive to Labels

Reducing Bias by Topic

• Participation in Research
• Racial and Ethnic Identity
• Sexual Orientation
• Socioeconomic Status
• Intersectionality

4. Punctuation, Lists, and Italics

Punctuation.

• Spacing After Punctuation Marks
• Quotation Marks
• Parentheses
• Square Brackets
• List Guidelines
• Lettered Lists
• Numbered Lists
• Bulleted Lists
• Use of Italics
• Reverse Italics

5. Spelling, Capitalization, and Abbreviations

• Preferred Spelling
• Hyphenation

Capitalization

• Words Beginning a Sentence
• Proper Nouns and Trade Names
• Job Titles and Positions
• Diseases, Disorders, Therapies, Theories, and Related Terms
• Titles of Works and Headings Within Works
• Titles of Tests and Measures
• Nouns Followed by Numerals or Letters
• Names of Conditions or Groups in an Experiment
• Names of Factors, Variables, and Effects

Abbreviations

• Use of Abbreviations
• Definition of Abbreviations
• Format of Abbreviations
• Unit of Measurement Abbreviations
• Time Abbreviations
• Latin Abbreviations
• Chemical Compound Abbreviations

6. Numbers and Statistics

• Numbers Expressed in Numerals
• Numbers Expressed in Words
• Combining Numerals and Words to Express Numbers
• Ordinal Numbers
• Decimal Fractions
• Roman Numerals
• Commas in Numbers
• Plurals of Numbers

Statistics and Equations

• Presentation of Statistics
• Statistical Symbols and Abbreviations
• Spacing, Alignment, and Punctuation for Statistics
• Presentation of Equations

7. Tables and Figures

General guidelines for tables and figures.

• Purpose of Tables and Figures
• Design and Preparation of Tables and Figures
• Graphical Versus Textual Presentation
• Formatting Tables and Figures
• Referring to Tables and Figures in the Text
• Placement of Tables and Figures
• Reprinting or Adapting Tables and Figures
• Principles of Table Construction
• Table Components
• Table Numbers
• Table Titles
• Table Headings
• Table Notes
• Standard Abbreviations in Tables and Figures
• Confidence Intervals in Tables
• Table Borders and Shading
• Long or Wide Tables
• Relation Between Tables
• Table Checklist
• Sample Tables
• Principles of Figure Construction
• Figure Components
• Figure Numbers
• Figure Titles
• Figure Images
• Figure Legends
• Figure Notes
• Relation Between Figures
• Photographs
• Figure Checklist
• Sample Figures

8. Works Credited in the Text

General guidelines for citation.

• Appropriate Level of Citation
• Self-Plagiarism
• Correspondence Between Reference List and Text
• Use of the Published Version or Archival Version
• Primary and Secondary Sources

Works Requiring Special Approaches

• Classroom or Intranet Sources
• Personal Communications

In-Text Citations

• Author–Date Citation System
• Parenthetical and Narrative Citations
• Citing Multiple Works
• Citing Specific Parts of a Source
• Unknown or Anonymous Author
• Translated, Reprinted, Republished, and Reissued Dates
• Omitting the Year in Repeated Narrative Citations
• Number of Authors to Include in In-Text Citations
• Avoiding Ambiguity in In-Text Citations
• Works With the Same Author and Same Date
• Authors With the Same Surname
• Abbreviating Group Authors
• General Mentions of Websites, Periodicals, and Common Software and Apps

Paraphrases and Quotations

• Principles of Paraphrasing
• Long Paraphrases
• Principles of Direct Quotation
• Short Quotations (Fewer Than 40 Words)
• Block Quotations (40 Words or More)
• Direct Quotation of Material Without Page Numbers
• Accuracy of Quotations
• Changes to a Quotation Requiring No Explanation
• Changes to a Quotation Requiring Explanation
• Quotations That Contain Citations to Other Works
• Quotations That Contain Material Already in Quotation Marks

Copyright and Permission

• General Guidelines for Reprinting or Adapting Materials
• Materials That Require Copyright Attribution
• Copyright Status
• Permission and Fair Use
• Copyright Attribution Formats

9. Reference List

Reference categories.

• Determining the Reference Category
• Using the Webpages and Websites Reference Category
• Online and Print References

Principles of Reference List Entries

• Four Elements of a Reference
• Punctuation Within Reference List Entries
• Accuracy and Consistency in References

Reference Elements (Author, Date, Title, Source)

• Author Element
• Format of the Author Element
• Spelling and Capitalization of Author Names
• Identification of Specialized Roles
• Group Authors
• Date Element
• Format of the Date Element
• Updated or Reviewed Online Works
• Retrieval Dates
• Title Element
• Format of the Title Element
• Series and Multivolume Works
• Bracketed Descriptions
• Source Element
• Format of the Source Element
• Periodical Sources
• Online Periodicals With Missing Information
• Article Numbers
• Edited Book Chapter and Reference Work Entry Sources
• Publisher Sources
• Database and Archive Sources
• Works With Specific Locations
• Social Media Sources
• Website Sources
• When to Include DOIs and URLs
• Format of DOIs and URLs
• DOI or URL Shorteners

Reference Variations

• Works in Another Language
• Translated Works
• Reprinted, Republished, or Reissued Works
• Religious and Classical Works

Reference List Format and Order

• Format of the Reference List
• Order of Works in the Reference List
• Order of Surname and Given Name
• Order of Multiple Works by the Same First Author
• Order of Works With the Same Author and Same Date
• Order of Works by First Authors With the Same Surname
• Order of Works With No Author or an Anonymous Author
• Abbreviations in References

10. Reference Examples

Author variations, date variations, title variations, source variations, textual works.

• Periodicals
• Books and Reference Works
• Edited Book Chapters and Entries in Reference Works
• Reports and Gray Literature
• Informally Published Works

Software and Tests

• Computer Software and Mobile Apps
• Tests, Scales, and Inventories
• Audiovisual Works
• Audio Works
• Visual Works

Online Media

• Social Media
• Webpages and Websites

Legal References

• Cases or Court Decisions
• Statutes (Laws and Acts)
• Constitutions and Charters
• Treaties and International Conventions

Ancillary instructional materials are available to instructors for the Concise Guide , including lecture slides.

You may also like

7th Edition Pub Manual

Undergraduate Writing in Psychology, Third Edition

Study Like a Champ

Purdue Online Writing Lab Purdue OWL® College of Liberal Arts

APA Sample Paper

Welcome to the Purdue OWL

This page is brought to you by the OWL at Purdue University. When printing this page, you must include the entire legal notice.

Copyright ©1995-2018 by The Writing Lab & The OWL at Purdue and Purdue University. All rights reserved. This material may not be published, reproduced, broadcast, rewritten, or redistributed without permission. Use of this site constitutes acceptance of our terms and conditions of fair use.

Note:  This page reflects the latest version of the APA Publication Manual (i.e., APA 7), which released in October 2019. The equivalent resource for the older APA 6 style  can be found here .

Media Files: APA Sample Student Paper  ,  APA Sample Professional Paper

This resource is enhanced by Acrobat PDF files. Download the free Acrobat Reader

Note: The APA Publication Manual, 7 th Edition specifies different formatting conventions for student  and  professional  papers (i.e., papers written for credit in a course and papers intended for scholarly publication). These differences mostly extend to the title page and running head. Crucially, citation practices do not differ between the two styles of paper.

However, for your convenience, we have provided two versions of our APA 7 sample paper below: one in  student style and one in  professional  style.

Note: For accessibility purposes, we have used "Track Changes" to make comments along the margins of these samples. Those authored by [AF] denote explanations of formatting and [AWC] denote directions for writing and citing in APA 7. 

APA 7 Student Paper:

Apa 7 professional paper:.

• CSN Libraries
• Library Guides
• Library Tutorials
• APA Style Guide - 7th
• What is APA?

APA Style Guide - 7th: What is APA?

• How do I write my paper in APA style?
• How should I start?
• How do I cite?
• In-Text Citation Examples
• Journal Article
• Magazine/News Article
• Essay/Book Chapter
• Social Media
• Video/Movie
• Interview/Lecture/Email
• Government Report
• Legal Citation

This guide is designed to help you understand the APA style rules. To jump directly to citation examples, click "Reference Page Citation Examples" on the left.

All materials posted in this online guide are for APA 7th , the most recent edition. To see the guide for the previous version, APA 6th, click on the link below.

If you are unsure about which edition you should use, please check with your professor.

APA 7th edition:

• APA 7th Style Quick Guide Shortened, printable PDF guide for APA 7th ed.

Previous, APA 6th edition:

• APA 6th Style Guide Full electronic version of the APA 6th style guide
• APA 6th Style Quick Guide Shortened, printable PDF guide for APA 6th ed.

What is APA? What does APA style mean?

The guide is a joint effort by CSN Library Services and the CSN Writing Center.

The guide is a joint effort by CSN Libraries and the CSN Writing Center.

Last updated July 2020

• Next: How do I write my paper in APA style? >>
• Last Updated: Jun 1, 2022 11:44 AM
• URL: https://libguides.csn.edu/APA

• Reference List
• In-Text Citations
• Formatting a Paper

Basic Principles

The APA Style Manual tells you to format your paper as follows:

Your essay should be typed and double-spaced on standard-sized paper (8.5" x 11"), with 1" margins on all sides. You should use a font consistently throughout the paper. APA recommends using either a sans serif font such as 11-point Calibri, 11-point Arial, or 10-point Lucida Sans Unicode, or a serif font such as 12-point Times New Roman, 11-point Georgia, or 10-point Computer Modern.

Include a  page header  (also known as the “ running head ”) at the top of every page. For a professional paper, this includes your paper title and the page number. For a student paper, this only includes the page number. To create a  page header/running head , insert page numbers flush right. Then type "TITLE OF YOUR PAPER" in the header flush left using all capital letters. The  running head  is a shortened version of your paper's title and cannot exceed 50 characters including spacing and punctuation.

The paper should include four major sections :

How to format your APA style paper

Prepared by Berkeley College, NY.

Learning Center Tutorial

Watch the Merritt College Learning Center's Workshop on APA paper formatting (recorded September 2022). The workshop slides are also available for you to print out.

Topics include:

• What is meant by APA formatting?
• What are the components of a student paper in APA?
• How do I use APA headings?
• What is a DOI link?
• How do I develop a thesis statement and topic sentences?
• Where do I go for help with APA formatting?
• << Previous: In-Text Citations
• Last Updated: Nov 22, 2023 9:55 AM
• URL: https://merritt.libguides.com/APAstyle

APA Formatting and Style (7th ed.) for Student Papers

• What's New in the 7th ed.?
• Principles of Plagiarism: An Overview
• Basic Paper Formatting
• Basic Paper Elements
• Punctuation, Capitalization, Abbreviations, Apostrophes, Numbers, Plurals
• Tables and Figures
• Powerpoint Presentations
• Reference Page Format
• Periodicals (Journals, Magazines, Newspapers)
• Books and Reference Works
• Webpage on a Website
• Discussion Post
• Company Information & SWOT Analyses
• Dissertations or Theses
• ChatGPT and other AI Large Language Models
• Online Images
• Online Video
• Computer Software and Mobile Apps
• Missing Information
• Two Authors
• Three or More Authors
• Group Authors
• Missing Author
• Chat GPT and other AI Large Language Models
• Secondary Sources
• Block Quotations
• Fillable Template and Sample Paper
• Government Documents and Legal Materials
• APA Style 7th ed. Tutorials
• Additional APA 7th Resources
• Grammarly - your writing assistant
• Writing Center - Writing Skills This link opens in a new window
• Brainfuse Online Tutoring

APA 7th ed. Fillable Word Template and Sample Paper

• APA 7th ed. Template Download this Word document, fill out the title page and get writing!
• Sample Paper APA 7th ed. Our APA sample paper shows you how to format the main parts of a basic research paper.
• APA 7th Sample Papers from Purdue Owl
• << Previous: Block Quotations
• Next: Government Documents and Legal Materials >>
• Last Updated: May 3, 2024 2:22 PM
• URL: https://national.libguides.com/apa_7th

• Bipolar Disorder
• Therapy Center
• When To See a Therapist
• Types of Therapy
• Best Online Therapy
• Best Couples Therapy
• Best Family Therapy
• Managing Stress
• Sleep and Dreaming
• Understanding Emotions
• Self-Improvement
• Healthy Relationships
• Student Resources
• Personality Types
• Guided Meditations
• Verywell Mind Insights
• 2024 Verywell Mind 25
• Mental Health in the Classroom
• Editorial Process
• Meet Our Review Board
• Crisis Support

APA Format Guidelines, Tips, and Examples

How to Write in APA Format

Kendra Cherry, MS, is a psychosocial rehabilitation specialist, psychology educator, and author of the "Everything Psychology Book."

Amanda Tust is a fact-checker, researcher, and writer with a Master of Science in Journalism from Northwestern University's Medill School of Journalism.

10'000 Hours / Getty Images

APA format is the official style used by the  American Psychological Association  and is commonly used in the fields of psychology , education , and other social sciences. APA style refers to the way that student and professional publications are formatted for submission and publication. Knowing how to write in APA format is an important skill for both students and professionals.

The seventh edition of the "Publication Manual of the American Psychological Association" is the official guidebook for formatting your APA papers. It's the latest edition published in 2019. Of course, if you have further questions about how to format your paper, check with your professor or instructor on what they prefer.

If you're a beginner and need to write a paper in APA format, the following step-by-step guide can help you format your paper correctly and create the different sections that you will need.

General APA Format Guidelines

There are some basic rules of APA format that apply to any type of APA paper. These include:

• Type on standard-size (8.5-inch by 11-inch) paper
• Have a 1-inch margin on all sides
• Have a title page, a reference list , and a byline
• Use an easy-to-read font such as Calibri or Times New Roman
• Double-space the whole paper
• Align text to the left-hand side
• Indent the first line of each paragraph by 0.5 inches

According to APA guidelines, your paper should include four main sections: a title page, abstract, main body, and references.

APA format emphasizes accessibility for all readers. Be sure to review their official information on how to make your paper accessible .

APA Format Title Page

There are two different versions of an APA title page : the student and professional versions. A student title page should include:

• Title of paper
• Name of each author of the paper (the byline)
• Affiliation for each author (the university attended, including the name of the department)
• Course number and name
• Instructor name (check with the instructor for their preferred format)
• Assignment due date (i.e., November 4, 2020)
• Page number

For a professional APA paper, include:

• Name of each author of the paper (byline)
• Affiliation for each author
• Author note
• Running head (an abbreviated version of the paper title)

For both student and professional papers, the paper title is in title case, bold, and centered. It should be about three to four lines down from the top margin of the page.

Be concise. Your title should be a short statement of what the reader will find in the paper. Your title will often identify the major variables and their relationships. Examples of APA paper titles include:

• Effect of Sleep Deprivation on Math Performance
• Impact of Leadership Style on Employee Productivity
• How Music Tempo Affects Running Pace
• How Medication Improves Smoking Cessation Outcomes

A title page for a professional paper should also include an author note, which provides more information about the paper's authors, study registration, data sharing, disclaimers on any conflicts of interest, a point of contact, and funding sources.

When writing your title, be concise and avoid any extraneous words that do not add meaning to your title. The APA style guide advises writers to avoid phrases such as "An Experimental Investigation of..." or "A Study of...".

APA Format Abstract

Think of an abstract as a summary of your paper. If you are a student, your instructor may or may not require an abstract; be sure to check.

Follow these tips for writing your abstract in APA format:

• The abstract should have its own page right after the title page.
• Centered at the top of the page in bold, write "Abstract."
• In the next line, briefly summarize the main points of the paper.
• While the content will vary, an abstract typically includes the research topic , research questions, information on participants and methods , the data analysis used, and main conclusions. 
• An abstract should be a single paragraph, double-spaced, and usually no more than 250 words.

The "Publication Manual" states that a good abstract is accurate, coherent, and concise. Be sure not to include any information in the abstract that isn't in the paper itself.

Tables in APA Format

Tables are an efficient way to display a great deal of information in a concise, clear, and easy-to-read format. In APA format papers, tables are generally used to describe the results of statistical analysis and other pertinent quantitative data .

However, it is important to note that not all data should be presented in a table. If you have little numeric information to present, it should be described in the text of your paper.

The APA's publication manual recommends designing your table with the reader in mind. Strive to communicate data in a way that is clear and easy to understand.

Basic Rules for Tables

Keep these tips in mind when using a table in your APA format publication:

• Add an individual title to each table. It should be italicized and capitalized in APA style.
• Begin each table after the reference list on a page of its own.
• Number all tables (i.e., Table 1, Table 2, Table 3).
• Reference all tables in the text of the paper.

Remember that your table is there to supplement rather than replicate the text of your paper. Do not feel the need to discuss every element of your table in your text. Extraneous information can overwhelm and confuse the reader. Stick to reporting the most important data.

Instead, focus on keeping your table concise. Mention key highlights and tell the reader what to look for in your table.

Table Headings

Keep these tips in mind when writing table headings:

• Capitalize the first letter of each heading.
• Identify each column using a descriptive heading.
• Use abbreviations for standard terms in the table itself. Uncommon definitions should be explained in a note below the table.

Additional Notes

If an additional explanation is needed, a note can be added below the table. There are three kinds of notes: general notes, specific notes, and probability notes.

General notes refer to some aspect of the entire table; specific notes refer to a particular column, row, or cell; probability notes specify the values of symbols in your table.

Reference Pages in APA Format

All sources cited in your paper should be included in the reference page. The reference page should appear at the end of your APA paper. This page makes it easy for the reader to easily look up all of the materials you cited.

Anything cited in the text must appear in the reference section and anything included in the reference section must be cited somewhere in the text.

Your references should begin on a new page with the title "References" in bold and centered at the very top. Do not underline, italicize, or place quotation marks around the title.

Basic Reference Page Rules

Be sure not to forget these rules when putting together your APA format reference page:

• Alphabetize references by the last names of the first author of each source.
• Capitalize all major words in the title of a journal (i.e., The Journal of Personality and Social Psychology ).
• Capitalize only the first letter in article titles. If a colon appears in the title, the first letter after the colon should also be capitalized. The title should not be placed in quotations, underlined, or italicized.
• Double-space all references.
• Italicize the titles of books and journals.
• When the same author is cited multiple times, list references in chronological order with the oldest first, working your way up to the most recent one.
• Use a hanging indentation for each reference; the first line of the reference should be aligned to the left, but each additional line needs to be indented.

Journals and Periodicals

Journal articles should appear in alphabetical order in your reference list. More APA format tips include:

• Capitalize the first letter of the first word in the title, subtitle, and proper nouns.
• Italicize the name of the publication and the volume number.

The basic format of a journal article reference is to first list authors by their last names followed by the initials of their first names. Next, the publication year is enclosed in parentheses and followed by a period.

The title of the article should then follow, with only the first letter of the first word capitalized as well as the first letter of any proper nouns.

The italicized title of the journal comes after, followed by a comma. Place the volume number next, also italicized. Follow this with the issue number in parentheses, followed by a comma.

Then, place page numbers, using a hyphen in between if it's a range of pages. Place a period after this. Finally, a hyperlink including the DOI number should be included if there is one available.

This style is applicable to printed texts. The format for citing books in APA format is as follows:

• Name of author (last name, first initial)
• The date of the publication in parentheses
• The italicized title of the book
• If applicable, put the edition of the book in parentheses
• Publisher name
• Hyperlink with DOI number

Note: Place a period after each of these elements.

Electronic Sources

The basic format of an electronic reference is very similar to that of any other reference. However, you typically need to include the online location of the document.

Since online URLs can change, the APA recommends utilizing a digital object identifier (DOI) in your references whenever possible.

A DOI is a unique alphanumeric string that begins with a 10 as well as a prefix (usually a four-digit number assigned to organizations) and a suffix (a number assigned by the publisher).

Many publishers will include the DOI on the first page of an electronic document. If a DOI is available, simply include it as a hyperlink at the end of the reference as follows: https://doi.org/10.0000/00000000000.

Be sure to consult the latest information from The American Psychological Association for more information on citing electronic sources.

A Word From Verywell

It's helpful to consult the latest edition of the APA "Publication Manual" when you have questions about proper formatting for your APA paper. If you're a student, it's a great idea to consult with your instructor as well. They can help establish clear guidelines and expectations for your papers before you submit them.

Nicoll LH, Oermann MH, Chinn PL, Conklin JL, Amarasekara S, Mccarty M. Guidance provided to authors on citing and formatting references in nursing journals . J Nurses Prof Dev . 2018;34(2):54-59. doi:10.1097/NND.0000000000000430

American Psychological Association. Publication Manual of the American Psychological Association, Seventh Edition (2020) .

American Psychological Association.  Publication Manual of the American Psychological Association  (7th ed.). Washington DC: The American Psychological Association; 2020.

By Kendra Cherry, MSEd Kendra Cherry, MS, is a psychosocial rehabilitation specialist, psychology educator, and author of the "Everything Psychology Book."

Generate accurate APA citations for free

• Knowledge Base
• APA Style 7th edition
• APA 7th edition: The most notable changes

APA 7th Edition (2020) | The 17 Most Notable Changes

Published on October 11, 2019 by Raimo Streefkerk . Revised on April 16, 2024.

In that time a lot of things have changed. Citing online material has become more common, the use of inclusive and bias-free language is increasingly important, and the technology used by researchers and students has changed.

The 7th edition addresses these changes by providing better and more extensive guidelines. This article outlines the biggest changes that you should know about.

Table of contents

References and in-text citations in apa style, inclusive and bias-free language, apa paper format, mechanics of style, apa 7th edition citation generator, free lecture slides, buying the new 7th edition apa manual, frequently asked questions.

When it comes to citing sources, more guidelines have been added that make citing online sources easier and clearer.

In total, 114 examples are provided, ranging from books and periodicals to audiovisuals and social media. For each reference category, an easy template is provided to help you understand and apply the citation guidelines. The biggest changes in the 7th edition are:

• Covey, S. R. (2013). The 7 habits of highly effective people: Powerful lessons in personal change . New York, NY: Simon & Schuster.
• Covey, S. R. (2013). The 7 habits of highly effective people: Powerful lessons in personal change . Simon & Schuster.
• (Taylor, Kotler, Johnson, & Parker, 2018)
• (Taylor et al., 2018)
• Miller, T. C., Brown, M. J., Wilson, G. L., Evans, B. B., Kelly, R. S., Turner, S. T., . . . Lee, L. H. (2018).
• Miller, T. C., Brown, M. J., Wilson, G. L., Evans, B. B., Kelly, R. S., Turner, S. T., Lewis, F., Nelson, T. P., Cox, G., Harris, H. L., Martin, P., Gonzalez, W. L., Hughes, W., Carter, D., Campbell, C., Baker, A. B., Flores, T., Gray, W. E., Green, G., . . . Lee, L. H. (2018).
• doi: 10.1080/02626667.2018.1560449
• https://doi.org/10.1080/​02626667.2018.1560449
• Streefkerk, R. (2019, October 11). APA 7th edition: The most notable changes [Blog post]. Retrieved from https://www.scribbr.com/apa-style/apa-seventh-edition-changes/
• Streefkerk, R. (2019, October 11). APA 7th edition: The most notable changes. Scribbr . https://www.scribbr.com/apa-style/apa-seventh-edition-changes/
• Brück, M. (2009). Women in early British and Irish astronomy: Stars and satellites [Kindle version]. https:/doi.org/10.1007/978-90-481-2473-2
• Brück, M. (2009). Women in early British and Irish astronomy: Stars and satellites .  Springer Nature. https:/doi.org/10.1007/978-90-481-2473-2
• Clear guidelines are provided for including contributors other than authors and editors. For example, when citing a podcast episode , the host of the episode should be included; for a TV series episode , the writer and director of that episode are cited.
• Dozens of examples are included for online source types such as podcast episodes , social media posts , and YouTube videos . The use of emojis and hashtags is also explained.

Writing inclusively and without bias is the new standard, and APA’s new publication manual contains a separate chapter on this topic.

The guidelines provided by APA help authors reduce bias around topics such as gender, age, disability, racial and ethnic identity, and sexual orientation, as well as being sensitive to labels and describing individuals at the appropriate level of specificity. Some examples include:

• A researcher’s career depends on how often he or she is cited.
• A researcher’s career depends on how often they are cited.
• People living in poverty
• People over 65 years old
• People in the age range of 65 to 75 years old

In the 7th edition, APA decided to provide different paper format guidelines for professional and student papers . For both types, a sample paper is included. Some notable changes include:

• Increased flexibility regarding fonts: options include Calibri 11, Arial 11, Lucida Sans Unicode 10, Times New Roman 12, and Georgia 11.
• Running head: THE EFFECT OF GOOGLE ON THE INTERNET
• THE EFFECT OF GOOGLE ON THE INTERNET
• The running head is omitted in student papers (unless your instructor tells you otherwise).
• Heading levels 3-5 are updated to improve readability.

In terms of style, not much has changed in the 7th edition. In addition to some updated and better explained guidelines, there are two notable changes:

• Use only one space after a period at the end of a sentence.
• APA endorses the use of the singular pronoun they
• APA endorses the use of the singular pronoun “they”

Are you a teacher or professor who would like to educate your students about the APA 7th edition changes? Great! You can download our free lecture slides, available for Google Slides and Microsoft PowerPoint.

Open Google Slides Download PowerPoint

The American Psychological Association anticipates that most people will start using the 7th edition in the spring of 2020 or thereafter.

It’s best to ask your supervisor or check the website of the journal you want to publish in to see which APA guidelines you should follow.

The APA Manual 7th edition can be purchased at Amazon as a hardcover, paperback or spiral-bound version. You can also buy an ebook version at RedShelf .

The 7th edition APA Manual , published in October 2019, is the most current edition. However, the 6th edition, published in 2009, is still used by many universities and journals.

Cite this Scribbr article

If you want to cite this source, you can copy and paste the citation or click the “Cite this Scribbr article” button to automatically add the citation to our free Citation Generator.

Streefkerk, R. (2024, April 16). APA 7th Edition (2020) | The 17 Most Notable Changes. Scribbr. Retrieved July 3, 2024, from https://www.scribbr.com/apa-style/apa-seventh-edition-changes/

Is this article helpful?

Raimo Streefkerk

Other students also liked, setting up the apa reference page | formatting & references (examples), beginner's guide to apa in-text citation, apa format for academic papers and essays, get unlimited documents corrected.

✔ Free APA citation check included ✔ Unlimited document corrections ✔ Specialized in correcting academic texts

•   [email protected]

APA Style: Basics

Guidelines: paper format.

The APA Style website includes a great section on Paper Format This link opens in a new window . The 7th edition of APA Style has two types of papers: student papers and professional papers. Please consult your assignment or reach out to your professor or instructor to determine which paper format you should use.

For more information see the above page or the sections linked below:

• Order of pages This link opens in a new window
• Title page This link opens in a new window
• Font This link opens in a new window
• Page header This link opens in a new window
• Line spacing This link opens in a new window
• Margins This link opens in a new window
• Paragraph alignment & indentation This link opens in a new window
• Tables setup This link opens in a new window
• Figures setup This link opens in a new window
• Headings This link opens in a new window
• Accessibility This link opens in a new window
• Numbers and Statistics Guide This link opens in a new window

Sample Papers

The APA Style website also includes Sample Papers This link opens in a new window . 

APA Style Sample Papers

• Annotated Student Sample Paper [links to PDF] This link opens in a new window
• Student Sample Paper [links to DOCX] This link opens in a new window
• Annotated Professional Sample Paper [links to PDF] This link opens in a new window
• Professional Sample Paper [links to DOCX] This link opens in a new window

SNHU OWC Sample Papers

• APA 7th Edition Sample Paper (SNHU OWC) [pdf] This link opens in a new window APA 7th Edition Sample Paper from the Academic Support Center
• << Previous: Elements of APA Reference Lists
• Next: APA Reference List Examples >>

APA Citation Guidelines (7th Edition): Style & Format

• Style & Format
• Page Formats
• In-text Citations
• Reference Examples
• Sample Paper & Template

About this Page

This page contains information on the style and format of papers according to APA 7th edition using the Concise Guide to APA Style: The Official APA Style for Students .

• APA Style and Grammar Guidelines

APA Style papers should have the same style and size of font throughout the text of the paper (title page to reference page). APA considers the following fonts acceptable: 11- point Calibri, 11-point Arial, 10-point Lucida Sans Unicode, 12-point Times New Roman, 11-point Georgia, or 10-point Computer Modern. It is recommended that you check with your instructor to see if they have a preferred font style.

(See section 1.18 of the Concise Guide to APA Style )

The first line of every paragraph in the text of your paper and every reference on your reference page is indented (hit the tab key once). The remaining lines are left flush with the left-hand margin of the paper (this is known as a "hanging indent").

Other Format Guidelines

Page numbers : Title page through reference pages are numbered using Arabic numerals;  place each number in the top right corner of the page.

Running heads: Are NOT required in student papers, but you should still check with your instructor to see if they wish them to be used.

Dashes: APA uses em dashes (long dash) and en dashes (short dash). See section 4.6 of the Concise Guide to APA Style for more information.

Additional Resources

• Heading Levels: Template: Student Papers
• Abbreviations Guide
• Transititions Guide
• Number and Statistics Guide

Other APA Pages

• Style and Format
• In-text citations
• Title and Reference Page Format
• I Want to See A Sample Paper

Lines and Margins

APA Style papers should have double-spaced text throughout the entire paper (including quotations and references). To make your paper double-spaced in Microsoft Word, highlight the text you want double-spaced, and then click Layout . Next, click on the arrow to the right of the word Paragraph (a pop-up appears). From the drop-down menu under Line Spacing , select Double (default choice is Multiple ) and click OK .

APA Style papers use 1 inch margins all around (top to bottom and left to right). Margins in Microsoft Word are set to 1 inch by default. If you are unsure, you can check your margins by clicking Layout, and clicking Margins. Once the drop-down menu appears, make sure Normal is selected to ensure you have 1 inch margins all around your paper.

(See sections 1.20 and 1.21 of the Concise Guide to APA Style )

APA Style recommends ONE space after a period when the period ends a sentence, separates parts of a reference list entry, or follows initials in names (J.B. Jones).

Do NOT put a space after a period when the period is part of an internal abbreviations (U.S. or a.m.)

Do NOT use periods for the abbreviation of state, province, or territory names (AZ; KS; BC); capital letter abbreviations and acronyms (APA, AMA, EPA); for abbreviations of academic degrees (PhD, MD, DO); or for abbreviations of metric and nonmetric measurements (cm, hr, kg,). Note: Use a period when abbreviating "inch" or "inches" (in.) or else it could be misread.

(See sections 4.1 and 4.2 of the Concise Guide to APA Style )

Sentence Case vs. Title Case

Sentence case is where most words in a sentence are going to be lower case.

The EXCEPTIONS are the first word in a title, heading, or sub-title ; proper nouns ; the first word after an em dash, semi-colon, or end punctuation; and any noun followed by a letter or number.

Title case is where major words are capitalized while minor words are lower case.

In APA style, major words are nouns, verbs, adjectives, pronouns, adverbs, or any word that is four letters or longer.

Minor words are articles, short prepositions, and conjunctions that are three letters or less.

(See section 5.7 of the Concise Guide to APA Style )

Paraphrasing

Refers to restating someone else's ideas or findings into your own words. Paraphrasing allows you to summarize information from one or more sources, compare and contrast information from multiple sources, and focus on the most important information from each source.

It is BEST to paraphrase information whenever possible rather than using direct quotations.

Paraphrased information must be cited in-text with either a parenthetical or narrative citation.

(See sections 8.23 and 8.24 of the Concise Guide to APA Style)

Reproduce words EXACTLY as written from another work (including your own). Quotations are best used in papers for when you want to reproduce an exact definition, when an author of a work has said something memorable, or when you want to respond to the exact wording (something someone said) from an author in your paper.

When not using a quotation for one of the above reasons, it is best to paraphrase information. Additionally, you should check with your instructor to see if they limit the number of quotations you are allowed to use.

Quotations must be cited in-text with either a parenthetical or narrative citation.

Short quotations consist of 40 words or less and should be incorporated into the text of your paper with quotation marks.

Long quotations consists of 40 words or more and do not use quotations marks. Instead, they should be incorporated into your paper as a block quotation. Block quotations begin on a new line, are double-spaced, and are indented 0.5 inches from the left hand margin of your paper.

(See sections 8.25 - 8.33 of the Concise Guide to APA Style)

Heading Levels

Heading Levels or "headings" are a way to organize information in APA papers and convey it clearly ( think of headings as "sections" and "subsections"). There are five levels of headings in APA Style, although for undergraduates it is rare to need to go past a Level 2 headings. If you are unsure if you need to use headings, check with your instructor.

Note: Do NOT label an introduction as "Introduction" in APA papers. The title of your paper acts as a de facto Level 1 Heading.

(See section 1.26 of the Concise Guide to APA Style)

• Next: Page Formats >>
• Last Updated: Jun 27, 2024 3:08 PM
• URL: https://mohave.libguides.com/apa

Headings identify the content within sections of a paper.

Make your headings descriptive and concise. Headings that are well formatted and clearly worded aid both visual and nonvisual readers of all abilities.

Levels of heading

There are five levels of heading in APA Style. Level 1 is the highest or main level of heading, Level 2 is a subheading of Level 1, Level 3 is a subheading of Level 2, and so on through Levels 4 and 5.

The number of headings to use in a paper depends on the length and complexity of the work.

• If only one level of heading is needed, use Level 1.
• If two levels of heading are needed, use Levels 1 and 2.
• If three levels of heading are needed, use Levels 1, 2, and 3 (and so on).

Use only the number of headings necessary to differentiate distinct sections in your paper; short student papers may not require any headings. Furthermore, avoid these common errors related to headings:

• Avoid having only one subsection heading within a section, just like in an outline.
• Do not label headings with numbers or letters.
• Double-space headings; do not switch to single spacing within headings.
• Do not add blank lines above or below headings, even if a heading falls at the end of a page.

Headings are covered in the seventh edition APA Style manuals in the Publication Manual Sections 2.26 and 2.27 and the Concise Guide Sections 1.25 and 1.26

Related handouts

• Heading Levels Template: Student Paper (PDF, 257KB)
• Heading Levels Template: Professional Paper (PDF, 213KB)

Format of headings

The following table demonstrates how to format headings in APA Style.

Note. In title case, most words are capitalized .

Headings in the introduction

Because the first paragraphs of a paper are understood to be introductory, the heading “Introduction” is not needed. Do not begin a paper with an “Introduction” heading; the paper title at the top of the first page of text acts as a de facto Level 1 heading.

It is possible (but not required) to use headings within the introduction. For subsections within the introduction, use Level 2 headings for the first level of subsection, Level 3 for subsections of any Level 2 headings, and so on. After the introduction (regardless of whether it includes headings), use a Level 1 heading for the next main section of the paper (e.g., Method).

Creating accessible headings

Writers who use APA Style may use the automatic headings function of their word-processing program to create headings. This not only simplifies the task of formatting headings but also ensures that headings are coded appropriately in any electronic version of the paper, which aids readers who use navigation tools and assistive technologies such as screen readers. 

Here are some tips on how to create headings in some common word-processing programs:

• If you use Academic Writer to write your APA Style papers, the headings menu in the Writing Center will format headings for you in 7th edition APA Style.
• Follow these headings directions from Microsoft to customize the heading formats for your future use.
• To apply Level 4 and 5 headings (which are inline headings, meaning the heading appears on the same line as paragraph text), first type the heading and a few words of the text that follows. Then highlight the text that you want to be your heading and select the appropriate heading level from the Styles menu. Only the highlighted text will be formatted as the Level 4 or 5 heading.