research project apa format

APA Style (7th ed.)

• Cite: Why? When?
• Book, eBook, Dissertation
• Article or Report
• Business Sources
• Artificial Intelligence (AI) Tools
• In-Text Citation
• Format Your Paper

Format Your Paper

Download and use the editable templates for student papers below: .

• APA 7th ed. Template Document This is an APA format template document in Google Docs. Click on the link -- it will ask for you to make a new copy of the document, which you can save in your own Google Drive with your preferred privacy settings.
• APA 7th ed. Template Document A Microsoft Word document formatted correctly according to APA 7th edition.
• APA 7th ed. Annotated Bibliography template A Microsoft Word document formatted correctly for an annotated bibliography.

Or, view the directions for specific sections below:

Order of Sections (section 2.17)

• Title page including Title, Author, University and Department, Class, Instructor, and Date
• Body (including introduction, literature review or background, discussion, and conclusion)
• Appendices (including tables & figures)

Margins & Page Numbers (sections 2.22-2.24)

• 1 inch at top, bottom, and both sides
• Left aligned paragraphs and leave the right edge ragged (not "right justified")
• Indent first line of each paragraph 1/2 inch from left margin
• Use page numbers, including on the title page, 1/2 inch from top and flush with right margin

Text Format (section 2.19)

• Times New Roman, 12 point
• Calibri, 11 point
• Arial, 11 point
• Lucinda Sans Unicode, 10 point
• Georgia, 11 point
• Double-space and align text to the left
• Use active voice
• Don't overuse technical jargon
• No periods after a web address or DOI in the References list.

Tables and Figures In-Text (chapter 7)

• Label tables and figures numerically (ex. Table 1)
• Give each table column a heading and use separating lines only when necessary
• Design the table and figure so that it can be understood on its own, i.e. it does not require reference to the surrounding text to understand it
• Notes go below tables and figures

Title Page (section 2.3)

• Include the title, your name,  the class name , and  the college's name
• Title should be 12 words or less and summarize the paper's main idea
• No periods or abbreviations
• Do not italicize or underline
• No quotation marks, all capital letters, or bold
• Center horizontally in upper half of the page

Body (section 2.11)

• Align the text to the left with a 1/2-inch left indent on the first line
• Double-space
• As long as there is no Abstract, at the top of the first page, type the title of the paper, centered, in bold , and in Sentence Case Capitalization
• Usually, include sections like these:  introduction, literature review or background,  discussion, and conclusion -- but the specific organization will depend on the paper type
• Spell out long organization names and add the abbreviation in parenthesis, then just use the abbreviation
• Spell out numbers one through nine and use a number for 10 or more
• Use a number for units of measurement, in tables, to represent statistical or math functions, and dates or times

Headings (section 2.26-2.27)

• Level 1: Center, bold , Title Case 
• Level 2: Align left, bold , Title Case
• Level 3: Alight left, bold italics , Title Case
• Level 4: Indented 1/2", bold , Title Case, end with a period. Follow with text. 
• Level 5: Indented 1/2", bold italics , Title Case, end with a period. Follow with text. 

Quotations (sections 8.26-8.33)

• Include short quotations (40 words or less) in-text with quotation marks
• For quotes more than 40 words, indent the entire quote a half inch from the left margin and double-space it with no quotation marks
• When quoting two or more paragraphs from an original source, indent the first line of each paragraph a half inch from the left margin
• Use ellipsis (...) when omitting sections from a quote and use four periods (....) if omitting the end section of a quote

References (section 2.12)

Begins on a new page following the text of your paper and includes complete citations for the resources you've used in your writing.

• References should be centered and bolded at the top of a new page
• Double-space and use hanging indents (where the first line is on the left margin and the following lines are indented a half inch from the left)
• List authors' last name first followed by the first and middle initials (ex. Skinner, B. F.)
• Alphabetize the list by the first author's last name of of each citation (see sections 9.44-9.49)
• Capitalize only the first word, the first after a colon or em dash, and proper nouns
• Don't capitalize the second word of a hyphenated compound
• No quotation marks around titles of articles

Appendices with Tables, Figures, & Illustrations (section 2.14, and chapter 7)

• Include appendices only to help the reader understand, evaluate, or replicate the study or argument
• Put each appendix on a separate page and align left
• For text, do not indent the first paragraph, but do indent the rest
• If you have only one appendix, label it "Appendix"
• If you have two or more appendices, label them "Appendix A", "Appendix B" and so forth as they appear in the body of your paper
• Label tables and figures numerically (ex. Table 1, or Table B1 and Table B2 if Appendix B has two tables) and describe them within the text of the appendix
• Notes go below tables and figures (see samples on p. 210-226)

Annotated Bibliography

Double-space the entire bibliography. give each entry a hanging indent. in the following annotation, indent the entire paragraph a half inch from the left margin and give the first line of each paragraph a half inch indent. see the template document at the top of this page..

• Check with your professor for the length of the annotation and which elements you should evaluate.

These elements are optional, if your professor or field requires them, but they are  not required for student papers: 

Abstract (section 2.9).

• Abstract gets its own page
• Center "Abstract" heading and do not indent the first line of the text
• Summarize the main points and purpose of the paper in 150-250 words maximum
• Define abbreviations and acronyms used in the paper

Running Head (section 2.8 )

• Shorten title to 50 characters or less (counting spaces and punctuation) for the running head
• In the top margin, the running head is aligned left, with the page number aligned on the right
• On every page, put (without the brackets): [SHORTENED TITLE OF YOUR PAPER IN ALL CAPS] [page number] 

More questions? Check out the authoritative source: APA style blog

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• Last Updated: Jun 17, 2024 12:51 PM
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Home / Guides / Citation Guides / APA Format

APA Format for Students & Researchers

In this guide, students and researchers can learn the basics of creating a properly formatted research paper according to APA guidelines.

It includes information on how to conceptualize, outline, and format the basic structure of your paper, as well as practical tips on spelling, abbreviation, punctuation, and more. The guide concludes with a complete sample paper as well as a final checklist that writers can use to prepare their work for submission.

APA Paper Formatting Basics

• All text should be double-spaced
• Use one-inch margins on all sides
• All paragraphs in the body are indented
• Make sure that the title is centered on the page with your name and school/institution underneath
• Use 12-point font throughout
• All pages should be numbered in the upper right hand corner
• The manual recommends using one space after most punctuation marks
• A shortened version of the title (“running head”) should be placed in the upper left hand corner

Table of Contents

Here’s a quick rundown of the contents of this guide on how to do APA format.

Information related to writing and organizing your paper:

• Paper and essay categories

General paper length

• Margin sizes
• Title pages
• Running Heads
• APA Outline
• APA Abstract
• The body of papers
• APA headings and subheadings
• Use of graphics (tables and figures)

Writing style tips:

Proper tone.

• Reducing bias and labels
• Abbreviation do’s and don’ts
• Punctuation
• Number rules

Citing Your Sources:

• Citing Sources
• In-text Citations
• Reference Page

Proofing Your Paper:

• Final checklist
• Submitting your project

APA Information:

• What is APA
• APA 7 Updates

What you won’t find in this guide: This guide provides information related to the formatting of your paper, as in guidelines related to spacing, margins, word choice, etc. While it provides a general overview of APA references, it does not provide instructions for how to cite in APA format.

For step-by-step instructions for citing books, journals, how to cite a website in APA format, information on an APA format bibliography, and more, refer to these other EasyBib guides:

• APA citation (general reference guide)
• APA In-text citation
• APA article citation
• APA book citation
• APA citation website

Or, you can use our automatic generator. Our APA formatter helps to build your references for you. Yep, you read that correctly.

Writing and Organizing Your APA Paper in an Effective Way

This section of our guide focuses on proper paper length, how to format headings, spacing, and more! This information can be found in Chapter 2 of the official manual (American Psychological Association, 2020, pp. 29-67).

Categories of papers

Before getting into the nitty-gritty details related to APA research paper format, first determine the type of paper you’re about to embark on creating:

Empirical studies

Empirical studies take data from observations and experiments to generate research reports. It is different from other types of studies in that it isn’t based on theories or ideas, but on actual data.

Literature reviews

These papers analyze another individual’s work or a group of works. The purpose is to gather information about a current issue or problem and to communicate where we are today. It sheds light on issues and attempts to fill those gaps with suggestions for future research and methods.

Theoretical articles

These papers are somewhat similar to a literature reviews in that the author collects, examines, and shares information about a current issue or problem, by using others’ research. It is different from literature reviews in that it attempts to explain or solve a problem by coming up with a new theory. This theory is justified with valid evidence.

Methodological articles

These articles showcase new advances, or modifications to an existing practice, in a scientific method or procedure. The author has data or documentation to prove that their new method, or improvement to a method, is valid. Plenty of evidence is included in this type of article. In addition, the author explains the current method being used in addition to their own findings, in order to allow the reader to understand and modify their own current practices.

Case studies

Case studies present information related an individual, group, or larger set of individuals. These subjects are analyzed for a specific reason and the author reports on the method and conclusions from their study. The author may also make suggestions for future research, create possible theories, and/or determine a solution to a problem.

Since APA style format is used often in science fields, the belief is “less is more.” Make sure you’re able to get your points across in a clear and brief way. Be direct, clear, and professional. Try not to add fluff and unnecessary details into your paper or writing.  This will keep the paper length shorter and more concise.

Margin sizes in APA Format

When it comes to margins, keep them consistent across the left, right, top, and bottom of the page. All four sides should be the same distance from the edge of the paper. It’s recommended to use at least one-inch margins around each side. It’s acceptable to use larger margins, but the margins should never be smaller than an inch.

Title pages in APA Format

The title page, or APA format cover page, is the first page of a paper or essay. Some teachers and professors do not require a title page, but some do. If you’re not sure if you should include one or not, ask your teacher. Some appreciate the page, which clearly displays the writer’s name and the title of the paper.

The APA format title page for student papers includes six main components:

• the title of the APA format paper
• names of all authors
• institutional affiliation
• course number and title
• instructor’s name

Title pages for professional papers  also require a running head; student papers do not.

Some instructors and professional publications also ask for an author’s note. If you’re required or would like to include an author’s note, place it below the institutional affiliation. Examples of information included in an author’s note include an ORCID iD number, a disclosure, and an acknowledgement.

Here are key guidelines to developing your title page:

• The title of the paper should capture the main idea of the essay, but should not contain abbreviations or words that serve no purpose. For example, instead of using the title “A Look at Amphibians From the Past,” title the paper “Amphibians From the Past.” Delete the unnecessary fluff!
• Center the title on the page and place it about 3-4 lines from the top.
• The title should be bolded, in title case, and the same font size as your other page text. Do not underline or italicize the title. Other text on the page should be plain (not bolded , underlined, or italicized ). 
• All text on the title page should be double-spaced. The APA format examples paper below displays proper spacing, so go take a look!
• Do not include any titles in the author’s name such as Dr. or Ms. In contrast, for your instructor’s name, use the form they prefer (e.g., Sagar Parekh, PhD; Dr. Minako Asato; Professor Nathan Ian Brown; etc.).
• The institutional affiliation is the school the author attends or the location where the author conducted the research.

In a hurry? Try the  EasyBib title page maker to easily create a title page for free.

Sample of an APA format title page for a student paper:

Sample of title page for a professional paper:

Running heads in APA Format

The 7th edition of the American Psychological Association Publication Manual (p. 37) states that running heads are not required for student papers unless requested by the instructor. Student papers still need a page number included in the upper right-hand corner of every page. The 6th edition required a running head for student papers, so be sure to confirm with your instructor which edition you should follow. Of note, this guide follows the 7th edition.

Running heads are required for professional papers (e.g., manuscripts submitted for publication). Read on for instructions on how to create them.

Are you wondering what is a “running head”? It’s basically a page header at the top of every page. To make this process easier, set your word processor to automatically add these components onto each page. You may want to look for “Header” in the features.

A running head/page header includes two pieces:

• the title of the paper
• page numbers.

Insert page numbers justified to the right-hand side of the APA format paper (do not put p. or pg. in front of the page numbers).

For all pages of the paper, including the APA format title page, include the “TITLE OF YOUR PAPER” justified to the left in capital letters (i.e., the running head). If your full title is long (over 50 characters), the running head title should be a shortened version.

Preparing outlines in APA Format

Outlines are extremely beneficial as they help writers stay organized, determine the scope of the research that needs to be included, and establish headings and subheadings.

There isn’t an official or recommended “APA format for outline” structure. It is up to the writer (if they choose to make use of an outline) to determine how to organize it and the characters to include. Some writers use a mix of roman numerals, numbers, and uppercase and lowercase letters.

Even though there isn’t a required or recommended APA format for an outline, we encourage writers to make use of one. Who wouldn’t want to put together a rough outline of their project? We promise you, an outline will help you stay on track.

Here’s our version of how APA format for outlines could look:

Don’t forget, if you’re looking for information on APA citation format and other related topics, check out our other comprehensive guides.

How to form an abstract in APA

An APA format abstract (p. 38) is a summary of a scholarly article or scientific study. Scholarly articles and studies are rather lengthy documents, and abstracts allow readers to first determine if they’d like to read an article in its entirety or not.

You may come across abstracts while researching a topic. Many databases display abstracts in the search results and often display them before showing the full text of an article or scientific study. It is important to create a high quality abstract that accurately communicates the purpose and goal of your paper, as readers will determine if it is worthy to continue reading or not.

Are you wondering if you need to create an abstract for your assignment? Usually, student papers do not require an abstract. Abstracts are not typically seen in class assignments, and are usually only included when submitting a paper for publication. Unless your teacher or professor asked for it, you probably don’t need to have one for your class assignment.

If you’re planning on submitting your paper to a journal for publication, first check the journal’s website to learn about abstract and APA paper format requirements.

Here are some helpful suggestions to create a dynamic abstract:

• Abstracts are found on their own page, directly after the title or cover page.
• Professional papers only (not student papers): Include the running head on the top of the page.
• On the first line of the page, center the word “Abstract” (but do not include quotation marks).
• On the following line, write a summary of the key points of your research. Your abstract summary is a way to introduce readers to your research topic, the questions that will be answered, the process you took, and any findings or conclusions you drew. Use concise, brief, informative language. You only have a few sentences to share the summary of your entire document, so be direct with your wording.
• This summary should not be indented, but should be double-spaced and less than 250 words.
• If applicable, help researchers find your work in databases by listing keywords from your paper after your summary. To do this, indent and type Keywords : in italics.  Then list your keywords that stand out in your research. You can also include keyword strings that you think readers will type into the search box.
• Active voice: The subjects reacted to the medication.
• Passive voice: There was a reaction from the subjects taking the medication.
• Instead of evaluating your project in the abstract, simply report what it contains.
• If a large portion of your work includes the extension of someone else’s research, share this in the abstract and include the author’s last name and the year their work was released.

APA format example page:

Here’s an example of an abstract:

Visual design is a critical aspect of any web page or user interface, and its impact on a user’s experience has been studied extensively. Research has shown a positive correlation between a user’s perceived usability and a user’s assessment of visual design. Additionally, perceived web quality, which encompasses visual design, has a positive relationship with both initial and continued consumer purchase intention. However, visual design is often assessed using self-report scale, which are vulnerable to a few pitfalls. Because self-report questionnaires are often reliant on introspection and honesty, it is difficult to confidently rely on self-report questionnaires to make important decisions. This study aims to ensure the validity of a visual design assessment instrument (Visual Aesthetics of Websites Inventory: Short version) by examining its relationship with biometric (variables), like galvanic skin response, pupillometry, and fixation information. Our study looked at participants assessment of a webpage’s visual design, and compared it to their biometric responses while viewing the webpage. Overall, we found that both average fixation duration and pupil dilation differed when participants viewed web pages with lower visual design ratings compared to web pages with a higher visual design rating.

Keywords : usability, visual design, websites, eye tracking, pupillometry, self-report, VisAWI

The body of an APA paper

On the page after the title page (if a student paper) or the abstract (if a professional paper), begin with the body of the paper.

Most papers follow this format:

• At the top of the page, add the page number in the upper right corner of all pages, including the title page.
• On the next line write the title in bold font and center it. Do not underline or italicize it.
• Begin with the introduction and indent the first line of the paragraph. All paragraphs in the body are indented.

Sample body for a student paper:

Most scientific or professional papers have additional sections and guidelines:

• Start with the running head (title + page number). The heading title should be in capital letters. The abstract page should be page 2.
• The introduction presents the problem and premise upon which the research was based. It goes into more detail about this problem than the abstract.
• Begin a new section with the Method and use this word as the subtitle. Bold and center this subtitle. The Method section shows how the study was run and conducted. Be sure to describe the methods through which data was collected.
• Begin a new section with the Results . Bold and center this subtitle. The Results section summarizes your data. Use charts and graphs to display this data.
• Draw conclusions and support how your data led to these conclusions.
• Discuss whether or not your hypothesis was confirmed or not supported by your results.
• Determine the limitations of the study and next steps to improve research for future studies.

Sample body for a professional paper:

Keep in mind, APA citation format is much easier than you think, thanks to EasyBib.com. Try our automatic generator and watch how we create APA citation format references for you in just a few clicks. While you’re at it, take a peek at our other helpful guides, such as our APA reference page guide, to make sure you’re on track with your research papers.

Proper usage of headings & subheadings in APA Format

Headings (p. 47) serve an important purpose in research papers — they organize your paper and make it simple to locate different pieces of information. In addition, headings provide readers with a glimpse to the main idea, or content, they are about to read.

In APA format, there are five levels of headings, each with a different formatting:

• This is the title of your paper
• The title should be centered in the middle of the page
• The title should be bolded
• Use uppercase and lowercase letters where necessary (called title capitalization)
• Place this heading against the left margin
• Use bold letters
• Use uppercase and lowercase letters where necessary
• Place this heading against the left side margin
• End the heading with a period
• Indented in from the left margin

Following general formatting rules, all headings are double spaced and there are no extra lines or spaces between sections.

Here is a visual APA format template for levels of headings:

Use of graphics (tables and figures) in APA Format

If you’re looking to jazz up your project with any charts, tables, drawings, or images, there are certain APA format rules (pp. 195-250) to follow.

First and foremost, the only reason why any graphics should be added is to provide the reader with an easier way to see or read information, rather than typing it all out in the text.

Lots of numbers to discuss? Try organizing your information into a chart or table. Pie charts, bar graphs, coordinate planes, and line graphs are just a few ways to show numerical data, relationships between numbers, and many other types of information.

Instead of typing out long, drawn out descriptions, create a drawing or image. Many visual learners would appreciate the ability to look at an image to make sense of information.

Before you go ahead and place that graphic in your paper, here are a few key guidelines:

• Follow them in the appropriate numerical order in which they appear in the text of your paper. Example : Figure 1, Figure 2, Table 1, Figure 3.
• Example: Figure 1, Figure 2, Table 1, Figure 3
• Only use graphics if they will supplement the material in your text. If they reinstate what you already have in your text, then it is not necessary to include a graphic.
• Include enough wording in the graphic so that the reader is able to understand its meaning, even if it is isolated from the corresponding text. However, do not go overboard with adding a ton of wording in your graphic.
• Left align tables and figures

In our APA format sample paper , you’ll find examples of tables after the references. You may also place tables and figures within the text just after it is mentioned.

Is there anything better than seeing a neatly organized data table? We think not! If you have tons of numbers or data to share, consider creating a table instead of typing out a wordy paragraph. Tables are pretty easy to whip up on Google Docs or Microsoft Word.

General format of a table should be:

• Table number
• Choose to type out your data OR create a table. As stated above, in APA format, you shouldn’t have the information typed out in your paper and also have a table showing the same exact information. Choose one or the other.
• If you choose to create a table, discuss it very briefly in the text. Say something along the lines of, “Table 1 displays the amount of money used towards fighting Malaria.” Or, “Stomach cancer rates are displayed in Table 4.”
• If you’re submitting your project for a class, place your table close to the text where it’s mentioned. If you’re submitting it to be published in a journal, most publishers prefer tables to be placed in the back. If you’re unsure where to place your tables, ask!
• Include the table number first and at the top. Table 1 is the first table discussed in the paper. Table 2 is the next table mentioned, and so on. This should be in bold.
• Add a title under the number. Create a brief, descriptive title. Capitalize the first letter for each important word. Italicize the title and place it under the table number.
• Only use horizontal lines.
• Limit use of cell shading.
• Keep the font at 12-point size and use single or double spacing. If you use single spacing in one table, make sure all of the others use single spaces as well. Keep it consistent.
• All headings should be centered.
• In the first column (called the stub), center the heading, left-align the information underneath it (indent 0.15 inches if info is more than one line).
• Information in other columns should be centered.
• General . Information about the whole table.
• Specific . Information targeted for a specific column, row, or cell.
• Probability . Explains what certain table symbols mean. For example, asterisks,  p values, etc.

Here’s an APA format example of a table:

We know putting together a table is pretty tricky. That’s why we’ve included not one, but a few tables on this page. Scroll down and look at the additional tables in the essay in APA format example found below.

Figures represent information in a visual way. They differ from tables in that they are visually appealing. Sure, tables, like the one above, can be visually appealing, but it’s the color, circles, arrows, boxes, or icons included that make a figure a “figure.”

There are many commonly used figures in papers. Examples APA Format:

• Photographs
• Hierarchy charts

General format of a figure is the same as tables. This means each should include:

• Figure number

Use the same formatting tables use for the number, title, and note.

Here are some pointers to keep in mind when it comes to APA format for figures:

• Only include a figure if it adds value to your paper. If it will truly help with understanding, include it!
• Either include a figure OR write it all out in the text. Do not include the same information twice.
• If a note is added, it should clearly explain the content of the figure. Include any reference information if it’s reproduced or adapted.

APA format sample of a figure:

Photographs:

We live in a world where we have tons of photographs available at our fingertips.

Photographs found through Google Images, social media, stock photos made available from subscription sites, and tons of other various online sources make obtaining photographs a breeze. We can even pull out our cell phones, and in just a few seconds, take pictures with our cameras.

Photographs are simple to find, and because of this, many students enjoy using them in their papers.

If you have a photograph you would like to include in your project, here are some guidelines from the American Psychological Association.

• Create a reference for the photograph. Follow the guidelines under the table and figure sections above.
• Do not use color photos. It is recommended to use black and white. Colors can change depending on the reader’s screen resolution. Using black and white ensures the reader will be able to view the image clearly. The only time it is recommended to use color photos is if you’re writing about color-specific things. For example, if you’re discussing the various shades of leaf coloration, you may want to include a few photographs of colorful leaves.
• If there are sections of the photograph that are not related to your work, it is acceptable to crop them out. Cropping is also beneficial in that it helps the reader focus on the main item you’re discussing.
• If you choose to include an image of a person you know, it would be respectful if you ask their permission before automatically including their photo in your paper.  Some schools and universities post research papers online and some people prefer that their photos and information stay off the Internet.

B. Writing Style Tips

Writing a paper for scientific topics is much different than writing for English, literature, and other composition classes. Science papers are much more direct, clear, and concise. This section includes key suggestions, explains how to write in APA format, and includes other tidbits to keep in mind while formulating your research paper.

Verb usage in APA

Research experiments and observations rely on the creation and analysis of data to test hypotheses and come to conclusions. While sharing and explaining the methods and results of studies, science writers often use verbs.

When using verbs in writing, make sure that you continue to use them in the same tense throughout the section you’re writing. Further details are in the publication manual (p. 117).

Here’s an APA format example:

We tested the solution to identify the possible contaminants.

It wouldn’t make sense to add this sentence after the one above:

We tested the solution to identify the possible contaminants. Researchers often test solutions by placing them under a microscope.

Notice that the first sentence is in the past tense while the second sentence is in the present tense. This can be confusing for readers.

For verbs in scientific papers, the APA manual recommends using:

• Past tense or present perfect tense for the explantation of the procedure
• Past tense for the explanation of the results
• Present tense for the explanation of the conclusion and future implications

If this is all a bit much, and you’re simply looking for help with your references, try the EasyBib.com APA format generator . Our APA formatter creates your references in just a few clicks. APA citation format is easier than you think thanks to our innovative, automatic tool.

Even though your writing will not have the same fluff and detail as other forms of writing, it should not be boring or dull to read. The Publication Manual suggests thinking about who will be the main reader of your work and to write in a way that educates them.

How to reduce bias & labels

The American Psychological Association strongly objects to any bias towards gender, racial groups, ages of individuals or subjects, disabilities, and sexual orientation (pp. 131-149). If you’re unsure whether your writing is free of bias and labels or not, have a few individuals read your work to determine if it’s acceptable.

Here are a few guidelines that the American Psychological Association suggests :

• Only include information about an individual’s orientation or characteristic if it is important to the topic or study. Do not include information about individuals or labels if it is not necessary.
• If writing about an individual’s characteristic or orientation, for essay APA format, make sure to put the person first. Instead of saying, “Diabetic patients,” say, “Patients who are diabetic.”
• Instead of using narrow terms such as, “adolescents,” or “the elderly,” try to use broader terms such as, “participants,” and “subjects.”
• “They” or “their” are acceptable gender-neutral pronouns to use.
• Be mindful when using terms that end with “man” or “men” if they involve subjects who are female. For example, instead of using “Firemen,” use the term, “Firefighter.” In general, avoid ambiguity.
• When referring to someone’s racial or ethnic identity, use the census category terms and capitalize the first letter. Also, avoid using the word, “minority,” as it can be interpreted as meaning less than or deficient. Instead, say “people of color” or “underrepresented groups.”
• When describing subjects in APA format, use the words “girls” and “boys” for children who are under the age of 12. The terms, “young woman,” “young man,” “female adolescent,” and “male adolescent” are appropriate for subjects between 13-17 years old; “Men,” and “women,” for those older than 18. Use the term, “older adults.” for individuals who are older. “Elderly,” and “senior,” are not acceptable if used only as nouns. It is acceptable to use these terms if they’re used as adjectives.

Read through our example essay in APA format, found in section D, to see how we’ve reduced bias and labels.

Spelling in APA Format

• In APA formatting, use the same spelling as words found in Merriam-Webster’s Collegiate Dictionary (American English) (p. 161).
• If the word you’re trying to spell is not found in Webster’s Collegiate Dictionary, a second resource is Webster’s Third New International Dictionary .
• If attempting to properly spell words in the psychology field, consult the American Psychological Association’s Dictionary of Psychology

Thanks to helpful tools and features, such as the spell checker, in word processing programs, most of us think we have everything we need right in our document. However, quite a few helpful features are found elsewhere.

Where can you find a full grammar editor? Right here, on EasyBib.com. The EasyBib Plus paper checker scans your paper for spelling, but also for any conjunction , determiner, or adverb out of place. Try it out and unlock the magic of an edited paper.

Abbreviation do’s and don’ts in APA Format

Abbreviations can be tricky. You may be asking yourself, “Do I include periods between the letters?” “Are all letters capitalized?” “Do I need to write out the full name each and every time?” Not to worry, we’re breaking down the publication manual’s abbreviations (p. 172) for you here.

First and foremost, use abbreviations sparingly.

Too many and you’re left with a paper littered with capital letters mashed together. Plus, they don’t lend themselves to smooth and easy reading. Readers need to pause and comprehend the meaning of abbreviations and quite often stumble over them.

• If the abbreviation is used less than three times in the paper, type it out each time. It would be pretty difficult to remember what an abbreviation or acronym stands for if you’re writing a lengthy paper.
• If you decide to sprinkle in abbreviations,  it is not necessary to include periods between the letters.
• Example: While it may not affect a patient’s short-term memory (STM), it may affect their ability to comprehend new terms. Patients who experience STM loss while using the medication should discuss it with their doctor.
• Example : AIDS
• The weight in pounds exceeded what we previously thought.

Punctuation in APA Format

One space after most punctuation marks.

The manual recommends using one space after most punctuation marks, including punctuation at the end of a sentence (p. 154). It doesn’t hurt to double check with your teacher or professor to ask their preference since this rule was changed recently (in 2020).

The official APA format book was primarily created to aid individuals with submitting their paper for publication in a professional journal. Many schools adopt certain parts of the handbook and modify sections to match their preference. To see an example of an APA format research paper, with the spacing we believe is most commonly and acceptable to use, scroll down and see section D.

For more information related to the handbook, including frequently asked questions, and more, here’s further reading on the style

It’s often a heated debate among writers whether or not to use an Oxford comma (p. 155), but for this style, always use an Oxford comma. This type of comma is placed before the words AND and OR or in a series of three items.

Example of APA format for commas: The medication caused drowsiness, upset stomach, and fatigue.

Here’s another example: The subjects chose between cold, room temperature, or warm water.

Apostrophes

When writing a possessive singular noun, you should place the apostrophe before the s. For possessive plural nouns, the apostrophe is placed after the s.

• Singular : Linda Morris’s jacket
• Plural : The Morris’ house

Em dashes (long dash) are used to bring focus to a particular point or an aside. There are no spaces after these dashes (p. 157).

Use en dashes (short dash) in compound adjectives. Do not place a space before or after the dash. Here are a few examples:

• custom-built
• 12-year-old

Number rules in APA Format

Science papers often include the use of numbers, usually displayed in data, tables, and experiment information. The golden rule to keep in mind is that numbers less than 10 are written out in text. If the number is more than 10, use numerals.

APA format examples:

• 14 kilograms
• seven individuals
• 83 years old
• Fourth grade

The golden rule for numbers has exceptions.

In APA formatting, use numerals if you are:

• Showing numbers in a table or graph
• 4 divided by 2
• 6-month-olds

Use numbers written out as words if you are:

• Ninety-two percent of teachers feel as though….
• Hundred Years’ War
• One-sixth of the students

Other APA formatting number rules to keep in mind:

• World War II
• Super Bowl LII
• It’s 1980s, not 1980’s!

Additional number rules can be found in the publication manual (p. 178)

Need help with other writing topics? Our plagiarism checker is a great resource for anyone looking for writing help. Say goodbye to an out of place noun , preposition , or adjective, and hello to a fully edited paper.

Overview of APA references

While writing a research paper, it is always important to give credit and cite your sources; this lets you acknowledge others’ ideas and research you’ve used in your own work. Not doing so can be considered plagiarism , possibly leading to a failed grade or loss of a job.

APA style is one of the most commonly used citation styles used to prevent plagiarism. Here’s more on crediting sources . Let’s get this statement out of the way before you become confused: An APA format reference and an APA format citation are two different things! We understand that many teachers and professors use the terms as if they’re synonyms, but according to this specific style, they are two separate things, with different purposes, and styled differently.

A reference displays all of the information about the source — the title, the author’s name, the year it was published, the URL, all of it! References are placed on the final page of a research project.

Here’s an example of a reference:

Wynne-Jones, T. (2015). The emperor of any place . Candlewick Press.

An APA format citation is an APA format in-text citation. These are found within your paper, anytime a quote or paraphrase is included. They usually only include the name of the author and the date the source was published.

Here’s an example of one:

Hypertrophic cardiomyopathy is even discussed in the book, The Emperor of Any Place . The main character, Evan, finds a mysterious diary on his father’s desk (the same desk his father died on, after suffering from a hypertrophic cardiomyopathy attack). Evan unlocks the truth to his father and grandfather’s past (Wynne-Jones, 2015).

Both of the ways to credit another individual’s work — in the text of a paper and also on the final page — are key to preventing plagiarism. A writer must use both types in a paper. If you cite something in the text, it must have a full reference on the final page of the project. Where there is one, there must be the other!

Now that you understand that, here’s some basic info regarding APA format references (pp. 281-309).

• Each reference is organized, or structured, differently. It all depends on the source type. A book reference is structured one way, an APA journal is structured a different way, a newspaper article is another way. Yes, it’s probably frustrating that not all references are created equal and set up the same way. MLA works cited pages are unique in that every source type is formatted the same way. Unfortunately, this style is quite different.
• Most references follow this general format:

Author’s Last name, First initial. Middle initial. (Year published). Title of source . URL.

Again, as stated in the above paragraph, you must look up the specific source type you’re using to find out the placement of the title, author’s name, year published, etc.

For more information on APA format for sources and how to reference specific types of sources, use the other guides on EasyBib.com. Here’s another useful site .

Looking for a full visual of a page of references? Scroll down and take a peek at our APA format essay example towards the bottom of this page. You’ll see a list of references and you can gain a sense of how they look.

Bonus: here’s a link to more about the fundamentals related to this particular style. If you want to brush up or catch up on the Modern Language Association’s style, here’s a great resource on how to cite websites in MLA .

In-text APA citation format

Did you find the perfect quote or piece of information to include in your project? Way to go! It’s always a nice feeling when we find that magical piece of data or info to include in our writing. You probably already know that you can’t just copy and paste it into your project, or type it in, without also providing credit to the original author.

Displaying where the original information came from is much easier than you think.Directly next to the quote or information you included, place the author’s name and the year nearby. This allows the reader of your work to see where the information originated.

APA allows for the use of two different forms of in-text citation, parenthetical and narrative Both forms of citation require two elements:

• author’s name
• year of publication

The only difference is the way that this information is presented to the reader.

Parenthetical citations are the more commonly seen form of in-text citations for academic work, in which both required reference elements are presented at the end of the sentence in parentheses. Example:

Harlem had many artists and musicians in the late 1920s (Belafonte, 2008).

Narrative citations allow the author to present one or both of the required reference elements inside of the running sentence, which prevents the text from being too repetitive or burdensome. When only one of the two reference elements is included in the sentence, the other is provided parenthetically. Example:

According to Belafonte (2008), Harlem was full of artists and musicians in the late 1920s.

If there are two authors listed in the source entry, then the parenthetical reference must list them both:

(Smith & Belafonte, 2008)

If there are three or more authors listed in the source entry, then the parenthetical reference can abbreviate with “et al.”, the latin abbreviation for “and others”:

(Smith et al., 2008)

The author’s names are structured differently if there is more than one author. Things will also look different if there isn’t an author at all (which is sometimes the case with website pages). For more information on APA citation format, check out this page on the topic: APA parenthetical citation and APA in-text citation . There is also more information in the official manual in chapter 8.

If it’s MLA in-text and parenthetical citations you’re looking for, we’ve got your covered there too! You might want to also check out his guide on parenthetical citing .

Would you benefit from having a tool that helps you easily generate citations that are in the text? Check out EasyBib Plus!

References page in APA Format

An APA format reference page is easier to create than you probably think. We go into detail on how to create this page on our APA reference page . We also have a guide for how to create an annotated bibliography in APA . But, if you’re simply looking for a brief overview of the reference page, we’ve got you covered here.

Here are some pointers to keep in mind when it comes to the references page in APA format:

• This VIP page has its very own page. Start on a fresh, clean document (p. 303).
• Center and bold the title “References” (do not include quotation marks, underline, or italicize this title).
• Alphabetize and double-space ALL entries.
• Use a readable font, such as Times New Roman, Arial, Calibri, or Lucida (p. 44).
• Every quote or piece of outside information included in the paper should be referenced and have an entry.
• Even though it’s called a “reference page,” it can be longer than one page. If your references flow onto the next page, then that’s a-okay.
• Only include the running head if it is required by your teacher or you’re writing a professional paper.

Sample reference page for a student paper:

Here’s another friendly reminder to use the EasyBib APA format generator (that comes with EasyBib Plus) to quickly and easily develop every single one of your references for you. Try it out! Our APA formatter is easy to use and ready to use 24/7.

Final APA Format Checklist

Prior to submitting your paper, check to make sure you have everything you need and everything in its place:

• Did you credit all of the information and quotes you used in the body of your paper and show a matching full reference at the end of the paper? Remember, you need both! Need more information on how to credit other authors and sources? Check out our other guides, or use the EasyBib APA format generator to credit your sources quickly and easily. EasyBib.com also has more styles than just the one this page focuses on.
• 12-pt. Times New Roman
• 11-pt. Calibri, Arial, Georgia
• 10-pt. Lucida, Sans Unicode, Computer Modern
• If you created an abstract, is it directly after the title page? Some teachers and professors do not require an abstract, so before you go ahead and include it, make sure it’s something he or she is expecting.
• Professional paper — Did you include a running head on every single page of your project?
• Student paper — Did you include page numbers in the upper right-hand corner of all your pages?
• Are all headings, as in section or chapter titles, properly formatted? If you’re not sure, check section number 9.
• Are all tables and figures aligned properly? Did you include notes and other important information directly below the table or figure? Include any information that will help the reader completely understand everything in the table or figure if it were to stand alone.
• Are abbreviations used sparingly? Did you format them properly?
• Is the entire document double spaced?
• Are all numbers formatted properly? Check section 17, which is APA writing format for numbers.
• Did you glance at the sample paper? Is your assignment structured similarly? Are all of the margins uniform?

Submitting Your APA Paper

Congratulations for making it this far! You’ve put a lot of effort into writing your paper and making sure the t’s are crossed and the i’s are dotted. If you’re planning to submit your paper for a school assignment, make sure you review your teacher or professor’s procedures.

If you’re submitting your paper to a journal, you probably need to include a cover letter.

Most cover letters ask you to include:

• The author’s contact information.
• A statement to the editor that the paper is original.
• If a similar paper exists elsewhere, notify the editor in the cover letter.

Once again, review the specific journal’s website for exact specifications for submission.

Okay, so you’re probably thinking you’re ready to hit send or print and submit your assignment. Can we offer one last suggestion? We promise it will only take a minute.

Consider running your paper through our handy dandy paper checker. It’s pretty simple.

Copy and paste or upload your paper into our checker. Within a minute, we’ll provide feedback on your spelling and grammar. If there’s a pronoun , interjection , or verb out of place, we’ll highlight it and offer suggestions for improvement. We’ll even take it a step further and point out any instances of possible plagiarism.

If it sounds too good to be true, then head on over to our innovative tool and give it a whirl. We promise you won’t be disappointed.

What is APA Format?

APA stands for the American Psychological Association . In this guide, you’ll find information related to “What is APA format?” in relation to writing and organizing your paper according to the American Psychological Association’s standards. Information on how to cite sources can be found on our APA citation page. The official American Psychological Association handbook was used as a reference for our guide and we’ve included page numbers from the manual throughout. However, this page is not associated with the association.

You’ll most likely use APA format if your paper is on a scientific topic. Many behavioral and social sciences use this organization’s standards and guidelines.

What are behavioral sciences? Behavioral sciences study human and animal behavior. They can include:

• Cognitive Science
• Neuroscience

What are social sciences? Social sciences focus on one specific aspect of human behavior, specifically social and cultural relationships. Social sciences can include:

• Anthropology
• Political Science
• Human Geography
• Archaeology
• Linguistics

What’s New in the 7th Edition?

This citation style was created by the American Psychological Association. Its rules and guidelines can be found in the Publication Manual of the American Psychological Association . The information provided in the guide above follows the 6th edition (2009) of the manual. The 7th edition was published in 2020 and is the most recent version.

The 7th edition of the Publication Manual is in full color and includes 12 sections (compared to 8 sections in the 6th edition). In general, this new edition differentiates between professional and student papers, includes guidance with accessibility in mind, provides new examples to follow, and has updated guidelines.We’ve selected a few notable updates below, but for a full view of all of the 7th edition changes visit the style’s website linked here .

• Paper title
• Student name
• Affiliation (e.g., school, department, etc.)
• Course number and title
• Course instructor
• 6th edition – Running head: SMARTPHONE EFFECTS ON ADOLESCENT SOCIALIZATION
• 7th edition – SMARTPHONE EFFECTS ON ADOLESCENT SOCIALIZATION
• Pronouns . “They” can be used as a gender-neutral pronoun.
• Bias-free language guidelines . There are updated and new sections on guidelines for this section. New sections address participation in research, socioeconomic status, and intersectionality.
• Spacing after sentences. Add only a single space after end punctuation.
• Tables and figures . The citing format is now streamlined so that both tables and figures should include a name and number above the table/figure, and a note underneath the table/figure.
• 6th ed. – (Ikemoto, Richardson, Murphy, Yoshida 2016)
• 7th ed. – (Ikemoto et al., 2016)
• Citing books. The location of the publisher can be omitted. Also, e-books no longer need to mention the format (e.g., Kindle, etc.)
• Example: https://doi.org/10.1038/s42255-019-0153-5
• Using URLs. URLs no longer need to be prefaced by the words “Retrieved from.”

New citing information . There is new guidance on citing classroom or intranet resources, and oral traditions or traditional knowledge of indigenous peoples.

Visit our EasyBib Twitter feed to discover more citing tips, fun grammar facts, and the latest product updates.

American Psychological Association. (2020). Publication manual of the American Psychological Association (7th ed.) (2020). American Psychological Association. https://doi.org/10.1037/0000165-000

Published October 31, 2011. Updated May 14, 2020.

Written and edited by Michele Kirschenbaum and Elise Barbeau. Michele Kirschenbaum is a school library media specialist and the in-house librarian at EasyBib.com. Elise Barbeau is the Citation Specialist at Chegg. She has worked in digital marketing, libraries, and publishing.

APA Formatting Guide

APA Formatting

• Annotated Bibliography
• Block Quotes
• et al Usage
• Multiple Authors
• Paraphrasing
• Page Numbers
• Parenthetical Citations
• Sample Paper
• View APA Guide

Citation Examples

• Book Chapter
• Journal Article
• Magazine Article
• Newspaper Article
• Website (no author)
• View all APA Examples

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We should not use “et al.” in APA reference list entries. If the number of authors in the source is up to and including 20, list all author names and use an ampersand (&) before the final author’s name. If the number of authors is more than 20, list the first 19 authors’ names followed by an ellipsis (but no ampersand), and then add the final author’s name. An example of author names in a reference entry having more than 20 authors is given below:

Author Surname1, F. M., Author Surname2, F. M., Author Surname3, F. M., Author Surname4, F. M., Author Surname5, F. M., Author Surname6, F. M., Author Surname7, F. M., Author Surname8, F. M., Author Surname9, F. M., Author Surname10, F. M., Author Surname11, F. M., Author Surname12, F. M., Author Surname13, F. M., Author Surname14, F. M., Author Surname15, F. M., Author Surname16, F. M., Author Surname17, F. M., Author Surname18, F. M., Author Surname19, F. M., . . .  Last Author Surname, F. M. (Publication Year).

Alvarez, L. D., Peach, J. L., Rodriguez, J. F., Donald, L., Thomas, M., Aruck, A., Samy, K., Anthony, K., Ajey, M., Rodriguez, K. L., Katherine, K., Vincent, A., Pater, F., Somu, P., Pander, L., Berd, R., Fox, L., Anders, A., Kamala, W., . . . Nicole Jones, K. (2019).

Note that, unlike references with 2 to 20 author names, the symbol “&” is not used here before the last author’s name.

APA 7, released in October 2019, has some new updates. Here is a brief description of the updates made in APA 7.

Different types of papers and best practices are given in detail in Chapter 1.

How to format a student title page is explained in Chapter 2. Examples of a professional paper and a student paper are included.

Chapter 3 provides additional information on qualitative and mixed methods of research.

An update on writing style is included in Chapter 4.

In chapter 5, some best practices for writing with bias-free language are included.

Chapter 6 gives some updates on style elements including using a single space after a period, including a citation with an abbreviation, the treatment of numbers in abstracts, treatment for different types of lists, and the formatting of gene and protein names.

In Chapter 7, additional examples are given for tables and figures for different types of publications.

In Chapter 8, how to format quotations and how to paraphrase text are covered with additional examples. A simplified version of in-text citations is clearly illustrated.

Chapter 9 has many updates: listing all author names up to 20 authors, standardizing DOIs and URLs, and the formatting of an annotated bibliography.

Chapter 10 includes many examples with templates for all reference types. New rules covering the inclusion of the issue number for journals and the omission of publisher location from book references are provided. Explanations of how to cite YouTube videos, power point slides, and TED talks are included.

Chapter 11 includes many legal references for easy understanding.

Chapter 12 provides advice for authors on how to promote their papers.

For more information on some of the changes found in APA 7, check out this EasyBib article .

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APA Formatting and Style (7th ed.) for Student Papers

• What's New in the 7th ed.?
• Principles of Plagiarism: An Overview
• Basic Paper Formatting
• Basic Paper Elements
• Punctuation, Capitalization, Abbreviations, Apostrophes, Numbers, Plurals
• Tables and Figures
• Powerpoint Presentations
• Reference Page Format
• Periodicals (Journals, Magazines, Newspapers)
• Books and Reference Works
• Webpage on a Website
• Discussion Post
• Company Information & SWOT Analyses
• Dissertations or Theses
• ChatGPT and other AI Large Language Models
• Online Images
• Online Video
• Computer Software and Mobile Apps
• Missing Information
• Two Authors
• Three or More Authors
• Group Authors
• Missing Author
• Chat GPT and other AI Large Language Models
• Secondary Sources
• Block Quotations
• Fillable Template and Sample Paper
• Government Documents and Legal Materials
• APA Style 7th ed. Tutorials
• Additional APA 7th Resources
• Grammarly - your writing assistant
• Writing Center - Writing Skills This link opens in a new window
• Brainfuse Online Tutoring

APA 7th ed. Fillable Word Template and Sample Paper

• APA 7th ed. Template Download this Word document, fill out the title page and get writing!
• Sample Paper APA 7th ed. Our APA sample paper shows you how to format the main parts of a basic research paper.
• APA 7th Sample Papers from Purdue Owl
• << Previous: Block Quotations
• Next: Government Documents and Legal Materials >>
• Last Updated: May 3, 2024 2:22 PM
• URL: https://national.libguides.com/apa_7th

Purdue Online Writing Lab Purdue OWL® College of Liberal Arts

APA Style Workshop

Welcome to the Purdue OWL

This page is brought to you by the OWL at Purdue University. When printing this page, you must include the entire legal notice.

Copyright ©1995-2018 by The Writing Lab & The OWL at Purdue and Purdue University. All rights reserved. This material may not be published, reproduced, broadcast, rewritten, or redistributed without permission. Use of this site constitutes acceptance of our terms and conditions of fair use.

Welcome to the OWL Workshop on APA Style! This workshop introduces important aspects of the American Psychological Association (APA) Style used to format research papers. The introductory material describes what APA Style is, why it is used, and who should use it. Following this, the resource provides links to some of the OWL's most helpful APA resources.

NOTE: This workshop should answer most of your basic questions about using APA Style. However, if you are writing a complex document such as a thesis or lengthy manuscript, or if you have detailed questions, you should consult the  Publication Manual of the American Psychological Association (7 th edition), which can often be found at your local library. You might also consult the APA's  website , which allows visitors to order the book online and read frequently asked questions about APA style. Finally, see our  Additional Resources  page for additional references you can consult.

What is APA Style?

APA Style establishes standards of written communication concerning:

• the organization of content
• writing style
• citing references
• and how to prepare a manuscript for publication in certain disciplines.

Why Use APA?

Aside from simplifying the work of editors by having everyone use the same format for a given publication, using APA Style makes it easier for readers to understand a text by providing a familiar structure they can follow. Abiding by APA's standards as a writer will allow you to:

• provide readers with cues they can use to follow your ideas more efficiently and to locate information of interest to them
• allow readers to focus more on your ideas by not distracting them with unfamiliar formatting
• and establish your credibility or ethos in the field by demonstrating an awareness of your audience and their needs as fellow researchers.

Who Should Use APA?

APA Style provides fairly comprehensive guidelines for writing academic papers regardless of subject or discipline. However, traditionally, APA is most frequently used by writers and students in:

• Social Sciences, such as Psychology, Linguistics, Sociology, Economics, and Criminology

If you are a student, consult with an instructor to learn what style your discipline uses before using APA Style in your work. If APA Style is appropriate for your writing project, use the links below to learn more about APA and how to follow its rules correctly in your own work.

APA Formatting and Writing Style

The following pages introduce some of the basic requirements of APA Style as well as describing the different formatting and writing conventions that are used in APA papers.

General APA Format

• Covers the basic page layout for a typical APA manuscript.
• Includes a general list of the basic components of an APA paper: title page, abstract, body, and reference page.

Headings and Seriation

• Provides models and examples for the section headers used to organize APA papers.
• Describes how to format lists within the text of APA papers.

Footnotes and Endnotes

• Recommends using footnotes or endnotes to avoid long explanations in the text.
• Covers two basic kinds of notes: content and copyright permission notes.

APA Citations and Reference List

The following pages walk through the details of making in-text citations and developing a reference page at the end of your paper. They contain numerous illustrative examples.

In-Text Citations: The Basics

• Addresses the basic formatting requirements of using the APA Style for citing secondary sources within the text of your essay.
• Provides guidance on how to incorporate different kinds of references to borrowed material, from short quotes to summaries of entire articles.

In-Text Citations: Author/Authors

• Focuses on various details about referring to the authors of your sources within your essay, which can be a difficult task if the source has more than one author or has an unclear author (e.g., an organization).
• Describes how to cite indirect quotes, electronic sources, and/or sources without page numbers.

Reference List: Basic Rules

• Guides you through the general rules that apply to any reference list developed using APA Style.
• Serves as a primer on formatting the sorts of references that will be described in greater detail at the pages linked below..

Reference List: Author/Authors

• Walks through how to construct a reference entry for sources with a wide variety of author configurations.
• Notes how references differ depending on the number of authors or if there are multiple works by the same author.

Reference List: Articles in Periodicals

• Describes how to refer accurately to academic journal articles —a very important kind of source in scholarly writing .
• Lists types of entries depending on the type of periodical (e.g., journal, newspaper, magazine, etc.) and the type of article.

Reference List: Books

• Describes how to properly refer to book-length sources.
• Addresses both the basic book format as well as requirements for unique book sources that require additional detail, such as translations or parts of multivolume works.

Reference List: Other Print Sources

• Offers a short list of uncommon print sources with instructions for how to construct references for them.
• Examples include indirect print citations (i.e., a print source that is cited in another) and government documents.

Reference List: Electronic Sources

• Walks through the requirements and unique qualifications for constructing references for electronic sources.
• Covers sources from online periodicals and scholarly databases to emails.

Reference List: Audiovisual Sources

• Offers guidance on all manner of audiovisual sources, including sound recordings and YouTube clips. 
• Also describes how to cite visual artwork hosted online.

Reference List: Other Non-Print Sources

• Focuses primarily on how to reference uncommon non-print sources, including presentations and interviews.
• Notes that personal communication (e.g. an interview or conversation) is not to be included in the reference list.

How to Write an APA Research Paper

Psychology/neuroscience 201, v iew in pdf format.

An APA-style paper includes the following sections: title page, abstract, introduction, method, results, discussion, and references. Your paper may also include one or more tables and/or figures. Different types of information about your study are addressed in each of the sections, as described below.

General formatting rules are as follows:

Do not put page breaks in between the introduction, method, results, and discussion sections.

The title page, abstract, references, table(s), and figure(s) should be on their own pages. The entire paper should be written in the past tense, in a 12-point font, double-spaced, and with one-inch margins all around.

(see sample on p. 41 of APA manual)

• Title should be between 10-12 words and should reflect content of paper (e.g., IV and DV).
• Title, your name, and Hamilton College are all double-spaced (no extra spaces)
• Create a page header using the “View header” function in MS Word. On the title page, the header should include the following: Flush left: Running head: THE RUNNING HEAD SHOULD BE IN ALL CAPITAL LETTERS. The running head is a short title that appears at the top of pages of published articles. It should not exceed 50 characters, including punctuation and spacing. (Note: on the title page, you actually write the words “Running head,” but these words do not appear on subsequent pages; just the actual running head does. If you make a section break between the title page and the rest of the paper you can make the header different for those two parts of the manuscript). Flush right, on same line: page number. Use the toolbox to insert a page number, so it will automatically number each page.

Abstract (labeled, centered, not bold)

No more than 120 words, one paragraph, block format (i.e., don’t indent), double-spaced.

• State topic, preferably in one sentence. Provide overview of method, results, and discussion.

Introduction

(Do not label as “Introduction.” Title of paper goes at the top of the page—not bold)

The introduction of an APA-style paper is the most difficult to write. A good introduction will summarize, integrate, and critically evaluate the empirical knowledge in the relevant area(s) in a way that sets the stage for your study and why you conducted it. The introduction starts out broad (but not too broad!) and gets more focused toward the end. Here are some guidelines for constructing a good introduction:

• Don’t put your readers to sleep by beginning your paper with the time-worn sentence, “Past research has shown (blah blah blah)” They’ll be snoring within a paragraph!  Try to draw your reader in by saying something interesting or thought-provoking right off the bat.  Take a look at articles you’ve read. Which ones captured your attention right away? How did the authors accomplish this task? Which ones didn’t?  Why not?  See if you can use articles you liked as a model. One way to begin (but not the only way) is to provide an example or anecdote illustrative of your topic area.
• Although you won’t go into the details of your study and hypotheses until the end of the intro, you should foreshadow your study a bit at the end of the first paragraph by stating your purpose briefly, to give your reader a schema for all the information you will present next.
• Your intro should be a logical flow of ideas that leads up to your hypothesis. Try to organize it in terms of the ideas rather than who did what when. In other words, your intro shouldn’t read like a story of “Schmirdley did such-and-such in 1991. Then Gurglehoff did something-or-other in 1993.  Then....(etc.)” First, brainstorm all of the ideas you think are necessary to include in your paper. Next, decide which ideas make sense to present first, second, third, and so forth, and think about how you want to transition between ideas. When an idea is complex, don’t be afraid to use a real-life example to clarify it for your reader. The introduction will end with a brief overview of your study and, finally, your specific hypotheses. The hypotheses should flow logically out of everything that’s been presented, so that the reader has the sense of, “Of course. This hypothesis makes complete sense, given all the other research that was presented.”
• When incorporating references into your intro, you do not necessarily need to describe every single study in complete detail, particularly if different studies use similar methodologies. Certainly you want to summarize briefly key articles, though, and point out differences in methods or findings of relevant studies when necessary. Don’t make one mistake typical of a novice APA-paper writer by stating overtly why you’re including a particular article (e.g., “This article is relevant to my study because…”). It should be obvious to the reader why you’re including a reference without your explicitly saying so.  DO NOT quote from the articles, instead paraphrase by putting the information in your own words.
• Be careful about citing your sources (see APA manual). Make sure there is a one-to-one correspondence between the articles you’ve cited in your intro and the articles listed in your reference section.
• Remember that your audience is the broader scientific community, not the other students in your class or your professor.  Therefore, you should assume they have a basic understanding of psychology, but you need to provide them with the complete information necessary for them to understand the research you are presenting.

Method (labeled, centered, bold)

The Method section of an APA-style paper is the most straightforward to write, but requires precision. Your goal is to describe the details of your study in such a way that another researcher could duplicate your methods exactly.

The Method section typically includes Participants, Materials and/or Apparatus, and Procedure sections. If the design is particularly complicated (multiple IVs in a factorial experiment, for example), you might also include a separate Design subsection or have a “Design and Procedure” section.

Note that in some studies (e.g., questionnaire studies in which there are many measures to describe but the procedure is brief), it may be more useful to present the Procedure section prior to the Materials section rather than after it.

Participants (labeled, flush left, bold)

Total number of participants (# women, # men), age range, mean and SD for age, racial/ethnic composition (if applicable), population type (e.g., college students). Remember to write numbers out when they begin a sentence.

• How were the participants recruited? (Don’t say “randomly” if it wasn’t random!) Were they compensated for their time in any way? (e.g., money, extra credit points)
• Write for a broad audience. Thus, do not write, “Students in Psych. 280...” Rather, write (for instance), “Students in a psychological statistics and research methods course at a small liberal arts college….”
• Try to avoid short, choppy sentences. Combine information into a longer sentence when possible.

Materials (labeled, flush left, bold)

Carefully describe any stimuli, questionnaires, and so forth. It is unnecessary to mention things such as the paper and pencil used to record the responses, the data recording sheet, the computer that ran the data analysis, the color of the computer, and so forth.

• If you included a questionnaire, you should describe it in detail. For instance, note how many items were on the questionnaire, what the response format was (e.g., a 5-point Likert-type scale ranging from 1 (strongly disagree) to 5 (strongly agree)), how many items were reverse-scored, whether the measure had subscales, and so forth. Provide a sample item or two for your reader.
• If you have created a new instrument, you should attach it as an Appendix.
• If you presented participants with various word lists to remember or stimuli to judge, you should describe those in detail here. Use subheadings to separate different types of stimuli if needed.  If you are only describing questionnaires, you may call this section “Measures.”

Apparatus (labeled, flush left, bold)

Include an apparatus section if you used specialized equipment for your study (e.g., the eye tracking machine) and need to describe it in detail.

Procedure (labeled, flush left, bold)

What did participants do, and in what order? When you list a control variable (e.g., “Participants all sat two feet from the experimenter.”), explain WHY you did what you did.  In other words, what nuisance variable were you controlling for? Your procedure should be as brief and concise as possible. Read through it. Did you repeat yourself anywhere? If so, how can you rearrange things to avoid redundancy? You may either write the instructions to the participants verbatim or paraphrase, whichever you deem more appropriate. Don’t forget to include brief statements about informed consent and debriefing.

Results (labeled, centered, bold)

In this section, describe how you analyzed the data and what you found. If your data analyses were complex, feel free to break this section down into labeled subsections, perhaps one section for each hypothesis.

• Include a section for descriptive statistics
• List what type of analysis or test you conducted to test each hypothesis.
• Refer to your Statistics textbook for the proper way to report results in APA style. A t-test, for example, is reported in the following format: t (18) = 3.57, p < .001, where 18 is the number of degrees of freedom (N – 2 for an independent-groups t test). For a correlation: r (32) = -.52, p < .001, where 32 is the number of degrees of freedom (N – 2 for a correlation). For a one-way ANOVA: F (2, 18) = 7.00, p < .001, where 2 represents the between and 18 represents df within Remember that if a finding has a p value greater than .05, it is “nonsignificant,” not “insignificant.” For nonsignificant findings, still provide the exact p values. For correlations, be sure to report the r 2 value as an assessment of the strength of the finding, to show what proportion of variability is shared by the two variables you’re correlating. For t- tests and ANOVAs, report eta 2 .
• Report exact p values to two or three decimal places (e.g., p = .042; see p. 114 of APA manual).  However, for p-values less than .001, simply put p < .001.
• Following the presentation of all the statistics and numbers, be sure to state the nature of your finding(s) in words and whether or not they support your hypothesis (e.g., “As predicted …”). This information can typically be presented in a sentence or two following the numbers (within the same paragraph). Also, be sure to include the relevant means and SDs.
• It may be useful to include a table or figure to represent your results visually. Be sure to refer to these in your paper (e.g., “As illustrated in Figure 1…”). Remember that you may present a set of findings either as a table or as a figure, but not as both. Make sure that your text is not redundant with your tables/figures. For instance, if you present a table of means and standard deviations, you do not need to also report these in the text. However, if you use a figure to represent your results, you may wish to report means and standard deviations in the text, as these may not always be precisely ascertained by examining the figure. Do describe the trends shown in the figure.
• Do not spend any time interpreting or explaining the results; save that for the Discussion section.

Discussion (labeled, centered, bold)

The goal of the discussion section is to interpret your findings and place them in the broader context of the literature in the area. A discussion section is like the reverse of the introduction, in that you begin with the specifics and work toward the more general (funnel out). Some points to consider:

• Begin with a brief restatement of your main findings (using words, not numbers). Did they support the hypothesis or not? If not, why not, do you think? Were there any surprising or interesting findings? How do your findings tie into the existing literature on the topic, or extend previous research? What do the results say about the broader behavior under investigation? Bring back some of the literature you discussed in the Introduction, and show how your results fit in (or don’t fit in, as the case may be). If you have surprising findings, you might discuss other theories that can help to explain the findings. Begin with the assumption that your results are valid, and explain why they might differ from others in the literature.
• What are the limitations of the study? If your findings differ from those of other researchers, or if you did not get statistically significant results, don’t spend pages and pages detailing what might have gone wrong with your study, but do provide one or two suggestions. Perhaps these could be incorporated into the future research section, below.
• What additional questions were generated from this study? What further research should be conducted on the topic? What gaps are there in the current body of research? Whenever you present an idea for a future research study, be sure to explain why you think that particular study should be conducted. What new knowledge would be gained from it?  Don’t just say, “I think it would be interesting to re-run the study on a different college campus” or “It would be better to run the study again with more participants.” Really put some thought into what extensions of the research might be interesting/informative, and why.
• What are the theoretical and/or practical implications of your findings? How do these results relate to larger issues of human thoughts, feelings, and behavior? Give your readers “the big picture.” Try to answer the question, “So what?

Final paragraph: Be sure to sum up your paper with a final concluding statement. Don’t just trail off with an idea for a future study. End on a positive note by reminding your reader why your study was important and what it added to the literature.

References (labeled, centered, not bold)

Provide an alphabetical listing of the references (alphabetize by last name of first author). Double-space all, with no extra spaces between references. The second line of each reference should be indented (this is called a hanging indent and is easily accomplished using the ruler in Microsoft Word). See the APA manual for how to format references correctly.

Examples of references to journal articles start on p. 198 of the manual, and examples of references to books and book chapters start on pp. 202. Digital object identifiers (DOIs) are now included for electronic sources (see pp. 187-192 of APA manual to learn more).

Journal article example: [Note that only the first letter of the first word of the article title is capitalized; the journal name and volume are italicized. If the journal name had multiple words, each of the major words would be capitalized.] 

Ebner-Priemer, U. W., & Trull, T. J. (2009). Ecological momentary assessment of mood disorders and mood dysregulation. Psychological Assessment, 21, 463-475. doi:10.1037/a0017075

Book chapter example: [Note that only the first letter of the first word of both the chapter title and book title are capitalized.]

Stephan, W. G. (1985). Intergroup relations. In G. Lindzey & E. Aronson (Eds.), The handbook of social psychology (3 rd ed., Vol. 2, pp. 599-658). New York: Random House.

Book example: Gray, P. (2010). Psychology (6 th ed.). New York: Worth

Table There are various formats for tables, depending upon the information you wish to include. See the APA manual. Be sure to provide a table number and table title (the latter is italicized). Tables can be single or double-spaced.

Figure If you have more than one figure, each one gets its own page. Use a sans serif font, such as Helvetica, for any text within your figure. Be sure to label your x- and y-axes clearly, and make sure you’ve noted the units of measurement of the DV. Underneath the figure provide a label and brief caption (e.g., “Figure 1. Mean evaluation of job applicant qualifications as a function of applicant attractiveness level”). The figure caption typically includes the IVs/predictor variables and the DV. Include error bars in your bar graphs, and note what the bars represent in the figure caption: Error bars represent one standard error above and below the mean.

In-Text Citations: (see pp. 174-179 of APA manual) When citing sources in your paper, you need to include the authors’ names and publication date.

You should use the following formats:

• When including the citation as part of the sentence, use AND: “According to Jones and Smith (2003), the…”
• When the citation appears in parentheses, use “&”: “Studies have shown that priming can affect actual motor behavior (Jones & Smith, 2003; Klein, Bailey, & Hammer, 1999).” The studies appearing in parentheses should be ordered alphabetically by the first author’s last name, and should be separated by semicolons.
• If you are quoting directly (which you should avoid), you also need to include the page number.
• For sources with three or more authors, once you have listed all the authors’ names, you may write “et al.” on subsequent mentions. For example: “Klein et al. (1999) found that….” For sources with two authors, both authors must be included every time the source is cited. When a source has six or more authors, the first author’s last name and “et al.” are used every time the source is cited (including the first time). 

Secondary Sources

“Secondary source” is the term used to describe material that is cited in another source. If in his article entitled “Behavioral Study of Obedience” (1963), Stanley Milgram makes reference to the ideas of Snow (presented above), Snow (1961) is the primary source, and Milgram (1963) is the secondary source.

Try to avoid using secondary sources in your papers; in other words, try to find the primary source and read it before citing it in your own work. If you must use a secondary source, however, you should cite it in the following way:

Snow (as cited in Milgram, 1963) argued that, historically, the cause of most criminal acts... The reference for the Milgram article (but not the Snow reference) should then appear in the reference list at the end of your paper.

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APA Research Paper Outline: Examples and Template

Table of contents

• 1 Why Is Research Paper Format Necessary?
• 2.1 Purpose of research paper outline
• 2.2 APA outline example
• 3.1 APA paper outline example
• 3.2 Introduction:
• 3.4 Conclusion:
• 4 The Basic APA Outline Format
• 5 APA Style Outline Template Breakdown
• 6.1 APA Research Paper Outline Example
• 6.2 APA Paper Outline Format Example
• 7.1 First Paragraph: Hook and Thesis
• 7.2 Main Body
• 7.3 Conclusion
• 7.4 Decimal APA outline format example
• 7.5 Decimal APA outline format layout
• 8.1 A definite goal
• 8.2 Division
• 8.3 Parallelism
• 8.4 Coordination
• 8.5 Subordination
• 8.6 Avoid Redundancy
• 8.7 Wrap it up in a good way
• 8.8 Conclusion

Formatting your paper in APA can be daunting if this is your first time. The American Psychological Association (APA) offers a guide or rules to follow when conducting projects in the social sciences or writing papers. The standard APA fromat a research paper outline includes a proper layout from the title page to the final reference pages. There are formatting samples to create outlines before writing a paper. Amongst other strategies, creating an outline is the easiest way to APA format outline template.

Why Is Research Paper Format Necessary?

Consistency in the sequence, structure, and format when writing a research paper encourages readers to concentrate on the substance of a paper rather than how it is presented. The requirements for paper format apply to student assignments and papers submitted for publication in a peer-reviewed publication. APA paper outline template style may be used to create a website, conference poster, or PowerPoint presentation . If you plan to use the style for other types of work like a website, conference poster, or even PowerPoint presentation, you must format your work accordingly to adjust to requirements. For example, you may need different line spacing and font sizes. Follow the formatting rules provided by your institution or publication to ensure its formatting standards are followed as closely as possible. However, to logically structure your document, you need a research paper outline in APA format. You may ask: why is it necessary to create an outline for an APA research paper?

Concept & Purposes of Research Paper Outline

A path, direction, or action plan! Writing short essays without a layout may seem easy, but not for 10,000 or more words. Yet, confusing a table of contents with an outline is a major issue. The table of contents is an orderly list of all the chapters’ front matter, primary, and back matter. It includes sections and, often, figures in your work, labeled by page number. On the other hand, a research APA-style paper outline is a proper structure to follow.

Purpose of research paper outline

An outline is a formalized essay in which you give your own argument to support your point of view. And when you write your apa outline template, you expand on what you already know about the topic. Academic writing papers examine an area of expertise to get the latest and most accurate information to work on that topic. It serves various purposes, including:

• APA paper outline discusses the study’s core concepts.
• The research paper outlines to define the link between your ideas and the thesis.
• It provides you with manageable portions that you can handle.
• The research paper’s APA outline enables the detection of structural faults or gaps.
• As shown in the example, it must clearly comprehend the subject at hand.

APA outline example

This research paper outline example will guide you in formatting the layout for a clear direction to work on. It eliminates the inconsistency along with lacking proper substance in the paper.

Understanding the APA Outline Format

It would not be wrong to say there is no standard outline format. The official publishing handbook does not give precise guidelines for preparing an outline. But, it requires certain basic guidelines to follow regarding typeface, font size, structure, margins, etc.

APA paper outline example

Moreover, the final shape of your work relies on your instructor’s specifications and your particular preferences for APA citation format. Though, it would be better to follow some standards for formatting your outline, for instance:

Times New Roman is a widely accessible standard typeface for an APA essay format in 12-point font. However, serif and sans serif fonts like Arial and Georgia are acceptable in font size 11pt.

The text of your paper format should be double-spaced.

The primary headlines use Roman and Arabic numerals to write an outline.

Headings & Subheadings

While writing an APA essay, there are particular standards for utilizing headings in your outline: I – Main headings are numbered by Roman numerals like I, II, III, IV A  – Subheadings are numbered with Capital letters (A, B, C, D) 1  – The APA outline uses Arabic numerals (1-9 type numbers) within those subheadings. a  – Below Arabic number subheadings, lower-case letters are used (a, b, a). [1] – Headings below those subheadings use Arabic numbers enclosed in parenthesis.

APA format offers a standard layout for each paper, such as

• 1-inch margins on the top, bottom, left, and right.
• The page number on the upper right corner.

The structure of writing an outline consists of three major sections:

• Introduction

Introduction:

This section highlights crucial background information.

Explain the primary points that support your ideas.

Conclusion:

• Summarize your key arguments.
• Explain how these concepts support your ultimate stance, as shown in APA outline example below.

An outline in APA has three common formats that vary in the numeric sequence of all. To make it easier for you, we have compiled all three templates. You can format your document using these examples for added coherence and structure.

The Basic APA Outline Format

APA Style Outline Template Breakdown

Numbering the APA style format follows five levels of headings that use different alphabets and numbers. For instance, I – Headings use Roman numerals like I, II, and III. A – CAPITAL ALPHABETS”, such as A, B, C, etc. 1 – Headings and subheadings use Arabic numbers (1, 2, 3). a – If there are further headings (the fourth level), use lower-case alphabets. [1] – Headings below that (the fifth level) use Arabic numerals enclosed in parentheses, such as [1], [2], [3].

Full Sentence Outline Format

As the name specifies, the full-sentence style outline format requires every line to be a proper sentence. Full-sentence APA style outline is best recommended for essays and speeches. It gives your writing process an idea or a logical path to follow.

APA Research Paper Outline Example

If you are looking for how to write a research paper outline APA in Full Sentence Format, here is an example:

Full Sentence APA format heading utilizes Roman numerals I, II, and III. Every heading must be a full sentence. Here is an APA style paper outline template for the full-sentence format that will clear all your confusion on how to write an outline in full-sentence format.

APA Paper Outline Format Example

I. Introduction

III. Conclusion

Decimal Outline Format

The decimal outline format for APA research papers differs from other formats. The decimal APA style is simple and uses paragraphs for structure. It contains three main paragraphs, introduction, main body, and conclusion.

First Paragraph: Hook and Thesis

• The first paragraph is a sentence or two that introduces the central concept of your article.
• Introduce your topic or subject of study where your research is applicable as a context for further research.
• Explain why the mentioned issue is essential or relevant to the audience.
• A thesis statement is a claim that you make throughout your whole essay.
• The topic phrase is the first point in any writing to support a thesis statement.
• Give an explanation or provide evidence to support your point.
• Provide verifiable facts, figures, and/or citations from credible sources in your writing. It helps in the substantiating assertion.
• Include as many supporting statements and related evidence in your decimal outline.

Finally, when you write an outline, provide a concluding remark to support your claims.

Decimal APA outline format example

1.0 The main heading 1.1 Subheading under the main heading 1.2 Second digit is represented by subheadings under the main headings 1.2.1 Further division adds another digit in decimal format 1.2.2 You can number them as per the number of paragraphs or points, or lines An easy way to write in decimal APA outline format is to remember the structure, i.e.; 1.1.1 = Heading.Paragraph.Sentence/point under paragraph.”

Decimal APA outline format layout

1.0 Main heading 1.1 First paragraph for first heading. 1.2 Second paragraph for first heading. 1.2.1 First point or sentence for the second paragraph. 2.0 Second heading 2.1 Second heading, first paragraph. 2.2 Second heading, second paragraph. 2.2.1 Second, heading, second paragraph, first sentence, or point. 3.0 Decimal working 3.1 You must remember that each digit represents a segment. 3.2 It is easier to remember the placement of numbers. 3.2.1 First digit represents the heading 3.2.2 Second digit represents the paragraph under the main heading <3.2.3 The third digit represents any point or sentence under the paragraph.

Tips for Writing an Outline: Organize Your Ideas

You may feel it is easier to write without outlines, but once you start writing, organizing your ideas or thoughts becomes hard. Even if you have some fantastic ideas, producing an engaging story is practically hard. If you are not first creating an outline or conceptual guides while writing a research paper, you may lose track. A well-written outline is essential in completing your paper and maintaining quality. Establishing your point in paper writing is easy if you create an outline first. You can find an APA research paper outline template that best suits your requirement. Moreover, these tips can help you polish your writing. These tips and sample papers can help you write outstanding outlines without making any hassle.

A definite goal

For better expression, make a list of primary objectives on a title page in a single phrase or less. Your goal should be specific and measurable. If it is too broad or imprecise, you will not achieve anything. If you are working on a large paper format that covers a variety of themes or topics, you may have a more general purpose in mind. But, if you plan to write an essay, the aim should be as specific and clear as possible to be effective.

Breaking things up rather than allowing them to become verbose is known as the division rule. Make sure that each subsection in the document corresponds to its parent heading. If it doesn’t compare to the section, removing it or moving it to another location is better.

Parallelism

It is mainly related to the consistency and structure of the document. It keeps your paper’s layout tidy and also ensures relevancy. For instance, if you begin one heading with a verb, make sure all other headings and subheadings also start with a verb.

Coordination

Having headings aligned is critical to creating a well-organized outline. This rule also applies to subheadings, which is a good thing. If one title is less important than another, consider changing your layout by incorporating it into a subsection instead.

Subordination

Subordination deals with maintaining a connection between your paper’s headings and subheadings. It helps in the proper sequencing of headings and subheadings. Headings should be broad at the outset. At the same time, the subheadings become more particular as they go further into the document.

Avoid Redundancy

While writing a paper outline, look through it many times and cross out any items that aren’t necessary or have no significance. While outlining, make sure to be specific and concise. It will prevent you from adding information that does not supporting your final essay. Remove all the extra information and points while c that weighs you down while you write.

Wrap it up in a good way

Creating an outline does not only help in writing a coherent term paper, but it also helps in ending with precise understanding. Be considerate of your audience’s time and effort when you write an outline in APA, and ensure it serves its purpose. If you still have any doubts about formatting your paper outline, you can use this APA-style research paper outline template to write your document. We have provided Outline Format Example for every style.

People find it hard to write an outline in APA, but if you are aware of the requirements and structure, it’s no breeze. Sometimes, your instructor may alter your paper format by introducing or removing existing sections. As a result, if you come across any templates for an outline in APA, pay close attention to them. If you are looking for a quick answer to how to outline an APA paper, here’s a standard logical sequence of typical parts to include when writing an outline in APA:

• Thesis statement
• Techniques employed
• Body of paper
• Conclusions section
• List of references

A well-written outline is an excellent tool for presenting an outstanding paper. Including the key components while writing an outline for a research paper is necessary.

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Chapter 11: Presenting Your Research

Writing a Research Report in American Psychological Association (APA) Style

Learning Objectives

• Identify the major sections of an APA-style research report and the basic contents of each section.
• Plan and write an effective APA-style research report.

In this section, we look at how to write an APA-style empirical research report , an article that presents the results of one or more new studies. Recall that the standard sections of an empirical research report provide a kind of outline. Here we consider each of these sections in detail, including what information it contains, how that information is formatted and organized, and tips for writing each section. At the end of this section is a sample APA-style research report that illustrates many of these principles.

Sections of a Research Report

Title page and abstract.

An APA-style research report begins with a  title page . The title is centred in the upper half of the page, with each important word capitalized. The title should clearly and concisely (in about 12 words or fewer) communicate the primary variables and research questions. This sometimes requires a main title followed by a subtitle that elaborates on the main title, in which case the main title and subtitle are separated by a colon. Here are some titles from recent issues of professional journals published by the American Psychological Association.

• Sex Differences in Coping Styles and Implications for Depressed Mood
• Effects of Aging and Divided Attention on Memory for Items and Their Contexts
• Computer-Assisted Cognitive Behavioural Therapy for Child Anxiety: Results of a Randomized Clinical Trial
• Virtual Driving and Risk Taking: Do Racing Games Increase Risk-Taking Cognitions, Affect, and Behaviour?

Below the title are the authors’ names and, on the next line, their institutional affiliation—the university or other institution where the authors worked when they conducted the research. As we have already seen, the authors are listed in an order that reflects their contribution to the research. When multiple authors have made equal contributions to the research, they often list their names alphabetically or in a randomly determined order.

In some areas of psychology, the titles of many empirical research reports are informal in a way that is perhaps best described as “cute.” They usually take the form of a play on words or a well-known expression that relates to the topic under study. Here are some examples from recent issues of the Journal Psychological Science .

• “Smells Like Clean Spirit: Nonconscious Effects of Scent on Cognition and Behavior”
• “Time Crawls: The Temporal Resolution of Infants’ Visual Attention”
• “Scent of a Woman: Men’s Testosterone Responses to Olfactory Ovulation Cues”
• “Apocalypse Soon?: Dire Messages Reduce Belief in Global Warming by Contradicting Just-World Beliefs”
• “Serial vs. Parallel Processing: Sometimes They Look Like Tweedledum and Tweedledee but They Can (and Should) Be Distinguished”
• “How Do I Love Thee? Let Me Count the Words: The Social Effects of Expressive Writing”

Individual researchers differ quite a bit in their preference for such titles. Some use them regularly, while others never use them. What might be some of the pros and cons of using cute article titles?

For articles that are being submitted for publication, the title page also includes an author note that lists the authors’ full institutional affiliations, any acknowledgments the authors wish to make to agencies that funded the research or to colleagues who commented on it, and contact information for the authors. For student papers that are not being submitted for publication—including theses—author notes are generally not necessary.

The  abstract  is a summary of the study. It is the second page of the manuscript and is headed with the word  Abstract . The first line is not indented. The abstract presents the research question, a summary of the method, the basic results, and the most important conclusions. Because the abstract is usually limited to about 200 words, it can be a challenge to write a good one.

Introduction

The  introduction  begins on the third page of the manuscript. The heading at the top of this page is the full title of the manuscript, with each important word capitalized as on the title page. The introduction includes three distinct subsections, although these are typically not identified by separate headings. The opening introduces the research question and explains why it is interesting, the literature review discusses relevant previous research, and the closing restates the research question and comments on the method used to answer it.

The Opening

The  opening , which is usually a paragraph or two in length, introduces the research question and explains why it is interesting. To capture the reader’s attention, researcher Daryl Bem recommends starting with general observations about the topic under study, expressed in ordinary language (not technical jargon)—observations that are about people and their behaviour (not about researchers or their research; Bem, 2003 [1] ). Concrete examples are often very useful here. According to Bem, this would be a poor way to begin a research report:

Festinger’s theory of cognitive dissonance received a great deal of attention during the latter part of the 20th century (p. 191)

The following would be much better:

The individual who holds two beliefs that are inconsistent with one another may feel uncomfortable. For example, the person who knows that he or she enjoys smoking but believes it to be unhealthy may experience discomfort arising from the inconsistency or disharmony between these two thoughts or cognitions. This feeling of discomfort was called cognitive dissonance by social psychologist Leon Festinger (1957), who suggested that individuals will be motivated to remove this dissonance in whatever way they can (p. 191).

After capturing the reader’s attention, the opening should go on to introduce the research question and explain why it is interesting. Will the answer fill a gap in the literature? Will it provide a test of an important theory? Does it have practical implications? Giving readers a clear sense of what the research is about and why they should care about it will motivate them to continue reading the literature review—and will help them make sense of it.

Breaking the Rules

Researcher Larry Jacoby reported several studies showing that a word that people see or hear repeatedly can seem more familiar even when they do not recall the repetitions—and that this tendency is especially pronounced among older adults. He opened his article with the following humourous anecdote:

A friend whose mother is suffering symptoms of Alzheimer’s disease (AD) tells the story of taking her mother to visit a nursing home, preliminary to her mother’s moving there. During an orientation meeting at the nursing home, the rules and regulations were explained, one of which regarded the dining room. The dining room was described as similar to a fine restaurant except that tipping was not required. The absence of tipping was a central theme in the orientation lecture, mentioned frequently to emphasize the quality of care along with the advantages of having paid in advance. At the end of the meeting, the friend’s mother was asked whether she had any questions. She replied that she only had one question: “Should I tip?” (Jacoby, 1999, p. 3)

Although both humour and personal anecdotes are generally discouraged in APA-style writing, this example is a highly effective way to start because it both engages the reader and provides an excellent real-world example of the topic under study.

The Literature Review

Immediately after the opening comes the  literature review , which describes relevant previous research on the topic and can be anywhere from several paragraphs to several pages in length. However, the literature review is not simply a list of past studies. Instead, it constitutes a kind of argument for why the research question is worth addressing. By the end of the literature review, readers should be convinced that the research question makes sense and that the present study is a logical next step in the ongoing research process.

Like any effective argument, the literature review must have some kind of structure. For example, it might begin by describing a phenomenon in a general way along with several studies that demonstrate it, then describing two or more competing theories of the phenomenon, and finally presenting a hypothesis to test one or more of the theories. Or it might describe one phenomenon, then describe another phenomenon that seems inconsistent with the first one, then propose a theory that resolves the inconsistency, and finally present a hypothesis to test that theory. In applied research, it might describe a phenomenon or theory, then describe how that phenomenon or theory applies to some important real-world situation, and finally suggest a way to test whether it does, in fact, apply to that situation.

Looking at the literature review in this way emphasizes a few things. First, it is extremely important to start with an outline of the main points that you want to make, organized in the order that you want to make them. The basic structure of your argument, then, should be apparent from the outline itself. Second, it is important to emphasize the structure of your argument in your writing. One way to do this is to begin the literature review by summarizing your argument even before you begin to make it. “In this article, I will describe two apparently contradictory phenomena, present a new theory that has the potential to resolve the apparent contradiction, and finally present a novel hypothesis to test the theory.” Another way is to open each paragraph with a sentence that summarizes the main point of the paragraph and links it to the preceding points. These opening sentences provide the “transitions” that many beginning researchers have difficulty with. Instead of beginning a paragraph by launching into a description of a previous study, such as “Williams (2004) found that…,” it is better to start by indicating something about why you are describing this particular study. Here are some simple examples:

Another example of this phenomenon comes from the work of Williams (2004).

Williams (2004) offers one explanation of this phenomenon.

An alternative perspective has been provided by Williams (2004).

We used a method based on the one used by Williams (2004).

Finally, remember that your goal is to construct an argument for why your research question is interesting and worth addressing—not necessarily why your favourite answer to it is correct. In other words, your literature review must be balanced. If you want to emphasize the generality of a phenomenon, then of course you should discuss various studies that have demonstrated it. However, if there are other studies that have failed to demonstrate it, you should discuss them too. Or if you are proposing a new theory, then of course you should discuss findings that are consistent with that theory. However, if there are other findings that are inconsistent with it, again, you should discuss them too. It is acceptable to argue that the  balance  of the research supports the existence of a phenomenon or is consistent with a theory (and that is usually the best that researchers in psychology can hope for), but it is not acceptable to  ignore contradictory evidence. Besides, a large part of what makes a research question interesting is uncertainty about its answer.

The Closing

The  closing  of the introduction—typically the final paragraph or two—usually includes two important elements. The first is a clear statement of the main research question or hypothesis. This statement tends to be more formal and precise than in the opening and is often expressed in terms of operational definitions of the key variables. The second is a brief overview of the method and some comment on its appropriateness. Here, for example, is how Darley and Latané (1968) [2] concluded the introduction to their classic article on the bystander effect:

These considerations lead to the hypothesis that the more bystanders to an emergency, the less likely, or the more slowly, any one bystander will intervene to provide aid. To test this proposition it would be necessary to create a situation in which a realistic “emergency” could plausibly occur. Each subject should also be blocked from communicating with others to prevent his getting information about their behaviour during the emergency. Finally, the experimental situation should allow for the assessment of the speed and frequency of the subjects’ reaction to the emergency. The experiment reported below attempted to fulfill these conditions. (p. 378)

Thus the introduction leads smoothly into the next major section of the article—the method section.

The  method section  is where you describe how you conducted your study. An important principle for writing a method section is that it should be clear and detailed enough that other researchers could replicate the study by following your “recipe.” This means that it must describe all the important elements of the study—basic demographic characteristics of the participants, how they were recruited, whether they were randomly assigned, how the variables were manipulated or measured, how counterbalancing was accomplished, and so on. At the same time, it should avoid irrelevant details such as the fact that the study was conducted in Classroom 37B of the Industrial Technology Building or that the questionnaire was double-sided and completed using pencils.

The method section begins immediately after the introduction ends with the heading “Method” (not “Methods”) centred on the page. Immediately after this is the subheading “Participants,” left justified and in italics. The participants subsection indicates how many participants there were, the number of women and men, some indication of their age, other demographics that may be relevant to the study, and how they were recruited, including any incentives given for participation.

After the participants section, the structure can vary a bit. Figure 11.1 shows three common approaches. In the first, the participants section is followed by a design and procedure subsection, which describes the rest of the method. This works well for methods that are relatively simple and can be described adequately in a few paragraphs. In the second approach, the participants section is followed by separate design and procedure subsections. This works well when both the design and the procedure are relatively complicated and each requires multiple paragraphs.

What is the difference between design and procedure? The design of a study is its overall structure. What were the independent and dependent variables? Was the independent variable manipulated, and if so, was it manipulated between or within subjects? How were the variables operationally defined? The procedure is how the study was carried out. It often works well to describe the procedure in terms of what the participants did rather than what the researchers did. For example, the participants gave their informed consent, read a set of instructions, completed a block of four practice trials, completed a block of 20 test trials, completed two questionnaires, and were debriefed and excused.

In the third basic way to organize a method section, the participants subsection is followed by a materials subsection before the design and procedure subsections. This works well when there are complicated materials to describe. This might mean multiple questionnaires, written vignettes that participants read and respond to, perceptual stimuli, and so on. The heading of this subsection can be modified to reflect its content. Instead of “Materials,” it can be “Questionnaires,” “Stimuli,” and so on.

The  results section  is where you present the main results of the study, including the results of the statistical analyses. Although it does not include the raw data—individual participants’ responses or scores—researchers should save their raw data and make them available to other researchers who request them. Several journals now encourage the open sharing of raw data online.

Although there are no standard subsections, it is still important for the results section to be logically organized. Typically it begins with certain preliminary issues. One is whether any participants or responses were excluded from the analyses and why. The rationale for excluding data should be described clearly so that other researchers can decide whether it is appropriate. A second preliminary issue is how multiple responses were combined to produce the primary variables in the analyses. For example, if participants rated the attractiveness of 20 stimulus people, you might have to explain that you began by computing the mean attractiveness rating for each participant. Or if they recalled as many items as they could from study list of 20 words, did you count the number correctly recalled, compute the percentage correctly recalled, or perhaps compute the number correct minus the number incorrect? A third preliminary issue is the reliability of the measures. This is where you would present test-retest correlations, Cronbach’s α, or other statistics to show that the measures are consistent across time and across items. A final preliminary issue is whether the manipulation was successful. This is where you would report the results of any manipulation checks.

The results section should then tackle the primary research questions, one at a time. Again, there should be a clear organization. One approach would be to answer the most general questions and then proceed to answer more specific ones. Another would be to answer the main question first and then to answer secondary ones. Regardless, Bem (2003) [3] suggests the following basic structure for discussing each new result:

• Remind the reader of the research question.
• Give the answer to the research question in words.
• Present the relevant statistics.
• Qualify the answer if necessary.
• Summarize the result.

Notice that only Step 3 necessarily involves numbers. The rest of the steps involve presenting the research question and the answer to it in words. In fact, the basic results should be clear even to a reader who skips over the numbers.

The  discussion  is the last major section of the research report. Discussions usually consist of some combination of the following elements:

• Summary of the research
• Theoretical implications
• Practical implications
• Limitations
• Suggestions for future research

The discussion typically begins with a summary of the study that provides a clear answer to the research question. In a short report with a single study, this might require no more than a sentence. In a longer report with multiple studies, it might require a paragraph or even two. The summary is often followed by a discussion of the theoretical implications of the research. Do the results provide support for any existing theories? If not, how  can  they be explained? Although you do not have to provide a definitive explanation or detailed theory for your results, you at least need to outline one or more possible explanations. In applied research—and often in basic research—there is also some discussion of the practical implications of the research. How can the results be used, and by whom, to accomplish some real-world goal?

The theoretical and practical implications are often followed by a discussion of the study’s limitations. Perhaps there are problems with its internal or external validity. Perhaps the manipulation was not very effective or the measures not very reliable. Perhaps there is some evidence that participants did not fully understand their task or that they were suspicious of the intent of the researchers. Now is the time to discuss these issues and how they might have affected the results. But do not overdo it. All studies have limitations, and most readers will understand that a different sample or different measures might have produced different results. Unless there is good reason to think they  would have, however, there is no reason to mention these routine issues. Instead, pick two or three limitations that seem like they could have influenced the results, explain how they could have influenced the results, and suggest ways to deal with them.

Most discussions end with some suggestions for future research. If the study did not satisfactorily answer the original research question, what will it take to do so? What  new  research questions has the study raised? This part of the discussion, however, is not just a list of new questions. It is a discussion of two or three of the most important unresolved issues. This means identifying and clarifying each question, suggesting some alternative answers, and even suggesting ways they could be studied.

Finally, some researchers are quite good at ending their articles with a sweeping or thought-provoking conclusion. Darley and Latané (1968) [4] , for example, ended their article on the bystander effect by discussing the idea that whether people help others may depend more on the situation than on their personalities. Their final sentence is, “If people understand the situational forces that can make them hesitate to intervene, they may better overcome them” (p. 383). However, this kind of ending can be difficult to pull off. It can sound overreaching or just banal and end up detracting from the overall impact of the article. It is often better simply to end when you have made your final point (although you should avoid ending on a limitation).

The references section begins on a new page with the heading “References” centred at the top of the page. All references cited in the text are then listed in the format presented earlier. They are listed alphabetically by the last name of the first author. If two sources have the same first author, they are listed alphabetically by the last name of the second author. If all the authors are the same, then they are listed chronologically by the year of publication. Everything in the reference list is double-spaced both within and between references.

Appendices, Tables, and Figures

Appendices, tables, and figures come after the references. An  appendix  is appropriate for supplemental material that would interrupt the flow of the research report if it were presented within any of the major sections. An appendix could be used to present lists of stimulus words, questionnaire items, detailed descriptions of special equipment or unusual statistical analyses, or references to the studies that are included in a meta-analysis. Each appendix begins on a new page. If there is only one, the heading is “Appendix,” centred at the top of the page. If there is more than one, the headings are “Appendix A,” “Appendix B,” and so on, and they appear in the order they were first mentioned in the text of the report.

After any appendices come tables and then figures. Tables and figures are both used to present results. Figures can also be used to illustrate theories (e.g., in the form of a flowchart), display stimuli, outline procedures, and present many other kinds of information. Each table and figure appears on its own page. Tables are numbered in the order that they are first mentioned in the text (“Table 1,” “Table 2,” and so on). Figures are numbered the same way (“Figure 1,” “Figure 2,” and so on). A brief explanatory title, with the important words capitalized, appears above each table. Each figure is given a brief explanatory caption, where (aside from proper nouns or names) only the first word of each sentence is capitalized. More details on preparing APA-style tables and figures are presented later in the book.

Sample APA-Style Research Report

Figures 11.2, 11.3, 11.4, and 11.5 show some sample pages from an APA-style empirical research report originally written by undergraduate student Tomoe Suyama at California State University, Fresno. The main purpose of these figures is to illustrate the basic organization and formatting of an APA-style empirical research report, although many high-level and low-level style conventions can be seen here too.

Key Takeaways

• An APA-style empirical research report consists of several standard sections. The main ones are the abstract, introduction, method, results, discussion, and references.
• The introduction consists of an opening that presents the research question, a literature review that describes previous research on the topic, and a closing that restates the research question and comments on the method. The literature review constitutes an argument for why the current study is worth doing.
• The method section describes the method in enough detail that another researcher could replicate the study. At a minimum, it consists of a participants subsection and a design and procedure subsection.
• The results section describes the results in an organized fashion. Each primary result is presented in terms of statistical results but also explained in words.
• The discussion typically summarizes the study, discusses theoretical and practical implications and limitations of the study, and offers suggestions for further research.
• Practice: Look through an issue of a general interest professional journal (e.g.,  Psychological Science ). Read the opening of the first five articles and rate the effectiveness of each one from 1 ( very ineffective ) to 5 ( very effective ). Write a sentence or two explaining each rating.
• Practice: Find a recent article in a professional journal and identify where the opening, literature review, and closing of the introduction begin and end.
• Practice: Find a recent article in a professional journal and highlight in a different colour each of the following elements in the discussion: summary, theoretical implications, practical implications, limitations, and suggestions for future research.

Long Descriptions

Figure 11.1 long description: Table showing three ways of organizing an APA-style method section.

In the simple method, there are two subheadings: “Participants” (which might begin “The participants were…”) and “Design and procedure” (which might begin “There were three conditions…”).

In the typical method, there are three subheadings: “Participants” (“The participants were…”), “Design” (“There were three conditions…”), and “Procedure” (“Participants viewed each stimulus on the computer screen…”).

In the complex method, there are four subheadings: “Participants” (“The participants were…”), “Materials” (“The stimuli were…”), “Design” (“There were three conditions…”), and “Procedure” (“Participants viewed each stimulus on the computer screen…”). [Return to Figure 11.1]

• Bem, D. J. (2003). Writing the empirical journal article. In J. M. Darley, M. P. Zanna, & H. R. Roediger III (Eds.),  The compleat academic: A practical guide for the beginning social scientist  (2nd ed.). Washington, DC: American Psychological Association. ↵
• Darley, J. M., & Latané, B. (1968). Bystander intervention in emergencies: Diffusion of responsibility.  Journal of Personality and Social Psychology, 4 , 377–383. ↵

A type of research article which describes one or more new empirical studies conducted by the authors.

The page at the beginning of an APA-style research report containing the title of the article, the authors’ names, and their institutional affiliation.

A summary of a research study.

The third page of a manuscript containing the research question, the literature review, and comments about how to answer the research question.

An introduction to the research question and explanation for why this question is interesting.

A description of relevant previous research on the topic being discusses and an argument for why the research is worth addressing.

The end of the introduction, where the research question is reiterated and the method is commented upon.

The section of a research report where the method used to conduct the study is described.

The main results of the study, including the results from statistical analyses, are presented in a research article.

Section of a research report that summarizes the study's results and interprets them by referring back to the study's theoretical background.

Part of a research report which contains supplemental material.

Research Methods in Psychology - 2nd Canadian Edition Copyright © 2015 by Paul C. Price, Rajiv Jhangiani, & I-Chant A. Chiang is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License , except where otherwise noted.

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Title Page Setup

A title page is required for all APA Style papers. There are both student and professional versions of the title page. Students should use the student version of the title page unless their instructor or institution has requested they use the professional version. APA provides a student title page guide (PDF, 199KB) to assist students in creating their title pages.

Student title page

The student title page includes the paper title, author names (the byline), author affiliation, course number and name for which the paper is being submitted, instructor name, assignment due date, and page number, as shown in this example.

Title page setup is covered in the seventh edition APA Style manuals in the Publication Manual Section 2.3 and the Concise Guide Section 1.6

Related handouts

• Student Title Page Guide (PDF, 263KB)
• Student Paper Setup Guide (PDF, 3MB)

Student papers do not include a running head unless requested by the instructor or institution.

Follow the guidelines described next to format each element of the student title page.

Professional title page

The professional title page includes the paper title, author names (the byline), author affiliation(s), author note, running head, and page number, as shown in the following example.

Follow the guidelines described next to format each element of the professional title page.

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• APA Style 7th edition
• APA Title Page (7th edition) | Template for Students & Professionals

APA Title Page (7th edition) | Template for Students & Professionals

Published on November 6, 2020 by Raimo Streefkerk . Revised on January 17, 2024.

APA provides different guidelines for student and professional papers. The student version of the APA title page should include the following information (double spaced and centered):

Paper title

• Author name
• Department and university name
• Course number and name
• Instructor name
• Due date of the assignment

The professional title page also includes an author note (flushed left), but not a course name, instructor name, or due date.

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Table of contents

Title page example (student and professional version), institutional affiliation, course information, author note, page header, including an image on the title page.

Prevent plagiarism. Run a free check.

Write an informative, striking title that summarizes the topic of your paper. Try to keep the title focused and use relevant keywords.

Place the title three or four lines down from the top of the paper. Center align and bold it. Don’t forget to use title case capitalization (capitalize the first letter of each word, except small words such as articles and short prepositions).

Write the author’s name under the paper title (leave a blank line in between). Give their full names (first name, middle initial(s) and last name), but don’t include titles (Dr., Prof.) or degrees (Ph.D., MSc).

Multiple authors on the title page

List the authors in order of their contribution. If there are two authors, separate their names with the word “and”, like this:

If there are more than two authors, separate their names with a comma. Only write “and” before the last author, like this:

Write the author’s affiliation on the next line under the author names. Students should specify the department and institution where they’re attending school. Professional researchers should specify the department and institution where they conducted their research.

Multiple authors with different affiliations

Use superscript numbers on the author line to indicate which institution they’re affiliated with. Don’t use superscript numbers if all authors are affiliated with the same institution (and department).

On a student title page, provide information about the course. List the following information on separate (double spaced) lines under the author’s affiliation:

• Instructor(s)
• Assignment’s due date

For professional papers, you may include an author note. This note may contain the author’s ORCID iD, affiliation changes, disclosures of conflicts of interest, brief acknowledgments, and contact information (in that specific order). Present this information in separate paragraphs.

Place the author note on the bottom half of the page. Center the label “Author note” and apply bold styling. The paragraphs in the author note are left-aligned. The first line of each new paragraph is indented.

For more information about formatting the author note, see section 2.7 of the APA Publication Manual.

For a student title page, the page header consists of just a page number in the top-right corner. There is no need for a running head (as was the case in APA 6th edition).

A professional title page does have a running head. The running head is an abbreviated version of the paper title in all capital letters. The maximum length is 50 characters (counting spaces).

Images are not usually included on an APA title page, and APA does not provide any guidelines for doing so. It’s usually viewed as unprofessional to include an image, since the title page is there to provide information, not for decoration.

If you do decide to include an image on your title page, make sure to check whether you need permission from the creator of the image. Include a note directly underneath the image acknowledging where it comes from, beginning with the word “ Note .” (italicized and followed by a period):

• If you found the image online or in another source, include a citation and copyright attribution .
• If it’s an image you created yourself (e.g., a photograph you took, an infographic you designed), explain this (e.g., “Photograph taken by the author.”).

Don’t give the image a label, title, or number. Only images within the text itself are labeled as figures .

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