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Use charts and graphs in your presentation

You can make a chart in PowerPoint or Excel. If you have lots of data to chart, create your chart in Excel , and then copy it into your presentation . This is also the best way if your data changes regularly and you want your chart to always reflect the latest numbers. In that case, when you copy and paste the chart, keep it linked to the original Excel file .

To create a simple chart from scratch in PowerPoint, click Insert > Chart and pick the chart you want.

Click Insert > Chart .

Click the chart type and then double-click the chart you want.

Tip:  For help deciding which chart is best for your data, see Available chart types .

In the worksheet that appears, replace the placeholder data with your own information.

When you’ve finished, close the worksheet.

Create an org chart in PowerPoint

Create charts in Excel

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PowerPoint Charts, Graphs, & Tables Made Easy | Tips & Tricks

In today's digital world, effective communication is key, especially in presentations. After all, in a world saturated with information, the power to express your message clearly and impactfully can make all the difference.

We know that conveying complex information can be challenging, but guess what? It doesn't have to be! After discussing this with our 200+ expert presentation designers , I've gathered their best practices and strategies to create this comprehensive guide.

Below, you will find expert tips and tricks for making, customizing, and presenting PowerPoint charts, graphs, and tables. Stay with us!

Today, we'll explore the following topics:

• PowerPoint Charts and Graphs 

Tables in PowerPoint

Free powerpoint charts, graphs, and tables templates, ready to enhance your presentations our team at 24slides is here to help, powerpoint charts and graphs.

If you are thinking of adding tables to your PowerPoint presentation, let me first show you two other great options: charts and graphs.

Charts and graphs stand out for making complex information easy to read at a glance. They’re ideal for identifying trends, representing patterns, and making decisions easier. In addition, charts and graphs capture the audience's attention.

You have many types to choose from, and we'll go over the most important ones later. In the meantime, here are some examples:

Undoubtedly, one of the best ways to take your presentations to the next level.

But you may have a question in mind: What is the difference between a chart and a graph in PowerPoint? Charts refer to any visual representation of data, whether graphical or non-graphical (such as tables). Graphs, on the other hand, refer specifically to the graphical representation of data (such as bar charts).

In other words, all graphs are charts, but not all charts are graphs.

People often confuse these terms in PowerPoint, but they actually refer to different visual elements.

How to Make a Chart in PowerPoint?

First, go to the Insert tab. Then, click on Chart and select your favorite chart type. Finally, enter your data or copy it from somewhere else. Simple!

Here you have the detailed step-by-step instructions:

• Select the slide where you want to add the chart. Choose the Insert tab, then select the Illustrations group's Chart option.

• A dialog box for inserting charts will appear. Choose a category on the left, then double-click the chart you want on the right.

• When inserted, the chart appears alongside a spreadsheet. Here, you have to replace the placeholder data with your own details. 

To edit your chart's content, use the selection handles in the spreadsheet to add or remove data.

• When inserting a chart, you will see small buttons on the upper right side of the chart. 

Format using the Chart Elements button. Click on “+” to tweak the chart title, data labels, and more. Use the Chart Styles button (brush) to change the chart's color or style. Finally, the Chart Filters button (funnel) will show or hide data from your chart.

Customizing Charts in PowerPoint

We already know about the power of PowerPoint charts, but we still have one more step to take: customizing them.

• Edit data: You can modify data directly in PowerPoint. Just double-click on the chart to open the associated Excel spreadsheet. Here, you can add, delete, or edit data. If you want to do it like a pro, check out how to Link or Embed an Excel File in PowerPoint. 
• Change the design: Go to the design tab. Here, you can add or remove elements such as titles, captions, labels, etc.
• Change color and style: Select the format tab. In this section, you will find options to change the chart's color and style. You can even make individual changes.
• Add shape effects: Go to the format tab and unleash your creativity. You can add shadows, reflections, and 3D effects.

And there you have it; now you know how to customize your PowerPoint Chart. If you are looking for more inspiration, take a look at our detailed Flowchart and Gantt Chart articles.

Chart vs table

Is a chart better than a table?

We already know the importance of using tables in PowerPoint presentations. However, you may have a question in mind: are charts better than tables? The short answer is: it depends.

First off, think about what type of data you are dealing with and, most importantly, what message you are trying to get across.

Charts are great for showing trends, making comparisons, and connecting data points. They’re also visually appealing. Conversely, tables could be your perfect selection for numerical data and comprehensive details.

The most important types of charts in PPT and which one is best for you

We have checked out why adding visuals is a game-changer for your presentations. However, which one is best for your needs? 

Based on our more than 10 years of expertise and creating around 17,500 slides per month, these are the charts most requested by our customers. Let's explore each one!

“Columns, bars, lines, and pie charts are top picks for clients because they're more descriptive and easier to get for the audience.” Briana/ Design Manager

Column Chart

Ideal for making comparisons. You can represent data in an attractive and clear way. It’s also a great option for showing changes over time. Here, you can emphasize the difference in quantities.

Imagine you're tracking sales for a store. If you have many categories of sales data and need to compare them, a column chart could be just what you need.

Download our Free Column Chart Template here.

Like the column chart, the bar chart can simplify complex information quickly , especially when comparing data. But, the horizontal layout might influence how people see things, potentially altering how they understand your data. Keep this in mind!

When you have long category labels or many categories, choose a bar chart instead of a column chart. Horizontal bars are easier to read and take up less space in the presentation.

Download our Free Bar Chart Template here.

The top choice for showing trends over time. You can even combine it with other charts. For example, you can add them to a column chart to display different data at a glance. This makes it easier for viewers to understand complex information.

But how to make a line graph in PowerPoint? First, click on the Insert tab. Then, click on Graph and select Line Graph. That's it—it's as simple as that.

Download our Free Line Chart Template here .

The best for showing proportions. Not only is it easy to understand, but you will also be able to illustrate percentages or parts of a whole.

Pie charts are easy to create, you need to figure out the percentages or proportions of each data category. But remember, keep the chart to six or fewer sections. This maintains data impact, avoiding confusion.

Download our Free Pie Chart Template here .

How to Use Charts and Graphs Effectively?

We already know how to use PowerPoint charts, graphs, and tables, but we want to go one step further. Here are the best tips for making effective PowerPoint presentations.

• Choose the right type of chart. Choose graphics that best suit your data. For example, use column or bar charts to compare categories, line charts to show trends over time, and pie charts to display parts of a whole.
• Be selective. Avoid using too much information, eliminate irrelevant details, and keep it simple. By focusing on the most important data points, you enhance the clarity of the information for your audience.
• Pay attention to color. When presenting data , keep in mind the consistency of the colors and make sure essential information stands out. Avoid using too many colors here, as this can be distracting.
• Add context. Make your titles clear and descriptive. Labels should also serve as a guide for viewers to understand everything easily. This could mean explaining trends, defining terms, or just describing where the data comes from.
• Consistency. Use the same style and format for your graphics and data. Ensure brand consistency in a presentation is key. This creates a professional and polished visual presentation.
• Be creative. Try unique ways to showcase your data, like infographics or custom graphics. For example, you can use a bar chart to compare categories and a line chart to show the trend over time.

Pro Tip: Creating a PowerPoint infographic is one of the most creative ways to present data. They provide a visually engaging and easy-to-follow format for presenting complex information. Briana/ Design Manager

PowerPoint tables help organize and display data in a structured way for presentations. They’re made up of rows and columns containing text, numerical data, or other information.

Tables are awesome for showing comparisons, summarizing information, sharing research findings, and planning. Because of all that, they are a top choice for visualizing financial or statistical data. They’re incredibly versatile and practical!

All you need to do is put the right labels on, and reading should be a breeze. Believe us, your audience will appreciate it. Do you want to present data in detail and make comparisons? Then, this is your best option.

People have been using PowerPoint tables for a long time. Why? That's simple: they’re easy to read.

Here's an example:

Download our Free Table Template here .

How to Make a Table in PowerPoint?

Inserting tables in PowerPoint is quite simple. Just click on Insert and then on Table . Next, just drag the mouse down to choose the number of rows and columns you need.

Should you require a bigger table? You can manually select the values for the columns and rows. 

Customizing tables in PowerPoint

Now that we know how to create a table in PowerPoint, let's customize it. But first, let's learn how to add rows and columns in PowerPoint.

• How to add a row to a table in PowerPoint?

Click on a cell in the existing table. Go to the Layout tab in the ribbon and select Insert . Select Insert Rows Above or Insert Rows Below , depending on where you want to add the new row.

• How to add a column to a table in PowerPoint?

Click on an adjacent cell in the table. Go to the Layout tab in the ribbon and then select Insert . Choose either Insert Columns Left or Insert Columns Right , depending on where you want to add the new column.

Now that you have the structure of your table ready, let's give it some styling:

• Applying style in your table presentation

To edit your tables, first select a cell. Then, click on the Design tab to pick the style you like best. Finally, click on the drop-down arrow to see the complete Table Styles gallery .

That's it. Now you know how to use tables in PowerPoint.

How to Use Tables Effectively?

Tables are powerful tools for presenting data in a structured format. They can enhance clarity, facilitate comparisons, and convey complex information.

However, when you don't use them correctly, they can have the opposite effect, making the information flat and boring. So here are golden rules to help you:

Keep it simple

Don't overload your table with too much information. Focus on the most important information to keep it clear and easy to read. Remember, the powerful presentation of data is in simplicity.

Consider whether gridlines are necessary for your table. Removing them can make your board look cleaner and more professional.

Although many don't mention it, choosing the right words is vital. The more you can say of the same idea in fewer words, the better. Avoid using words or connectors that add nothing to the message.

Highlight key data points

Make your table pop using bold, italics, or fun colors to highlight important data or headings. This will make the table easier to read.

Consider adding shades for alternate rows to make your table easier to read. Make the shadow subtle, to avoid distraction from the data itself.

You can use color to emphasize backgrounds or text. No matter which method you opt for to add contrast, remember that “less is more” when creating an effective table.

Consistency

Consistency is crucial in tables, as it is in graphics. Ensure that the font style, size, and color are the same across the entire table. This helps maintain visual harmony.

Align your text and numbers properly so they're easier to read and give your table a polished look. If you will use decimals, think about aligning them to facilitate comparisons.

In this article, we have explored the benefits of incorporating visuals like charts, graphs, and presentation tables in PowerPoint. We also know how to add them and ensure they look good. 

Just remember to pick the right chart and keep your presentations consistent.

And as I said at the beginning, conveying complex information doesn't have to be challenging! Our Templates by 24Slides platform has hundreds of free PowerPoint charts, graphs, and table templates. 

You can download and combine different templates to create a shiny PowerPoint Presentation. All the examples in this article are fully customizable, allowing you to insert your data without worrying about design. Enjoy them!

Knowing how to use PowerPoint charts, graphs, and tables can make the difference between a successful presentation and a failed one. However, mastering the art of presenting data takes more time and effort. 

The good news? You can always trust professionals to do the heavy work, allowing you to focus on improving your product or service — what really matters to your business.

With an average satisfaction score of 4.8 out of 5 from over 1.3 million redesigned slides, it's safe to say we're incredibly proud of the product we deliver.

We're the world's largest presentation design company.

Not only will you receive an attractive presentation, but we will create one that fits your brand's visual guidelines. Most importantly, it will help emphasize your message and engage your audience.

Ready to elevate your PowerPoint presentations? Explore this content!

• PowerPoint 101: The Ultimate Guide for Beginners
• Mastering the Art of Presenting Data in PowerPoint
• The Ultimate Brand Identity Presentation Guide [FREE PPT Template]
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Jazz Up Your Presentation: 6 Ways to Put an End to Ugly Charts and Graphs

Updated on: 22 December 2020

People often add charts and graphs to their presentation trying to make it more interesting. Unfortunately, most efforts to make it unique usually end up having the exact opposite effect.

Often, the enormous collection of slides with colorful presentation charts and graphs blows up your brain by the end of the presentation rather than arousing your interest in the data. You don’t want to be the person who puts his audience through this agonizing experience every time you fire up your laptop.

So, is there a way to jazz up your presentation with beautiful charts and graphs?

The short answer to this question is ‘Yes.’ Here are 6 ways to improve your presentation charts and graphs to effortlessly strengthen your message.

Refrain from Using Backgrounds

When it comes to decorating the graph background, you should avoid using gradients of color or varying the background color in any other way.

It not only undermines your ability to present the data unambiguously but also adds distraction. The context surrounding an object often influences our perception of it.

See the two graphs above, the grey background in the left graph doesn’t provide any information. On the contrary, it doesn’t contrast sufficiently with the object. As a result, it undermines the visibility of the objects in the graph. So, make sure the background is consistent with the slide background.

If you always use the default slide background, you should use ‘No Fill’ ‘or White’ background color as it matches the slide background.

Eliminate Redundant Labels

Why do you want to waste the space on redundant labels? Most graphs charts are quite self-explanatory. Repeated axis labels and legend are the two things that occupy the space for no reason.

In fact, they are taking up space that would be better spent on the graph. So, make sure to remove duplicate labels. The graph on the right looks better than the original graph to the left, as it is much easier to understand.

Alternatively, you can also label the bars directly. However, if you do, remove the Y-axis completely. As the exact value of each element is displayed, you don’t need to use the grid lines either.

Mind the Border Formatting

When it comes to graphs and charts, less is more. You should format the graph background to reduce the lines as far as possible while retaining the meaning of the data presented in it.

Though the default gridlines and borders are a sensible choice, they are a distraction as your audience is most likely not interested in knowing the exact figures for each data point.

If you want to display exact values, label the bars directly as discussed in the previous point. Removing the lines highlights the data and the pattern dramatically. So, remove all of the outer borders as well as grid lines as shown below.

Use Colors Meaningfully

Contrary to the popular belief, you should avoid using bright colors for presentation charts and graphs as far as possible. In fact, you should use natural colors to display general information and use the bright color only to highlight information that demands attention.

Using same colored bars on a graph makes it easier to compare the data. Use different colors only if they correspond to different elements in the data.

Sometimes, however, you can use different colors to highlight particular data or assemble different parts. In other words, you need to use colors meaningfully and with caution. The following examples will help explain the points mentioned above.

A) Using Natural Colors for Easier Comparison

B) Using Bright Colors to Pop Important Data

C) Using Different Colors to Point out Differences in Data Elements

Avoid Using Special Effects (Shadowing and Shading)

Avoid using special effects such as shadowing, shading, and 3D effects when creating presentation charts and graphs, especially for professional purposes. They just make it hard to compare the elements and confuse the reader.

You should, however, stick to presenting only essential information. So, keep it simple and avoid flashy special effects.

Text and Font

Using bold font isn’t going to make much difference in your graph. As far as possible, avoid using bold, underline or italic fonts. Keep the font size and type consistent throughout the presentation.

Avoid effects such as shading, outline, and 3D letters. Always lighten secondary data labels. The less you format the better.

Have More Tips for Creating Better Presentation Charts and Graphs?

When it comes to creating an attention-grabbing presentation , the rule of thumb is to display the data in a simple and clear way.

With the help of these 6 tried and tested tips, your presentation charts and graphs will look phenomenal without compromising your data. What about you? What tricks have you used to make your graphs look unique? Feel free to share your ideas and suggestions in the comments box below.

About the Author

Swati Kapoor is a qualified dietitian at Practo . She has a Masters degree in Dietetics and Food Service Management. She is a strong believer in spreading the goodness of ‘nutrition through healthy eating’. As a responsible dietitian, Swati examines her patients’ health history carefully before recommending any diet or workout regimen, because everybody has different requirements.

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Presentation ideas • Tips and Tricks

15 Creative Ways to Use Charts and Graphs in Presentations

Emily Bryce

12 December 2022

In today’s data-driven world, presentations are no longer just about presenting ideas and concepts, but also about presenting data in an engaging and easy-to-understand manner. This is where charts and graphs come in. They help to visualize data, making it easier for the audience to grasp and retain information. In this blog post, we will explore creative ways to use charts and graphs in presentations.

1. Use charts and graphs to compare data

One of the most common uses of charts and graphs is to compare data. Whether you are comparing sales figures, market trends or customer feedback, charts and graphs can help you present the information in a visually compelling way. Use bar charts, line graphs, pie charts, and scatter plots to showcase the data in a way that makes it easy to understand and compare.

2. Use charts and graphs to show trends

Another way to use charts and graphs in presentations is to show trends over time. For example, if you are presenting the growth of your business over the last five years, use a line graph to show the upward trend. If you want to show the fluctuations in your business over a period of time, use a scatter plot to highlight the highs and lows.

3. Use charts and graphs to show relationships

Charts and graphs can also be used to show the relationship between different sets of data. For example, if you are presenting the correlation between customer satisfaction and sales, use a scatter plot to show the relationship between the two variables. You can also use bubble charts to show the relationship between three different variables.

4. Use charts and graphs to show distribution

If you are presenting data that is distributed across a range, such as the ages of your customers, use a histogram to show the distribution. Histograms are great for showing the frequency distribution of data, and they can help you identify patterns and trends in the data.

5. Use charts and graphs to show proportions

Pie charts are a great way to show proportions. Use pie charts to show the proportion of sales for different products or the proportion of the budget allocated to different departments. Make sure to keep the number of categories to a minimum to ensure that the chart is easy to read.

6. Use creative chart and graph designs

Charts and graphs don’t have to be boring. Use creative designs and colors to make your charts and graphs stand out. For example, you can use a bar chart with a gradient background to make it more visually appealing. You can also use icons and images to make your charts and graphs more engaging.

7. Use charts and graphs to tell a story

Finally, use charts and graphs to tell a story. Don’t just present the data, but use it to support your message. Use a combination of charts and graphs to create a narrative that engages your audience and leaves them with a clear understanding of your message.

In conclusion, charts and graphs are a powerful tool for presenting data in an engaging and easy-to-understand manner. Use them creatively to showcase data, tell a story, and leave a lasting impression on your audience. With the right use of charts and graphs, you can take your presentations to the next level.

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How to Create Charts and Graphs to Visualize Data in PowerPoint

The use of data visualization has become increasingly important in today’s digital age, as more and more people have access to large quantities of data. Whether working with data for business, education, research, or personal use, it’s essential to present it in a clear and meaningful way, so it can be easily understood and analyzed. One of the most popular tools for creating visually appealing charts and graphs is Microsoft PowerPoint.

Table of Contents

Understanding the Importance of Data Visualization

Data visualization is the process of representing information in a visual format, such as charts, graphs, and diagrams. When done effectively, it provides a way to quickly understand complex data and identify patterns and trends that may be missed when viewing it in a static table or spreadsheet. Visualizations also allow you to tell a story with the data, making it engaging and memorable for your audience.

Moreover, data visualization can also help in identifying outliers and anomalies in the data, which can be crucial in decision-making processes. It can also aid in identifying correlations and relationships between different variables, which can lead to new insights and discoveries. Additionally, data visualization can be used to communicate data-driven insights to stakeholders and decision-makers, making it an essential tool in various industries such as business, healthcare, and education.

Choosing the Right Chart or Graph for Your Data

There are many different types of charts and graphs to choose from, each with its own strengths and weaknesses. When selecting the right chart or graph for your data, it’s important to consider the following factors:

• The type of data you have (categorical or numerical)
• The relationships between the data points
• The purpose of your presentation

Some of the most common chart types include bar charts, line graphs, pie charts, and scatter plots. Each chart type can display your data in a different way, highlighting specific features depending on the nature of your data.

Another important factor to consider when choosing a chart or graph is the audience you will be presenting to. Different types of charts and graphs may be more effective for different audiences. For example, a pie chart may be more easily understood by a general audience, while a scatter plot may be more appropriate for a technical audience.

It’s also important to consider the context in which your data will be presented. If you are presenting data in a business setting, for example, you may want to choose a chart or graph that emphasizes the financial implications of your data. On the other hand, if you are presenting data in an academic setting, you may want to choose a chart or graph that emphasizes the statistical significance of your data.

Creating a Bar Chart in PowerPoint

Bar charts are one of the most common chart types used in data visualization. They are useful for comparing values across different categories. To create a bar chart in PowerPoint:

• Select the data you want to include in the chart
• Click the ‘Insert’ tab and select the ‘Bar’ chart type
• Choose the specific bar chart subtype you want to use (such as stacked, clustered, or 100% stacked)
• Format the chart by adding labels, titles, and modifying the color scheme

With just a few clicks, you can create a visually appealing bar chart that highlights the differences and similarities between your data categories.

It is important to note that when creating a bar chart, you should carefully consider the data you are presenting and choose the appropriate chart subtype. For example, a stacked bar chart may be useful for showing the total value of each category, while a clustered bar chart may be better for comparing values within each category.

Additionally, you can customize your bar chart further by adding data labels, changing the axis titles, and adjusting the chart layout. Experiment with different options to find the best way to present your data in a clear and visually appealing way.

Making a Line Graph with PowerPoint

Line graphs are another common type of chart used to display numerical data. They are useful for showing trends over time. To create a line graph in PowerPoint:

• Click the ‘Insert’ tab and select the ‘Line’ chart type
• Choose the specific line graph subtype you want to use (such as 2D or 3D)
• Add labels, titles, and customize the color scheme

Line graphs are useful because they allow you to see how your data changes over time. They can make it easier to identify trends or patterns that may be hidden in other types of charts.

One important thing to keep in mind when creating a line graph is to ensure that your data is properly formatted. This means that your data should be organized in a way that makes sense for the type of graph you are creating. For example, if you are creating a line graph to show the sales of a particular product over time, you should organize your data by date and sales figures.

Another useful feature of line graphs in PowerPoint is the ability to add trendlines. Trendlines are lines that are added to a graph to help you see the overall trend of your data. They can be useful for identifying patterns or predicting future trends. To add a trendline in PowerPoint, simply right-click on the data series you want to add the trendline to, and select ‘Add Trendline’ from the menu.

Pie Charts: When and How to Use Them

Pie charts are a popular choice for showing proportions of a whole. They are useful for displaying categorical data and can quickly give an idea of the main contributors for something. However, they can be difficult to interpret when many sections are used. Some tips for making a great pie chart:

• Limit pie charts to 5-7 sections at most
• Make sure percentages add up to 100
• Make labels visible and clear
• Highlight important sections to draw attention

Keep in mind that while pie charts can be visually impactful, they should only be used when they effectively convey the data being presented.

Another important consideration when using pie charts is to ensure that the sections are proportional to the data they represent. If one section is significantly larger than the others, it can skew the overall perception of the data. Additionally, it’s important to choose colors that are easily distinguishable from each other, especially for those who may have color blindness.

While pie charts are a great option for displaying categorical data, they may not be the best choice for showing changes over time or comparing multiple sets of data. In these cases, a line graph or bar chart may be more appropriate. It’s important to consider the type of data being presented and choose the appropriate visualization method to effectively communicate the information.

Creating a Stacked Column Chart in PowerPoint

Stacked column charts are useful for showing how different parts of a whole contribute to the total, while also comparing values for different categories. To create a stacked column chart in PowerPoint:

• Click the ‘Insert’ tab and select the ‘Column’ chart type
• Select the ‘Stacked Column’ subtype
• Format the chart by adding labels, titles, and modifying the colors of the columns

With stacked column charts, you can communicate a lot of information clearly and efficiently.

Using Bubble Charts for Comparative Analysis

Bubble charts are a useful way to show three dimensions of data in a single graph. They are great for comparing two numerical data sets paired with a categorial one. To create a bubble chart in PowerPoint:

• Click the ‘Insert’ tab and select the ‘Bubble’ chart type
• Format the chart by adding labels, titles, and modifying the size, color, and alignment of the bubbles

Bubble charts are perfect for comparing three-dimensional data sets, highlighting the relationships between the various elements being compared.

Adding Labels and Titles to Your Charts and Graphs

Labels and titles are key to effective data visualization. They provide context for the chart or graph you’re presenting and help your audience understand your data. To add labels and titles to your charts and graphs in PowerPoint:

• Select the chart or graph you want to add labels and titles to
• Click on the ‘Chart Elements’ button in the upper-right corner of the chart
• Select the elements you want to add, and choose from the available options for formatting and positioning

By adding labels and titles, you can make your charts and graphs much more informative and easier to understand.

Customizing Colors and Styles for Better Visual Appeal

Colors, styles, and formatting can make a big difference when it comes to the visual appeal of your charts and graphs. Customizing options in PowerPoint allows you to personalize the look of your visualizations. Some tips:

• Use consistent branding colors to help maintain visual consistency
• Choose high-contrast color combinations to help text and graphics stand out
• Avoid too many colors, keeping the chart or graph simple and clear

Customizing colors and styles helps bring cohesion to your presentation while making it more engaging to your audience.

Animating Your Charts and Graphs for Presentations

Animated charts and graphs can be eye-catching and effective for presentations, as they create a sense of dynamism and show how data changes over time. To animate your charts and graphs in PowerPoint:

• Select the chart or graph you want to animate
• Click on the ‘Animations’ tab, and select the type of animation you want to use
• Customize the animation settings to suit your needs, including duration, direction and order of animations

Animations bring data to life, making them more memorable for your audience.

Tips and Tricks for Effective Data Visualization in PowerPoint

Effective data visualization isn’t just about picking the right chart or graph type. There are additional tips and tricks that you can use to make sure your data is presented in the most meaningful way. Here are some things to keep in mind:

• Keep it simple, using plain and unambiguous language
• Choose the right chart or graph type, fitting your data needs as well as your presentation goals
• Make it easy to read, using appropriate font sizes, colors, and layout
• Use engaging visuals, adding icons and images where appropriate
• Tell a story, organizing the chart or graph in a logical and meaningful manner

By paying attention to these tips, you’ll be able to create visually appealing and effective data visualizations that effectively communicate your message to your audience.

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Top Tips for Using Graphs and Charts in your Presentations

Graphs and charts are a great way to convey complex information.  But it is also easy to deliver information overload. We asked a range of expert presenters for their hints and tips on using graphs and charts in presentations.

Types of Graphs

Although texts carry ideas among individuals, there is no replacement for the pictorial representations that exist right from the days men lived in caves.  In order to standardise the communication, many types of graphs evolved in the man’s quest for quick, easy and precise representation of data. Graphs range from simple lines to complex cosmograms that even animate.

The below infographic will share some interesting information about different graph types:

1.     Less is more

I think one of the big things is to make sure you are using the right kind of chart to display the story you want your data to tell. Also, less is more. Charts are busy enough and any extra axis numbers, tick marks and such should be removed and the gridlines should be subtle colours that don’t overwhelm the image.

2.  Highlight key data points

I am asked to do a lot of creative tinkering with charts, and one of the most requested items is to highlight particular data points on a line chart. An easy and effective way to do this is by assigning a unique graphic to selected data points.

To do this you simply have to insert the graphic (could also be a text box with a relevant symbol character or wingding) somewhere on the slide. Then cut the graphic item to the clipboard. Go into your chart and select the single data point you want to affect (make sure you have the single data point and not the data series selected) and paste the graphic.

Valary Oleinik

Now that data point will carry the unique appearance even as the chart figures change.

I use this in instances such as a stock price timeline where you want to highlight the price at a certain date or you want to highlight where a change occurred in a business and you want a visual marker to make a comparison of the effects prior to and after the change. I could work up a chart sample if you would like.

3.  Simplify your slides

Many graphs can be simplified to make them easier to read.

Take this example.

• Too much clutter, what I call mumblers and what Edward Tufte calls chartjunk. These mumblers are like the dense foliage in a jungle; you need to hack away at them with effort to work your way further into the jungle. Mumblers in this chart include horizontal lines, unnecessarily large numbers on the x- and y-axes, unnecessary detailed text.
• Large gaps between the columns. The rule of thumb is the bars should be TWICE as large as the gap.
• Sideways numbers above the bars, which are unnecessarily hard to read. In fact, you don’t need the y-axis at all if the bar values are included.
• No pictures. Whenever possible, try to convert your graphs into concrete pictures. Adding a pictures of Bush and Obama can replace the legend.

Here is an example of how this slide can be improved.

Bruce Gabrielle

4.  Pie charts are not always easy to understand

Use the correct graph to display data. Pie charts are generally poor because viewers cannot quickly understand relative sizes of pie slices. Horizontal bar charts, sorted from high to low, communicate more clearly and are easier for the reader to scan quickly.

Both have their place, depending on what the audience needs.

Bruce Gabrielle – author, Speaking PowerPoint – www.speakingppt.com

5. Create better-looking graphs in PowerPoint 2010

PowerPoint 2010 creates much better graphs than the standard graphs that you get with PowerPoint 2003. Something we often do here if we are creating a PowerPoint 2003 presentation and the client does NOT need to edit the graphs themselves: we would create much better-looking graphs in PowerPoint 2010 and then copy them into the 2003 presentation as images. We know we are in the very fortunate position of having easy access to all versions of PowerPoint and this might not be possible for everyone.

6. Be careful of embedding sensitive data

But there are more reasons for doing this than just more visually aesthetic graphs. Whatever version of PowerPoint you are using, it’s still a good idea to keep the editable graph separate from your main presentation.

We know of a horror story where a presentation was left behind after an event and the Excel files that linked to the graphs contained some very commercially sensitive information.

7. Convey data in other ways than PowerPoint

Very few people remember the numbers. Convey them in some other meaningful way.

I had a participant on a course recently who was talking about a number of people that had been taken out of poverty in recent years. The number is meaningless, because I wouldn’t remember and cannot comprehend the number of people.

When he paused for a moment and said “That’s the same as the population of America”, it was easily understandable and extremely memorable.

8. Use props to convey data

Use props – check out Hans Rosling at TED on population statistics. He uses boxes and models of cars, planes and flip flops.

Paul Hayden

I once used steel buckets and coins – for the effect of the noise. If you show your market share by tipping in a (proportional number of ) few coins and then show the size of the available market left by tipping in another proportional number, people will not remember the number, but they will remember how long that noise lasted and how much share is up for grabs.

9. Only present key information

Think of what it means to the audience, perhaps just some of the data is enough (e.g. top 3 or 5 instead of the whole chart)

10. Concentrate on trends and changes

Concentrate on trends and changes rather than numbers and data.

11. 3D graphs are hard to read

Avoid 3-d graphs as much as possible, they are hard to read.

12. Animate your graphs

Try to animate the data instead of showing everything at once (overwhelming). By animating I don’t mean the custom animation on the software, but show the data gradually, one bar at a time for comparisons, one year at a time on a line chart, one piece of the pie on pie charts.

It will be like storytelling your data and the audience will be able to keep up.

Dr.Ahmad Al-Ani

13.  Take a look at data visualisation

Yolanthe Smit

I find graphs and charts usually rather boring unless they are on paper or a webpage so I can study them at my leisure.

We recently devoted an entire TEDxTheHague Salon to data visualisation and watched these great presentations:

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How to Make Charts & Graphs in Google Slides? [Complete Guide!]

By: Author Shrot Katewa

Graphs and charts are inseparable parts of statistics. There is no better way to graphically demonstrate gradual progression or degradation of status than using graphs and charts. If you want to include bar graphs or pie charts in your Google Slides presentation, you are in luck. Google Slides has an excellent built-in feature to do that.

You can make charts and graphs in Google Slides by using their built-in feature. Click insert from the tabs and place the cursor on ‘Chart’. You will see a variety of charts to choose from. There is also an option to make graphical charts from Google Sheets.

For a proper graphical presentation, you must know the ins and outs of how to make charts & graphs in Google Slides. There are quite a few types of these like the bar graph, line graph, pie chart, column chart, etc. In this article, I will explain how you can make all of these in Google Slides. So, let’s get started!

Pro Tip – You can also use a Google Slides Charts Template to make your charts and graphs look really awesome, and make your presentation stand out!

If you want to make your charts in Google Slides really attractive (like the ones shown in the image above), make sure you check out the later section of the article !

How to Make a Bar Graph in Google Slides

A bar graph is a graphical representation of numbers, quantities, data, or statistics using rectangular-shaped bars or strips. It is also known as a bar chart. Many people often get confused between bar charts and column charts. A very common misconception is that they are the same. Actually, they are quite different.

Both bar charts and column charts use rectangular bars to represent data. The key difference between the two types of charts is in their orientation. A bar graph is oriented horizontally unlike a column chart.

Making a bar graph in Google Slides is very easy. Google Slides has top-of-the-line built-in features that make bar graphs.

Here’s how to insert a bar chart in Google Slides

• Click on the ‘Insert’ menu from the menu bar.
• Next, click on ‘Chart’.
• Click ‘Bar’ to create a bar chart in Google Slides
• A bar chart will be inserted into your Google Slides file. Edit the source data to create a unique bar chart.

Whenever you insert a chart in Google Slides, it will be automatically linked to a spreadsheet in Google Sheets. You can access the spreadsheet by clicking on the Linked chart option>Open source.

In the image above, you will be able to see how to access the chart data and edit it to create your own chart.

Click on the link button, then select “Open Source”. This will open a new Google Sheet containing the source data in a new tab. You can then edit it as per your requirement and redesign the chart.

How to Make a Pie Chart in Google Slides?

A pie chart is another popular method of graphical demonstration where a circle is divided into various sections, each section representing a proportion of the whole. The pie chart is preferred to bar graphs by many because it contains the whole set of data in a single component. A pie chart is easier to visually compare than other charts.

Making a pie chart in Google Slides is as easy as inserting any other chart.

Here’s how to insert a Pie Chart in Google Slides –

• Click ‘Insert’ from the tabs.
• From the dropdown menu, click on ‘Chart.’
• Click ‘Pie’ which should be the fourth option.
• A pie chart will be inserted into your Google Slides file.

There are tons of options to customize the pie chart. You can change data range, select chart types, make changes within the pie such as changing the colors of the slices, changing the background color, and a lot more. Some features may not be even needed most of the time.

Once you insert the pie chart, go to Linked chart option>Open source.

A Google Sheets file will open with the pie chart on it. Click on the pie chart to select it. Click on the three vertical dots on the top right of the pie chart and select ‘ Edit the chart ‘.

The chart editor will appear on the right. From the setup tab, you can change the pie types to 3D pie chart, doughnut pie chart, etc.

From the customize tab, you can change the pie type, colors of the slice, their distances from the center, titles, and so on.

How to Make a Line Graph in Google Slides?

A line graph uses a horizontal line with progressive inclination or declination to represent changes over a period of time. Line graphs are better to present small changes than bar charts or column charts. The line chart is also used to compare changes between two or more groups over the same period.

The process of inserting a line graph in Google Slides is also quite similar. To insert a line graph in Google Slides, do the following:

• Click or place the cursor on ‘Chart.’
• Click ‘Line’ which should be the third option.
• A line chart will be inserted into your Google Slides file.

A spreadsheet file will be linked instantaneously, similar to other charts. A pop-up will appear on the bottom left of your screen for a short period saying ‘Chart Inserted Edit in Sheets.’

You can click it to access the spreadsheet directly. If it disappears, you can still access the spreadsheet by clicking on the Linked chart option>Open source.

You can select various line charts like smooth line chart, combo line chart by going to the chart editor.

How to Make a Column Chart in Google Slides?

Column charts are matchless for showing comparison among several groups over a certain period. Column charts use vertical rectangular columns for data presentation whereas bar graphs use horizontal rectangular bars.

You can easily make column charts in Google Slides by following these steps:

• Click ‘Column’ which should be the third option.
• A column chart will be inserted into your Google Slides file.

You can edit the columns similarly from Google Sheets. You can change the column types to stacked columns or 100% stacked columns.

How to Format the Charts in Google Slides?

The option to format the way the chart looks in Google Slides is quite limited.

If you want to change the color of the graph or adjust the way the fonts look or the way the title looks on the chart in Google Slides, there are some options available but they are quite a few.

So, let’s look at how you can format the charts in Google Slides –

Step 1 – Right Click on the Chart and Open “Format Options”

The first step to format the way your chart looks is to right click on the chart. From the pop-up menu, click on “Format Options”.

Step 2 – Use Recolor option to Adjust Colors

When you open the format options window, you will see more option to format the chart. The most helpful option in this menu is the “Recolor” option.

Google Slides will provide you with a few built-in presets for “ recolor “. Although you don’t get to choose the exact colors, it does help you change the color of your chart.

Step 3 – Edit using the Chart Editor Option in Sheets

If you want to edit additional information visible on the chart, you will need to open the source data in Google Sheets. You can do that by clicking on the “link” button on the top right corner of the chart. Then, from the dropdown, click on the “Open Source” option.

Step 4 – Click on “Edit Chart” option on Sheets

Next, when the data opens up in Google Sheets, click on the graph. On the top right corner of the graph, you will see 3 vertical dots. Click on it. From the dropdown, click on “ Edit Chart “

You will notice that a new window will open on the right part of your screen. You can now click on various parts of the graph and edit the information. For example, you can change the title of the chart, change the color of a particle bar, edit the gridlines, vertical axis, legends, etc.

Step 5 – Copy and Paste (or Update) the Chart in Google Slides

Once you are done with the changes, you can simply copy the chart from the sheets (using Ctrl+C or Cmd+C), and paste it to your Google Slides presentation. When you paste the chart back to your Google Slides presentation, make sure you select the “Link to Spreadsheet” option!

You can also go back to the original chart on your presentation and click on the “ Update ” option (right where the link option was previously visible on the chart in Google Slides). However, I wouldn’t advise using this option as I’ve noticed that the update option doesn’t update the chart exactly as per the formatting changes made in Google Sheets.

How to Link your Charts and Graphs to Google Sheets?

It is entirely possible that sometimes the chart has already been created or the data is available in Google Sheets and you don’t want to redo all the hardwork. In such a scenario, you need to insert the chart or graph from Google Sheets and make sure that it links to the sheets!

This is very important because you can’t edit the data of the charts in Google Slides. You must link your Google Slides presentation to a Google Sheets file where you will be able to insert and edit various data to be presented in graphical form. You can also edit the chart types from Google Sheets.

When you insert a chart in Google Slides, it is automatically linked to a Google Sheets document. You can access it by either clicking ‘Chart Inserted Edit in Sheets’ on the bottom left of the chart or by clicking on the Linked chart option>Open source.

If you want your present the data from your spreadsheet in Google Slides, follow the steps below:

• Open the Google Sheets document.
• Click on ‘ Insert chart ’ from the ribbon.

• A chart will be inserted into your Google Sheets file.
• You can change the chart type from the chart editor on the right side.
• Then, open your Google Slides file.

• Click ‘ Insert ’ from the tabs.
• Click or place the cursor on ‘ Chart .’
• Click ‘ From Sheets ’ which should be the last option.

• Select the Google Sheets file that you inserted a chart previously and saved on your Google drive. (as shown in the above image)

• Then, in the next step, select the chart that you want to insert, and click “ Import ” (as shown in the above image)
• The same data chart will be inserted on your Google Slides presentation from Google Sheets.

If you unlink the chart by clicking the Linked chart option>Unlink , you can delete the chart and insert a new one which will be linked to a spreadsheet by default.

How to Insert a Table in Google Slides?

To insert a table in Google Slides, follow the steps mentioned below:

• Click or place the cursor on ‘ Table .’
• You can choose the number of rows and columns by moving the cursor.
• Click on your desired number of rows and columns.
• The maximum number of rows and columns you can choose is 20.

How to Make Charts More Attractive in Google Slides?

Now that you’ve learned how to create charts and graphs in Google Slides, you may perhaps want to make sure that your charts, graphs, and tables look really professional. We all know that there are several advantages to ensuring that our presentations look really nice! But, how do we make our charts look out of the world?

The best way to make your charts more attractive (especially if you have basic design skills) is to purchase presentation templates from well-known platforms. Such presentation templates are inexpensive and can be used over and over again in multiple presentations.

Learning the skills to create beautiful designs takes a lot of time. Instead, how about we borrow the skills of a graphic designer and just pay a few dollars (about $5-$15) for a presentation template that can be used multiple times! I’d definitely go with the latter option if I had basic design skills.

If you choose to buy a presentation template to make your charts look good, I’ve got 2 amazing options for you. Although there are several options that are available, I’m only recommending to you the best option that you should go with. So, here are my favorite options –

1. Best Charts and Tables Collection (Google Slides V367)

This charts and tables collection will provide you with about 75 unique slides in 5 different color combinations. It offers a very clean, and a minimal design for charts, graphs and tables.

There are more than 15 different types of graphs that are presented in the template. All the charts are completely editable. This template is designed for 16:9 widescreen slide size.

One thing that you need to keep in mind is that this template is available using Envato Elements. The pricing for that starts at $16.5/month. The good thing about it is that you can take a subscription for 1 month and download as many presentation templates as you like! There is no additional cost for more presentations you download!

This charts and graphs presentation is a well-rounded and complete template in my opinion. You will be able to achieve a lot more than just simple chart designs available in Google Slides by default.

2. KPI Dashboard Kit (for Google Slides )

So, this is a great template to make your presentation graphs look amazing and professional.

This presentation template is mainly focused towards KPI dashboards and data representations. That said, the charts used in this presentation template are quite unique in design and look really professional.

Moreover, these chart and graph designs can be used in any presentation! So, it doesn’t really matter if you are creating a KPI Dashboard or not.

The template itself costs just $9, but there are hundreds of chart designs available in this template that can be used for pretty much any purpose! Plus, if you do use PowerPoint, this template even comes with amazing animations to make your data stand out even more!

Lastly, there are over 100 color combinations to choose from! Click on the button below to check it out!

More Related Articles

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• How to Convert Google Slides to Video [For FREE]
• Do Presentation Clickers Work with Google Slides?
• Can Google Slides Record Audio? Here’s a Quick Fix!
• How to Animate in Google Slides? [A Comprehensive Beginner’s Guide!]

Credit to karlyukav (via Freepik) for the featured image of this article

18 Types of Diagrams in PowerPoint: Which is the Right Chart Type for Your Presentation?

Presenting data is one of the most common content types in presentations. Speakers are often faced with the task of presenting their data in a way that directs the audience’s attention to the key messages.

Today, we will show you 18 chart types with examples of their usage. This way, you can find the right diagram for your presentation purposes.

Storytelling & Data Visualization

Speakers should focus on telling a story with data. Storytelling is one of the most effective means of connecting with the audience and capturing their attention. Why? Because stories generate emotions and allow you to better reach your audience.

Presenting raw data without proper preparation will inevitably lead to losing the audience’s interest . The audience will unconsciously begin to orient themselves in the presented data series and interpret it, which consumes a significant portion of their concentration.

The challenge is to integrate complex and dry numbers into the narrative in a way that the audience can follow the argumentation. The key to success lies in communicating through targeted data visualizations.

The most well-known and popular form of data visualization is the diagram . The use of diagrams in PowerPoint presentations is practical due to the convenient integration of PowerPoint with Excel functions .

However, it is important to always consider the message that the presented data is intended to convey and the type of data involved. Not every diagram is suitable for every dataset.

• Is it relative or absolute numbers?
• How many dimensions do I want to represent?
• Am I presenting compositions or developments?

These are just a few examples of the questions you should ask yourself before choosing a diagram for your presentation.

The 18 most important types of diagrams in PowerPoint

We have summarized the most well-known chart types, along with their advantages, applications, and limitations .

Now, let’s explore these diagram types and find the one that best suits your data and goals, allowing you to create a clear and compelling presentation.

1. Column Chart

The bar chart is the most commonly used and simplest type of diagram. By representing data through the varying heights of the bars, you can visually illustrate data and its differences.

The strengths of the bar chart type lie in depicting fluctuations over a period of time or comparing different subjects of investigation.

For example : Revenues of different departments per year.

Feel free to use professionally designed slide templates for bar charts from PresentationLoad!

2. Bar Chart

The bar chart is nothing more than a rotated version of the column chart . Like the column chart, the bar chart represents data and their differences through the distribution of bar sizes.

The major advantage of this chart type is that the horizontal orientation of the bars allows for the use of longer labels, such as survey questions.

Example: This chart type is excellent for representing rankings.

For tips on designing an appealing bar chart , you can refer to the article “ Bar Charts .”

3. Stacked Column Chart

The stacked chart (also known as a cumulative or stacked chart) is a chart type that can represent the individual components of a composite whole. This chart type is suitable when comparing the composition of something over different time periods or with a different composition.

Example: Composition of cost components over a period of time.

Feel free to use professionally designed slide templates for stacked charts from PresentationLoad!

4. Line Chart

The line chart is used for comparing and representing temporal trends . The overlapping lines can be directly compared, making it easy to visualize developments and trends .

Example: Stock prices.

Feel free to use professionally designed slide templates for line charts from PresentationLoad!

5. Area Chart

The area chart is a modified form of the line chart . In this chart, the area between two lines or between the line and the X-axis is filled with color.

This allows for highlighting the relative relationship between two quantities graphically. This type of representation is particularly useful for visualizing operational and strategic gaps.

Example: Gap analysis.

Feel free to use professionally designed slide templates for area charts from PresentationLoad!

6. Pie Chart

Pie and donut charts represent compositions of a whole as slices of a pie. The major strength of these charts is visualizing relative proportions.

Example: However, pie charts are not suitable for representing temporal sequences.

Feel free to use professionally designed slide templates for pie charts from PresentationLoad!

7. Combination Chart

Combination charts are a combination of two different chart types. They are excellent for presenting the relationship between two data series with different scales. The most common variant is the combination of bar and line charts.

Example: Revenue (in millions) and number of employees (up to 100).

Feel free to use professionally designed slide templates for combination charts from PresentationLoad!

8. Radar Chart

The spider chart, also known as a star or radar chart, is particularly useful for displaying the development or characteristics of predefined criteria . Each category has its own axis, with the zero point located at the center.

Example: Comparing two companies based on predefined criteria (including benchmarking).

Feel free to use professionally designed slide templates for spider charts from PresentationLoad!

9. Portfolio Diagram

The bubble chart, also known as a portfolio chart, stands out with its three dimensions. The X and Y axes represent the measurement of a variable defined for each axis. This creates an accurate position of the bubble within the coordinate system. Additionally, the size of the bubble represents a third dimension.

Example : BCG matrix (depicting market growth, relative market share, and revenue).

Feel free to use professionally designed slide templates for bubble charts from PresentationLoad!

10. Waterfall Chart

The waterfall chart is a special form of the bar chart. It shows an initial value that is increased or decreased by additional values . Finally, the end value is depicted.

Example: Breaking down total costs into individual costs.

Feel free to use professionally designed slide templates for waterfall charts from PresentationLoad!

11. Bubble Chart

A bubble chart is used in data visualization to represent relationships between three or more variables . The purpose of a bubble chart is to visualize complex datasets in a simple and easily understandable way.

In a bubble chart, data points are represented as circles (bubbles), where the position of the bubbles on the X and Y axes represents the two main variables. The size of the bubbles represents a third variable, and in some cases, the color of the bubbles can be used to represent a fourth variable.

Companies use bubble charts to illustrate relationships between various financial data, such as in strategic management when visualizing BCG matrices.

Example: Creating a market share overview where revenue and product quantity are represented on the X and Y axes, and the respective market share is indicated by the different sizes of the bubbles.

12. Scatter Diagram

A scatter plot is used to represent the relationship between two continuous variables. The purpose of a scatter plot is to visualize the c orrelation or pattern between these variables in a simple and easily understandable way . If there are dependencies between the two variables, patterns or structures such as linear or quadratic relationships can be observed, revealing average values, trends/developments, or concentrations.

In a scatter plot, data points are represented as dots or symbols, where the position of the points on the X and Y axes represents the two variables. The points are plotted independently, and their distribution in the chart shows the relationship between the variables.

Example: Examining the relationship between age and income.

Feel free to use professionally designed slide templates for scatter plots from PresentationLoad!

13. Sales Funnel

A funnel chart is used to represent the different stages of a process or sales pipeline . The shape of the funnel is crucial in the visualization. The first stage of the process is represented by the wider end, and the narrower end represents the final stage. The size of the sections within the funnel represents the number of items or data points in each stage of the process. The decreasing width of the funnel represents the decreasing magnitude of items transitioning from one stage to the next.

The purpose of a funnel chart is to visualize the number of items or data points going through the different stages of a process in a simple and easily understandable way. Funnel charts are often used to identify and analyze bottlenecks or weaknesses in a process.

Example: Analyzing a sales pipeline.

Feel free to use professionally designed slide templates for funnel charts from PresentationLoad!

14. Pyramid Chart

Pyramid charts are primarily used to represent demographic information in an easily understandable way. The chart depicts a vertically oriented, two-dimensional histogram.

Example: Visualizing the age structure and gender distribution of a population.

Feel free to use professionally designed slide templates for pyramid charts from PresentationLoad!

15. Gantt Chart

A Gantt chart is used to visually represent the activities of a project in a time-oriented table format. The structure of the chart allows for listing all project-related activities and their duration. This is displayed in the form of a bar that indicates both the start and end points of a time-based activity.

The chart provides an overview of how much time is required for each activity and when it will be completed, allowing project managers to have better control over the project timeline. It enables them to identify areas where the project is successful or not, thereby optimizing process flows through appropriate interventions.

Example: Presentation and management of a construction project.

Feel free to use professionally designed slide templates for Gantt charts from PresentationLoad!

16. Venn Diagram

Venn diagrams, using two, three, or more circles, are a practical method for illustrating overlapping or interconnected relationships. They provide a visual representation of the relationships and dependencies within a complex set of elements.

Venn diagrams can be a valuable tool for capturing the entirety of complex situations and understanding the relationships between elements. For more information, feel free to check out our blog post on “ Venn Diagrams “.

Example: Analyzing the similarities and differences between different customer segments in a company.

Feel free to use professionally designed slide templates for Venn diagrams from PresentationLoad!

17. Process Diagram (for example Flowchart)

Process diagrams, such as flowcharts, are excellent for presenting processes and workflows in a clear and organized manner. They can represent both general concepts and specific relationships, making them a valuable tool for any company looking to showcase their business processes and workflows to stakeholders. Algorithms, workflows, and processes can be translated into flowcharts, facilitating analysis, documentation, and management of programs and workspaces.

Flowcharts are widely used and established in sectors such as business, finance, IT, and data processing, thanks to their effective visual representation.

Example: Illustrating and analyzing a customer service process in a company.

For more information, feel free to check out our blog post on “ Flowcharts “.

Feel free to use professionally designed slide templates for flowcharts from PresentationLoad!

18. Organizational Chart

An organizational chart is a chart typed used to structure and organize a company or project , allowing for the clear representation of hierarchies. There are various types of organizational charts to choose from, including the single-line system, multiple-line system, matrix organization, and staff line representation.

The typica l single-line system emphasizes clear responsibilities and a streamlined structure, while the multiple-line system shortens information pathways and contributes to specialization within individual instances.

Example: Presenting a product range or service offering in a clear and organized manner.

For more information, feel free to check out our blog post on “ Organizational Charts “.

Feel free to use professionally designed slide templates for organizational charts from PresentationLoad!

Conclusion: Finding the right chart types for your purposes

In conclusion, you can find the right type of diagram for your purposes by referring to our 18 chart types and determining which one best suits your needs. With the appropriate diagram, you can visualize content much more easily and quickly, making it understandable for your audience.

If you have any questions regarding the article, feel free to contact us via email at [email protected] . We are here to assist you!

If you’re looking for visually supportive and professionally designed slide templates , be sure to check out our shop. We have a wide range of slides available for download on various (business) topics. Visit our shop today! ► Go to Shop

You may also be interested in the following articles:

• Create a Flowchart in PowerPoint
• Create a Venn Diagram
• Create an Organizational Chart
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25 Best PowerPoint PPT Chart & Graph Templates for Data Presentations for 2024

PowerPoint Charts and graphs for presentations help visual learners understand data quickly. They're perfect for presentations. Let's look at the very best PowerPoint chart templates from Envato Elements.

Discover top PowerPoint graph templates . Let's learn more!

Top 25 PowerPoint PPT Chart & Graph Templates From Envato Elements For 2024

Envato Elements is the best place to find premium PowerPoint chart templates . Take a look at some of the best PPT chart templates. These are all included with a subscription to Elements:

1. Annual Startup Infographic - PowerPoint Template

Let's start with this cool PowerPoint chart design template. Are you running a startup? Looking for chart ideas for presentation.

Check the graphs for business presentations in this template. A good graph presentation design is key for that. It's very easy to use and this could help you attract loads of customers.

This download features: 

• 60 total slides
• 30 slides light + 30 slides dark
• widescreen ratio 16:9
• easy to customize
• free font used

2. Maxim - PowerPoint Template

A strong PowerPoint chart design can land you your next business opportunity. Find a bunch of PowerPoint chart examples in this download. It's a multipurpose template that can be used for different kinds of businesses.

Present creative ideas, startup projects, educational learning and more. Free PowerPoint charts and graphs templates won't offer this much design quality. This PowerPoint chart template features: 

• 30+ total slides
• free web fonts used
• picture placeholders
• easy color change
• vector based icons
• free support 

3. Proposal PowerPoint Presentation Template

This PowerPoint chart template offers graphs for presentations. Data helps to support the thesis of the business concept. Show growth, revenue, or other data that'll attract investors or employers.

Use this PPT chart template! Make a winning proposal backed by data. Free PowerPoint charts and graphs templates won't offer this much design quality. 

4. Charts Modern & Clean Presentation

Modern and clean chart designs eschew flashy design and cluttered elements. That's precisely the style you'll see in this winning PowerPoint data chart template. Fill in any of the colorful slides with your data and present with success.

5. Data Charts PowerPoint Presentation

PowerPoint graph templates like the 198 options in this are flexible. Re-use them for any number of presentations without repeating yourself. Use the flow charts, bar charts, and stacked bar charts to present your data visually.

It's a great PowerPoint chart template!

6. Business Plan PowerPoint Template

Looking for professional and cool graphs in PowerPoint? Find some of the best PowerPoint charts ideas with this template. It comes with plenty of functional graphs for business presentations.

This graph presentation comes with infographic elements and icons. Use PPT chart templates like this one for real estate. It could also work for business funding request or marketing research.

7. Infographic Solutions PowerPoint Template

Looking for graphs for presentations? Free PowerPoint charts and graphs templates won't offer this much design quality. Instead work with this set of infographic solutions and charts for PPT.

It's a multipurpose collection of 42 graph and chart templates in PowerPoint. You'll find great PowerPoint chart examples. Start creating a stunning chart presentation with this download! 

8. Environment Infographic PowerPoint

This is great if you're looking for original graphs for business presentations. This environmental graph presentation template has illustrated PowerPoint chart examples. This might be one of the best PowerPoint charts.

This PowerPoint chart template features:

• customize elements, colors, shapes and charts
• HD 16: 9 widescreen slide format (1920×1080 pixels).

9. Organizational Data Chart Presentation

Modern organizations rely on data-driven charts and graphs for presentations. This way they can explain business conditions. Find PowerPoint charts and graphs that present critical data in an appealing way.

You've got a choice of colors, styles, and visuals. Start with a great chart template for PPT like this.

10. PowerPoint Chart Templates for PPT

Remember: data shines when you put it into a chart or graph. And it's even better when you use a template like this one. Work with area, line, bar, or stacked bar charts, the styles.

This PowerPoint chart PowerPoint is perfect for converting flat data. This pack is much better than any free PowerPoint chart templates you find online.

11. Creative Real Estate PowerPoint Chart Template

This is a great PowerPoint chart template for anyone in real estate. It can also give you plenty of PowerPoint chart ideas. Start working the cool graphs in PowerPoint included with this download.

This template comes with great graphs for business presentations. This PPT chart presentation includes:

• PPTX, PPT file
• 16:9 widescreen ratio
• 30 unique layout slides
• 400+ icon designs
• resizable and editable graphics and charts for PPT
• cool graphs in PowerPoint
• editable infographics 

12. Business Plan PowerPoint Chart Template

Get started with a modern graph presentation. This a beautiful design with functional and business focused chart ideas for presentation. It comes with infographic elements to use as graphs for business presentations.

This professional PowerPoint chart template includes: 

• Master slide layout
• 180 animated and unique slides
• full HD 16:9 ratio
• resizable vector elements
• professional, minimal and creative design
• free fonts used
• Excel linked smart art

13. Marketing - PowerPoint Chart Template

This multipurpose PowerPoint chart template is perfect for anyone in marketing. Use it also for business, creative, startup and educational PPT chart presentations. Grab your audience’s attention with professional and modern chart ideas for presentation.

PowerPoint chart and graph templates like this one feature:

• cool PowerPoint chart ideas
• vector based icons 

14. CLING - Simple Presentation PowerPoint Graph Templates

Looking for original PowerPoint chart ideas? CLING is a simple presentation chart PowerPoint template full of those. It has a professional, ultra-modern and unique design.

Cool PPT chart templates like this one can be used for any type of presentation. Work with graphs for presentations used in the 40+ unique slide designs. You won't get this much quality with free PowerPoint charts and graphs templates.

15. Chart Infographic Presentation Template

Check out this versatile presentation chart template. It's suitable for many different business and personal purposes. Use PowerPoint chart examples for pitch decks, marketing strategies or company reports.

Get plenty of PowerPoint chart ideas with this download. Create a unique PPT chart presentation with the editable 100 pages. This template has some of best PowerPoint charts and graphs!

16. Piekisu Charts - PowerPoint Graph Templates

Looking for PowerPoint chart ideas? Do you need versatile graphs for business presentations? This PowerPoint chart template is all you need.

Get lots of charts for PPT and chart ideas for presentations. You'll get 60 total slides full of cool graphs in PowerPoint. Work with the best PowerPoint chart templates! 

17. Creative Dark Simple Yellow Modern Business Plan

Laylo is the best way to share your message and ideas. This PowerPoint chart template comes with an original design. It's a versatile presentation template.

You can add all your PowerPoint chart ideas. It features 30 unique slide designs with cool graphs for business presentations. It's one of the best PowerPoint graph templates.

18. MUTI - Minimal Presentation Template 

Are you into minimalism? Work with a PowerPoint chart template like Muti. Create the best PowerPoint chart design with this unique template.

Engage with your audience with a design that comes with the right style. Let your minimalist PowerPoint chart ideas speak up for your work. This PowerPoint chart template features:

• full screen and responsive features
• vector elements
• easy to edit, insert images and change color
• full user guide 

19. Project Proposal PowerPoint Graph Templates

Create an engaging project proposal with graphs for business presentations. This is a clean, creative and modern PowerPoint chart template. Professional PPT chart templates come with everything you need.

Find the best chart ideas for presentations. This PowerPoint chart design comes with:

• 30+ unique slides
• 20+ color themes
• 4000+ icons pack
• 16:9 full HD ratio
• resizable and editable graphics
• free and fast support

20. Competitor Analysis PowerPoint Graph Templates

A professional competitor analysis must include graphs for business presentations. This PowerPoint chart template has everything you need. Find lots of amazing graphs for presentations and PowerPoint chart ideas.

Work with the infographic pack to create the best PowerPoint charts. You'll get 35 unique slides to work with. This PowerPoint chart template is a great place to start! 

21. Creative Light Green Blue Design Business

Looking for creative chart ideas for presentation? Check out the cool graphs in PowerPoint included in this template. Versatile PowerPoint graph templates like this one can be used for different purposes.

It could work for a cool pitch deck, marketing strategy or product portfolio. Find great PowerPoint chart examples. Add all your chart ideas for presentation to this cool template! 

22. Medika Infographic - PowerPoint Graph Templates

This professional chart template for PowerPoint is very easy to use. It comes with a set of medical illustrations. These will support your chart ideas for presentation.

You'll be working with 62 total slides. Choose between dark or light mode. You'll also find some of the best PowerPoint chart examples.

23. Data Visualization Report Presentation

Are you into data visualization? Then this PowerPoint chart template is for you. This will give you plenty of chart ideas for presentation.

Present your analytical findings and results with the best PowerPoint charts ideas. Free PowerPoint graphic templates aren't as customizable as this one. You'll get 38 unique slides, plus a selection of icons and illustrations.

Create the best PowerPoint charts with this download.

24. Creative Gray Navy Education Business 

Check out this versatile PowerPoint chart template. Professional chart templates in PowerPoint like this one are suitable for different purposes. Forget about ineffective free PowerPoint charts and graphs templates.

Create instead quality graphs for business presentations. This download features: 

• PPTX, PPT files
• 30 unique slides
• cool PowerPoint chart design

25. XHOTS - Digital Business Presentation

Last but definitely not least, here's XHOTS. This PowerPoint chart template is a new way to share your ideas and data. You'll get cool graphs in PowerPoint that are easy to edit.

Share your creative PowerPoint chart ideas and impress your audience. Forget about free PowerPoint charts and graphs templates! Upgrade to premium PowerPoint graph templates like this one. 

Free Premium Templates to Create a Chart Presentation

We have great news for you! Envato Elements has some top assets that you can try for free.

Get these premium PowerPoint chart templates now:

1. Bole - Free PowerPoint Chart Template

Here's an ideal multipurpose PowerPoint chart template with lots of graph designs. You'll find:

• full HD layout
• 213 unique slides
• 10 color variations
• fully editable vector icons
• creative image placeholders

As there are so many graphs to choose from, you can try a variety of slides with a chart.

2. Exhaustive - Chart Template for PowerPoint

This is a multipurpose data PowerPoint template. With this free graphic PPT , you'll get:

• 40+ unique slides
• help guide included
• light and dark themes
• handmade infographics
• fully customizable chart presentation

3. NOVUS - Multipurpose PowerPoint Graphic PPT

Looking for the best PowerPoint graph templates? Take a look at NOVUS and its myriad of diagrams. Decorate all the slides with a chart!

The different features include:

• easy to use file
• 280 vector icons
• 100 unique slides
• 12 color variations
• master slides for quick editing

4. Zapnu - Multipurpose Data PowerPoint Template

You can't go wrong with PPT graph templates like Zapnu. By downloading it for free, you can create a  chart presentation with:

• dark and light versions
• premade setup sections
• 3 premade color themes
• widescreen and standard formats

5. SpotON - Chart Template for PowerPoint

SpotON is one of the top PowerPoint graphic templates. As it's multipurpose, you can use it many times to present different ideas.

• full HD resolution
• 117 unique slides
• all elements are editable
• drag-and-drop image placeholders

How to Quickly Customize a Premium Graph and Chart PPT Template

Found your favorite PPT template? It’s time to customize it to match your style and to reflect your data. It'll only take 5 easy steps:

This template has a clean and professional design. It can be adapted for all industries. Let's start customizing it:

1. Choose Your Slides

To do this, open your template in PowerPoint, click on the View tab and select Slide Sorter . Hold the SHIFT key. Click on all the slides that you don’t want to use.

Then, right-click on them and select Delete Slide . Then switch back to the Normal view.

2. Customize Your Chart Data

Customize the chart data. Right click on a chart or graph and then select the Edit Data in Excel option. Once Excel opens, customize the information. Click Save when you’re done. 

3. Change Colors

Choose the Format Shape option. Then choose a different color under Solid Fill options.

4. Use Your Own Fonts

Customize the fonts used in the PowerPoint template. Click on any text. Then choose a different font from the drop-down menu.

5. Save and Present Your Data

Do this by going to File > Save . If you need to export it to other formats, such as a PDF. Do this by going to File > Save as .

5 Tips for Using Charts and Graphs in Your PowerPoint Presentation

There are so many possibilities when it comes to using PPT graph templates. If you find it overwhelming, we're here to help! Take a look at the following tips to design the perfect graphic PPT:

1. Use Different Types of Charts

There are so many different kinds of charts. Why settle with only one design? When using PowerPoint graphic templates, play with variety to keep your chart presentation dynamic.

2. Be Colorful

The best PPT graph templates are colorful. This doesn't necessarily mean that you have to use many different colors. Maybe just two or three, with a vibrant color that stands out from the rest.

3. Don't Limit the Graphs

If you're working with a data PowerPoint template, you probably have lots of information to explain. Don't be afraid to add many slides with a chart each.

Of course, you don't want to leave any key facts out. And at the end of the day, it's better to use visual aid than typing big chunks of text.

4. Animate Your Graphic PPT

Most premium PowerPoint graph templates come animated! But if you choose one that isn't, try adding some cool animations. When used right, these will help you keep the audience engaged.

5. Distribute the Charts Wisely

Again, you don't need to limit the amount of graphs you use. However, make sure to distribute them in a way that maintains the harmonious look and feel of your PowerPoint chart template.

Discover More Top Premium Microsoft PowerPoint Template Designs

We just went through some of the very best PowerPoint graph templates. If you'd like to explore more premium options, check out these top selections for 2024:

Learn More About Using Charts & Graphs in PowerPoint

Working with PowerPoint for data-driven presentations might be a bit intimidating at first. You need all the help you can get to present confidently.

On Envato Tuts+, we've got a library with the best PowerPoint resources. Start by checking out our PowerPoint tutorial guide . Go over some of the tutorials below. Become a complete master of the art of PowerPoint charts!

Learn skills that help you show data visually:

Top Premium PowerPoint Graph Templates on Envato Elements for 2024 (Unlimited Use)

You don't have to settle for simple PowerPoint chart templates. Data-driven presenters often turn to PPT chart templates like the ones featured here. It helps your audience understand it in a quick and effective way.

Get an Envato Elements subscription for a low monthly fee. You'll get access to premium creative assets such as web templates, stock images and videos, PPT graph templates , and so much more!

Enjoy unlimited access to these digital premium assets on Envato Elements. Download as many premium templates as you want.

Graph PPT Templates

Plus, now Envato Elements has introduced an AI-powered search feature ! This new tool allows you to input a description of your project to effortlessly locate the finest human-crafted resources.

Start creating your next presentation with an Envato Elements template!

Design a Presentation With PowerPoint Chart Templates Now

A data-driven presentation is a winner choice. And it's always easier to do when you use pre-built PowerPoint graph templates.

Don't be taken in by offers of free PowerPoint chart templates. A professionally designed chart presentation template will help you make a good impression.

Experiment with unlimited PowerPoint chart templates with a low-cost subscription to Envato Elements. Why not download your favorite PowerPoint chart templates today?

Editorial Note: This post has been updated with contributions from Brenda Barron , Daniel Strongin , Janila Castañeda , and Renata Martín Intriago . Brenda and Daniel are freelance instructors for Envato Tuts+. Janila is the Associate Business Editor for Tuts+. Renata is a staff writer with Envato Tuts+. 

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Present Your Data Like a Pro

• Joel Schwartzberg

Demystify the numbers. Your audience will thank you.

While a good presentation has data, data alone doesn’t guarantee a good presentation. It’s all about how that data is presented. The quickest way to confuse your audience is by sharing too many details at once. The only data points you should share are those that significantly support your point — and ideally, one point per chart. To avoid the debacle of sheepishly translating hard-to-see numbers and labels, rehearse your presentation with colleagues sitting as far away as the actual audience would. While you’ve been working with the same chart for weeks or months, your audience will be exposed to it for mere seconds. Give them the best chance of comprehending your data by using simple, clear, and complete language to identify X and Y axes, pie pieces, bars, and other diagrammatic elements. Try to avoid abbreviations that aren’t obvious, and don’t assume labeled components on one slide will be remembered on subsequent slides. Every valuable chart or pie graph has an “Aha!” zone — a number or range of data that reveals something crucial to your point. Make sure you visually highlight the “Aha!” zone, reinforcing the moment by explaining it to your audience.

With so many ways to spin and distort information these days, a presentation needs to do more than simply share great ideas — it needs to support those ideas with credible data. That’s true whether you’re an executive pitching new business clients, a vendor selling her services, or a CEO making a case for change.

• JS Joel Schwartzberg oversees executive communications for a major national nonprofit, is a professional presentation coach, and is the author of Get to the Point! Sharpen Your Message and Make Your Words Matter and The Language of Leadership: How to Engage and Inspire Your Team . You can find him on LinkedIn and X. TheJoelTruth

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15 Interesting Ways to Use Graphs in a Presentation [Templates Included]

Remember childhood days, when most of us hated mathematics like anything on this planet? The Pythagoras theorem, never-ending formulas of trigonometry, knot theory, and some other backbreaking algorithms. Oh! What a roller-coaster ride the mathematical equations and terms have given us! Even though attending the mathematics class was a real traumatic experience, we can’t ignore the most interesting yet important chapter- graphs . Yes, the x-axis and y-axis! Graphs are visually effective tools for displaying the relationship between numerous data points. They make complex problems much simpler and easy to understand.

From childhood to us being professionals, graphs have been of great help. In this fast-paced world, there’s not enough time for entrepreneurs to give an in-depth explanation of their financial situation or structure to the spectators. Remembering a bulk of monetary statuses and telling respective authorities about it is not at all easy. That is the reason why professionals take the help of presentations, which consists of in-built graphs and charts. To be more precise, entrepreneurs love to incorporate charts and graphs in their presentations as they are the easiest and the most flexible to showcase facts or figures. Undeniably, graphs bring out the clarity in every information that a presenter needs to convey to his audience. Therefore, using graphs in business presentations is effective. Also, there are multiple ways a graph can be used in a presentation. Here, in this blog, we will talk about 15 vivid portrayals of charts and graphs along with a few added tips. The ways are demonstrated via our professionally designed templates.

So, without any further ado, let’s see what our 15 interactive graph templates have to offer you! 

15 Graph Templates To Download and Use 

The template that has a dark color in the background is always a game-stealer. Just take a look at this attractive graph template with so many colors in it. The slide is pre-designed to tailor all your needs. You only have to edit the content. That’s it! Download this template in a single click and see how your viewers get attracted to your proposed information.

Download Combo Chart Growth Rate Finance PPT PowerPoint Presentation

This template will fulfill all your business requirements. This engaging slide is a combination of both a pie chart and a graph. In this template, you can see the graph overlapping with a pie-chart which is the best option for you to display your financial summary. The color scheme that our experts have applied in this template is so appealing. Grab this slide and start filling in your information.

Download Business Women With Column Pie Chart PowerPoint Graph

As you can see in the template given below, the colors used in the slide soothes the eyes, which is a plus point. Readers often get attracted to the presentation that has pleasing backgrounds and lucrative images. With the help of this graph template, you can show the growth of your business over the past years.

Download Business Person With Column Chart PowerPoint Graph

Take advantage of this eye-catching column chart or graph template that allows you to monitor your business statistics appropriately. This slide is attainable in excel sheets as well, which gives you the benefit of editing your data quickly. The cookie point you will receive after utilizing this template is that it comes up with ample space where you can place your companies’ logo for making the presentation more recognizable.

Download Box Plots Business Column Chart PowerPoint Graph

This visually-attractive triangular chart or graph template helps you in jotting down your revenue status so far. The psychology of colors used in this slide is really aesthetic. You can add or delete the content as per your needs. 

Download Triangular Chart For Data Driven Result Display PowerPoint Slides

The slide shown below is so colorful that it holds your audience's attention at once. You can customize the template and highlight the data that you want to share with your audience.

Download Pie Chart With Line Graph Icon

This triangular-shaped bar graph template will help you in displaying your data effectively. Also, the shape and colors this slide has will impress the viewers in one-go. The graph template allows you to segregate your data and present your information precisely. 

Download Data Driven Triangular Bar Graph PowerPoint Slides

You already have an idea of how line charts work. Using this line chart template, you can easily compare the data values over specific time intervals. The color contrast will make the comparison of your quantitative data even more visible. 

Download Line Chart For Data Analysis PowerPoint Graph

This graph template comes in soothing colors and hues that will make your data more interesting than ever. The slider bar chart template helps you in showcasing your data analytics proficiently. The slide consists of amazing fonts and styles that will add more creativity to your presentation.

Download Slider Bar Chart With Target PowerPoint Graph

Template 10

This beautifully designed butterfly graph template is here to categorize your different data. With this, you can monitor the changes occurring in each business category over the two consecutive years. And also, which section needs to be focused more. You can color the graph of yearly categories as per your choice.

Download Butterfly Bar Chart For Business Performance PowerPoint Graph

Template 11

The green tone used in this bar graph template can win your audience’s attention effortlessly. You can put this template in your presentation, and without adding many effects, you are good to present the business dynamics before the viewers.

Download Column Chart With Growth Line PowerPoint Graph

Template 12

This pastel-colored conical graph with black color in the background makes your presentation a winner. You can easily seek your audiences’ attention by visualizing every bit of data systematically.

Download Data Driven 3D Chart Shows Interrelated Sets Of Data PowerPoint Slides

Template 13

This unique patterned graph will make your complex data look simpler. Our eye-catching graph template will make your presentation extra stylish yet professional. Grab this template to input your data effectively.

Download Unique Pattern Sales Data Driven Chart PowerPoint Slides

Template 14

This amazing template that contains bar graphs and pie-chart will enable you to display your business matrix in a simpler form. The graphics present in this template do not pixelate and thus, aids you in creating the best presentation of your life.

Download Project Progress With Column And Pie Chart PowerPoint Graph

Template 15

The image shown in the template below visualizes the bar graphs along with the bulbs on top. Here, you can see the bulbs are of the same color except for the one. The highlighted bulb depicts leadership qualities. You can use this template in your presentation to portray the leadership and reputation your company has achieved over the years.

Download Light Bulb On Bar Graph With Leader On Top

The blog is not over yet! Along with the graph templates, here are some cookie points for you that will make your presentation game stronger. Learn more about how to add creativity in your graphs with the help of a few key-pointers explained below! 

• Start from selecting a graph design

Firstly, segregate your data. When you create a presentation, go to the insert option and choose a graph according to your needs. The charts or graphs are of different types. Some of them are pie-chart, histogram, bar graph, waterfall, combo graph. So, select from any of these (or others) and put it on a presentation. 

• Format the data

You can easily edit your proposed data and update it, later it can automatically be shown in your chart as well. Keep the data or facts intact. Do not clutter everything on a graph.

• Fill in some vibrant colors

To compare the data, make sure each section has different yet soothing colors in it. It will help the audience to understand the information better, and also you will be able to share your message across conveniently. 

• Animation is the key

Instead of showing graph-sections all at once, use the animation option that highlights each section after a pause. This way will grab viewers' attention instantly. Also, animated effects will emphasize the information you want to convey to the spectators.

• Drawing tools are must

By using drawing tools and different shapes & arrows, you can emphasize the particular graph-section which you think needs to be focused. 

Make a smart move in your business, create an interactive presentation, show your data & analytics through our graph templates to impress the viewers instantly. And yes, do not miss out on reading the ways explained in the blog which will definitely help in making your presentation stand out!

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How To Improve Your Presentations With Charts and Graphs

Create beautiful charts & infographics get started, 09.09.2015 by roberts.

By Marco Bertolini

People often ask me why they should add infographics to their presentations.  And if so, how to do it properly.  Here are some tips on “how to use data and infographics in your presentations”.

You are sitting in the meeting room of your company.   And one of your colleagues is showing his presentation.  A huge collection of slides filled up to the rafters with raw data; an everlasting series of screenshots of Excel sheets.  After half an hour of this inhuman treatment your brain is blown up and you hardly remember your family name.

Does that ring a bell?  Yes, a frightening number of corporate presentations still look exactly like that…

So, how can you improve your own presentation and spare your audience an agonizing experience?

Two channels for your presentations

Before – it already sounds like a century ago – there was no Internet and the only way to show your presentations was orally.  You stood on a stage and you started talking to your audience.  And you showed them your visual presentation (mostly PowerPoint).

Today, the most popular presentations are shown on the Internet; on social websites like SlideShare and in social media.

That makes a huge difference.

If you are on stage, then YOU are the main attraction: you are the speaker.  And the presentation is a mere visual support meant to strengthen your message.

And there’s a rule about that:

“If your visual support says the same thing as you do, then one of you is can be spared… and I hope it’s not you…”

That means: your visual support must be complement what you say.  Not substitute it or say the same thing.

If your presentation is distributed on the Net, it is a standalone, it must be self-sufficient: your text and pictures need to be understood by themselves. Therefore, you can afford to add a bit more of info to your presentation, or you can add a soundtrack to your PowerPoint (SlideShare allows you to add MP3 files to your presentations).

Let us assume your presentation is the visual support of an oral speech

I belong to the same school as Dan Roam when it comes to presentations. And I really think the best way to make a striking presentation is to tell a story .  And to tell it with pictures .

Most presentations don’t tell a story.  And sometimes, you are ordered to make a simple report …and that leads to boring presentations…

So, how do I create report presentations that are not too boring?

You can avoid to some extent the main traps of a boring report presentation (and preserve the brain cells of your audience), following these tips:

• Make it a sequence of questions.  According to Dan Roam, six questions are enough and should guide you as to what kind of images you should use. Here is a mindmap which summarizes the questions and the types of pictures you can use to illustrate your presentations.

Infographics are concerned with three types of questions:

• when : make a timeline, use a graph with lines to show the evolution of your company, of your sales, and so on.
• how much/how many : here, histograms (bars and columns) are king. Especially if you have to make comparisons. Our eyes are pretty good at comparing lengths but very bad at comparing surfaces (like bubbles and round surfaces)
• where : use geographic maps, accompanied with legends, labels and other visual features
• who and what are better illustrated with pictures of people and objects
• how is better understood through flowcharts and concept mapsAn example : you want to tell the story of your department. Start with the question of “why”. Then go on with the “when”, the “how much”, and so on. And illustrate each point with beautiful pictures and graphs instead of unpalatable columns of numbers.
• Try to humanize your data .Nobody falls in love with an Excel sheet or with a parade of dry figures.If you have to talk about raw data, at least, try to humanize them.Showing graphs is a way to relieve your audience : the brain processes visual signals 60,000  times faster than words (no, there is no mistake here : you really read 60,000!).So take advantage of that impressive feature of the brain and use graphs and infographics.Human brains are also bad at visualizing huge numbers.  If you have to speak about data involving 7 figure numbers, for instance, try to scale them down.An example: each year, 8,000,000 people die of cancer.  It is a huge number.  But it is a very abstract one; how can you mentally visualize 8,000,000 people?  Simple; you cannot!Scale it down to the duration of your presentation: “I am going to talk to you for the next 20 minutes. And during that time, 305 human beings will die of cancer”.305 is an human scale number; you can make a mental representation of that kind of a number.  And you can feel involved in that reality, simply because you can have a mental representation of it.At the same time, you can show your audience a graph with the real numbers.  That will help them measure the real scale of your facts while feeling empathy with the 305 people you are talking about.Another way to humanize your data is to relate the figures to your audience.   Let’s say your number is about 250.   If you are talking to an audience of 1.000 people, you can tell them that, during your speech, a group of human beings, about one quarter of the audience, will be concerned with the kind of fact you are talking about.How could someone not to feel involved in such a way?
• Storytelling and data storytelling  Storytelling is about people and the way they struggle with each other or with things.It is not about data.When you make a presentation, you have to keep that in mind.  If you choose to use storytelling techniques, your presentation will be primarily about human beings and their relationships with each other or with the world.Your data is just there to support the story, the succession of events, the way the hero of your story cope with his enemies.If you use graphs and infographics, bear in mind they have to be at the service of your story, not the other way round.It is also very important to put your data in context.  As a presenter, you have to preserve the integrity of your data: you have to make them accessible to your audience, but never oversimplify them.  An oversimplification often means a distortion of your data.Talking of distortion, beware of software that provide beautiful 3D effects.  A pie graph in 3D can give a very distorted, and therefore, false visualization of the reality behind the numbers.

Which software to use with your graphs and infographics?

Finally, I’m going to discuss some options for you to create your presentations in.

Personally, I love working with Prezi .

Its zooming features allow you to pinpoint to what’s important in your graphs.  And the motion of the pictures make the whole thing very dynamic.

Unfortunately, if you use Prezi, you lose the interactivity of the Infogram infographics.

But there is a new generation of presentation applications that make it possible to present infographics while keeping their interactivity.

One of these is Bunkr . It allows you to present online and to embed various objects, such as Infogram’s charts.  Since the infographic is actually embedded in the slide, it keeps all its features intact, including the faculty to interact.

SlideDog is another option, since it allows you to mix up views from different sources (PowerPoint, PDF files and web pages).

I hope this article somewhat tickled your creative bone  and you feel like trying some graphs and infographics in your next presentation.

Marco Bertolini has been an educator since 1989. He trains students, managers and other trainers with mind mapping and visual thinking. Being interested in data visualization and storytelling Marco runs workshops on how to use data visualization for presentations. Blogger in French and English, Marco is also a radio chronicler about the Web 2.0, social media, digital marketing and data visualization. Marco has recently joined Infogram Ambassador Network . Watch the replay from his share session:

Would you like to experience the full power of  data visualization ? Try Infogram for Teams or Enterprise for free! With a Team or Enterprise account, you can create up to 10,000+ projects, collaborate with your team in real time, use our engagement analytics feature, and more. Request your free demo  here .

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FAQs About Chart & Graph Presentation Templates

What are chart & graph presentation templates.

Chart & Graph Presentation Templates are pre-designed layouts for visualizing data and information in a presentation setting. They are customized to depict different types of data structures, such as bar graphs, line graphs, pie charts, etc., in a clear, professional, and attractive manner.

These templates can range from stylized to basic, depending on your needs. They can be edited to suit your specific data and presentation style, offering a streamlined way to organized data for presentations, reports, and projects.

Where can I find Chart & Graph Presentation Templates?

There are many online platforms that offer a variety of Chart & Graph Presentation Templates. Sites like Microsoft Office, Canva, and SlidesGo offer many options to choose from. Some of these platforms allow individuals to have access to a certain number of free templates while others may charge for premium designs.

Most of these websites require a user account for download and editing purposes. Once you've signed up, you can browse multiple categories and choose the templates that best fit your presentation needs.

Can I customize Chart & Graph Presentation Templates?

Yes, one of the key features of Chart & Graph Presentation Templates is that they are customizable. You can insert your own data, adjust colors, text sizes, fonts, and other visual elements to match your presentation's overall theme or your company's branding.

The ability to customize these templates allows for flexibility and personalization, which can help your charts and graphs stand out and effectively deliver your message.

Are there different types of Chart & Graph Presentation Templates?

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There are also different styles available, ranging from minimalistic and professional to vibrant and creative templates. This allows you to choose templates that match the tone and nature of your presentation.

Why should I use Chart & Graph Presentation Templates?

Chart & Graph Presentation Templates can help you save a significant amount of time when trying to visually represent data or information. Instead of creating a chart from scratch, you can use these templates and simply input your data. These tools make the creation of complex charts much more accessible.

Additionally, these templates are designed by professionals and can add a polished look to your presentation. This can leave a better impression on your audience and help them better understand the data you are presenting.

Home Blog Design Understanding Data Presentations (Guide + Examples)

Understanding Data Presentations (Guide + Examples)

In this age of overwhelming information, the skill to effectively convey data has become extremely valuable. Initiating a discussion on data presentation types involves thoughtful consideration of the nature of your data and the message you aim to convey. Different types of visualizations serve distinct purposes. Whether you’re dealing with how to develop a report or simply trying to communicate complex information, how you present data influences how well your audience understands and engages with it. This extensive guide leads you through the different ways of data presentation.

Table of Contents

What is a Data Presentation?

What should a data presentation include, line graphs, treemap chart, scatter plot, how to choose a data presentation type, recommended data presentation templates, common mistakes done in data presentation.

A data presentation is a slide deck that aims to disclose quantitative information to an audience through the use of visual formats and narrative techniques derived from data analysis, making complex data understandable and actionable. This process requires a series of tools, such as charts, graphs, tables, infographics, dashboards, and so on, supported by concise textual explanations to improve understanding and boost retention rate.

Data presentations require us to cull data in a format that allows the presenter to highlight trends, patterns, and insights so that the audience can act upon the shared information. In a few words, the goal of data presentations is to enable viewers to grasp complicated concepts or trends quickly, facilitating informed decision-making or deeper analysis.

Data presentations go beyond the mere usage of graphical elements. Seasoned presenters encompass visuals with the art of data storytelling , so the speech skillfully connects the points through a narrative that resonates with the audience. Depending on the purpose – inspire, persuade, inform, support decision-making processes, etc. – is the data presentation format that is better suited to help us in this journey.

To nail your upcoming data presentation, ensure to count with the following elements:

• Clear Objectives: Understand the intent of your presentation before selecting the graphical layout and metaphors to make content easier to grasp.
• Engaging introduction: Use a powerful hook from the get-go. For instance, you can ask a big question or present a problem that your data will answer. Take a look at our guide on how to start a presentation for tips & insights.
• Structured Narrative: Your data presentation must tell a coherent story. This means a beginning where you present the context, a middle section in which you present the data, and an ending that uses a call-to-action. Check our guide on presentation structure for further information.
• Visual Elements: These are the charts, graphs, and other elements of visual communication we ought to use to present data. This article will cover one by one the different types of data representation methods we can use, and provide further guidance on choosing between them.
• Insights and Analysis: This is not just showcasing a graph and letting people get an idea about it. A proper data presentation includes the interpretation of that data, the reason why it’s included, and why it matters to your research.
• Conclusion & CTA: Ending your presentation with a call to action is necessary. Whether you intend to wow your audience into acquiring your services, inspire them to change the world, or whatever the purpose of your presentation, there must be a stage in which you convey all that you shared and show the path to staying in touch. Plan ahead whether you want to use a thank-you slide, a video presentation, or which method is apt and tailored to the kind of presentation you deliver.
• Q&A Session: After your speech is concluded, allocate 3-5 minutes for the audience to raise any questions about the information you disclosed. This is an extra chance to establish your authority on the topic. Check our guide on questions and answer sessions in presentations here.

Bar charts are a graphical representation of data using rectangular bars to show quantities or frequencies in an established category. They make it easy for readers to spot patterns or trends. Bar charts can be horizontal or vertical, although the vertical format is commonly known as a column chart. They display categorical, discrete, or continuous variables grouped in class intervals [1] . They include an axis and a set of labeled bars horizontally or vertically. These bars represent the frequencies of variable values or the values themselves. Numbers on the y-axis of a vertical bar chart or the x-axis of a horizontal bar chart are called the scale.

Real-Life Application of Bar Charts

Let’s say a sales manager is presenting sales to their audience. Using a bar chart, he follows these steps.

Step 1: Selecting Data

The first step is to identify the specific data you will present to your audience.

The sales manager has highlighted these products for the presentation.

• Product A: Men’s Shoes
• Product B: Women’s Apparel
• Product C: Electronics
• Product D: Home Decor

Step 2: Choosing Orientation

Opt for a vertical layout for simplicity. Vertical bar charts help compare different categories in case there are not too many categories [1] . They can also help show different trends. A vertical bar chart is used where each bar represents one of the four chosen products. After plotting the data, it is seen that the height of each bar directly represents the sales performance of the respective product.

It is visible that the tallest bar (Electronics – Product C) is showing the highest sales. However, the shorter bars (Women’s Apparel – Product B and Home Decor – Product D) need attention. It indicates areas that require further analysis or strategies for improvement.

Step 3: Colorful Insights

Different colors are used to differentiate each product. It is essential to show a color-coded chart where the audience can distinguish between products.

• Men’s Shoes (Product A): Yellow
• Women’s Apparel (Product B): Orange
• Electronics (Product C): Violet
• Home Decor (Product D): Blue

Bar charts are straightforward and easily understandable for presenting data. They are versatile when comparing products or any categorical data [2] . Bar charts adapt seamlessly to retail scenarios. Despite that, bar charts have a few shortcomings. They cannot illustrate data trends over time. Besides, overloading the chart with numerous products can lead to visual clutter, diminishing its effectiveness.

For more information, check our collection of bar chart templates for PowerPoint .

Line graphs help illustrate data trends, progressions, or fluctuations by connecting a series of data points called ‘markers’ with straight line segments. This provides a straightforward representation of how values change [5] . Their versatility makes them invaluable for scenarios requiring a visual understanding of continuous data. In addition, line graphs are also useful for comparing multiple datasets over the same timeline. Using multiple line graphs allows us to compare more than one data set. They simplify complex information so the audience can quickly grasp the ups and downs of values. From tracking stock prices to analyzing experimental results, you can use line graphs to show how data changes over a continuous timeline. They show trends with simplicity and clarity.

Real-life Application of Line Graphs

To understand line graphs thoroughly, we will use a real case. Imagine you’re a financial analyst presenting a tech company’s monthly sales for a licensed product over the past year. Investors want insights into sales behavior by month, how market trends may have influenced sales performance and reception to the new pricing strategy. To present data via a line graph, you will complete these steps.

First, you need to gather the data. In this case, your data will be the sales numbers. For example:

• January: $45,000
• February: $55,000
• March: $45,000
• April: $60,000
• May: $ 70,000
• June: $65,000
• July: $62,000
• August: $68,000
• September: $81,000
• October: $76,000
• November: $87,000
• December: $91,000

After choosing the data, the next step is to select the orientation. Like bar charts, you can use vertical or horizontal line graphs. However, we want to keep this simple, so we will keep the timeline (x-axis) horizontal while the sales numbers (y-axis) vertical.

Step 3: Connecting Trends

After adding the data to your preferred software, you will plot a line graph. In the graph, each month’s sales are represented by data points connected by a line.

Step 4: Adding Clarity with Color

If there are multiple lines, you can also add colors to highlight each one, making it easier to follow.

Line graphs excel at visually presenting trends over time. These presentation aids identify patterns, like upward or downward trends. However, too many data points can clutter the graph, making it harder to interpret. Line graphs work best with continuous data but are not suitable for categories.

For more information, check our collection of line chart templates for PowerPoint and our article about how to make a presentation graph .

A data dashboard is a visual tool for analyzing information. Different graphs, charts, and tables are consolidated in a layout to showcase the information required to achieve one or more objectives. Dashboards help quickly see Key Performance Indicators (KPIs). You don’t make new visuals in the dashboard; instead, you use it to display visuals you’ve already made in worksheets [3] .

Keeping the number of visuals on a dashboard to three or four is recommended. Adding too many can make it hard to see the main points [4]. Dashboards can be used for business analytics to analyze sales, revenue, and marketing metrics at a time. They are also used in the manufacturing industry, as they allow users to grasp the entire production scenario at the moment while tracking the core KPIs for each line.

Real-Life Application of a Dashboard

Consider a project manager presenting a software development project’s progress to a tech company’s leadership team. He follows the following steps.

Step 1: Defining Key Metrics

To effectively communicate the project’s status, identify key metrics such as completion status, budget, and bug resolution rates. Then, choose measurable metrics aligned with project objectives.

Step 2: Choosing Visualization Widgets

After finalizing the data, presentation aids that align with each metric are selected. For this project, the project manager chooses a progress bar for the completion status and uses bar charts for budget allocation. Likewise, he implements line charts for bug resolution rates.

Step 3: Dashboard Layout

Key metrics are prominently placed in the dashboard for easy visibility, and the manager ensures that it appears clean and organized.

Dashboards provide a comprehensive view of key project metrics. Users can interact with data, customize views, and drill down for detailed analysis. However, creating an effective dashboard requires careful planning to avoid clutter. Besides, dashboards rely on the availability and accuracy of underlying data sources.

For more information, check our article on how to design a dashboard presentation , and discover our collection of dashboard PowerPoint templates .

Treemap charts represent hierarchical data structured in a series of nested rectangles [6] . As each branch of the ‘tree’ is given a rectangle, smaller tiles can be seen representing sub-branches, meaning elements on a lower hierarchical level than the parent rectangle. Each one of those rectangular nodes is built by representing an area proportional to the specified data dimension.

Treemaps are useful for visualizing large datasets in compact space. It is easy to identify patterns, such as which categories are dominant. Common applications of the treemap chart are seen in the IT industry, such as resource allocation, disk space management, website analytics, etc. Also, they can be used in multiple industries like healthcare data analysis, market share across different product categories, or even in finance to visualize portfolios.

Real-Life Application of a Treemap Chart

Let’s consider a financial scenario where a financial team wants to represent the budget allocation of a company. There is a hierarchy in the process, so it is helpful to use a treemap chart. In the chart, the top-level rectangle could represent the total budget, and it would be subdivided into smaller rectangles, each denoting a specific department. Further subdivisions within these smaller rectangles might represent individual projects or cost categories.

Step 1: Define Your Data Hierarchy

While presenting data on the budget allocation, start by outlining the hierarchical structure. The sequence will be like the overall budget at the top, followed by departments, projects within each department, and finally, individual cost categories for each project.

• Top-level rectangle: Total Budget
• Second-level rectangles: Departments (Engineering, Marketing, Sales)
• Third-level rectangles: Projects within each department
• Fourth-level rectangles: Cost categories for each project (Personnel, Marketing Expenses, Equipment)

Step 2: Choose a Suitable Tool

It’s time to select a data visualization tool supporting Treemaps. Popular choices include Tableau, Microsoft Power BI, PowerPoint, or even coding with libraries like D3.js. It is vital to ensure that the chosen tool provides customization options for colors, labels, and hierarchical structures.

Here, the team uses PowerPoint for this guide because of its user-friendly interface and robust Treemap capabilities.

Step 3: Make a Treemap Chart with PowerPoint

After opening the PowerPoint presentation, they chose “SmartArt” to form the chart. The SmartArt Graphic window has a “Hierarchy” category on the left.  Here, you will see multiple options. You can choose any layout that resembles a Treemap. The “Table Hierarchy” or “Organization Chart” options can be adapted. The team selects the Table Hierarchy as it looks close to a Treemap.

Step 5: Input Your Data

After that, a new window will open with a basic structure. They add the data one by one by clicking on the text boxes. They start with the top-level rectangle, representing the total budget.  

Step 6: Customize the Treemap

By clicking on each shape, they customize its color, size, and label. At the same time, they can adjust the font size, style, and color of labels by using the options in the “Format” tab in PowerPoint. Using different colors for each level enhances the visual difference.

Treemaps excel at illustrating hierarchical structures. These charts make it easy to understand relationships and dependencies. They efficiently use space, compactly displaying a large amount of data, reducing the need for excessive scrolling or navigation. Additionally, using colors enhances the understanding of data by representing different variables or categories.

In some cases, treemaps might become complex, especially with deep hierarchies.  It becomes challenging for some users to interpret the chart. At the same time, displaying detailed information within each rectangle might be constrained by space. It potentially limits the amount of data that can be shown clearly. Without proper labeling and color coding, there’s a risk of misinterpretation.

A heatmap is a data visualization tool that uses color coding to represent values across a two-dimensional surface. In these, colors replace numbers to indicate the magnitude of each cell. This color-shaded matrix display is valuable for summarizing and understanding data sets with a glance [7] . The intensity of the color corresponds to the value it represents, making it easy to identify patterns, trends, and variations in the data.

As a tool, heatmaps help businesses analyze website interactions, revealing user behavior patterns and preferences to enhance overall user experience. In addition, companies use heatmaps to assess content engagement, identifying popular sections and areas of improvement for more effective communication. They excel at highlighting patterns and trends in large datasets, making it easy to identify areas of interest.

We can implement heatmaps to express multiple data types, such as numerical values, percentages, or even categorical data. Heatmaps help us easily spot areas with lots of activity, making them helpful in figuring out clusters [8] . When making these maps, it is important to pick colors carefully. The colors need to show the differences between groups or levels of something. And it is good to use colors that people with colorblindness can easily see.

Check our detailed guide on how to create a heatmap here. Also discover our collection of heatmap PowerPoint templates .

Pie charts are circular statistical graphics divided into slices to illustrate numerical proportions. Each slice represents a proportionate part of the whole, making it easy to visualize the contribution of each component to the total.

The size of the pie charts is influenced by the value of data points within each pie. The total of all data points in a pie determines its size. The pie with the highest data points appears as the largest, whereas the others are proportionally smaller. However, you can present all pies of the same size if proportional representation is not required [9] . Sometimes, pie charts are difficult to read, or additional information is required. A variation of this tool can be used instead, known as the donut chart , which has the same structure but a blank center, creating a ring shape. Presenters can add extra information, and the ring shape helps to declutter the graph.

Pie charts are used in business to show percentage distribution, compare relative sizes of categories, or present straightforward data sets where visualizing ratios is essential.

Real-Life Application of Pie Charts

Consider a scenario where you want to represent the distribution of the data. Each slice of the pie chart would represent a different category, and the size of each slice would indicate the percentage of the total portion allocated to that category.

Step 1: Define Your Data Structure

Imagine you are presenting the distribution of a project budget among different expense categories.

• Column A: Expense Categories (Personnel, Equipment, Marketing, Miscellaneous)
• Column B: Budget Amounts ($40,000, $30,000, $20,000, $10,000) Column B represents the values of your categories in Column A.

Step 2: Insert a Pie Chart

Using any of the accessible tools, you can create a pie chart. The most convenient tools for forming a pie chart in a presentation are presentation tools such as PowerPoint or Google Slides.  You will notice that the pie chart assigns each expense category a percentage of the total budget by dividing it by the total budget.

For instance:

• Personnel: $40,000 / ($40,000 + $30,000 + $20,000 + $10,000) = 40%
• Equipment: $30,000 / ($40,000 + $30,000 + $20,000 + $10,000) = 30%
• Marketing: $20,000 / ($40,000 + $30,000 + $20,000 + $10,000) = 20%
• Miscellaneous: $10,000 / ($40,000 + $30,000 + $20,000 + $10,000) = 10%

You can make a chart out of this or just pull out the pie chart from the data.

3D pie charts and 3D donut charts are quite popular among the audience. They stand out as visual elements in any presentation slide, so let’s take a look at how our pie chart example would look in 3D pie chart format.

Step 03: Results Interpretation

The pie chart visually illustrates the distribution of the project budget among different expense categories. Personnel constitutes the largest portion at 40%, followed by equipment at 30%, marketing at 20%, and miscellaneous at 10%. This breakdown provides a clear overview of where the project funds are allocated, which helps in informed decision-making and resource management. It is evident that personnel are a significant investment, emphasizing their importance in the overall project budget.

Pie charts provide a straightforward way to represent proportions and percentages. They are easy to understand, even for individuals with limited data analysis experience. These charts work well for small datasets with a limited number of categories.

However, a pie chart can become cluttered and less effective in situations with many categories. Accurate interpretation may be challenging, especially when dealing with slight differences in slice sizes. In addition, these charts are static and do not effectively convey trends over time.

For more information, check our collection of pie chart templates for PowerPoint .

Histograms present the distribution of numerical variables. Unlike a bar chart that records each unique response separately, histograms organize numeric responses into bins and show the frequency of reactions within each bin [10] . The x-axis of a histogram shows the range of values for a numeric variable. At the same time, the y-axis indicates the relative frequencies (percentage of the total counts) for that range of values.

Whenever you want to understand the distribution of your data, check which values are more common, or identify outliers, histograms are your go-to. Think of them as a spotlight on the story your data is telling. A histogram can provide a quick and insightful overview if you’re curious about exam scores, sales figures, or any numerical data distribution.

Real-Life Application of a Histogram

In the histogram data analysis presentation example, imagine an instructor analyzing a class’s grades to identify the most common score range. A histogram could effectively display the distribution. It will show whether most students scored in the average range or if there are significant outliers.

Step 1: Gather Data

He begins by gathering the data. The scores of each student in class are gathered to analyze exam scores.

After arranging the scores in ascending order, bin ranges are set.

Step 2: Define Bins

Bins are like categories that group similar values. Think of them as buckets that organize your data. The presenter decides how wide each bin should be based on the range of the values. For instance, the instructor sets the bin ranges based on score intervals: 60-69, 70-79, 80-89, and 90-100.

Step 3: Count Frequency

Now, he counts how many data points fall into each bin. This step is crucial because it tells you how often specific ranges of values occur. The result is the frequency distribution, showing the occurrences of each group.

Here, the instructor counts the number of students in each category.

• 60-69: 1 student (Kate)
• 70-79: 4 students (David, Emma, Grace, Jack)
• 80-89: 7 students (Alice, Bob, Frank, Isabel, Liam, Mia, Noah)
• 90-100: 3 students (Clara, Henry, Olivia)

Step 4: Create the Histogram

It’s time to turn the data into a visual representation. Draw a bar for each bin on a graph. The width of the bar should correspond to the range of the bin, and the height should correspond to the frequency.  To make your histogram understandable, label the X and Y axes.

In this case, the X-axis should represent the bins (e.g., test score ranges), and the Y-axis represents the frequency.

The histogram of the class grades reveals insightful patterns in the distribution. Most students, with seven students, fall within the 80-89 score range. The histogram provides a clear visualization of the class’s performance. It showcases a concentration of grades in the upper-middle range with few outliers at both ends. This analysis helps in understanding the overall academic standing of the class. It also identifies the areas for potential improvement or recognition.

Thus, histograms provide a clear visual representation of data distribution. They are easy to interpret, even for those without a statistical background. They apply to various types of data, including continuous and discrete variables. One weak point is that histograms do not capture detailed patterns in students’ data, with seven compared to other visualization methods.

A scatter plot is a graphical representation of the relationship between two variables. It consists of individual data points on a two-dimensional plane. This plane plots one variable on the x-axis and the other on the y-axis. Each point represents a unique observation. It visualizes patterns, trends, or correlations between the two variables.

Scatter plots are also effective in revealing the strength and direction of relationships. They identify outliers and assess the overall distribution of data points. The points’ dispersion and clustering reflect the relationship’s nature, whether it is positive, negative, or lacks a discernible pattern. In business, scatter plots assess relationships between variables such as marketing cost and sales revenue. They help present data correlations and decision-making.

Real-Life Application of Scatter Plot

A group of scientists is conducting a study on the relationship between daily hours of screen time and sleep quality. After reviewing the data, they managed to create this table to help them build a scatter plot graph:

In the provided example, the x-axis represents Daily Hours of Screen Time, and the y-axis represents the Sleep Quality Rating.

The scientists observe a negative correlation between the amount of screen time and the quality of sleep. This is consistent with their hypothesis that blue light, especially before bedtime, has a significant impact on sleep quality and metabolic processes.

There are a few things to remember when using a scatter plot. Even when a scatter diagram indicates a relationship, it doesn’t mean one variable affects the other. A third factor can influence both variables. The more the plot resembles a straight line, the stronger the relationship is perceived [11] . If it suggests no ties, the observed pattern might be due to random fluctuations in data. When the scatter diagram depicts no correlation, whether the data might be stratified is worth considering.

Choosing the appropriate data presentation type is crucial when making a presentation . Understanding the nature of your data and the message you intend to convey will guide this selection process. For instance, when showcasing quantitative relationships, scatter plots become instrumental in revealing correlations between variables. If the focus is on emphasizing parts of a whole, pie charts offer a concise display of proportions. Histograms, on the other hand, prove valuable for illustrating distributions and frequency patterns. 

Bar charts provide a clear visual comparison of different categories. Likewise, line charts excel in showcasing trends over time, while tables are ideal for detailed data examination. Starting a presentation on data presentation types involves evaluating the specific information you want to communicate and selecting the format that aligns with your message. This ensures clarity and resonance with your audience from the beginning of your presentation.

1. Fact Sheet Dashboard for Data Presentation

Convey all the data you need to present in this one-pager format, an ideal solution tailored for users looking for presentation aids. Global maps, donut chats, column graphs, and text neatly arranged in a clean layout presented in light and dark themes.

Use This Template

2. 3D Column Chart Infographic PPT Template

Represent column charts in a highly visual 3D format with this PPT template. A creative way to present data, this template is entirely editable, and we can craft either a one-page infographic or a series of slides explaining what we intend to disclose point by point.

3. Data Circles Infographic PowerPoint Template

An alternative to the pie chart and donut chart diagrams, this template features a series of curved shapes with bubble callouts as ways of presenting data. Expand the information for each arch in the text placeholder areas.

4. Colorful Metrics Dashboard for Data Presentation

This versatile dashboard template helps us in the presentation of the data by offering several graphs and methods to convert numbers into graphics. Implement it for e-commerce projects, financial projections, project development, and more.

5. Animated Data Presentation Tools for PowerPoint & Google Slides

A slide deck filled with most of the tools mentioned in this article, from bar charts, column charts, treemap graphs, pie charts, histogram, etc. Animated effects make each slide look dynamic when sharing data with stakeholders.

6. Statistics Waffle Charts PPT Template for Data Presentations

This PPT template helps us how to present data beyond the typical pie chart representation. It is widely used for demographics, so it’s a great fit for marketing teams, data science professionals, HR personnel, and more.

7. Data Presentation Dashboard Template for Google Slides

A compendium of tools in dashboard format featuring line graphs, bar charts, column charts, and neatly arranged placeholder text areas. 

8. Weather Dashboard for Data Presentation

Share weather data for agricultural presentation topics, environmental studies, or any kind of presentation that requires a highly visual layout for weather forecasting on a single day. Two color themes are available.

9. Social Media Marketing Dashboard Data Presentation Template

Intended for marketing professionals, this dashboard template for data presentation is a tool for presenting data analytics from social media channels. Two slide layouts featuring line graphs and column charts.

10. Project Management Summary Dashboard Template

A tool crafted for project managers to deliver highly visual reports on a project’s completion, the profits it delivered for the company, and expenses/time required to execute it. 4 different color layouts are available.

11. Profit & Loss Dashboard for PowerPoint and Google Slides

A must-have for finance professionals. This typical profit & loss dashboard includes progress bars, donut charts, column charts, line graphs, and everything that’s required to deliver a comprehensive report about a company’s financial situation.

Overwhelming visuals

One of the mistakes related to using data-presenting methods is including too much data or using overly complex visualizations. They can confuse the audience and dilute the key message.

Inappropriate chart types

Choosing the wrong type of chart for the data at hand can lead to misinterpretation. For example, using a pie chart for data that doesn’t represent parts of a whole is not right.

Lack of context

Failing to provide context or sufficient labeling can make it challenging for the audience to understand the significance of the presented data.

Inconsistency in design

Using inconsistent design elements and color schemes across different visualizations can create confusion and visual disarray.

Failure to provide details

Simply presenting raw data without offering clear insights or takeaways can leave the audience without a meaningful conclusion.

Lack of focus

Not having a clear focus on the key message or main takeaway can result in a presentation that lacks a central theme.

Visual accessibility issues

Overlooking the visual accessibility of charts and graphs can exclude certain audience members who may have difficulty interpreting visual information.

In order to avoid these mistakes in data presentation, presenters can benefit from using presentation templates . These templates provide a structured framework. They ensure consistency, clarity, and an aesthetically pleasing design, enhancing data communication’s overall impact.

Understanding and choosing data presentation types are pivotal in effective communication. Each method serves a unique purpose, so selecting the appropriate one depends on the nature of the data and the message to be conveyed. The diverse array of presentation types offers versatility in visually representing information, from bar charts showing values to pie charts illustrating proportions. 

Using the proper method enhances clarity, engages the audience, and ensures that data sets are not just presented but comprehensively understood. By appreciating the strengths and limitations of different presentation types, communicators can tailor their approach to convey information accurately, developing a deeper connection between data and audience understanding.

[1] Government of Canada, S.C. (2021) 5 Data Visualization 5.2 Bar Chart , 5.2 Bar chart .  https://www150.statcan.gc.ca/n1/edu/power-pouvoir/ch9/bargraph-diagrammeabarres/5214818-eng.htm

[2] Kosslyn, S.M., 1989. Understanding charts and graphs. Applied cognitive psychology, 3(3), pp.185-225. https://apps.dtic.mil/sti/pdfs/ADA183409.pdf

[3] Creating a Dashboard . https://it.tufts.edu/book/export/html/1870

[4] https://www.goldenwestcollege.edu/research/data-and-more/data-dashboards/index.html

[5] https://www.mit.edu/course/21/21.guide/grf-line.htm

[6] Jadeja, M. and Shah, K., 2015, January. Tree-Map: A Visualization Tool for Large Data. In GSB@ SIGIR (pp. 9-13). https://ceur-ws.org/Vol-1393/gsb15proceedings.pdf#page=15

[7] Heat Maps and Quilt Plots. https://www.publichealth.columbia.edu/research/population-health-methods/heat-maps-and-quilt-plots

[8] EIU QGIS WORKSHOP. https://www.eiu.edu/qgisworkshop/heatmaps.php

[9] About Pie Charts.  https://www.mit.edu/~mbarker/formula1/f1help/11-ch-c8.htm

[10] Histograms. https://sites.utexas.edu/sos/guided/descriptive/numericaldd/descriptiven2/histogram/ [11] https://asq.org/quality-resources/scatter-diagram

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