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How to Write a Cover Letter for an Internal Position

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What is a cover letter for an internal position?

• How to create a cover letter for an in-house position
• Cover letter for an internal position template
• Cover letter for an internal promotion example

When applying for an internal job at your current company, you should create a cover letter to accompany your resume. A cover letter distinguishes you as a strong candidate for a promotion. It should outline your experience, qualifications and interest in the new role. In this article, you’ll learn how to write a cover letter for an internal position and provide a template and an example to help you write your own.

A cover letter for an internal position is a written statement that accompanies your application for a new role within your current organization. Similar to a standard cover letter, this type of message should discuss your professional accomplishments and your work experience to establish you as a strong candidate for the promotion.

How to create a cover letter for an internal position

Follow these steps to create a cover letter for an internal position:

1. Follow a standard cover letter length

Cover letters should average 250-350 words that span three to four paragraphs. If you submit a paper application, ensure that your cover letter is less than a page long using 12-point font. A shorter cover letter may not take full advantage of the potential that this introductory message offers, while a longer letter may need a more simplified narrative.

2. Begin the cover letter with the most important information

Start your cover letter by listing your contact information. State the date that you are submitting your application, and then list your company’s contact information, including the hiring manager’s name. Use a professional salutation like “Dear” before writing the body of the letter.

3. Write about your experience as a story or narrative for the hiring manager

Discuss your previous professional experience and the new skills and qualifications you developed in your current role. Even if you are already familiar with the hiring manager or you have discussed your experience in your initial interview, include this information in your cover letter as a reminder and to show your serious interest in the position as well as your readiness. Incorporate these elements into a narrative that explains why you are qualified for the promotion and how your experience will enable you to contribute in a unique way. 

4. Discuss how you have improved your qualifications and skills in your current role

Use examples to discuss how you have learned and advanced in your current role. Consider mentioning training programs you have completed, certifications you have earned or objectives you have achieved. Mentioning the ways you have improved allows you to position yourself as an employee who can continually impact the company in a positive way.

5. Mention specific contributions and accomplishments you’ve made in your current role

Add data and figures to quantify the contributions you have made to the company. Consider mentioning additional revenue you generated or cost-saving initiatives you established. Adding these specifics helps the hiring team understand the value you have added to the company and assess what you could provide in the new role.

6. Thank the hiring manager for considering your application

Conclude your cover letter by thanking the hiring manager for their consideration. Prompt them to take the next step in the process, which may be interviewing you or having a formal discussion about the job opening. Finish the letter with a formal closing like “Sincerely” before adding your signature.

Internal position cover letter template

Use this internal position cover letter template to write your cover letter:

Your Name Your Address | Your City, State, and ZIP Code | Your Phone Number | Your Email Address

Today’s Date

Hiring Manager’s Name Business Name Business Address Business City, State, and ZIP Code

Salutation,

The first paragraph should begin with a statement of your interest in the open position. Briefly summarize your career goals and unique qualifications.

The second paragraph should discuss your qualifications for the job opening. Mention accomplishments and specific figures and data when possible.

The third paragraph should expand on areas where you have improved since joining the company. Connect your achievements and skills to the job opening.

The final paragraph should include a reminder of your interest and a prompt to take the next step in the hiring process. End by expressing gratitude.

Formal Closing, Your Signature

Internal position cover letter example

Consider this cover letter a model for how to tell the story of your qualifications, goals and contributions. Use this example to help you write your cover letter for an internal position:

Hannah Lee 123 Main Way | New York, NY 11110 | 555-555-5555 | [email protected]

July 1, 2019

Pat Smith ABC Business 123 Business Pkwy New York, NY 11101

Dear Ms. Smith,

I am writing to apply formally for the Assistant Sales Manager position in the Sales and Marketing department. I was excited to learn about this newly created role, as I am eager to apply my leadership skills and extensive experience to a management role within the company.

When I joined ABC Business three years ago as an Account Coordinator, I brought five years of experience in the sales field. Since then, I have gained experience managing sales teams and devising strategies, even leading my current team to exceed our quarterly goal by 15%. My initiatives have also increased team-wide efficiency by 10%, further adding to increased revenue for the sales department.

In my three years in this Account Coordinator position, I have developed strong communication, problem-solving and management skills. I believe these skills, combined with my past experience and deep knowledge of the company, would allow me to contribute substantially to the Assistant Sales Manager role and the sales department’s objectives.

I would appreciate the opportunity to discuss this Assistant Sales Manager position with you in person. Thank you in advance for your consideration, and I look forward to talking with you further.

Sincerely, Hannah Lee

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Cover Letter for Internal Position or Promotion

Whether you’re seeking a promotion or just a lateral transfer, writing a cover letter for an internal position isn’t easy. With our cover letter examples and expert tips, you’ll learn how to write an internal cover letter that shows management you’re the ideal person for the job.

As featured in *

If you’re looking to land a new job within your current company — whether that’s a promotion or a lateral transfer — you may have to write a cover letter for an internal position to formally apply for the role.

Skip to 2:40 in the video below to see our resident career expert Eva explain how to write an effective internal cover letter:

Now that you know the basics, keep reading to find our more about how to write a stellar internal cover letter so you can reel in that promotion you’ve been angling for.

If you’re applying for a new job in your company, you’ll probably also need a resume for an internal position .

Internal cover letter example

Here’s an example of a strong cover letter for an internal position:

Cover letter for internal position example (text version)

June 7, 2023

Jane Lasker Senior Manager Peabody Supplies Co. [email protected]

Dear Ms. Lasker,

As a loyal employee of Peabody, I’m excited to formally apply for the Digital Outreach Coordinator position in the Marketing Department. Since starting as a Sales Representative at Peabody two years ago, I’ve quickly mastered the requisite skills for the role, and helped our department exceed annual sales goals. While I’m happy with my current position, working as a Digital Outreach Coordinator is more in line with my long-term career goals, and I feel that I would be an immediate asset to the team.

During my career at Peabody as a Sales Representative, I’ve demonstrated my ability to learn quickly and surpass expectations. I’ve developed an excellent talent for sales, honed my communication skills working closely with a diverse range of customers, and subsequently helped my department generate a 6% increase in profits this quarter.

Additionally, this year I collaborated extensively with the Marketing Department to roll out a new line of kitchen products, giving me relevant hands-on experience with day-to-day marketing operations.

I’ve read the requirements for the Digital Outreach Coordinator position thoroughly. Although I may have less experience than other candidates, I’m confident that the skills I’ve developed during my time at Peabody, as well as my passion for the work being done here, make me an ideal fit for the role.

I appreciate your time and consideration, and look forward to discussing this opportunity with you at your convenience. My supervisor is also happy to meet with you to elaborate on my performance in the Sales Department, and attest to my qualifications. Please let me know if there is any other information I can provide, and I’d be happy to send it your way.

Kevin Eskola

This sample cover letter for an internal position is effective because it’s concise, positive, and direct.

Kevin expresses gratitude for his current job, highlights his excellent performance, and then addresses how the new job plays into his career goals.

His transfer cover letter also shows management that he’s loyal, and goal-oriented enough to advocate for himself — both attributes of a strong employee.

Our free-to-use cover letter builder can make you a cover letter in as little as 5 minutes. Just pick the template you want, and our software will format everything for you.

Cover letter for promotion example

Although similar to a general cover letter for an internal position, a promotion cover letter differs in two key ways.

First, a cover letter for a promotion specifically emphasizes your higher-level experience . For instance, if you’re looking to land a managerial role, provide examples of management experience you’ve acquired as an employee. If you’re aiming for a senior-level title, illustrate why you deserve it in your cover letter.

It also must prove you’re prepared to handle more responsibilities in the company.

If you’re only transferring positions, you want to showcase your transferable skills and willingness to learn new things. If you’re going for a promotion, you need to emphasize your readiness for the role, because companies don’t give out better titles and/or money without justification.

Here’s an example cover letter for an internal promotion:

Cover letter for internal promotion example (text version)

As a loyal employee of Peabody, I’m excited to formally apply for the Sales Manager position in the Marketing Department. Since starting as a Sales Representative at Peabody two years ago, I’ve quickly mastered the requisite skills for the role, and helped our department exceed annual sales goals.

During my career at Peabody as a Sales Representative, I’ve demonstrated my ability to learn quickly and surpass expectations. I’ve developed excellent sales skills, honed my interpersonal abilities, and subsequently helped my department generate a 6% increase in profits this quarter. Additionally, this year has given me the opportunity to sharpen my leadership skills, having successfully onboarded 4 new employees, and assumed management over a small direct sales team.

I’ve read the requirements for the Sales Management position thoroughly, and I’m confident that the skills I’ve gained in my time at Peabody, as well as my passion for the work being done here, make me an ideal fit.

I appreciate your consideration and look forward to discussing this opportunity for promotion with you at your convenience. My supervisor is also happy to meet with you to elaborate on my performance in the Sales Department, and will attest to my qualifications. Please let me know if there is any other information I can provide that will help you reach your final decision.

What makes Kevin’s cover letter for promotion stand out is the quick but convincing way he markets his strengths while asserting his qualifications for the target position.

Note that in the cover letter introduction, he immediately emphasizes his gratitude for the opportunities he’s been given, and quickly addresses his overall performance on the job. Then, Kevin details specific successes, skills, and relevant management experience he’s developed.

These crucial details demonstrate to management that he has the experience necessary to keep up with the demands a promotion would bring, and that he has the drive to excel in the new position.

How to write a cover letter

Dread writing cover letters? Read our guide to learn how to write a great cover letter that convinces hiring managers you’re the ideal person for the job.

How to write a cover letter for an internal position

Now that you’ve seen a few samples, let’s dive into what makes a compelling internal cover letter. Follow these five steps to show your employer you’re qualified for and deserve that role change.

1. Include all the right internal cover letter elements

If you’re going through the formality of writing a cover letter, it’s important to make sure you get the structure and formatting down to give a professional impression.

Here’s what you need on the page:

Submitting a flawless cover letter will impress your employer and show them that you’re taking the opportunity seriously.

Using a cover letter template can take away the stress of trying to format your cover letter properly and allow you to spend your time and energy on what matters most – the content.

2. Create a convincing narrative

Your managers are already familiar with you, so skip the introductions and formalities expected in a general cover letter .

Instead, use your internal cover letter as an opportunity to craft a narrative about your experience at the company, your commitment to your job, and how your target position fits into your long-term career goals.

Companies want to keep and reward their existing talent. Show management that not only is hiring you easier, but also that you’d excel in the new position and are excited to grow along with the company.

Starting a cover letter the right way will catch management’s attention, and get them to start an honest conversation with you about your potential transfer or promotion.

3. Tie in your previous experience

Your goal is to convince an employer that you have the right qualifications to not only get the job done, but also exceed expectations.

To show employers your full value, showcase specific successes you’ve contributed to while on the job, the soft skills and hard skills you’ve learned, and how you’ve adapted over time.

This can mean slightly different things depending on whether you’re writing a cover letter for an internal job transfer, or an internal promotion cover letter.

Highlight experience that shows that you’re competent, reliable, and have adept leadership skills . Your goal is to convince management that you’re the ideal candidate, and that the experience you’ve gained at your current position gives you the resources to thrive in a role with more responsibility.

Showcase any experience or technical skills you have that are relevant to the new position — especially any instances where you’ve collaborated or worked with your target department . Additionally, your experience should demonstrate that you’re adaptable, driven, and passionate about the work you’d be doing in the position you want to be transferred to.

Additionally, note any unique skills required of people in your desired position, and emphasize your competency in those areas.

4. Be specific

Management is already familiar with the work being done at the company. To impress them, be specific about your accomplishments.

To communicate your experience to management effectively, highlight your key relevant achievements, and back them up with hard numbers. Your goal is to quantify the contributions you’ve made to the company and its overall success.

Here’s how our sample applicant showcases their role in boosting sales:

Quantifying your achievements is one of the best ways to demonstrate your qualifications in a digestible, interesting way, while also highlighting the role you played in the success of a given task.

Quantifying your accomplishments isn’t just important when writing your cover letter — it’s also the key to writing an outstanding resume. A good achievement-oriented resume can catch the hiring manager’s attention, and break down your skills in a more impactful way.

5. Show your gratitude

The last thing you want to do is give management the impression you’re only asking for a promotion or transfer because you want more money.

When writing a cover letter for an internal position, you must make it clear that — while you feel you’re suited to the new position — you’re also grateful for the opportunities you’ve had in your current role.

This is a great opportunity to highlight how you’ve grown since starting at the company. Showcase the hard skills you’ve picked up along the way, and elaborate on how your current job has complemented your long-term career goals.

Here’s an example:

I’m grateful for the opportunities I’ve had to lead new inter-departmental projects in my current role. As a result, I’ve grown tremendously as a marketer. The skills I’ve acquired align with the requirements for the Marketing Manager role and make me a qualified candidate. My dedication and well-rounded experience make me a perfect fit for this role, and I’m excited to continue contributing to the company’s continued success.

Ultimately, your goal should be to show management that not only are you qualified for the new role or promotion, but you’re a loyal employee looking for opportunities to grow with the company.

However, avoid over-emphasizing your gratitude. You want to show management that you’re dedicated to the company, but still confident about your worth and qualifications.

While the two are often confused, a cover letter for an internal position differs from a letter of interest . A cover letter is prepared for a publicly advertised job opening. A letter of interest is a letter that you write for a job that isn’t being advertised or may not even exist right now.

Ida Pettersson

Career Coach and Resume Expert

Committed to empowering job seekers of all experience levels to take the next step in their careers, Ida helps professionals navigate the job hunt from start to finish. After graduating from New College of Florida with a B.A. in Philosophy and Chinese Language and Culture, Ida moved to Hong Kong to begin her own career journey and finally settled in Taiwan. Her insights on resume writing, interview strategies, and career development have been featured on websites such as LawCareers.net, Digital Marketer, and SheCanCode.

Cover Letter for Internal Position

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Internal Position cover letter examples

Are you hoping to secure a new position within your existing company?

An internal move can be the perfect solution if you love the company but you want to progress in your career or try your hand at a different department.

Either way, you need to submit a persuasive application, and we’ve created the following guide, complete with several internal position cover letter examples to help you do just that.

CV templates 

Internal Position cover letter example 1

Internal Position cover letter example 2

Internal Position cover letter example 3

The example cover letters here should give you a good general idea on how your Internal Position cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write an Internal Position cover letter

Here’s how you can write your own eye-catching cover letter, broken down into simple steps.

Write your cover letter in the body of an email/message

When writing your Internal Position cover letter, it’s best to type the content into the body of your email (or the job site messaging system) and not to attach the cover letter as a separate document.

This ensures that your cover letter gets seen as soon as a recruiter or employer opens your message.

If you attach the cover letter as a document, you’re making the reader go through an unnecessary step of opening the document before reading it.

If it’s in the body of the message itself, it will be seen instantly, which hugely increases the chances of it being read.

Start with a friendly greeting

Start you cover letter with a greeting that is professional but friendly.

This will build rapport with the recruiter whilst showing your professionalism.

• Hi, hope you’re well
• Hi [insert recruiter name]
• Hi [insert department/team name]

Avoid overly formal greetings like “Dear sir/madam ” unless applying to very traditional companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you have opened the cover letter with a warm greeting, you need to explain which role you are interested in.

Sometimes a recruitment consultant could be managing over 10 vacancies, so it’s crucial to pinpoint exactly which one you are interested in.

Highlight the department/area if possible and look for any reference numbers you can quote.

These are some examples you can add..

• I am interested in applying for the role of *Internal Position* with your company.
• I would like to apply for the role of Sales assistant (Ref: 40f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for an IT project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

When sending a job application to a recruiter or hiring manager, it is important to remember that they will normally be very busy and pushed for time.

Therefore, you need to get you message across to them quickly (in a matter of seconds ideally). So, keep your cover letter short and to-the-point. A long waffling cover letter will overwhelm recruiters when they are running through hundreds of emails in there inbox, but a concise one will get their attention.

So, keep your cover letter to just a few sentences long, and save the extensive detail for your CV.

Sign off professionally

To round of your CV, you should sign off with a professional signature.

This will give your cover letter a slick appearance and also give the recruiter all of the necessary contact information they need to get in touch with you.

The information to add should include:

• A friendly sign off – e.g. “Kindest regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network –  e.g. LinkedIn

Here is an example signature;

Warm regards,

Jill North IT Project Manager 078837437373 [email protected] LinkedIn

Quick tip: To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate documents that you could copy in.

What to include in your Internal Position cover letter

Your Internal Position cover letter will be unique to your situation, but there are certain content guidelines you should stick to for best results.

To attract and entice recruiters, stick with the following key subjects in your cover letter – adapting them to fit your profession and target jobs.

• Your professional experience – Employers will be keen to know if your experience is suitable for the job you are applying to, so provide a good summary of it in your cover letter.
• Your qualifications and education – Highlight your most relevant and high-level of qualification, especially if they are essential to the job.
• The positive impact you have made – Employers love to hear about the benefits you can bring to them, so shout about anything impressive you have done, such as saving money or improving processes.
• Your reasons for leaving – Use a few words of your cover letter to explain why you are leaving your current job and ensure you avoid any negative reasons.
• Your availability – Let recruiters know when you can start a new job . Are you immediately available, or do you have a month notice period?

Internal Position cover letter templates

Copy and paste these Internal Position cover letter templates to get a head start on your own.

I hope you’re well.

I am delighted to submit my application for the open position of Finance Manager. With 7 years of experience overseeing the finance strategy development as Assistant Finance Manager, combined with my recent master’s in business administration, I am confident in my ability to excel in this elevated role.

Throughout my tenure at CFT Construction, I have successfully led the financial planning and analysis for our residential development unit, demonstrating expertise in advanced financial modelling and budgeting. My implementation of a streamlined financial reporting system in 2021 improved accuracy by 20%, while a new budgeting process reduced variance by 15% within the first year. I effectively guided the multinational management team through their EOY financial analysis as well as spearheading new training initiatives which excellent results, which I would continue in this more senior role.

I am deeply committed to ensuring the growth and sustainability of the company and believe that my specialised operational knowledge would make me a great asset in this role. I am available for an interview at your earliest convenience.

All the best,

Jordan Teller ¦ 07777777777 ¦ [email protected]

I am thrilled to apply for the position of Executive Secretary. With my 15+ years of service as an Administrative Secretary within the company and my NVQ Level 4 diploma in Business and Administration, I am confident that I can continue providing excellent secretarial support in this new role.

Having provided unwavering support to management professionals in both the healthcare and marketing industries during my career, I possess a diverse skill set, including project management, diary coordination, and expert transcription and proofreading abilities. Within Lead Marketing, I have contributed significantly, streamlining client follow-up systems, resulting in a remarkable 20% improvement in response time. Additionally, my implementation of an expense tracking system for the senior management team led to a remarkable 38% reduction in overspending.

As a dedicated and detail-oriented professional, I am eager to further contribute to the success of Lead Marketing in the capacity of Executive Secretary. I would love to discuss my vision for this role further in an interview when you have availability.

Thomas Stanley ¦ 07777777777 ¦ [email protected]

I am excited to submit my application for the new role of Senior Fashion Buyer at our company, where I believe my proven track record, diverse skill set, and passion for fashion will make a significant impact.

With over 16 years of experience as a Fashion Buyer in the purchasing team, I have garnered extensive expertise in conducting market research, analysing sales trends, and sourcing products from vendors across Europe and the USA. My ability to curate merchandise assortments that align with the latest fashion trends and consumer preferences has consistently driven sales and profitability, as exemplified by the 15% sales increase and 12% reduction in online markdowns achieved through data-driven product selection. Additionally, my proficiency in supplier management and negotiation has fostered strong working relationships which has been recognised by my training contract with the customer service team.

I am eager to further discuss my accomplishments and strategic vision for Marks & Spencer’s as a Senior Fashion Buyer. I am available for interview at any time.

Sunni Carter ¦ 07777777777 ¦ [email protected]

Writing an impressive cover letter is a crucial step in landing that Internal Position, so taking the time to perfect it is well worth while.

By following the tips and examples above you will be able to create an eye-catching cover letter that will wow recruiters and ensure your CV gets read – leading to more job interviews for you.

Good luck with your job search!

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How to Write a Cover Letter for an Internal Position

A cover letter can help give you a competitive edge as a candidate, even when you're applying for an internal position.

Whether you are vying for a promotion on your team or angling to move into an entirely different role within your company, writing a cover letter reminding internal stakeholders of your contributions can help secure the support you’ll need to transition into a new position.

What to include in your cover letter

Your internal cover letter will be structurally similar to a cover letter you’d write for any job application and should include an introduction, one or two paragraphs detailing your experience, and a conclusion.

However, you’ll have a few distinct advantages over any external applicants because you are already employed within the company. As a current employee, you have first-hand knowledge of the company culture, experience embodying the company values, and access to specific company goals and data that may not be public information. Additionally—and perhaps most crucially—you have direct contacts within your company who can speak to the quality of your work.

Let’s take a closer look at how you can infuse your cover letter with each of those advantages.

Part 1: Introduction

Like a typical cover letter, you’ll want to open by formally greeting the hiring manager for the position and introducing yourself. However, your introduction should reflect your familiarity with the hiring manager. For example, if you’re writing to your current manager about a promotion, you wouldn’t need to introduce the position you already have.

Instead, use your introduction to position how you envision your journey within the company. Set yourself up to tell the story of your growth throughout your time with the company so far and into the future, and align your narrative with company culture and values.

Tip: Because you are already working within the company, you can likely find an opportunity to personally connect with the hiring manager for this position before you introduce yourself in your cover letter. Whether it’s your current manager or another team lead, preview your interest in this new role before submitting your cover letter. Request a meeting or an informational interview with the hiring manager to better understand their needs and further tailor your cover letter.

Part 2: Relevant experience

In the body of your letter, highlight how your efforts have directly impacted key company results. Recall the goals and metrics that your organization’s leaders have pointed to as measures of success throughout your time with the company, and connect those to your individual responsibilities and contributions.

There are three main points to include in the body of your letter:

Share your accomplishments as they relate to larger company goals, using data to support your claims as much as possible.

Demonstrate growth throughout your time with the company, pointing to role expansions or added responsibilities.

Express how you hope to help continue company progress in this new role, specifically establishing how you’ll use your skills to fulfill the department’s needs in service to greater company goals.

With these three points, you can establish the narrative of your growth from when you started at the company and into the future.

Part 3: Closing

As with any cover letter, conclude by restating your request for consideration and asking for the next steps you’re hoping to achieve.

If you haven’t been in direct contact with the person you’re submitting this letter to, you can also include an invitation to contact a reference within the company who can speak to the quality of your work, such as your direct manager. Alternatively, you can ask your reference to proactively reach out to the hiring manager on your behalf, letting them know to expect your application and that they support your application.

Cover letter for internal position example

To help you think about your internal cover letter, here is an example:

Dear Ms. Moore,

Thank you for talking with me about the open project manager position on your team. I’ve enjoyed watching your team’s collaborative approach from my viewpoint as an executive assistant this past year and am excited about the potential to merge my administrative experience with the forward-moving project management perspective here at Company A.

As the Executive Assistant to Mr. Curtis, Chief Marketing Officer, I’ve had the opportunity to support logistics on key launches such as our national commercial campaign for Product X. After zero missed deadlines, consistent and clear communication, and a successful launch, I was able to continue that momentum by coordinating with our social media team on Instagram and Facebook campaigns. The social media campaigns amplified our reach to a global market and resulted in a 20 percent increase in website traffic on days of the posts and a 50 percent increase in Product X sales.

I’ve so enjoyed working with various internal and external stakeholders throughout my time at Company A thus far and witnessing the impact of our organized collaborative approach. In fact, it has inspired me to earn a Professional Certificate in Project Management from Google.

I would love to continue my growth in the project management role on your team. Should you have any questions about my work, Mr. Curtis is willing to affirm my commitment to the company. Otherwise, I look forward to hearing about next steps from you in the process.

Orly Sanchez

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How to write a cover letter for internal position

Cover letter for internal position.

Writing a cover letter for an internal position is slightly different from a traditional cover letter for an external job application, as you already work within the company. Here’s a step-by-step guide on how to write an effective cover letter for an internal position:

Cover letter Format for internal position

Please note that you should customize this template to match your specific situation, the internal position you’re applying for, and your own experiences and qualifications. Be sure to emphasize how your current role has prepared you for the new position and how you can contribute to the company’s continued success.

Sample Cover Letter Templates

Cover letter for promotion

Promotion cover letter examples, seeking a promotion within the same department.

Seeking a Cross-Departmental Promotion

Click Here for Cover letter templates

Seeking an Executive-Level Promotion

Remember to customize these templates to your specific situation, ensuring that you highlight your relevant achievements and qualifications for the promotion you are seeking.

In conclusion, a cover letter for a promotion should be a concise yet compelling document that showcases your accomplishments, qualifications, and enthusiasm for the new role. By addressing the above key points, you can present a strong case for why you are the ideal candidate for the promotion and leave a positive impression on your employer. Remember to customize your letter to your specific situation and the position you are seeking.

• English (UK)
• Cover Letter Examples

Cover Letter for Internal Position or Promotion Examples

You come first, leave last. You put in the effort, the hours, the sweat. You’re a big fish in a small pond. Let’s make a splash.

Advancing within your current company not only demonstrates your loyalty but also your ambition to grow alongside the organization.

Crafting a thoughtful cover letter for an internal position allows you to showcase your achievements and readiness for new challenges. This guide will help you position yourself as the ideal candidate for that next step.

In this guide:

• Two cover letter examples: a sample cover letter for internal position, and a cover letter for promotion.
• How to not trip up on the basics: the cover letter format.
• A quick and ready template to start from in minutes.

Save hours of work and get a cover letter like this.  Pick a template, fill it in. Quick and easy. Choose from  18+ cover letter templates and download your cover letter now.

Create your cover letter now

What users say about ResumeLab:

I had an interview yesterday and the first thing they said on the phone was: “Wow! I love your cover letter.” Patrick I love the variety of templates. Good job guys, keep up the good work! Dylan  My previous cover letter was really weak and I used to spend hours adjusting it in Word. Now, I can introduce any changes within minutes. Absolutely wonderful! George

Looking for different cover letter examples and guides? See:

• Cover Letter for Internship Position Examples
• Cover Letter with No Experience Examples
• Customer Service Cover Letter Examples
• Data Analyst Cover Letter Examples
• Digital Marketing Cover Letter Examples
• Executive Assistant Cover Letter Examples
• General Cover Letter Examples
• Librarian Cover Letter Examples
• LPN Cover Letter Examples
• Manager Cover Letter Examples

Depending on whether you’re applying to a new internal position, or you’re asking for a promotion, you must adapt your approach. See how these two examples differ.

1. Cover Letter for Internal Position Examples

Our sample cover letter for internal position applications comes from Maria, who in her job as a warehouse manager revolutionized her site and made huge profitability gains, and is now looking to progress to an operations manager position.

Let’s see how she spins her yarn to display just how much she has done for the company.

#1: Cover Letter for Internal Position Example

Maria C. Dixon

Warehouse Manager

3016 Fulton Street

New Martinsville, WV 26155

304-390-6463

[email protected]

New Martinsville, Feb 25, 2020

Richard Hawkes

HW Operations

7 Industrial Road

Austin, TX 73301

Dear Richard,

I would like to implore you to consider me for the position of Operations Manager you have advertised externally. I have been with HW for 3+ years now as a warehouse manager, and in this time, achieved huge profitability gains each consecutive year.

I believe I have what it takes to perform as an Operations Manager for HW. As a Warehouse Manager at New Martinsville, I turned around the site which was losing $140k p.a. into one that closed the last year with $280k profit. Additionally, we closed this January with a $35k profit, our record month since the creation of the warehouse. I did this by rearranging the warehouse setup into thematic zones that have items that are most often bought together close to each other. This allowed us to reduce the average daily distance walked by a picker from 7.6 miles to just 4.3 (making employees happier, too!), and reduce average parcel completion time from 14.2 to just 8.1 minutes. These improvements allowed us to not have to use seasonal part-time workers, and even sustain record profits with just 31 employees, instead of 37 full-time and 20 seasonal workers.

I believe that the aptitude and effort I demonstrated, especially the savings increases and costs reductions I have made in my warehouse, could be scaled to the wider company, and I believe it to be necessary, at a time when 25% of our locations are operating under the red line. 

When could we meet to tell you about how we could roll-out these improvements to even our most remote locations in record time?

Best Regards,

What if you’re after a promotion that hasn’t been advertised as an open position? We got you.

Our cover letter for promotion comes from Alejandro, a junior developer in a software house, looking to progress to a normal developer position with more pay and perks.

Example #2: Cover Letter for Promotion

Alejandro S. White

4917 Yorkshire Circle

Seattle, WA 98101

423-512-2311

[email protected]

linkedin.com/alejwhitendro

github.com/alejo99

Seattle, Jan 9, 2020

Jane Employer

Head of Development

Easy Software

1 Tech Avenue

I am writing to you to update you on my progress and contribution as a junior developer in the past 12 months I have been at Easy Software, and to implore you to consider promoting me to a developer position.

As a junior developer, my responsibilities revolve around supporting the senior members of the Dev Team—being delegated the easier, partial tasks, testing, debugging, brainstorming, as well as working on software documentation, internal and external. In the past 12 months, I have been the most effective debugger out of our 6 junior developers, fixing 1228 bugs across 21 applications. During brainstorming sessions, I often contribute to the discussion with senior devs with meaningful ideas, such as the addition of the public tracking functionality to the Seattle Transport Authority project, which reinvigorated public transport use in Seattle, and increased it by 5% in the first month, and another 12% in the second since implementation. Very often, while testing, I am able to independently fix some of the more serious issues that occur, whereas most of my colleagues refer them to the senior devs. I believe I have shown enough maturity, drive, and skill to make the move to a full developer position. 

I am currently making a bigger-than-junior impact in my junior developer position. I am a firm believer that in a developer position, I will be able to make an even bigger impact, and allow Easy Software to grow and produce even more interesting and innovative products.

When could we meet for me to tell you about how I fixed the CoffeeMate bug that had the whole team baffled for 2 days?

Kind Regards,

Haven't found what you're looking for? Check all our good cover letter examples.

2. How to Make Your Cover Letter For Promotion Blow Them Away

1. format your cover letter for internal position neatly.

They know you. They think they do. They know you as much as you can get to know someone during idle chat at lunch, after 2 drinks too many at the sushi spot during the Christmas Party. That’s a great place to start. Don’t mess it up by busting out the Comic Sans like it’s 2002.

Here are the rules to ace the cover letter format :

• Align text to the left without justification. 
• Use 1-inch margins on all sides.
• Your cover letter font should be the same as your resume font —use a classic like Bell MT, Arial or Garamond.
• Use 1.15 line spacing. Drop a line between each section, and between paragraphs.
• The best length for your cover letter is one page.

So, what to include in your cover letter for internal positions?

2. Make a Header With Your Contact Information

This may be a formality, but do not omit anything. Make sure the header matches your resume header , if you are sending a resume that is. The rest shouldn’t be a problem, find out who’s going to be dealing with the application and put down their details.

Cover Letter For Internal Position: Header 

[ Your Full Name]

[ Your Job Title ] (Optional)

[ Address ]

[ Phone Number ]

[ Email Address ]

[ LinkedIn Profile ] (Optional)

[ City and Date ]

[ Hiring Manager’s Full Name ]

[ Hiring Manager’s Position ]

[ Company Name ]

[ Company Street Address ]

[ City and Zip Code ]

Expert Hint: Remember, whatever you do: Do not be smarter than your boss .

Double your impact with a matching resume and cover letter combo. Use our cover letter generator and make your application documents pop out.

CREATE YOUR COVER LETTER NOW

Want to try a different look? There's 21 more. A single click will give your document a total makeover. Pick a cover letter template here .

3. Introduce The Position You’re Applying For

Get right to business. Address your cover letter by first name. Start off your cover letter by identifying the position you are seeking, and justify it with a relevant factor of your performance in your current role. 

Fill these [blanks]:

Cover Letter For Internal Position: Introduction

Dear  [Hiring manager’s Name] ,

When I heard of the new  [target position name]  position being created, I immediately saw the parallels from my current position that make me the right fit. Having worked the last  [number of years]+   years as a  [previous position title] , I have spent a lot of time honing  [a parallel skill or responsibility]   skills, resulting in  [metric/improvement/achievement] , and leading me to believe I am ready to progress to this position with more responsibility.

Expert Hint: Do not be callous, even if the hiring manager is your best buddy. Do not write that ‘they have to look no further’, or that ‘you decided to save them money on recruitment’. Always treat as if a stranger will read it, because they very well might. Worse, someone you know might read it, you might not get the position, and it will sting. Explain how you understand the company culture and will be a smoother transition to promote you than someone from the outside, but do not big yourself up needlessly.

4. Make a Case For Why They Should Promote You

Take a piece of paper and split it into two columns. On the left, write out your every responsibility, duty, the things you do at work. Even if you did them once. Think, “If I was trying to tell someone how good I am at it, what would I say?”. Think numbers, achievements from your resume .

Fill that page. When you’re done, walk away, come back in a few hours, and write down the things you’ve suddenly remembered. Now, take the description of the new position, of its duties and responsibilities, and highlight the things that match with your list. 

Here are the components of your promotion cover letter’s second paragraph. Remember to back it up with the evidence. Bonus points if you can compare yourself to the ‘company average’ or even better—your past self. They may not know about your improvement, so let them know. 

Start with this:

Cover Letter for Internal Position Sample: Second Paragraph

In my  [X]+   years as a  [your position name] , I have excelled at  [matching responsibility/duty 1] , on occasion even managing to  [achievement/metric 1]   for our company. While  [matching responsibility/duty 2] , I have been able to  [achievement/metric 2] , contributing to  [a company metric, perhaps the company made record profits that year] . While at the start of my spell with  [company name]  I have only been able to  [underperforming metric 1] , however, after  [remedial steps/training you took]   I am proud to say that I have  [talk about your improvement and what it means for the company] . I am keen to keep developing further at maximum pace, and this opportunity is the right move for both I and  [company name]  to grow.

Expert Hint: We as humans are prone to believing people are watching and judging us all the time. Nothing could be further from the truth. Before you put yourself in the spotlight, make sure there is nothing that will ruin your chances accidentally, on social media for example.

5. Make The Final Interview

Companies always want to grow. They want to make more. However, companies cannot grow if the people don’t grow—or the number of them. Surely, it is better to have the more experienced with the company culture rising, instead of keeping them down and plugging strangers in higher up. 

The costs of training a new person are higher, their adaptation time is longer—it is not certain that they will ever fit into the company culture. These are all valid arguments, but not to make in this form. Do not ever try to uplift yourself by putting down other candidates. 

Explain simply how promoting you would be more cost-effective, have a higher chance of success—not how hiring your competitors would be disastrous.

Fill in the [blanks]:

Cover Letter for Internal Position Sample: Third Paragraph

The culture of  [company name]   is something I am intertwined in. I am asking you to allow me to grow, which I will return in kind. It is more beneficial to the smooth running of the company to allow the people with the know-how and understanding of the business to rise and take more responsibility. I understand the business, how it operates and its goals. The company is aiming to  [describe the goals here] , but the company cannot grow if the people do not grow.

6. Close the Deal

Normally at ResumeLab, here’s where we advise people to ask for the interview. However, unless the position is in another division, country, etc., you can wager going for a ‘I’m looking forward to’. Usually, this can be seen as arrogant or even callous, but you ought not to worry.

A lot of people use that expression freely in their applications, and here it’s valid, and less-committing than usual—you can simply say you look forward to catching up with them about it, which could mean an interview, or could mean catching them in a hall. 

Cover Letter for Internal Position Sample: Sign Off & Call to Action

I’ll look forward to catching up with you about this opportunity. I am eager to tell you more about how  [something you did]   and managed to  [achievement] .

[Digital copy of your handwritten signature]

[Your Full Name]

[Phone Number]

[Email Address]

With ResumeLab’s resume builder you’ll write your resume in a flash. Get specific content to boost your chances of getting the job. Add job descriptions, bullet points, and skills. Improve your resume in our resume builder now .

CREATE YOUR RESUME NOW

Nail it all with a splash of color, choose a clean font, highlight your skills in just a few clicks. You’re the perfect candidate and we’ll prove it. Just pick one of 21 resume templates and get started now .

As you write a cover letter for internal positions and promotions, remember to:

• Get the formatting and header absolutely right—or it looks foolish.
• State what position you’re applying to, and introduce yourself with a relevant achievement from your resume in this capacity, or parallel role.
• In the second paragraph, draw on your experience in your position, and how much, and how well you do the things that your new job focuses on.
• Describe your drive, passion, and commitment in the third paragraph.
• Request an interview/call and sign formally. 

Do you have any more questions about writing a cover letter for internal positions? Did you find our cover letter for internal promotion example helpful? Leave us a comment, I’ll be more than happy to hear from you!

About ResumeLab’s Editorial Process

At ResumeLab, quality is at the crux of our values, supporting our commitment to delivering top-notch career resources. The editorial team of career experts carefully reviews every article in accordance with editorial guidelines , ensuring the high quality and reliability of our content. We actively conduct original research, shedding light on the job market's intricacies and earning recognition from numerous influential news outlets . Our dedication to delivering expert career advice attracts millions of readers to our blog each year.

Dave is a career expert delivering a wide range of well-researched advice regarding the job hunting and application process. At ResumeLab, his data-driven resume and cover letter guides help readers capitalize on their potential.

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Blog Cover Letter Help Cover Letter for Internal Position or Promotion

Cover Letter for Internal Position or Promotion

So you’ve got your eyes on a job opportunity in your own company. Though you have insider knowledge of the job, you’ll need to convince the hiring manager you’re the best applicant. Read on for writing tips and example cover letters you can download.

As featured in: *

You don’t have to hop from company to company to move up the career ladder — even if that’s what most employees mistakenly believe .

A great job opportunity might be available at the place you already work.

But for your internal application to be a success, you’ll need to make a cover letter — whether you’re pursuing a promotion or a transfer to another department.

The key to writing the best cover letters is to tell the employer why you’ll excel at the job and your reasons for applying.

The same is true of writing a cover letter for internal positions.

But as you already work for the hiring company, there are some key differences between how you should handle an internal application and how you write a cover letter normally.

Ready to move through the ranks? In this article, we’ll cover what an internal cover letter is, what to include in your letter, and how to take advantage of your current position within the company.

Don’t forget — you’ll also need to write a CV for an internal position or promotion! And if you’ve been promoted before, learn how to show promotions on your CV to convey your career progression clearly.

What’s different about a cover letter for an internal position?

When you apply for an internal position, you already work for the hiring company. This gives you a couple of important advantages over external candidates:

• You know more about the position, culture, and work environment
• The employer knows you already, or they can find out about you by asking their colleagues

This will affect how you start your cover letter . For example, if you work for a small company or already know the hiring manager, it may not be necessary to introduce your current position — especially if you’re applying for a promotion.

Instead, your introduction should outline your career plans within the company. You can do this by teasing some of the skills or experiences that have prepared you for the role’s responsibilities.

You should also use your knowledge of the company to align yourself with its core values.

Writing cover letters for a promotion vs internal transfer

How you should write your internal cover letter depends on what kind of transfer you’re applying for.

If you’re writing a cover letter for a promotion, you should focus on underlining your excellent performance in your current role and demonstrate how this performance has prepared you to take on greater responsibilities.

If applying for an internal transfer, focus on hard skills (job-specific abilities) and soft skills (character traits) that transfer well between your current job and the job you hope to get.

For example, if you were hoping to move from a sales role to a marketing role, you could highlight transferable skills like community outreach skills and written communication to show the hiring manager how you’d excel as a member of their team.

You should also make a CV highlighting the same transferable skills. But remember to expand on those skills in your cover letter, rather than just repeating the information you put your CV .

Cover letter for promotion example

Here’s an example cover letter for a promotion that demonstrates how the applicant’s current role has prepared them for increased responsibility.

Cover letter for promotion example (text version)

Contact Person’s Name 5 Old Palace Road Guildford GU2 7TU 01483 527593 [email protected]

Dear [Mr/Ms/Mx] [Contact Person’s Name],

As a loyal employee of Springr, I’m thrilled to apply for the position of Associate Marketing Manager. During my three years in the role of Digital Marketing Specialist, I’ve demonstrated an expert understanding of social media analytics, content strategy, and market research, all key skills that you’re seeking in this hire. As a result, I believe myself to be an excellent candidate for this job.

Springr needs a manager with hands-on paid media and social media experience who can stoke up consumer interest and excitement about our upcoming product launches. During my tenure, I oversaw the implementation of 4 product launch campaigns, increasing social reach and engagement by an average of 60%. My ability to carry out insightful audience research to craft engaging user-centred content was instrumental in the success of these campaigns.

Working with Springr has also allowed me to foster the leadership and organisational skills expected of your next Associate Marketing Manager. In addition to training and onboarding new full-time employees, I’ve mentored 5 interns, all of whom went on to apply for positions at Springr after graduation.

Springr’s core values of innovation, teamwork, and continual development have allowed me to flourish as a marketer, and I’m excited to continue my professional growth with the company.

Thank you for considering me for the role. I’d be delighted to meet with you at your convenience to further discuss the available position. I’ll be following up with you next week to confirm your receipt of my application.

Cover letter for internal position example

If you’re applying to transfer to another position in the company, you’ll want to show the employer that your target position is better aligned with your career goals. One way to do this is by highlighting important transferable skills that you mastered in your current role, as with this example:

Contact Person’s Name 1 Petersfield Avenue Slough SL2 5EA (01753) 1234-567 [email protected]

As a dedicated employee of Superb.ly, I’m excited to apply for the position of Sales Development Representative. As you can confirm with my manager, Kimberly Alcott, I’ve developed first-class communication skills and expert knowledge of our products in my present role as a customer service coordinator at Superb.ly. While I’m content with my current position, the sales development role is more in line with my career interests.

I see you’re seeking a candidate with hands-on experience in sales activities such as nurturing and retaining leads. I handle 90+ calls a day for Superb.ly’s customer service department and have an average customer satisfaction rate of 85%, among the highest in my team. My excellent verbal communication and interpersonal skills would make me an excellent first point of contact for prospective customers, as demonstrated by my spotless record addressing customer queries.

Superb.ly’s plans to expand its operations in Europe align perfectly with my own goals within this company. With a BA in German with French, I’ve been seeking an opportunity to apply my language skills to my profession and am eager to take on the responsibilities involved, including travel.

Given my knowledge of both the company and the markets in which you’re expanding, I believe myself to be an excellent candidate for this role. It has been a privilege to work with Superb.ly, and I look forward to discussing this opportunity with you further at your convenience. I’ll follow up with you next week to confirm your receipt of my application.

How to write a good cover letter for an internal position

Wondering how to word a cover to secure an internal position? We’ll guide you through the process.

1. Write a strong introduction

Writing a cover letter introduction for an internal position differs from how you’d write one for a job at a different company.

While you’d normally start a cover letter by giving your name and work history and outlining your qualifications for the job, the content of an internal cover letter introduction should reflect how well you know the hiring manager.

If you’ve worked with the hiring manager before, it’s not necessary to introduce yourself in full.

A more effective approach is to write a short cover letter outlining your career goals, your commitment to the company, and how taking the role serves you in your career.

This introduction would suit a cover letter for an internal position in a small or large company:

The applicant states that they’re already an employee of Superb.ly and highlights their commitment to the company.

They also highlight two key skills for the hiring position, which tailors their letter to the job and helps their application stand out.

Giving the name of a manager or supervisor will make your application more credible — though only do this if you’ve discussed the transfer with your manager first.

2. Outline your qualifications

As with any cover letter, your second paragraph should convince the hiring manager your relevant work experience and skills make you the best candidate for the position.

If you’re applying to transfer to a different area of the company, highlight hard skills and soft skills you’ve developed in the new position.

If you’re applying for a more senior position, you should also show how your hard and soft skills have prepared you to take on greater responsibilities.

Including numbers will make your cover letter more specific and easier to read. For example, the applicant above says that they handle 90+ calls daily, so the hiring manager can immediately grasp their responsibilities within the company.

The applicant also does an excellent job of highlighting soft skills, such as communication and interpersonal skills , which are important to both customer service and sales roles. Demonstrating strong relevant soft skills demonstrates to the manager that you’d excel in your new role.

3. Explain why you want to make the move

When applying for an internal position, it’s important to create a strong narrative to convince the hiring manager you’re not only well qualified for the position but eager to grow with the company.

Regardless of the industry, employers look for candidates who stick around and provide a good return on investment for the company.

Showing the hiring manager your long-term career goals align with the company will reassure them you’re the kind of employee worth investing in.

Use your knowledge of the company to your advantage.

In the example above, the applicant uses the company’s plans to expand into foreign markets to demonstrate how some of their untapped skills will be useful moving forward.

They also align their career goals with a company objective.

You may use company values, work culture, or the targets and objectives of the hiring team to justify your desire for an internal transfer.

4. Make a positive closing statement

While your goal is to change jobs, you also want to demonstrate your commitment to the company.

Finish your cover letter by expressing gratitude for your current position, asserting the value of the open position to your career plans, and the benefits you can offer the hiring team.

Show eagerness to discuss the position further and let the hiring manager know you’ll follow up on your application.

A positive attitude about your current job and readiness to take on new responsibilities will reflect well on you as an employee and show loyalty.

Seb Morgan is a Career Counsellor for CV Genius, where he helps job seekers and professionals get more out of their careers. With over 7 years of experience in business and lifestyle journalism, he's written for a stack of careers-focused publications, including Oxbridge Home Learning, Study International, theHRDirector, and Employee Benefit News, and his expertise includes skill development, interview preparation, and CV and cover letter writing. West Midlands born and raised, Seb has since lived, worked, and studied in 4 countries across 2 continents. He speaks 4 languages and has survived job interviews in 3 of them. He currently also freelances as a travel and culture writer. Reach him at [sebastian] @ [cvgenius.com] or via LinkedIn.

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How To Create A Cover Letter For An Internal Position

In This Guide:

Cover letter for internal position template, setting the tone, connect your experiences and skills.

Show Gratitude (It's Not About Me, Me, Me)

You've worked hard, put your time in, but now you're looking for something more.

Your dedication and patience have paid off because now you found a new position that you know that you're qualified for.

And best of all: It's inside the company that you're working at.

After seeing how hard you work, your manager may have tapped you on the shoulder for a promotion. Your leadership skills make you the ideal candidate for a management position, and now you need your cover letter to reflect that.

Or maybe you have the drive and ambition to go further than the current position that you're in. You've seen a job opening in another department at your company, and you want to throw your hat in for the position.

Whether you're being promoted or looking for a job that better suits you, your cover letter needs to show that you will excel in the new position that you're applying for.

You have a major leg up on the rest of the competition because you already know the people, vision, and values of the company that you're applying for.

You have your foot in the door, and now all you need to do is pry it open a little more and step in.

We can help you with that.

In this article, you'll learn:

• How to set the tone for a cover letter for an internal position.
• How to connect your experiences and skills to the position that you're applying to.
• How to quantify your achievements at your current job.
• How to show gratitude to your current manager, team members, and the organization for which you work.

While I've got you here, if you're looking to create a cover letter which will wow any hiring manager, Enhancv has over 500 examples of professional cover letters to gain information from.

Upload & Check Your Resume

Drop your resume here or choose a file . PDF & DOCX only. Max 2MB file size.

Dwayne J. Nicole

Marketing Analyst

312-456-5555

[email protected]

Linkedin.com/in/dwayne-nicole

Chicago, April 18, 2022

Bryanna Bartlett

Senior Marketing Director

Northern Electric, Inc.

450 Pullman Road

Chicago, Illinois

Dear Mrs. Bartlett,

As a loyal employee of Northern Electric, I am excited to be interviewing for the position of Marketing Manager in the North-east region. I have worked under Shawn Tuttle for the last few years as a marketing analyst. Shawn has mentored me in the role of customer relationship management for the last three years, and I have grown leaps and bounds in my understanding of how to properly market and sell the products of Northern Electric. I am truly grateful that Shawn has recommended me for this promotion, and I also feel confident that I can excel in this role and help to provide future growth to the company.

I have been with the company for over 10 years, starting out on the sales team. I pride myself on my ability to learn quickly, and I have developed excellent communication skills, with both customers and team members. As well, I create a great rapport with the customers with whom I spoke, making sure that their needs were covered, which can be easily seen in my customer satisfaction which is 97%.

In the last three years working under Shawn, I've gained experience overseeing sales teams, and as a result of my work I have seen my sales team produce a 5% increase in profits this quarter. In fact, under my leadership, we saw sales of our new line of PLC computers grow by almost 10%. Throughout this time, one of the things that differentiated me from other marketing analyst team leaders was that I promoted a holistic view of customer relationships, utilizing Customer Relationship Management software. I gained a special understanding of how to turn inbound leads into clients, all the while prioritizing the needs of the clients.

I've read the job description for the marketing manager of the North-eastern region, and I believe I will excel in the position because I have already performed many of the requirements found within. I have filled leadership positions, and I excelled because I chose a servant leadership model, one in which I chose to lead from the front and take into consideration the needs of other team members.

Thank you for your time and consideration in reviewing my application. My supervisor will be happy to meet with you to shed light on any of the items that I mentioned in this cover letter. Please reach out to me if you need more information about my work experience and technical skills. I would be happy to help with anything that you need.

Dwayne Nicole

Writing a cover letter for an internal position is like reuniting with an old friend.

You are a known entity within your organization .

Good for you! That first step of networking is already out of the way!

It may be even better if you are applying for a new position within your organization which is overseen by your current manager.

And even if you don't have a relationship with your hiring manager, you will have made a name for yourself within the organization. They will know of you, even before you apply for the job.

But before you jump into writing your cover letter, the tone that you use for your letter is incredibly important. Check out the tips below to help craft a cover letter which hits the mark:

Keep The Tone Professional

One of the most important things to keep in mind when writing a cover letter is that it is a formal letter.

An article in the Atlantic states that a cover letter's main purpose, from when it was first introduced in the US in the 1930's, was "to paint a picture that might not easily emerge from the denser material that was, well, under cover."

What a cover letter does is show the hiring manager that you are the most capable, dependable person for the position.

If you want to show that you are the most capable person for the position, keep the tone fairly professional by using these methods:

Properly Format Your Cover Letter Header

By including a properly formatted cover letter header, you show you view this document as a formal, professional letter. Even if you are simply dropping the letter off in your manager's office, be sure to include information like:

• Personal information: your name, your email address, phone number,
• The date you are writing
• The hiring managers information: their name, position in the company, and the address of your company.

If you'd like to see more examples of how to format your cover letter header, check out this article on Enhancv which provides examples and solutions to create a properly formatted cover letter header.

Keep The Body of The Letter Professional

Remember, a cover letter is a document that is addressed to a specific person, usually the hiring manager. Even if you know the hiring manager from your current position, try to keep informalities out of the writing.

Also, try to avoid negative comments about your current manager.

Use Your Cover Letter To Tell a Story

The dominant tone of your cover letter should be geared towards an exploration of your story , with an emphasis on what makes you exceptional, and the ideal candidate to fill this position.

It's hard to sell ourselves. Even those whose current role is in the sales and marketing field may have a difficult time with sharing about what makes us unique.

Many of us have been told from when we were little we shouldn't brag about ourselves.

But I'll tell you that when writing a cover letter, the most important thing you can do is share about your accomplishments, how you've grown as a leader and gained technical skills and abilities.

It's not bragging to explain where you excelled in your position.

Soft Skills Vs. Hard Skills

Soft skills.

Soft skills involve people skills, like communication, leadership, and any habits which make you work better in a team. When you are applying for a promotion, highlight the soft skills that you've gained through your current position, especially those that involve leadership.

Soft skills to promote in your cover letter include:

• Your ability to collaborate within teams
• Your public speaking ability
• Your ability to problem solve
• How you manage your time
• Leadership skills
• Your ability to adapt

Check out this article if you’d like find descriptive words to describe yourself:

The Best Words to Describe Yourself on a Resume

Hard Skills

Alternatively, hard skills are technical skills which you gain through years of experience working in your field, as well as skills that you've gained through school or other courses. If you're considering transferring to another department, highlight relevant technical skills which would make you the perfect fit for that department.

Although hard skills completely depend on the field within which you work, let's look at one example which can help you understand which hard skills to promote. If you are an IT security manager, some hard skills that you could promote include:

• Your knowledge of cloud computing
• How you visualize and create virtual images or maps
• Your experience with IT Security management software
• Your understanding of enterprise architecture management

Highlight Soft Skills For A Promotion

When you write a cover letter for a promotion, you should highlight your experience in a leadership role. Provide examples from your current job of when you've managed teams of colleagues.

Point to quantitative results that you've shown as a leader of a team. If you’ve seen a major sales profits increase while you were the team leader, mention that you were the one leading, encouraging, and facilitating the growth of your team members throughout the process.

Here are some examples which you can use for your cover letter:

• If you were the team lead for a sales team and you saw sales increase in one quarter 6%, highlight those results in your cover letter.
• If you introduced new software which allowed your team to better collaborate on projects, as well as introducing everyone to that software, mention the percentage of people that adopted the software into their regular, everyday work.

Promote Hard Skills for a Transfer

When you're moving laterally within a company, moving from one department to another, you should consider highlighting hard skills that you've learned in your current position, which are transferable to another department.

Transferring is typical within the IT industry, and many of the skills you gain in one position can be transferred to another department.

For example, if you were working in the IT field and you wanted to get to the cyber security field, there are a lot of skills that you may have gained along the way which could be promoted in a cover letter:

• Mention any courses that you've taken throughout your time working in the IT field. Specifically, if you've learned specialized cyber security software, mention the software by name.
• Highlight the role that you may have played in addressing the company's need for greater security of cloud computing programs.

Show Gratitude (It's Not About Me, Me, Me)

In your cover letter, try to give credit to where credit is due. If you're mentioning your current supervisor, highlight the ways in which they have played a major role in making you into the person you are today.

Every single person on this earth can owe their success to a select number of people in their life.

Show gratitude to those that have helped you.

Also, a cover letter is written to a specific person, and therefore, shows some gratitude to the person who is reading the cover letter. Thank the hiring manager for taking the time to read through your cover letter. Ask them if they need any more information from you.

If you're interested in learning more about how to end your cover letter, check out this article on how to end your cover letter .

• Keep the tone of your cover letter professional by including a properly formatted cover letter header.
• When transferring to a new position in your company, use hard technical skills that you've learned to prove your competency.
• When writing a cover letter for promotion, highlight the soft skills that you've learned, like communication, collaboration, and problem-solving skills.
• Show gratitude to your current manager as well as the hiring manager whose reading the document.

Creating a cover letter from scratch isn’t easy. We totally get it! So why not let us help you? At Enhancv, we have a custom Cover Letter Builder which you can use to create the perfect cover letter for an internal position.

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How to Write a Cover Letter for an Internal Position and Examples

Whether it’s for a role in a department you’ve been hoping to join, or another role within your team, an internal...

Whether it’s for a role in a department you’ve been hoping to join, or another role within your team, an internal job application should emphasize why you’re the best fit for the role. To do this, you need to make the most of your cover letter. 

Being a part of the company doesn’t necessarily place you above external applicants. While you have valuable company knowledge, you still need to put as much effort into your application as you would when applying for a job externally.

So yes, you do need to include a cover letter for your internal job application. In fact, 47% of recruiters consider cover letters essential for internal roles. And as many as 45% of hiring managers read the cover letter before the resume. So it’s your chance to make a strong first impression.

“The key to standing out is not to assume that your work speaks for itself. In addition to performance metrics, showcase your softer skills like effective communication, leadership, and adaptability. 

“Draw attention to instances where you've proactively solved problems or helped to streamline processes. 

“Your cover letter and interview should together paint a picture not just of a competent employee, but of a forward-thinking, proactive leader,” says Danilo Godoy , Founder, Wahojobs .

In this article, you’ll learn how to write the perfect cover letter to help you land that internal role, and review examples from our cover letter generator that’ll save you time spent writing a cover letter from scratch. Let’s get to it. 

Our Top Tips for Writing an Internal Cover Letter

You’re looking to position yourself as a strong candidate with a thorough understanding of the organization and requirements of the role. Here are some essential tips to keep in mind when crafting your internal cover letter to help you stand out from the competition.

Step 1: Apply for the role like you would any other

You might be applying for an internal role, but that doesn’t mean you should be lax with your application. You need a memorable cover letter that includes all the key points you’d outline in an external job application, such as:

• Why you’re interested in the role
• Any notable achievements and career successes
• Your personality traits that make you a good fit for the team

Step 2: Start on a strong note

Avoid saving the best for last when writing a cover letter . Hiring managers are pressed for time, so pay special attention to your introduction. This is where you’ll catch their attention. Here are some tips for making a great first impression in your cover letter intro : 

• Introduce yourself with your current job title and state the role you’re applying for.
• Share your career goals and passions that align with the requirements of the role you are applying for.
• Mention any relevant qualifications and achievements.

Step 3: State your transferable skills and knowledge

State the skills you’ll bring from your current role that can be applied to the new position, and the relevant knowledge you possess that makes you a great candidate. Showcase your value and highlight your commitment to growth, both for your role and for the company at large.  

If you can show them that you have skills and knowledge that can be used to fulfill the new role quickly and efficiently. This puts you ahead of the competition. 

Step 4: Use your company knowledge to your advantage

You already know how your employer operates, and likely have insights into how this role fits into the broader business. Use this knowledge to your advantage by stating how your skills can solve specific pain points and achieve core business goals. 

By explaining your familiarity with company processes, you’ll demonstrate how much easier it will be for them to onboard you into the new role.  

Hiring managers often favor internal candidates for new positions . Here’s why:

• If you already know how the company processes work, onboarding and training times are shorter. 
• Internal hires are more cost-effective (costing as much as 1.7x less than external candidates) and come with a reduced time-to-hire. That’s because of the time and money it takes to advertise new roles and conduct background checks and any other vetting procedures. 
• Your track record is already easily accessible, and you have already integrated into the company culture.

Step 5: State the name of a colleague who is willing to vouch for you

Another great tip is to include a colleague as a reference to vouch for your work ethic and impact. This could be your manager or co-worker. Hiring managers often need to contact suitable references when vetting candidates. What’s better than someone already working for the company? 

Important note: Speak to your manager about your intention to apply for the new position. This shows integrity and maintains honesty and professionalism throughout the hiring process. Once your manager or supervisor is on board with your decision, they will be an invaluable reference and can support you throughout the application process. 

Cover Letter for an Internal Position Example 

Here’s a professional cover letter example you can adopt to speed up your application process.

Why Does This Cover Letter Work?

The cover letter example provided above creates a solid backbone for an application.  

• It starts with an exciting introduction showcasing the eagerness of the applicant to apply for the new role. 
• It states key and quantifiable achievements in the applicant’s current role to highlight the value they bring to the table. 
• It states the applicant's specific transferable skills that make them fit for the new role.
• It states how the applicant is upskilling to prepare for the new role. 
• It states a key organizational goal and how the applicant’s skills can be useful. This is a great example of how to use your knowledge of the company to your advantage. 
• It includes the name of an insider who can vouch for the applicant, serving as a vote of confidence. 

With our AI cover letter builder and wide range of ready-made, easily customizable templates, applying for that internal role is much easier.

How to Write a Cover Letter for an Internal Position or a Promotion

Internal cover letters differ slightly from those written for external roles but still follow many of the same principles. 

1. Follow the Best Practices for a Standard Cover Letter Format

A standard cover letter format includes six core elements: the header, salutation, opening statement, main body, closing statement, and an official sign-off. 

The job post should explain whether to include your cover letter as an attachment or as a document. You will usually be guided on file format, but if there is no information provided in the job ad, a PDF is usually best.

• Spacing : Leave a paragraph space under the heading, intro paragraph, main body text, and conclusion. 
• Font : Ensure that your cover letter and resume use the same type of font and size. Your cover letter needs to be easily readable and meet the requirements for applicant tracking systems (ATSs). In most cases, this will be point 12 font size, and a standard font such as Calibri or Times New Roman.
• Length : Cover letters should never be longer than one page. Your letter should fall somewhere between 250–400 words, broken up into paragraphs for easier reading.

Don’t forget to proofread your letter thoroughly. Spelling and grammatical errors make you look unprofessional.  

2. Start With a Compelling Opening Statement

Your cover letter introduction or opening statement should capture the hiring manager’s attention. 

Since this is an internal position cover letter, begin by expressing how excited you are to apply for the new role. Explain how you’ve been preparing for a career pivot while working in your current position. 

Experts advise you to: 

“Show how your current role has prepared you for this new job, or what extra insights or skills you bring to the table as an internal applicant that give you an advantage over any external hires they’re considering. It can also be valuable to show ways that you’ve made an impact on the company in your current role, or highlight some key accomplishments that demonstrate your value and past successes as an employee.” — Matt Erhard , Managing Partner at Summit Search Group

Your opening statement can also begin with highlighting a specific pain point the organization hopes to solve through the new role and how your skills position you as the best person to solve the problem. 

“I am writing to express my interest in the Senior Full Stack Developer position at Sparkles Limited. As a current Full Stack Engineer at Sparkles Limited, I have had the opportunity to work on various projects and contribute to the company’s success. I am excited about the possibility of taking on a more senior role and continuing to make a significant impact on the development of innovative software solutions.”

3. Highlight the Impact You’ve Made 

Emphasize your value and the difference you’ve made in the organization. This will help you stand out as a candidate. Talk about what you’ve achieved in your current role and how that makes you a great choice for this new position. 

To start, explain the skills, methods, and tools you used to get the required results. Wherever possible, quantify your results with data to make a strong case for how your work contributes to overall business goals. 

“During my time at Sparkles Limited, I have been involved in the development of APIs in .NET Core, impacting thousands of students and internal users. I have also implemented software principles such as SOLID and Clean Code, which have been adopted by the entire team.” 

Add Some Real-Life Results

To emphasize the impact of your abilities, ensure you add real-life results and data. This could demonstrate how you helped exceed a set target in your current role or how you helped save costs and get even better results than planned. 

By stating real-life results and outlining how they impacted the business bottom line, the hiring manager can see how much value you already bring to the table. It also encourages them to think about how much more the business can benefit from your involvement in the new role. 

“Additionally, I have contributed to the development of mobile applications using React-Native and C# and have provided documentation and support to facilitate the work of my colleagues.”

Experts agree. Matt Erhard , Managing Partner at Summit Search Group , had this to say:

“Provide specific, measurable proof of your impact as an employee thus far. The more tangible data that you can point to showing the value you bring to the company, the more you’ll stand out as a candidate.”

4. Expand on How Your Work Experience at the Company has Prepared You for This Role

To make for a strong case on why you’re a perfect fit, indicate how your current position relates to the new role you’re applying for. 

To start, state your transferable skills, both hard skills and soft skills. You can also note any specific responsibilities you carry out in your current position that will be needed in the new role. Make sure you’ve cross-checked these against the job description.

In addition, list examples of collaborative projects you worked on that are related to the new position and how they have prepared you for the role.

“Beyond my technical skills, I am a strong communicator and collaborator. I have experience working in cross-functional teams and understand the importance of effective communication and teamwork to deliver successful projects. I am also a web content writer for dev.to and Bit News, where I have written articles on emerging technologies and technology news, reaching a wide audience and demonstrating my ability to explain complex concepts clearly and concisely.”

Share the Qualifications You’ve Gained Over the Period

To strengthen your cover letter, add any relevant training you have under your belt, certifications acquired, and personal projects where you gained additional experience. This demonstrates your commitment to growth.

“Over the past few years, I have honed my skills as a full-stack developer, working with various technologies, including Vue, React, React Native, .NET Core, and SQL (PostgreSQL). I have also gained experience in Agile methodologies, design patterns (TDD, DDD, SOLID), and web design principles (Adobe XD, UX/UI).”

And if you’re applying for a promotion, include details on any leadership experience or skills. 

“If you have taken on any leadership roles in your current position that is a great thing to include. This doesn’t need to be a formal leadership position. Demonstrating how you’ve served as an informal leader within your team can also show that you’re ready to take on this responsibility in a more formal capacity.” — Matt Erhard , Managing Partner at Summit Search Group

5. Include an Internal Referral 

Including the name of an internal referral who will vouch for you is another crucial part of nailing an internal cover letter. This could be your manager, a colleague, or even an individual in the department you are looking to move into. An internal referral positions you as a reliable and trustworthy candidate who is fully immersed in the organization. 

Experts like Matt Erhard , Managing Partner at Summit Search Group , agree this is a winning strategy: 

“Another thing you can do to stand out is include a reference from someone in leadership within the company. Having a trusted individual who can vouch for and verify your capability can make a major difference when hiring teams are choosing which candidates to move forward through the process.”

6. Thank the Manager for Their Time

End the letter by thanking the manager for the time they took to review your application. You should also express gratitude for the growth opportunities the company provides. 

“Thank you for considering my application. I am excited about the prospect of continuing my professional growth at Sparkles Limited and would love the opportunity to continue to contribute to the company’s growth and success.”

Ready to Apply for a Promotion? Use our Cover Letter Template

Now that you’ve settled the basics, it’s time to send in your application for that internal promotion. However, you don’t need to write your cover letter from scratch, especially when you are pressed for time with other work commitments. This is where our cover letter templates come in.  

With our ready-to-use cover letter templates, applying for a new role is quick and easy. With just a few tweaks, you can tailor your Rezi cover letter to meet the requirements of any internal role. 

Expand Your Knowledge with Our Cover Letter Resources

Knowledge is power, and with expert cover letter knowledge, you can take your career to new heights. 

On our blog, you can gain in-depth knowledge on how to write a cover letter, know what a good cover letter includes , and get access to a wide range of diverse and comprehensive cover letter examples . 

And once you’re ready to get started on the perfect cover letter, you can try Rezi for free today .

Astley Cervania

Astley Cervania is a career writer and editor who has helped hundreds of thousands of job seekers build resumes and cover letters that land interviews. He is a Rezi-acknowledged expert in the field of career advice and has been delivering job success insights for 4+ years, helping readers translate their work background into a compelling job application.

Top Well-Performed Cover Letter for Internal Positions

A cover letter is crucial if your goal is to convince the employer that you are the right person deserving of a promotion. It is the first thing that attracts management attention. This article will give you the answers to every concerning question:

• What is a Cover Letter for Internal Positions?
• How to compose a decent cover letter?
• Which types of cover letters for internal positions prevail today?
• Potent examples of the best cover letters
• Instruction on writing a cover letter for an internal position recommendations

If you don’t wish to risk your job progress, it is recommended to have your cover letter composed by an expert for the best results. With our assistance, your cover letter will be written diligently and skillfully.

What is a Cover Letter for Internal Positions

A cover letter for internal positions is a document in the form of a letter that is sent along with your resume in response to a job offer. When we talk about promotions within a particular company, an employee will be requested to compose a personal cover letter for an internal position. Indeed, today most companies require writing a cover letter when applying for a higher position. Providing cover letter for internal position is optional, but the manager will be pleasantly surprised by your initiative.

Whether your aim is a vertical shift or a lateral transfer, do not neglect to create an internal job cover letter. It helps to stand out among other candidates and interests the recruiter. Telling in detail about all your achievements in the current company, explaining the motivation to work further - all these are necessary to prove you are a person who deserves better.

Want to have your resume well-done with no efforts and in no time? Welcome, our resume writing service is over here to give you a help. We'll get you covered! You can read more about our help at skillhub reviews page.

Why are Internal Cover Letters a Step Towards a Dream Job?

Sooner or later an employee can face the problem of stagnation and express an interest in the new role, a more decent one. Even though a strong desire is a good driver of motivation, it is not enough to get a promotion.

A cover letter for an internal position is crucial for describing a candidate’s qualifications in a proper way. It usually turns out to be even more important than the resume as it is a concise announcement of your main document.

The Structure of a Cover Letter for an Internal Job

An appropriate cover letter format must include the following blocks:

It is desirable to address the letter to a specific person.

2. The body of a letter

This part of an internal position cover letter consists of two integral elements. The first is a short explanation of your motivation. The second is a statement relating to your personal qualities.

3. Contact information

4. Signature

Do not forget that a cover letter is only an introductory document to the resume. Thus, it should be a concise statement substantiating your professional and personal qualities for the position for which you are applying.

There is nothing worse than a long, novel-like cover letter that makes the HR manager feel tired at the sight of it. An ideal cover letter length is 250-350 words, which is a one-page maximum. Note, that it is recommended that the text is formatted in 12-point font.

Engaging Introduction to a Cover Letter

Your cover letter for an internal job posting should have an interesting beginning. It is crucial to encourage a company manager to read it to the end. There is nothing more boring than using common phrases and patterns found on the internet. This demonstrates an indifferent attitude to the requirements of the employer. Be yourself, try to catch the attention of a person who will consider your position. Show that it is composed specifically for the company in which you see yourself.

Composing a Cover Letter for Promotion

A cover letter is not a universal document, suitable for any situation. For example, a cover letter for internal promotion stands out for its significance as it must include more compelling statements.  Composing  a cover letter for promotion - describe what new skills you are competent in. Prove you are a reliable person, ready to take up more difficult responsibilities.

Creating a Cover Letter for an Internal Job Transfer

If your goal is creating a cover letter for an internal job transfer within the same company, consider the following recommendations. First, emphasize your gratitude for being a part of the team. Second, indicate how passionate you are about promoting your company in the market. And most importantly - describe your technical skills enabling you to work even better after an internal transfer.

Advertise Yourself: Describing Personal Qualifications and Skills

A professional cover letter does not copy your resume at all! The resume contains information about your skills and experience. In turn, an internal applicant cover letter should describe how you can use them to the company’s advantage.

Do not write too much about your character traits. Anyone can write that he is a hardworking, responsible and inventive laborer. It is better to include a list of courses and programs you’ve completed or objectives you’ve managed to meet. A hiring manager will consider your applicable talents first of all.

Signify Your Achievements in the Current Position

Include only the information that is relevant to your desired position. The employer will definitely assess your contributions if you manage to stand out from the crowd.

Note that the information in this part depends on the overall aim of your internal job posting cover letter. For example, if you want to get a promotion, focus on those results that prove you can be a leader and guide the team. If your desire is a lateral transfer, you should emphasize the progress the company achieved due to your technical capabilities.

Express Gratefulness for Considering Your Candidacy

To correctly conclude your cover letter for internal job transfer, think about expressing gratitude in a polite way. As well as at the beginning of your document, it is essential to include a personalized and thoughtful appeal in the final part. Thank the recruiter for accepting your request and reading the cover letter.

The final paragraph should not exceed one or two sentences. Still, it is recommended to include the wishes to land the interview and express readiness to come to the discussion or provide further information.

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Common Types of Cover Letters for an Internal Position

There exist several types of cover letters for internal positions. Let us consider the most common ones:

• Promotional cover letter. In this document, an employee must prove in detail to the employer that he is ready for a higher position.
• Letter of interest for internal position. This document includes information relating to the working background within a large company and motivation to get a transfer.

This list is non-exhaustive as some other types can also be included: a cover letter of gratitude; an inquiry; confirmation; or description.

Sample Cover Letter for Promotion

While using ready-made templates for composing a personal promotional cover letter is sometimes risky, it is better to acquaint yourself with some cover letters for internal promotion examples:

Look at cover letter examples by industry you can find at https://skillhub.com/cover-letter-examples

Email Cover Letter for Internal Position Example

Read a sample cover letter for an internal position and learn how to write a cover letter for an internal position properly.

Recommendations for the Cover Letter for Internal Position Improvement

To create a perfect cover letter for promotion and increase your chances, follow some cover letter tips which have already helped many people get their dream job:

• Do not write about personal qualities that are not related to the job.
• Focus on specifics.
• Demonstrate your knowledge of business etiquette.
• Add emotion and personalize your message.
• Write about responsibility and readiness to learn.
• Strive for brevity.
• Use bulleted lists.
• Be careful with spelling and punctuation.
• Do not ask about work schedule, salary, conditions.

Cover Letter Template for Internal Position

To make the hiring process easy for yourself, make sure your cover letter is composed impeccably. For this purpose, analyze applying for an internal position cover letter sample:

Your Contact Information

The Name of a Hiring Manager

The Name of a Company

1. First paragraph:

A specific statement about the position you apply for and a few key benefits that demonstrate suitability for the position.

2. Second paragraph:

Examples of accomplished and achieved results.

3. Third paragraph:

How you can contribute to the business's mission.

4. Conclusion:

Requesting a meeting and expressing gratitude.

5. Your Signature.

Application of Knowledge in Practice

There is no doubt that reading this article has increased your chances of getting hired. Having all the answers in hand you can start moving forward to creating your perfect cover letter. But how not to forget all the essential information and structure it in the head? Here is a digest of all tips as to what makes a good cover letter:

• An attractive and well-planned cover letter will help you stand out and land an interview.
• The cover letter should show the employer what the company will get from you.
• It is crucial to be attentive to the format of your cover letter, avoid large volumes and be careful with the style.
• Use sample cover letters for internal positions to make sure your document does not contain any errors.

After reading, you are still not sure how to write a cover letter for internal positions and maybe you need a professional content writer help? Try our Skillhub's cover letter writing service . You'll get an adjusted cover letter for your potential job position. In case you a need a perfect resume to stand over other candidates, our executive resume writing service is over there. Our professional experts are always happy to have your back and consult you about career writing !

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How To Write A Cover Letter For An Internal Position Or Promotion (with Examples)

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Find a Job You Really Want In

When you find a position you’re interested in, you’ll likely still need to apply just like everyone else, which means you shouldn’t neglect your cover letter. This is why knowing how to write a cover letter for an internal position is important.

Whether you’re going for an internal position or a promotion, we’ve got you covered. In this article, we’ll go over how to write a cover letter for an internal position or promotion, provide a sample cover letter, and give you some tips to keep in mind when writing yours.

Key Takeaways

When writing a cover letter for promotion, you should put just as much effort into it as you would when applying to an external position — don’t assume you’ll automatically get any favor just because you already work at the company.

Be specific about why you’re the right candidate for this role and how you’d help the company by working in that new capacity.

Your cover letter for internal promotion should only be one page long, so include only the necessary details.

How to write a cover letter for an internal position or promotion

Cover letter example for an internal position or promotion, cover letter for an internal position or promotion template, tips for writing a promotion or internal cover letter, how an internal cover letter differs from a standard cover letter, cover letter for internal position faq.

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In order to craft a stand-out cover letter that will stand out among the pile of other applications, it will be crucial to understand the specific elements that should be included. Those include (in order of appearance):

Date and contact formation. This should include your contact information and the date of submission.

Be sure to also include the employer, hiring manager , or recruiter’s name (whoever will be reading the cover letter) and professional information.

Opening paragraph. Explain how your current role prepared you for the new position. Include information regarding the specific role and department that you’re applying for.

Body paragraph. This should be a detailed (but brief) explanation of your current role, previous experience, and notable achievements at your employer’s company. Be sure to highlight both “hard skills” (technical skills) as well as “soft skills” (interpersonal communication skills).

Closing paragraph. This paragraph should show your expression of gratitude to your employer for your previous experience with the company up to this point, and for the opportunity to be considered for the role you’re now applying for.

You can also include information regarding how the recipient – i.e., the hiring manager or your employer – can get in touch with a trusted referral (be sure to confirm with that referral beforehand that he or she is willing to have their information included in your cover letter).

Closing and sign off. End with an appropriate closing and your signature if you’ll be handing in a physical copy of the cover letter.

Keeping in mind all of the themes that we’ve already outlined above, here’s a cover letter sample for an internal position or promotion:

August 10, 2023 Marissa Swarts Human Resources Manager Swarts & Sons Enterprises [email protected] Dear Mrs. Swarts, I’m excited to submit my candidacy for the role of Content Strategist in the company’s Marketing department. I began my employment with Swarts amp; Sons in August 2018 as an Assistant Copywriter. I have spent the last two years honing and broadening my abilities and learning a great deal from my managers within the department. I believe that the job requirements of the Content Strategist role that you’ve outlined on the company website match the skill set I have developed during my tenure with the company. I’ve contributed to a wide range of valuable projects for the company. Beginning in February of 2019, I spearheaded the new blog strategy which has become the primary format for blog post drafting and publishing across the entire Marketing department. Additionally, I helped launch a department-wide training program on basic SEO practices in May 2019. This program has boosted our company’s website traffic by as much as 25%. If you’re interested in learning more about my experience and accomplishments within the company, I encourage you to reach out to my supervisor , Edwin James ([email protected]). I have worked closely with Mr. James over the course of the last two years, and he would be glad to answer any questions that you might have about my suitability for the Content Strategist role. Thank you very much for your time and for the opportunity to be considered for this position. It’s been a great privilege working with Swarts amp; Sons, and I look forward to continuing to grow within the company. Sincerely, Andy Axelrod

Here is a template to help you get started on your cover letter. Be sure you tailor it to your specific needs before sending it to your hiring manager or recuiter.

August 10, 2023 Dear, Mr. Smith, I am writing to express my strong interest in the [position name] within [department name], as advertised on the company’s internal job posting. Having been part of the [current department name] team for [years on the team], I am excited to have the opportunity to contribute my skills to a new role that aligns closely with my career aspirations and the goals of the company. Throughout my time with [company name], I have consistently demonstrated a deep commitment to the company’s success, such as [mention specific achievements, projects, or initiatives you’ve been involved with]. In my current position as [current position title], I have developed a foundation in [mention specific skills, responsibilities, or accomplishments], which I believe puts me in a position for success in [position you’re applying for]. I am particularly excited about [mention specific aspects that intrigue you]. This opportunity aligns perfectly with my long-term career goals, and I am eager to contribute to [department name]’s success. Thank you for your consideration. I welcome the chance to discuss how my experience and enthusiasm align with [position name] in more detail at [your contact information]. Please find my resume attached for your review. Sincerely, [your name]

You should never assume that you will get the position just because you have experience within the company. You should also stick to a professional format when writing your letter. Here are some more tips to keep in mind when writing your cover letter for a promotion or an internal position:

Don’t assume. Don’t expect that you’ll be chosen solely on the basis of the fact that you have experience within the company you’re applying to. If you’re keenly interested in a job opening, there’s a very good chance that a large number of other internal (as well as external) applicants are too. Make the effort to put your best foot forward with a polished application and cover letter.

Be truthfully self-promoting. By drafting and submitting a high-quality cover letter, you have a golden opportunity to communicate the specific reasons why you’re the ideal candidate for the role in a way that doesn’t sound braggy. Talk about your skills and accomplishments without stretching the truth but also without being self-deprecatingly modest.

Don’t take your cover letter lightly. In many cases, it (along with resumes ) will be a key factor in a hiring manager’s decision regarding which applicants are qualified to advance to the interview stage .

Stick to a classic, professional format. Adhering closely to a tried-and-true cover letter template (like the one we’ve outlined above) will help you to create a cover letter that will grab the eye of any hiring manager without making them work too hard to figure out how your letter is laid out.

Remember brevity is important. Hiring managers and HR employees tend to be very busy people, and it’s one of their job requirements to review dozens (and sometimes hundreds) of job requirements.

Don’t lie. You should never lie on your cover letter or resume, but this is especially important for a cover letter for an internal position or promotion.

Now, it’s important to understand from the outset that the process of drafting a cover letter for an internal position or promotion will differ in some important respects from that of a cover letter that’s submitted by an external applicant.

Cover letter for internal position. In the case of a cover letter for an internal position or promotion, the hiring manager will very likely already be (at least somewhat) familiar with the applicant’s background and experience, which makes it very important for the applicant to record details as truthfully as possible.

Standard cover letter. In the latter case, an employer will be largely unfamiliar with the applicant’s professional profile, so there’s always the chance that the applicant might risk exaggerating (or fabricating) some of the information that’s included. This leads to an understandable wariness in the minds of many hiring managers when they’re reviewing the qualifications of an external candidate.

It’s also important to bear in mind that internal applicants have some significant advantages over external applicants in the review and hiring process. As an internal applicant, you’ll be able to:

Draw on specific contributions that you’ve already made to the company

Include references who are (ideally) trusted acquaintances of the hiring manager

Understand what the company values and use that to your advantage

These factors make it much more likely that your application will be favored – and ultimately selected – during the hiring process.

Do you write a cover letter for an internal position?

Yes, you should write a cover letter when applying for an internal position. Writing a well-crafted cover letter helps distinguish you as a strong candidate for promotion among your competition and allows you to formally apply for the position.

How do I write a cover letter for a promotion?

When writing a cover letter for a promotion, be sure to explain your interest in the job and what your qualifications are for the position. Although your hiring manager may already know your accomplishments and experience, it’s a good idea to reiterate them all in one document to demonstrate your readiness for a new position.

Additionally, you should include your knowledge of the company’s mission, needs, and the growth you have experienced in your current position thus far.

Including these things reminds your employer that you have a history with the company, that you have directly contributed to its success, and that you are invested in its mission and goals.

Craft your cover letter for promotion exactly as you would a regular cover letter, but be sure to add the prior mentioned specifics to demonstrate the value of promoting an internal employee versus hiring an outside candidate.

The first paragraph should begin with a statement of interest regarding the position. Here you can summarize your career goals and any stand-out qualifications or accomplishments.

Your second paragraph should discuss your qualifications and experience in more detail by including figures and data when possible.

Your third paragraph should expand on your improvements in your current job since joining the company. Be sure to tie these to the open position at hand.

Your final paragraph should remind the hiring manager of your interest and include the next step in the hiring process. Don’t forget to express your gratitude before signing off with a formal closing.

How do you start a promotion cover letter?

Start your promotion cover letter by saying, “I would like to formally apply for the [job title] position in the [department].

When you send a cover letter internally, it’s assumed you have discussed the position at hand with your current or new hiring manager.

They may anticipate you applying, so it’s a great idea to articulate that this is simply your formal application when crafting your cover letter.

How long should your cover letter be for an internal position?

Your cover letter should only be one page for an internal position. You should only include the necessary details that pertain to the position that you are applying to. Your cover letter should be one page single-spaced.

Is a cover letter for a promotion necessary?

Yes, a cover letter for a promotion is necessary if the job requires one. You should never assume that you are going to get a promotion just because you work for the company. You should write your cover letter the same way you would if you were applying as an outside candidate. Make sure you are professional in your letter. Just because you work with the hiring manager doesn’t mean you can slack off.

Harvard University – Resumes and Cover Letters

Broad Institute – Cover Letter for a Job

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Kate is a graduate of Brigham Young University, where she completed a degree in Comparative Literature with a minor in Mathematics. She lives in the Pacific Northwest and enjoys hiking and reading.

Matt Warzel a President of a resume writing firm (MJW Careers, LLC) with 15+ years of recruitment, outplacement, career coaching and resume writing experience. Matt is also a Certified Professional Resume Writer (CPRW) and Certified Internet Recruiter (CIR) with a Bachelor of Science in Business Administration (Marketing Focus) from John Carroll University.

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Cover Letter for Internal Position or Promotion in 2024

When it comes to applying for an internal position or seeking a promotion within your current company, it’s common to assume that your accomplishments and qualifications will speak for themselves. However, a well-crafted cover letter can make all the difference in getting noticed and ultimately landing the job.

In this article, we’ll explore the importance of a cover letter for an internal position or promotion and provide tips and strategies for crafting a standout document. Whether you’re seeking a higher-level position or simply want to transition to a different department, the tips we share can help you showcase your skills and experience in a way that catches the attention of decision-makers.

The purpose of this article is to provide guidance and insights for professionals who are seeking to advance their careers within their current organization. We’ll discuss the key elements of an effective cover letter for an internal position or promotion, such as highlighting relevant experiences and framing your accomplishments in a way that aligns with the values and goals of your company.

With the right approach, your cover letter can showcase your enthusiasm, professionalism, and suitability for the role you’re after. So, let’s dive in!

Understanding the Internal Job Application Process

One of the first things to understand when considering applying for an internal position or promotion is the differences between internal and external applications. Internal candidates have already established a foothold within the company, with knowledge of the company culture, policies, and procedures. External candidates often lack this knowledge, and may take longer to acclimate. Internal candidates may also have the opportunity to showcase their skills and experience, as they have had the opportunity to demonstrate their capabilities while in their current role.

Another important factor to consider is that the internal job application process is typically different than the external process. Internal job applications may require a different set of documents, such as a manager’s recommendation or departmental approval. Additionally, internal candidates may need to go through several rounds of interviews or assessments, as the company wants to be certain that they are the right fit for the role. In contrast, external candidates may be required to complete a more extensive screening process, such as a background check or skills assessment.

Despite the differences in the application process, there are several benefits to applying for an internal position. One of the primary benefits is the opportunity to advance within the company. Internal candidates are already familiar with the organization, its values and goals, and the skills required to succeed. This knowledge makes them uniquely positioned to excel in the new role.

Additionally, applying for an internal position allows the employee to gain new skills and experiences. While in their current role, an employee may have focused on a particular skill set or area of expertise. Moving into a new role can broaden their skill set and provide new challenges and opportunities for growth.

Another benefit of applying for an internal position is the potential for improved work-life balance. Internal candidates are already familiar with the company’s policies and procedures, which can make the transition to a new role smoother and less stressful. This can help to reduce the likelihood of burnout and increase job satisfaction.

Applying for an internal position requires a different set of considerations than applying for an external position. However, the benefits of the internal job application process can be significant, including the opportunity for career advancement, new skills and experiences, and improved work-life balance.

Researching the Company and the Position

Importance of researching the company and the position.

When pursuing an internal position or promotion, conducting thorough research on the company and the specifics of the position is critical. Not only will it demonstrate your interest and commitment to the company, but it will also equip you with vital information to showcase your skills and experience as a candidate. Employers want to see that you have done your homework and understand the company’s values, history, culture, and current goals, as well as how the open position fits into the larger picture.

Moreover, researching the position itself allows you to assess whether it aligns with your career goals and qualifications. You may discover that the position involves different responsibilities or qualifications than you anticipated, or that it’s not precisely what you’re looking for. Additionally, research allows you to tailor your application and cover letter to highlight how your experience, skills, and values align with the position and the company.

Factors to Consider when Researching the Company and the Position

Here are some key factors to consider when researching the company and the position:

Company research:

• Company Values: Understanding a company’s values helps you frame your application and cover letter within the organization’s culture and philosophy.
• Company History: Knowing the history and background of a company can give you insight into the company’s priorities, challenges, and successes.
• Company Goals: Researching a company’s current goals can help you understand its direction and how you can contribute to its success.
• Key Players: Knowing who the key decision-makers are can help you tailor your application to align with their preferences and priorities.
• Current News: Stay up to date on the company’s recent news, developments, awards, and recognition, as you can use this information to tailor your application, cover letter, and interview responses.

Position research:

• Position Requirements: Understanding the necessary skills, qualifications, and responsibilities of the position are critical for customizing your cover letter and resume to highlight how you meet these requirements.
• Job Description: Carefully review the job description to understand the expectations and goals associated with the position.
• Skills and Experience: Consider your skills and experience and how they align with the job requirements. Determine specific examples of past successes and achievements that demonstrate how you could excel in this new role.
• Network: Consider reaching out to current or former employees in the position, the supervisor or other departmental personnel to gather additional information and insights.

Performing thorough research on the company and the position is an essential part of landing an internal job or promotion. With this knowledge, you will be better positioned to demonstrate your qualifications, passion, and commitment to the organization, increasing your chances of securing your desired position.

Understanding the Job Requirements and Qualifications

When it comes to applying for an internal position or promotion, understanding the job requirements and qualifications is crucial. This will help you determine whether you are a good fit for the position and tailor your application accordingly. Here are some tips for analyzing the job requirements and qualifications.

How to analyze the job requirements and qualifications

The first step in analyzing the job requirements and qualifications is to carefully read the job description provided. Take note of the key responsibilities and tasks, as well as the required education, experience, and skills. This will give you a better understanding of what the employer is looking for and what you need to bring to the table.

Next, consider the company culture and values. How can you demonstrate that you are a good fit for the company and the position? Think about your experience, skills, and achievements that align with the company’s mission and values.

Finally, take a look at the qualifications of others who currently hold the position or who have recently been hired for similar positions. This will give you an idea of what the employer is looking for and what you need to bring to the table.

Tips for matching your skills and experience to the job requirements

Once you have a clear understanding of the job requirements and qualifications, it’s time to match your skills and experience to the job. Here are some tips to help you do this effectively:

Identify your strengths: Look at your previous experience, accomplishments, and skills to identify your strengths. How can you use these strengths to excel in the position you are applying for?

Highlight relevant experience: Make sure to highlight any relevant experience you have that aligns with the job requirements. This could include previous job duties, projects you have worked on, or skills you have developed.

Show your potential: Don’t be afraid to highlight skills or experiences that may not be a perfect match for the job requirements, but show your potential to succeed in the role. This could include transferable skills or experiences that demonstrate your ability to learn quickly and adapt to new situations.

Use keywords: Use keywords from the job description in your cover letter and resume to help show the employer that you are a good match for the position.

Understanding the job requirements and qualifications is key to landing an internal position or promotion. By carefully analyzing the job description and matching your skills and experience to the job, you can demonstrate your value to the employer and increase your chances of success.

Tailoring Your Cover Letter for an Internal Position or Promotion

When applying for an internal position or promotion in a company, it’s crucial to tailor your cover letter to demonstrate why you are the best candidate for the job. This is because the hiring manager already knows you and your work to some extent, and you have the opportunity to highlight your relevant skills and experiences within the company. Here are some techniques for customizing your cover letter:

Importance of tailoring your cover letter

Tailoring your cover letter shows that you’re invested in the position and have put effort into your application. It also demonstrates that you understand the company culture, values, and goals. A cover letter for an internal position or promotion is not just a formality, but an opportunity to showcase your strengths and achievements within the company.

When tailoring your cover letter, it’s important to focus on your specific accomplishments and how they align with the requirements of the position. Use this as an opportunity to highlight your relevant experiences and successes, and how they make you the ideal candidate for the role.

Techniques for customizing your cover letter

One effective technique for customizing your cover letter is to use specific examples and achievements of your work within the company. For example, if you’re applying for a management position, you could mention how you successfully led a team or implemented a new process that improved productivity. Use specific metrics and figures where possible to illustrate your accomplishments.

Another technique is to mention your familiarity with the company culture and values. Highlight how your work aligns with the company’s vision and mission, and demonstrate how you would continue to contribute to achieving those goals in the new position.

Lastly, don’t simply assume that the hiring manager knows everything about you. Provide context and background information about yourself and your experience, especially if it’s relevant to the new position. You want to show that you’ve taken the initiative to tailor your cover letter and that you are the best candidate for the job.

Tailoring your cover letter for an internal position or promotion is vital. Customize your cover letter to showcase your experiences and achievements within the company and demonstrate how you would excel in the new position. Show that you understand the company culture, values, and goals, and take the opportunity to provide context where necessary. By putting effort into your application, you stand a much better chance of securing the internal position or promotion.

Format and Structure of a Cover Letter for an Internal Position or Promotion

If you’re applying for an internal position or promotion within your company, it’s important to know the proper format and structure for your cover letter. The way you present yourself and your qualifications can greatly impact your chances of getting the job.

Guidelines for the Format and Structure of a Cover Letter

Here are some guidelines to follow when creating your cover letter:

Use a professional format:  Your cover letter should be formatted like a professional business letter. Use a font that is easy to read and keep your letter to one page.

Address your cover letter appropriately:  Address your letter to the appropriate person, such as the hiring manager or HR representative.

Include a subject line:  Clearly state the purpose of your letter in the subject line, such as “Application for [Position Name].” This will ensure that your letter is quickly understood and routed to the correct person.

Include a clear introduction and conclusion:  Your introduction should state the purpose of your letter and your enthusiasm for the position. Your conclusion should summarize your qualifications and express your desire to further discuss the opportunity.

Highlight your accomplishments and qualifications:  Use the body of your letter to showcase your skills, accomplishments, and qualifications. Be sure to mention any relevant experience and education that you have.

Use a friendly and professional tone:  Your tone should be friendly, yet professional. Avoid using overly formal language or slang.

Tips for Organizing Your Content for Maximum Impact

To ensure that your cover letter makes a strong impression, consider these tips for organizing your content:

Focus on the employer’s needs:  Tailor your letter to the specific job requirements and company culture.

Use bullet points to highlight key information:  Bullet points can help to draw attention to important qualifications or achievements.

Use numbers to demonstrate quantifiable achievements:  Employers like to see concrete examples of your accomplishments, so use statistics when possible.

Provide evidence to support your claims:  Back up your statements with examples from your past work experience.

Be concise and to the point:  Employers receive many applications, so make your points quickly and clearly.

By following these guidelines and tips, you can create a cover letter that showcases your qualifications and makes a strong case for why you should be considered for an internal position or promotion.

Opening Paragraph of Your Cover Letter

Purpose of the opening paragraph.

The opening paragraph of your cover letter serves as your chance to make a great first impression on the reader. In just a few short sentences, you need to accomplish several key things:

• Introduce yourself and state why you are writing
• Highlight the position you are interested in and how you learned about it
• Grab the reader’s attention and make them want to keep reading

Keep in mind that your opening paragraph should be concise and to the point – a lengthy introduction may turn the reader off and make them less interested in what you have to say.

Techniques for grabbing the reader’s attention

To make your opening paragraph stand out, consider using one or more of the following techniques:

• Start with a bold statement or question that sets the tone for the rest of the letter
• Use a personal anecdote or story that highlights your passion for the position or industry
• Mention a recent accomplishment or achievement that demonstrates your qualifications for the position
• Use statistics or other data to showcase your knowledge of the company or industry

No matter which technique you choose, remember to keep your language clear and professional, and avoid using clichés or overused phrases. With the right opening paragraph, you can set yourself apart from other applicants and demonstrate why you are the best candidate for the job.

Middle Paragraphs of Your Cover Letter

When writing the middle paragraphs of your cover letter for an internal position or promotion, the main purpose is to showcase your related experience, skills, and achievements that make you the best candidate for the position.

To ensure that your strengths and accomplishments stand out in the middle paragraphs, follow these tips:

• Provide specific examples of your achievements in your current role and how they have helped the company succeed.
• Demonstrate how your skills and experience are relevant to the position you are applying for.
• Use action verbs to describe your accomplishments and show how you have made a positive impact in your previous roles.
• Show your enthusiasm for the position and the company by explaining why you are interested in the opportunity.
• If you have relevant education or certifications, highlight them in this section of your cover letter.

Remember to keep your middle paragraphs concise and focused on your qualifications for the position.

Closing Paragraph of Your Cover Letter

The purpose of the closing paragraph in your cover letter is to leave a lasting impression on the reader and reinforce your interest in the position you are applying for. It is your final opportunity to communicate your enthusiasm and qualifications for the role.

To express your enthusiasm and interest in the position, consider using the following techniques:

Reiterate your qualifications and experiences that make you a strong candidate for the role. For example, mention specific skills or accomplishments that align with the job requirements.

Highlight your motivation for applying to this role and what you would bring to the team. For instance, you may express your passion for the company’s mission or values and how you see yourself contributing to its growth and success.

Express your eagerness to further discuss your qualifications and fit for the role. You may suggest a follow-up conversation or express your willingness to answer any additional questions.

Remember, the closing paragraph is your final opportunity to make a positive impression on the reader. Use this section to convey your enthusiasm and qualifications confidently and clearly, and demonstrate how you can add value to the organization.

Writing a cover letter for an internal position or promotion requires a strategic approach. By highlighting your relevant experiences and qualifications, expressing your interest and enthusiasm, and showcasing the value you would bring to the team, you can increase your chances of standing out and landing the role.

Avoiding Common Cover Letter Mistakes

When it comes to writing a cover letter for an internal position or promotion, there are several common mistakes that you should avoid. These mistakes can hurt your chances of getting the job you want. In this section, we will discuss the most common mistakes you should avoid and provide tips for proofreading and editing your cover letter.

Common Mistakes to Avoid

Not tailoring your cover letter to the job: If you are applying for an internal position or promotion, it is important to tailor your cover letter to the job you are applying for. You should highlight your relevant skills and experience that make you the best candidate for the job.

Focusing too much on your current role: When writing your cover letter, it is important to focus on the skills and experience that are relevant to the job you are applying for. Don’t only talk about your current role, but also include any relevant experience you have outside of your current role.

Being too generic: A generic cover letter won’t be as effective as one that is tailored to the job. You should use specific examples that demonstrate your skills and experience.

Making mistakes: Spelling and grammar mistakes can make a bad impression on the hiring manager. Make sure you proofread your cover letter carefully.

Tips for Proofreading and Editing Your Cover Letter

Take a break: After you have written your cover letter, take a break before you proofread it. This will help you come back to the letter with fresh eyes.

Read it out loud: Reading your cover letter out loud can help you catch mistakes you might have missed while reading silently.

Use spell check: While spell check is not always perfect, it can catch many common spelling and grammar mistakes.

Get a second opinion: Ask someone you trust to read your cover letter and provide feedback. They may catch mistakes you missed or provide suggestions for improvement.

By avoiding common mistakes and carefully proofreading and editing your cover letter, you can increase your chances of getting the internal position or promotion you want.

Sample Cover Letter for an Internal Position or Promotion

If you’re interested in applying for an internal position or promotion, a cover letter is a great way to demonstrate your interest, enthusiasm, and qualifications. Below is a step-by-step analysis of a sample cover letter, as well as tips for adapting it to your situation.

Step-by-Step Analysis

Introduction.

The introduction of the cover letter should grab the reader’s attention and establish your interest in the position. The sample cover letter begins with a direct statement: “I am excited to apply for the open [position] role in [department].” This immediately communicates that the writer is interested in the position and is a compelling way to begin the letter.

Body Paragraphs

The body of the cover letter should expand on your qualifications and demonstrate why you are the right fit for the position. The sample cover letter does an excellent job of highlighting the writer’s past experience and achievements. For example, the writer describes their experience working in a similar role and outlines their ability to collaborate with others and achieve results.

Another essential aspect of the body paragraphs is demonstrating your knowledge of the company and the position. In the sample cover letter, the writer notes that they have an understanding of the company’s goals and culture, which is a great way to demonstrate their interest in the position.

The conclusion of the cover letter should summarize your qualifications, express your excitement about the position, and provide a call to action. In the sample cover letter, the writer reiterates their qualifications and their enthusiasm for the position. They also provide a specific request for action: “I would love the opportunity to discuss my application with you in more detail in an interview.”

Tips for Adapting the Sample Cover Letter to Your Situation

Customize the introduction.

When adapting the sample cover letter to your situation, it’s essential to customize the introduction to reflect your interest in the position. Be sure to name the specific position you are applying for and the department you are interested in working in.

Highlight Relevant Experience

One of the most important things to do when applying for an internal position or promotion is to highlight your relevant experience. Be sure to describe past projects, achievements, and anything else that showcases your ability to succeed in the role you are applying for.

Show Your Knowledge of the Company

Demonstrating your understanding of the company’s goals and culture is another way to show your interest in the position. Referencing specific company initiatives or goals in your cover letter can show that you are committed to the organization’s success.

Be Clear About Your Goals

Finally, be clear about your professional goals and why you are interested in the position or promotion. Discussing your career aspirations and how they align with the new role can be a compelling way to demonstrate your enthusiasm and dedication.

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How to Write a Cover Letter for an Internal Position or a Promotion

Author: Melanie Lasala

| Editor: Andy Agouridis

Table of Contents

1. Start with a convincing narrative

2. state how your current role prepares you for the new job, 3. demonstrate how you’ve made an impact, 4. use your knowledge of the company to your advantage, 5. express gratitude.

Do you love working at your current company but are looking for a change? Whether you want to transition to a different role, pursue a higher-level position, or transfer to a new department, checking out and applying for an internal job opening could be a good option for you. But don’t be too complacent. Being an existing employee doesn’t necessarily mean you are first in line for any open position your company is trying to fill. In most cases, you will be competing with external applicants. So, how do you prepare for the internal hiring process to demonstrate that you’re the strongest candidate?

The first thing we suggest doing is to meet with the hiring manager responsible for filling the position you’re interested in applying for. This way, you can have a better understanding of the job and the expectations that come with it, express your interest, and talk about your fitness for the role. However, even if you had the chance to communicate your candidate value proposition, you may still be required to submit an application, including a cover letter , to officially apply for the position. So, in this article, we would like to share some key tips on how to effectively create a cover letter to help you secure a new role or promotion with your current employer.

Your cover letter should have an interesting introduction to encourage the hiring manager to read it to the end. Aside from stating what position you are applying to, introduce yourself in a brief and captivating manner by explaining how you are qualified for the role. Don’t assume that the hiring manager who will review your qualifications already knows your background just because you currently work for the company. So, make sure to highlight your relevant skillsets while also demonstrating your enthusiasm and genuine interest in the role. See the example below.

“As a current Marketing Manager of the marketing department, I would like to formally apply for the open Sales & Marketing Director position. Since starting as a Marketing Representative at ABC Incorporated five years ago, I have quickly mastered the skills necessary for the role that helped our department surpass annual sales goals consistently, resulting in my promotion to a managerial role after two years. I look forward to reaching new milestones in the coming years and am excited to leverage my well-honed leadership, sales, and marketing skills for this new challenge.”

Your cover letter gives you an ultimate chance to communicate the specific reason why you are the ideal candidate for the role. So, it is important to create a targeted cover letter to make a positive impression and capture the hiring manager’s attention. To do this effectively, review the description thoroughly and note all the requirements the job is looking for. Then describe how the new job matches your current job functions, skillsets, and career goals.

Use examples to discuss how your current position has prepared you to effectively handle the new role. For instance, you can highlight past projects you’ve worked on that are related to the job functions of the position you’re applying for. Include specific details, transferrable duties, and the measurable outcomes you’ve delivered. You can also consider mentioning training programs you’ve completed or certifications you’ve earned that can be beneficial to the new job. This way, you can be perceived as someone who can continually impact the company in a positive way.

What the hiring manager is looking for are goal-driven candidates who show strong initiatives and produce results. To prove to them that you have what it takes to succeed in the new role, show how you have made an impact in a quantifiable way. Adding numbers to your cover letter is an effective way to make a strong case that can help you secure the job. In addition, it does not only help the hiring manager understand the value you’ve already brought to the company but also gives them a clearer picture of what you can provide in the new role.

When you mention your quantitative achievements, consider adding a brief description of how you are able to achieve them. Did you lead a team? Were there any tools you used? Explain the actual tasks you’ve done to demonstrate your ability to share ideas, influence a team, or solve problems to deliver the expected outcomes. This will also help showcase your great understanding of getting things done in the company. You can use the example below as your guide.

“Throughout my career at the company, I’ve grown from creating compelling content for our social media channels to planning and managing various promotional events, which increased our client base by 53% in less than a year. This contributed to growing our overall yearly revenue by $1.5M. My hands-on approach to leading the marketing team has been instrumental in ensuring the smooth flow of each event. If hired as the new Sales & Marketing Director, I am certain that I will be able to bring the same level of commitment and results along with me.”

As an internal candidate, one of the best advantages you have over external applicants is your insider knowledge of the company. It will allow you to better explain how your target position matches your long-term career goals. So, make sure to capitalize on this knowledge to craft a convincing narrative about why you like working for the company and how considering you for the role can help them achieve their current mission and goals. Including these things in your cover letter will show the management that you’re enthusiastic about growing along with the company, increasing your chances of securing a spot for the next stage of the application process. Here’s an example.

“I have always been inspired by the company’s commitment to making people’s lives better by providing suitable product solutions. I am thrilled at the prospect of translating my five years of marketing experience into more meaningful work as a Sales & Marketing Director to help you deliver on your mission of ensuring our products reach these people in need. I am confident that the experiences and skill sets I have gained during my time at ABC Incorporated, along with my passion for the work being done here, make me an excellent fit for the role.”

Thanking the hiring manager for considering your application is the best way to conclude your cover letter . Demonstrate your gratitude for the opportunities the company has given you to grow within your current position. Doing so will allow the hiring manager to see that you appreciate every training and increased responsibility they offered you and that you’ve taken good advantage of them. Then, express your readiness to come for further discussion or provide additional information they need that will help them reach their final decision. Let us give you an example .

“Thank you very much for your time and the opportunity to be considered for this position. It has been a great privilege working with ABC Incorporated since early in my career, and I look forward to continuing to grow within the company. Please let me know if there is any other information I can provide, and I would be happy to send it your way.”

When applying for an internal position or promotion, do not presume that you will be selected solely because you currently work for the company. In addition to external applicants, there are very good chances that many other internal candidates are keenly interested in the job opening too. So, to make your application stand out, make sure to send an application with a well-crafted cover letter .

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Letter Templates & Example

10 Cover Letter Examples for Internal Positions: Get Ahead in Your Career

Are you looking to move up the corporate ladder or make a career change within your current company? Writing a compelling cover letter for an internal position is essential. It’s important to showcase your qualifications and highlight your achievements to your current employer. Fortunately, you don’t have to start from scratch every time. You can find cover letter examples for internal positions that can help you craft your own personalized letter. These examples can guide you and be edited to match your specific skills and experiences. So, why not take advantage of these examples and set yourself apart from other internal candidates? Let’s dive into how you can make the best use of these cover letter examples for internal positions.

The Best Structure for Cover Letter Examples for Internal Position

Hey there! Are you considering applying for an internal position in your company? If so, congratulations! Internal promotions not only offer great opportunities for career advancement, but also give you the chance to continue building upon your existing relationships and knowledge within the organization.

Now, when it comes to crafting a cover letter for an internal position, there are a few things to keep in mind. Firstly, while you may already be familiar with your organization, it’s essential to treat the cover letter with the same level of professionalism and attention to detail as you would for a new job application. To help you out, here’s a recommended structure for your cover letter:

1. Start with a strong introduction: Begin by mentioning your current position and how long you’ve been with the organization. This helps establish your credibility and experience within the company. Then, state the position you’re applying for and convey your enthusiasm for the opportunity.

2. Highlight your accomplishments: Since you’re an internal candidate, the hiring manager likely already knows about your role and responsibilities. Instead of rehashing that information, focus on specific achievements that demonstrate your qualifications for the new position. Use numbers and metrics whenever possible to quantify the impact of your work.

3. Emphasize your knowledge of the company: One key advantage you have as an internal candidate is your familiarity with the company culture and values. Use this knowledge to your advantage by discussing how you fit within the company’s mission and how the new position aligns with your personal and professional goals.

4. Address any potential concerns: If you’re applying for a position that’s a stretch from your current role, acknowledge any potential gaps in your experience. However, emphasize your transferable skills and how you’re already familiar with the organization’s operations, making you a low-risk hire.

5. Close with a call to action: End your cover letter with a strong closing statement that invites the hiring manager to discuss your qualifications further. Again, express your enthusiasm for the opportunity and emphasize your commitment to the organization.

In summary, the best structure for a cover letter for an internal position includes a strong introduction, highlights of your accomplishments, emphasis on your company knowledge, addressing potential concerns, and a concluding call to action. Good luck with your application!

7 Sample Cover Letter Examples for Internal Position

Sample 1: applying for managerial position.

I am excited to apply for the managerial position available at our organization. I have been working for the company as a sales representative for four years, and I believe my experience has equipped me with the necessary skills to take on the new responsibility.

As a sales representative, I have been consistently meeting my targets and even exceeding them. I have also been taking on additional tasks beyond my job description, such as training new hires and leading sales team meetings. I am confident that with my dedication, attention to detail, and extensive knowledge of the company and its customers, I can excel as a manager.

Thank you for considering my application. I look forward to discussing my qualifications further.

Best regards,

[Your Name]

Sample 2: Seeking Promotion to Senior Developer

Dear [Manager’s Name],

I am writing to express my interest in the senior developer position that has become available. Over the past five years, I have worked for the company as a software developer, contributing to many successful projects that have helped grow the business.

Throughout my tenure, I have consistently demonstrated my technical skills, consistently providing high-quality work that has earned recognition from my colleagues and superiors. I have also promoted collaboration among team members, leading to increased efficiency and a positive working environment.

With my experience and expertise, I believe I am well-suited for the senior developer role. I am confident that I can use my skills to help the company meet its evolving business needs and address the challenges that come with it.

Thank you for considering my application. I am excited about the opportunity to leverage my experience and knowledge in serving the company in a more elevated role.

Sample 3: Application for Executive Assistant Position

I am writing to apply for the executive assistant position currently available in the company. I am currently working as an administrative assistant, where I am responsible for the day-to-day operations of the department.

My experience as an administrative assistant has given me the skills necessary to succeed as an executive assistant. I am well-versed in organizing and prioritizing the workload, handling sensitive and confidential information, managing calendars and meetings, and coordinating with internal and external stakeholders effectively. I am also experienced in using productivity tools such as Microsoft Office, Google Docs, and project management tools.

I look forward to discussing my qualifications and experience further with you. Thank you for considering my application.

Sample 4: Request for Part-Time Schedule

I am writing to request a part-time schedule for personal reasons. As a loyal employee of the company for over seven years, I have consistently met and exceeded my targets, effectively contributing to the growth of the business.

Due to recent developments in my personal life, I would like to request a part-time schedule that allows me to maintain my work commitments while attending to my personal responsibilities. I am willing to work flexible hours or remotely if necessary to ensure that my work obligations continue to be fulfilled.

I appreciate the company’s support in ensuring a healthy work-life balance for its employees and request that you consider my request as soon as possible.

Thank you for your understanding and support.

Sample 5: Seeking Transfer to Another Department

I am writing to request a transfer to another department within the company. I have been working for the company as a customer service representative for four years, and I am interested in exploring new opportunities that will challenge me and allow me to grow professionally.

I would like to request a transfer to the marketing department, where I believe I have the skills and experience to contribute meaningfully. I have always had a passion for marketing and have been taking courses and attending industry conferences to improve my knowledge and understanding of the field. I am enthusiastic about the opportunity to use my marketing skills and apply them in a more elevated capacity.

Thank you for considering my request.

Sample 6: Application for Human Resource Manager Position

I am writing to apply for the human resource manager position that has become available within the company. I have been working in the human resource department of the company for the past seven years, where I have gained valuable experience in handling recruitment, employee relations, benefits administration, and performance management.

As a human resource manager, I believe my skills and experience can benefit the company significantly. I understand that the success of an organization lies in its people, and my goal as a human resource manager will be to ensure that the company attracts, retains, and develops the best talents in the industry.

Thank you for considering my application. I look forward to discussing my qualifications further with you.

Sample 7: Seeking Job Sharing Arrangement

I am writing to request a job-sharing arrangement to enable me to meet the commitments of family while maintaining my career. As a dedicated employee of the company for the past six years, I have contributed significantly to the growth of the business through my contributions as a sales representative.

Due to the recent addition of a new family member, I am interested in exploring flexible work arrangements that will allow me to focus on family responsibilities while also contributing to the company’s success. I am confident that a job-sharing arrangement will enable me to meet these needs without affecting my work commitments or productivity.

Thank you for your understanding and support. I look forward to discussing the potential for a job-sharing arrangement further.

Tips for Writing a Cover Letter for an Internal Position

If you are interested in applying for an internal job position, it’s important to write a cover letter that showcases your skills, experience, and qualifications. Here are some tips to help you create a compelling cover letter:

1. Address the Letter to the Hiring Manager

It’s always a good idea to address your cover letter to the hiring manager or the person who is responsible for filling the position. This shows that you have taken the time to research the company and the position, and that you are serious about your application.

2. Highlight Your Accomplishments

Your cover letter should focus on your accomplishments and the contribution that you have made to the company. Highlight specific examples of how you have added value to your current role, such as increasing sales, improving customer satisfaction, or developing new processes or procedures.

3. Demonstrate Your Knowledge of the Company Culture

Show that you understand the company’s values, mission, and goals, and that you share these values. Demonstrate your knowledge of the company culture, and how you have contributed to it in your current role.

4. Emphasize Your Transferable Skills

Highlight your transferable skills that you have gained in your current role, such as communication, teamwork, problem-solving, and leadership. Show how these skills are relevant to the new job position.

5. Express Your Enthusiasm and Motivation

In your cover letter, express your enthusiasm and motivation for the new job position. Explain why you are interested in the role, what you hope to achieve, and how you see yourself contributing to the company’s success.

6. Customize Your Cover Letter

Customize your cover letter to the job position and the company. This shows that you have taken the time to research the company and the position, and that you have a genuine interest in both.

By following these tips, you can create a compelling cover letter that showcases your skills, experience, and qualifications for an internal job position.

Cover Letter Examples for Internal Positions: FAQs

What is a cover letter for an internal position?

A cover letter for an internal position is a formal document that goes along with your job application. It mentions your interest in the open position in your current company and how your qualifications, experiences, and accomplishments make you the right candidate for the job.

What should be the length of a cover letter for an internal position?

A cover letter for an internal position should be concise and to the point, and ideally be one page. It should not exceed more than 500 words, as you don’t want to bore your reader with lengthy paragraphs.

What are some best practices for writing a cover letter for an internal position?

Some best practices for writing a cover letter for an internal position includes assessing the job description, showcasing your professional and personal growth within the company, highlighting your achievements and job responsibilities, mentioning relevant skills and experience applicable to the job, and expressing your enthusiasm and passion for the opportunity.

Can I reuse a cover letter I have used for an external job application?

No, you should avoid reusing cover letters used for external job applications. Instead, tailor the letter to the internal position you are applying for by focusing on the company culture, specific accomplishments, and skills you have gained while being employed there.

Should I mention salary expectation in my cover letter for an internal position?

No, it’s not necessary to mention salary expectation in your cover letter for an internal position. As you are already an employee of the company, the hiring manager will likely know your current salary, and the hiring process will include negotiations with HR or your supervisor.

How long does it take to write a cover letter for an internal position?

The duration of writing a cover letter for an internal position depends on how well you research the position, company culture, and company goals. Plan to spend about 3-4 hours crafting your cover letter, including reading the job description, reflecting on your experiences, and writing, editing and proofreading the letter.

Is it okay to ask for feedback on my cover letter if I don’t get the job?

Yes, it’s a good practice to ask for feedback on your cover letter even if you don’t get the job. It will help you self-evaluate your portfolio and enhance your chances of landing the next opportunity.

Wrapping it up

Cover letters can play a crucial role in helping you land an internal position within your organization. With these examples, you can craft a compelling letter that showcases your skills and experience, and highlights your passion for the job. We hope these examples have provided you with the inspiration and guidance you need to write an excellent cover letter. Thanks for reading, and be sure to bookmark our page for more useful career tips and tools. Good luck!

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How To Apply for an Internal Position

Tips for landing a new job within your company

The Benefits of Internal Hiring

How to find an internal position, send a thank-you note, try to stay positive.

• If You Don't Get the Job

Are you thinking about a job change? One of the best places to look for a new job could be the company you're working for right now. You may be interested in transitioning to a different role within the company, shifting your career focus, or  transferring to a new department , or you could be relocating but wish to continue working for the same employer.

Companies want to keep good employees, and if you're interested in a  job change but don't want to switch employers, checking out what internal job options are available can make good sense.

For the employer, posting jobs internally first establishes a fair and transparent hiring process because all employees have the opportunity to apply for available positions.

Advertising positions internally gives employers a mechanism to offer advancement, an opportunity to gain referrals from managers, and a means to provide a career path for employees.

Getting promoted or transferring to a new position with an organization enables employees to grow their careers, increase their salary, and maintain their benefits and retirement plans without moving on to a new employer.

Check Company Job Openings Frequently

Most companies list open positions online. In addition, you may be able to sign up to receive email alerts as soon as new jobs are posted. That could give you a head start on the  application process , because some employers advertise jobs to internal candidates first, and accept applications from those candidates before the positions are opened up to external applicants.

Before you apply, be sure that you have the credentials the company is seeking. The company isn't going to give you a different job just because you applied. Plus, you are wasting your time, and the company's time, applying for jobs that aren't a  good fit .

The Best Way To Tell Your Boss

It's important to let your boss know that you have applied for another position before he or she finds out from someone else. However, it's also important to be careful as to how you mention your application. You don't want your boss to infer (to, say, your supervisor or line manager) that you aren't happy with your current role, even if it's true.

You may not get the new job, so it's important to stay on good terms with your current supervisor.

The best rationale focuses on the positive aspects of the new job without expressing dissatisfaction about the job you're doing now. In fact, the safest strategy is usually to emphasize that you're enjoying your current job, so your boss doesn't think you can't wait to move on.

So what's the best way to apply? It depends on whether you are  applying for a transfer  or  seeking a promotion . However, in both cases, companies typically have an internal job application process you will need to follow. The details should be listed in the job posting and on the careers section of the company website .

Following the instructions is just as important, perhaps even more so, when you're applying for an internal job opening versus an external position.

Hiring managers expect all applicants to follow the rules. You won't get a pass if you don't follow the application guidelines. In fact, your application may not even be considered if you don't submit the required application materials.

Customize Your Application Materials

Don't presume that you will automatically be hired for the new job just because you're already working for your employer. Some companies will give preference to current employees; others evaluate all candidates equally.

That's why it's important to carefully write a  cover letter targeted  specifically to the job for which you're applying and to update and  target your resume , as well.

Spend Time Networking

Who do you know who can help with your application? A referral from your current supervisor would be terrific, but other employees can also put in a good word for your candidacy. Again, be sure to talk to your boss before you start  networking . You don't want your boss to find out that you're seeking a new position from anyone other than you.

Line Up References

Many companies require references—typically, three employment-related references. If your  reference list  includes current company employees who are willing to attest to your qualifications, this will boost your candidacy. Talk to managers and colleagues to see whether they would be willing to provide you with a  reference . 

Ace the Interview

It's important to take the time to get ready for your interview. Don't think that you'll get off more lightly because you already work for the company. In fact, you may be held to an even higher standard than external job applicants and may be expected to know more about the company and the job. Take the time to thoroughly  prepare for the interview :

• Check out the company website to be sure you are up to date with all the latest news.
• Review sample interview questions .
• Make a list of the company's requirements for the new job and how you're qualified for it .

It's always important to say thank you for a job interview, regardless of whether you're interviewing for a job with your present employer or at a new company. Send a  thank-you letter via email or in writing  to let your interviewer(s) know that you appreciate them considering you for the job.

If you do get the job, it's a good idea to take the time to thank your boss for the opportunities you were provided with while working with him or her. Also, thank everyone who helped support your candidacy for the position.

Even though it can be challenging when you're excited about switching jobs, be sure not to neglect your current position. It's important not to slack off and to continue to excel in your present role. This will not only enhance your chances of getting a new job next time around, but will also assure your boss that you are still committed to the job you have.

If You Don't Get the Job

Don't feel bad if you don't get the job. There may have been other candidates, internal or external, who were a better fit for the position. Ask for feedback from those you met with.

They may not be able to disclose why you weren't hired, but, if they can, it will help you plan your next steps—which could entail applying for another internal position or seeking employment outside the company.

SHRM. " What Are the Benefits to Posting Jobs Internally? " Accessed Aug. 2, 2021.

SHRM. " Recruiting Internally and Externally ." Accessed Aug. 2, 2021.

How to Apply for an Opening Position Within My Company

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Email Format for a Follow-Up Resume

How to respond to a cancelled interview, how to sell yourself in a cover letter.

• Difference Between a Recruiter & a Recruiting Manager
• How to Get an Entry Level Accounts Payable Position

Provided you're interested in a long-term career with your current employer, applying for a position within your company and aligning your professional aspirations with future roles in the same organization are effective ways to demonstrate employee loyalty and interest. Strategic techniques apply to internal candidates as well as external ones. Casting yourself in the new role and leveraging your knowledge of the company might benefit you.

Prepping Your Qualifications

Read the job posting carefully to ensure that you have the qualifications and update your resume so it reflects your skills and aptitude, says the Association for Talent Development . Review the instructions for internal applicants – many organizations have different processes for internal versus external candidates. If the job is a higher level than your current position, tweak your resume to include responsibilities that may have prepared you for the role. Even if the job opening hasn't been posted internally yet, start working on your resume so you'll have just a few adjustments to make once your employer announces the vacancy.

Beware of Assumptions

Avoid assuming that an employee's resignation or termination means the company will immediately advertise a job opening. Before recruiters post jobs, they usually talk to that department's supervisor or manager to ensure they're listing the proper qualifications for recruiting applicants. You shouldn't jump the gun before you learn whether the vacancy will be filled and before you know precisely what the position entails. Unless the position is an essential one, there's a chance your employer may not hire a replacement.

Pitch Your Qualifications

Depending on the relationship you have with your supervisor, you might be able to get a leg up on the competition by discussing your plans to apply for another position. If your supervisor is supportive of your professional development, she could advise you on how to best position yourself as a qualified candidate for the role. If you have your supervisor's blessing, send an email expressing interest in an internal position to HR or the relevant department head.

On the other hand, it might not be in your best interest to explain to your supervisor that you're interested in another position. Judge whether you should confide in your supervisor by the level of trust and support you have.

Follow Company Protocol

Consult the human resources department to ask about the protocol for internal transfers and promotions, recommends GlassDoor . Some organizations have strict policies, such as the length of time you must be an employee before you can apply for another job or position grades or levels that are requisite qualifications for the internal position. Also, ask the HR staffer whether the company has a promotion-from-within policy and other pertinent questions, such as when the job will be advertised for external applicants.

Leverage Your Knowledge

You already know the organization's philosophy and mission, and you're familiar with company procedures and processes. Your applying for an internal position resume should reflect this. An external candidate doesn't have that knowledge, so it's wise to leverage yours so the hiring manager rates you higher than an external candidate. The key to successfully applying for an internal position is demonstrating that you're a more suitable candidate than the company can find through external recruitment. Also, in your cover letter – and, yes, you should write one even if it's an internal application – stress your commitment to the organization. Promoting from within saves employers money and time, particularly when they sense employee loyalty.

• Association for Talent Development: 7 Tips for Applying for a Job Within Your Company
• GlassDoor: The Dos and Don'ts of Changing Roles Within Your Company

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How To Write a Cover Letter in 3 Easy Paragraphs

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Although you might have written a resume before, cover letters can be a bigger mystery. The good news is: by following a simple, three-paragraph process, you can quickly write a cover letter that will get attention and likely lead to a job interview!

What Is a Cover Letter?

Imagine you’re handing your resume to someone in person. Maybe you’re at a job or career fair, going into an employer’s office, or even handing it to an acquaintance so that they can get it to the hiring manager. You wouldn’t just give that person your resume, turn, and walk away without saying a word. You would probably take the time to  introduce yourself  and explain why you’re giving that person your resume, how you found out about the job, and why you think you’re qualified for it.

That’s the  purpose of a cover letter .

The cover letter is a more personalized introduction than your resume. It’s a message that represents what you would otherwise say in person, face-to-face. It should be uniquely written for each company and position, follow a standard; one-page business letter format, and consist of three to four paragraphs. If possible, it should also include the hiring manager’s name.

The cover letter usually accompanies a resume. It allows you to expand on the  information in the resume  or explain something that might appear as a red flag or barrier to employment. However, just as important is that the cover letter allows the recruiter to assess your written communication skills!

Why Do I Need a Cover Letter?

Cover letters aren’t always required for a job application. Often, they’re listed as an optional document. Most applicants  won’t  submit a cover letter because of this (let’s face it, job applications can take a lot of time!). However, this also means that submitting a cover letter is an extra step that will help you to stand out from the other applicants — and show how interested you are in the position!

How Do I Write a Cover Letter?

Here’s how to write a cover letter in three easy paragraphs:

Paragraph 1 (About You)

This is where you briefly introduce yourself, what position you’re interested in, and how you discovered it (i.e., job posting site, flyer, social media). If someone recommended you for the position, drop their name in the very first sentence and include their title and affiliation.

Also be enthusiastic! List three of your most important or impressive qualifications from your resume to explain why you’re applying for the position. You may also wish to include the degree or program you’re currently studying.

Example: I’m applying for your Human Resource Specialist position found on LinkedIn, as recommended by John Smith, your Office of Human Resource Manager. I would be a valuable addition to your team, with my five years of administrative experience, BAS in Organizational Management, and Microsoft Office certification.

Paragraph 2 (About the Company)

Answer the question “Why do you want to work here?” by researching the company and writing about at least one way that you resonate with its culture, values, or mission. You can get great information by visiting the company’s website (check the About Us or Mission/Vision pages) or by looking them up in the news category of your favorite search engine. Emphasize how your experience meets the company’s needs and why it would be a privilege to work for them.

Example: Congratulations on your team participating in a local Habitat for Humanity build. I would love to work for an organization that is so committed to improving our local communities. I’ve personally participated in four Habitat for Humanity builds; the skills I’ve learned, coupled with the knowledge I gained, have inspired me to seek out other, similar volunteer opportunities within our community.

Paragraph 3 (Thank You and Closing)

Be sure to thank the employer/hiring manager, provide contact information, and mention that you look forward to hearing from them. Express enthusiasm about an upcoming interview!

Example: Thank you for your time and consideration. I look forward to discussing my professional experience in greater detail in an upcoming interview. You can reach me at [phone number] or [email address].

Is There a Cover Letter Template I Can Use?

Microsoft Word has many attractive and pre-formatted cover letter templates you can use. Simply open Microsoft Word, click new, and then search for “cover letter” to browse all the options.

You can also use this cover letter template sample for reference:

Who Can Help Me Write a Cover Letter?

Eastern Florida State College’s Career Services team is here to assist! Did you know you can  schedule meetings with an EFSC Career Services Coordinator  to get help writing a cover letter?

Whether you have questions about your career path, job hunting, or interview preparation, you can contact your campus’ Career Services Center for personalized assistance or  check our our upcoming events . We look forward to helping you succeed this semester and beyond!

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About our services.

The Center for Career Management utilizes an assessment tool called PathwayU. PathwayU is a career assessment which focuses on your Interests, Values, Workplace Preferences, and Personality. The assessment will highlight your primary interests, values, and workplace preferences, as well as provide your score within six (6) areas of personality. Your career matches will be sorted by match strength and you are able to narrow your results through the filters on the left side of the screen.

Resume Assistance

A resume tells your professional story and is used when you apply for an internship or job. The Center for Career Management will assist you in creating a resume from scratch or in updating your resume. The Center for Career Management provides suggestions based on employer feedback and research.

Cover Letter Assistance

A cover letter accompanies a resume anytime you apply for a position through an application, in an email, or via mail. A cover letter is an introduction to who you are professionally and highlights your professional skills and accomplishments. Cover letters are often intimidating to write, but the Center for Career Management will guide you through each section of a cover letter to ensure you have a professional letter.

Internship and Career Search

An effective strategy is key when searching for an internship or job upon graduation. A strategy will ensure you stay on track when searching for positions and when applying for positions. The Center for Career Management will help you develop an effective strategy. We are also here if you need to discuss your different options. We won’t give you an answer, but we will provide you with different pieces to consider.

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Writing Guides  /  How to Write a Cover Letter for an Internship

How to Write a Cover Letter for an Internship

Introduction

Cover letters are like book covers, and we all know it’s the cover that first catches the reader’s eye. Publishers, of course, know that, too—which is why they take care to create amazing covers that pop and stop shoppers in their tracks. When you want to move merchandise, you need to be able to freeze the target and draw the eyeballs like moths to a light bulb on a warm summer night.

Point being—if you’re looking for that sweet internship gig, take some time to consider how to present your self in a cover letter. It’s the first thing the company reviewer will see.

Importance of a Cover Letter

A cover letter is an important part of your internship application for three very good reasons:

• First Impression : It is your first opportunity to make a positive impression on potential employers.
• Showcase Personality : A cover letter allows you to showcase your personality and enthusiasm, which are not easily conveyed through a resume.
• Differentiation : It differentiates you from other candidates by providing a personalized narrative that highlights your unique qualifications and fit for the position.

Purpose of the Article

If you’re wondering, “How do I write a cover letter for an internship?” this article is for you. What follows is a comprehensive guide not only to writing an effective cover letter that will increase your odds of getting that coveted internship, but also to communicating more effectively, so that you can open up doors for yourself throughout your professional career!

Basics of a Cover Letter

What is a cover letter.

A cover letter is a one-page document that accompanies your resume. It’s your first opportunity to tell why you are a good fit for the role.

What makes it different from a resume is that a resume lists your qualifications and experiences in a structured format, while a cover letter highlights some (and we mean SOME) of that same information in a narrative. The cover letter’s purpose is to introduce yourself and connect your qualifications to the job for which you are applying.

Why a Cover Letter is Crucial for Internships

Internships are typically for people with limited work experience. A cover letter helps to fill in the gaps by focusing HR’s attention on your most relevant skills and passions.

It allows you to show soft skills such as communication and attention to detail, which are valued highly by employers.

A cover letter also lets you respond to specific job requirements mentioned in the internship posting by explaining how your background, skills, education, and passion make you a perfect candidate for the role.

Pre-Writing Preparations for a Cover Letter

Research the company and internship.

Researching the company is a good pre-writing exercise. It helps you know your audience—and the better you know the audience the more likely you are to be able to relate to it. The best speakers are those who tailor their pitch to their listeners. If you know nothing about the company where you’re trying to intern, guess what? They’re not likely to be too interested in you.

Do some research, learn about the company and what it does; learn about the vision, mission, values and culture. Find something you love about it, something that inspires you. Build on that by bringing it into your cover letter.

With some basic knowledge of the company’s values and culture, you’ll be better prepared to show that you have the skills and qualifications the company is looking for in an intern.

Self-Assessment

Assess your own skills and experiences to determine how they match the internship requirements. Be honest with yourself. Locate the specific skill sets and experiences that would go well with the job requirements and prepare to highlight them in your cover letter. Make sure you can explain in just a few words why those specific skills—whether hard or soft—make you the preferred candidate.

Gathering Necessary Information

Find the name and title of the person who will be reviewing your application if you can. Doing this shows that you have the initiative and the drive to go the extra mile. Nothing impresses a pro more than an applicant who acts like a pro, too.

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Structuring Your Cover Letter

Header and contact information.

• Your Contact Details : Include your full name, address, phone number, and email address.
• Date : Add the date you are writing the letter.
• Employer’s Contact Details : Include the name, title, company, and address of the employer.

Use the name of the person who will be reading your application. If this information is not available, use a general greeting such as “Dear Hiring Manager.”

What to Do If You Don’t Know the Recipient’s Name : If you cannot find the name, it is all right to use “Dear Hiring Committee” or “Dear [Company Name] Team.”

Writing the Cover Letter Introduction

Catching the reader’s attention.

Start with a sentence that captures the reader’s attention. For example, you might mention a recent accomplishment of the company or express your enthusiasm for the industry.

Example 1: Google

“I was thrilled to learn about Google’s recent breakthrough in quantum computing, and I would be equally as excited to bring my passion for cutting-edge research to your team.”

Example 2: Amazon

“Amazon’s focus on customer-centric innovation, such as the launch of the Amazon Fresh stores and its new pharmaceutical division, motivates me to join your team and help drive this business forward.”

Next, clearly state the internship position you are applying for and how you learned about it.

Briefly Introducing Yourself

Follow up these opening remarks with some comments about yourself. Provide a brief overview of your background—but make sure what you convey is relevant to the internship.

Show your interest (and the reason for it) and enthusiasm to contribute to the company’s vision and mission.

Crafting the Body Paragraphs of Your Cover Letter

Highlighting relevant skills and experiences.

In the body of your letter, you will want to show how your skills link up with the requirements of the internship.

Example 1: Software Engineering Internship at Microsoft

Microsoft’s software engineering internship seeks candidates with proficiency in coding languages and experience in collaborative projects. As a computer science student at Columbia University, I have developed strong programming skills in Java, Python, and C++. I led a team project where we created a mobile app that received positive feedback for its user-friendly interface. My coding background, collaborative experience and technical skills make me well-suited for this role.

Example 2: Human Resources Internship at Amazon

Amazon’s HR internship requires excellent communication skills and experience in employee engagement. As an HR major at Xavier University, I learned about organizing and leading employee orientation sessions and improving new hire integration. I also conducted surveys as part of a research project to evaluate employee satisfaction. My experience in employee engagement and communication lines up well with the responsibilities of this internship.

Showcasing Achievements and Soft Skills

When showing off your achievements and soft skills, you’ll want to provide specific examples of your strengths. For example:

Academic Achievements

“During my time at University, I maintained a 3.9 GPA while majoring in Business Administration. I was recognized on the Dean’s List for six consecutive semesters and received the Academic Excellence Award for my outstanding performance in finance courses.”

Extracurricular Activities

“As the President of the University Marketing Club, I led a team of 10 members in organizing promotional events and campaigns. We increased club membership by 50% and collaborated with local businesses on their marketing. I enjoyed honing my leadership, project management, and teamwork skills, and would look forward to further developing them with the marketing internship at your company.”

Volunteer Work and Other Experiences

“I volunteered at the local animal shelter, managing fundraising and social media campaigns. I helped increase donations by 30% over the course of a year. I was also a mentor for underprivileged high school students, helping them with the college application process. I developed many communication and organizational skills, which I am eager to bring to your organization.”

Demonstrating Knowledge of the Company

When demonstrating your knowledge of the company, link your skills and experiences to the company’s needs and show how you can contribute to their success.

Linking Your Skills to the Company’s Needs

“I am particularly impressed with Amazon’s commitment to innovation and sustainability, as demonstrated by your recent initiative to reduce carbon emissions by 40%. My background in environmental science and experience in conducting research on renewable energy sources links well with your goals.”

Showing How You Can Contribute to the Company

“At Boss Corporation, your focus on leveraging big data to improve customer experiences recalls to my mind my internship at Gibi Analytics, where I worked on a project that used data mining techniques to identify customer behavior patterns. I am excited about the opportunity to apply my data analysis skills to contribute to Boss Corporation’s innovative solutions.”

Writing the Closing Paragraph

In closing, it is essential to summarize your key points, reiterate your interest in the internship, and provide a clear call to action.

Summarizing Key Points

Recap your skills and convey your enthusiasm for the role. For example: “My background in customer service and my experience in marketing make me an excellent candidate for this internship. I am eager to bring my passion for sales to Elemental and contribute to your success.”

Call to Action

Politely request an interview and provide your contact information for follow-up: “I look forward to the opportunity to discuss my application further in an interview. Please feel free to contact me at [your phone number] or [your email address] to schedule a convenient time.”

Professional Sign-Off

End with an appropriate closing phrase and, if applicable, your signature: “Sincerely,” [Your Full Name] [Your Typed Name] (for printed letters, add your handwritten signature above your typed name)

Post-Writing Tips

Proofreading and editing.

• Check for Grammatical Errors : Proofread your cover letter for grammar and punctuation. Mistakes can create a negative impression and suggest a lack of attention to detail. Use spell checkers, and read your letter aloud to catch errors that automated tools might miss.
• Focus on Clarity and Conciseness : Make sure your cover letter is clear and to the point. Don’t use long, convoluted sentences. Don’t use overly technical or sophisticated jargon. Each sentence should add value and move the letter forward. Aim for a balance between sufficient detail and brevity.

Seeking Feedback

• Get a Friend to Read It : Have a friend or mentor give honest criticism so that you can refine your cover letter.
• Use Online Tools for Additional Checks : You can use our online writing tools to check your letter’s grammar, syntax, readability, and tone. Our tools can help you improve sentence structure, clarity, flow, and tone.

Common Cover Letter Mistakes to Avoid

 1. Generic Cover Letters

2. Not Tailoring Each Letter to the Specific Internship

Avoid sending generic cover letters. Customize each letter for the specific internship. Your skills and the company’s needs should match. Show an understanding of the company and the role. Make your letter genuine.

3. Copy-Pasting

Do not copy-paste text from other cover letters or online templates. This will always come across as impersonal, insincere, and unprofessional. Instead, personalize each cover letter with specific details about yourself, the internship and company.

4. Overly Formal or Informal Language

5. Not Striking the Right Tone

Find the right tone. Overly formal language can sound stuffy. But steer clear of casual language as it can seem unprofessional. Aim for a tone that is professional yet personable.

6. Not Being Professional or Approachable

Use respectful language but show your personality. This helps create a connection with the reader and gives an impression confidence.

7. Ignoring Instructions

8. Not Following Application Guidelines

Make sure you read and follow all instructions in the internship posting. Pay attention to word limits, formatting guidelines, and submission procedures.

9. Not Including All Requested Information

Also make sure you include all information requested by the employer, especially any extra documents or answers to questions.

Cover Letter Examples and Templates

Sample cover letter for an internship.

Example with Commentary

[Your Name] [Your Address] [City, State, ZIP Code] [Your Phone Number and Email Address] [Today’s Date]

[Recipient’s Name] [Recipient’s Title] [Company’s Name] [Company’s Address] [City, State, ZIP Code]

Dear Access Marketing Team,

I am writing to express my interest in the Marketing Internship at Access, as advertised on LinkdIn. I am excited about this opportunity due to my prior relationship with Access as a customer for many years. My background in business management and marketing and my experience in your industry as a customer make me an excellent candidate for this position.

In my role as manager’s assistant at Open Door, I helped bring our ad campaign to completion. I learned about canvassing, surveying, and getting a feel for what customers wanted. Our campaign netted the company six new contracts and a dozen new subscriptions.

I am particularly impressed by Access’s commitment to excellence in customer service. I myself have benefited from it many times in the past. I would very much love to bring my passion for marketing and customer service and my skills in business management to Access, where I am confident I can contribute to the company’s goal of being number one in sales.

I look forward to the opportunity to discuss my internship application further. Please feel free to contact me by phone or email to schedule an interview. Thank you for considering my application.

[Your Full Name]

Let’s Break Down the Strengths of the Example:

• Personalization : The letter is written to the specific company and internship.
• Relevant Experience : Highlights specific personal experiences and skills relevant to the internship.
• Company Knowledge : Shows understanding of the company’s mission and goals.
• Enthusiasm : Expresses genuine interest and enthusiasm for the role.
• Clear Call to Action : Politely requests an interview and provides contact information.

Customizable Templates

The example above also serves as a good template that can be customized to meet your needs.

• Technology : Focus on technical skills, projects, and software proficiency.
• Finance : Highlight analytical skills, financial modeling experience, and coursework.
• Marketing : Emphasize creativity, campaign management, and market research skills.
• Healthcare : Discuss clinical experiences, relevant coursework, or patient care skills.
• Education : Focus on teaching experience, curriculum development, or classroom management.
• Research the Company : Adjust each template to reflect the company’s culture and recent accomplishments.
• Highlight Relevant Skills : Match your skills and experiences to the specific requirements of the internship.
• Use Specific Examples : Provide concrete examples of your achievements and how they relate to the role.
• Be Genuine : Let your personality and passion for the industry come through in your writing.
• Keep it Concise : Let your writing be clear, concise, and free of unnecessary details.

Additional Resources

Online tools and generators.

Paperdue.com offers a variety of tools to help you create a polished cover letter. We offer templates, examples, generators, human editing service , and step-by-step guides that simplify the writing process and ensure your cover letter meets professional standards.

Other Recommended Resources : Websites like Indeed.com can give additional support for ideas, grammar and content.

Further Reading and Courses

You might benefit from reading The Elements of Resume Style by Scott Bennett and Cover Letter Magic by Wendy S. Enelow and Louise M. Kursmark. These books are filled with trade secrets and practical insights and tips that can help improve their cover letter writing.

Coursera, Udemy, and LinkedIn Learning also offer courses on cover letter writing. They generally cover everything from basic writing to advanced strategies for unique industries.

Writing an effective cover letter requires time and effort. Keep honing your skills through practice and always get feedback to improve.

Stay motivated and confident. Remember that each cover letter you write improves your ability to communicate your strengths and suitability for a role.

• Importance of a Strong Cover Letter : Always go for a strong cover letter as this is the first impression you will give to potential employers. Let them see your personality, and what separates you from other candidates.
• The Writing Process : Writing a great cover letter involves understanding the basics, pre-writing preparations, structuring the letter, considering each section carefully, and refining the letter through proofreading and feedback.

Paperdue.com offers a range of writing tools and writing guides to assist you in writing effective cover letters along with all other application materials.

Check out our related articles and writing guides for additional tips and strategies to help with all your writing needs [more internal links].

Share your experiences and tips with others to help us build a supportive community of job seekers.

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Graphics Designer Cover Letter: Sample & Guide (Entry Level & Senior Jobs)

Create a standout graphics designer cover letter with our online platform. browse professional templates for all levels and specialties. land your dream role today.

Are you a skilled graphics designer looking to land your dream job? A well-crafted cover letter can make all the difference when it comes to standing out in a competitive job market. In this comprehensive guide, we will provide you with all the tips and tricks you need to create a standout cover letter that showcases your creativity, passion, and expertise in the field. Whether you're new to the industry or a seasoned pro, this guide is your go-to resource for crafting the perfect graphics designer cover letter.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• Why you should use a cover letter template

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Graphics Designer Cover Letter Sample

Dear Hiring Manager,

I am writing to express my strong interest in the Graphics Designer position at your company. With a Bachelor’s degree in Graphic Design and over 5 years of professional experience, I am confident in my ability to contribute effectively to your team.

During my tenure as a Graphics Designer at XYZ Agency, I honed my skills in creating visual concepts and assets for a wide range of projects. My responsibilities included collaborating with clients to understand their design needs, delivering high-quality designs within strict deadlines, and consistently exceeding client expectations. I have a solid understanding of design principles, color theory, and typography, with a keen eye for detail and originality.

In addition to my technical skills, I have a strong proficiency in industry-standard design software such as Adobe Creative Suite and Canva. I am also well-versed in creating designs for various platforms including print, web, and social media. My ability to adapt to new technologies and trends has allowed me to stay ahead in this dynamic field.

Furthermore, I am highly skilled in managing multiple projects simultaneously and thrive in a fast-paced environment. Throughout my career, I have effectively communicated with cross-functional teams and stakeholders to ensure all design requirements are met. My experience in collaborating with marketing teams and other departments has allowed me to develop a holistic understanding of the creative process and business objectives.

I am passionate about graphic design and am constantly seeking opportunities to further develop my skills and expand my creative horizons. I am particularly drawn to your company’s innovative approach to design and its commitment to delivering exceptional visual experiences for your clients. I am eager to bring my unique perspective and creativity to your team.

I am excited about the prospect of contributing to your company and am confident that my background, skills, and portfolio make me a perfect fit for this position. I am looking forward to the opportunity to discuss how my experience and enthusiasm can benefit your team. Thank you for considering my application.

Why Do you Need a Graphics Designer Cover Letter?

• A well-written cover letter can help a graphics designer stand out from the competition.
• It provides an opportunity to showcase the designer's skills and experience in a compelling and professional manner.
• A cover letter allows the designer to explain their passion for the industry and their specific interest in the company they are applying to.
• It can also be used to address any gaps in the designer's resume or explain career changes.
• A well-crafted cover letter demonstrates attention to detail and professionalism, which are qualities a company may be looking for in a graphics designer.

A Few Important Rules To Keep In Mind

• Address the recipient by their name, if known
• Introduce yourself and explain your interest in the position
• Highlight your relevant skills and experience
• Showcase your creativity and design abilities through examples or portfolio links
• Customize your letter for each job application to show your genuine interest
• Keep the letter concise and to the point, focusing on key qualifications
• Proofread for grammar and spelling errors before sending
• Express gratitude for the opportunity to apply and interest in further discussing your qualifications

What's The Best Structure For Graphics Designer Cover Letters?

After creating an impressive Graphics Designer resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Graphics Designer cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Graphics Designer Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

I am writing to express my interest in the Graphics Designer position at your company. With a strong background in graphic design and a passion for creating visually appealing content, I am confident that I can make a valuable contribution to your team. Below are some key components I would like to highlight in my application:

Skills and Expertise:

• I have extensive experience using Adobe Creative Suite, including Photoshop, Illustrator, and InDesign.
• I am proficient in creating visually stunning graphics for print and digital media, such as logos, banners, and social media posts.
• I have a strong understanding of typography, color theory, and layout design, allowing me to create visually appealing and effective designs.

Experience:

• I have worked as a freelance graphic designer for 5 years, collaborating with various clients to bring their visions to life through design.
• I have experience working in fast-paced environments, meeting tight deadlines, and managing multiple projects simultaneously.
• I take pride in my portfolio, which showcases a diverse range of design projects that demonstrate my creativity and technical skills.
• My portfolio includes examples of branding, marketing materials, and digital graphics that I have created for previous clients.

Passion for Design:

I am truly passionate about design and enjoy staying updated with the latest design trends and technologies. I am always looking for ways to push the boundaries and elevate my work to new levels of creativity.

I am enthusiastic about the opportunity to bring my unique blend of skills and experience to your team and contribute to the success of your company. I am looking forward to the possibility of discussing this exciting opportunity with you. Thank you for considering my application.

Sincerely, [Your Name]

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a Graphics Designer Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Not customizing the cover letter for the specific job and company
• Using a generic template without personalizing the content
• Focusing too much on personal achievements rather than highlighting how you can contribute to the company
• Being too verbose and not getting straight to the point
• Not showcasing your creativity and design skills in the cover letter itself
• Not proofreading for grammar and spelling errors
• Not including a call to action or expressing enthusiasm for the opportunity
• Using overly formal language that doesn't reflect your personality and creativity
• Not addressing the hiring manager or using the wrong name
• Failing to follow the instructions provided in the job posting

Key Takeaways For a Graphics Designer Cover Letter

• Proven experience in creating visually appealing designs
• Strong understanding of design principles and tools
• Ability to collaborate with team members and clients
• Excellent time management and organizational skills
• Experience in creating designs for both print and digital media
• Detail-oriented and able to meet tight deadlines
• Strong communication skills and ability to present ideas effectively
• Passion for staying updated on current design trends and technologies

Business Support Officer

About the role.

Business Support Officer – Fixed Term Contract

We are looking to appoint a Business Support Officer on a fixed term contract until 30 June 2025, to provide support to the Education Capital and Place Planning Team. The successful candidate will also provide administrative support to wider Education, Planning and Inclusion Service. Full time and part time applications will be considered (please state your preference when applying), working days will need to include cover for Monday and Tuesday.

The successful candidate must have a good working knowledge of Windows and Microsoft packages (including Word, Excel, Outlook and Teams) as well as system-based processes. The role will require:

• Providing business support to the Education Capital and Place Planning Team and a range of teams across the wider Education, Planning and Inclusion Service
• Co-ordinating and organising all administrative tasks, undertake daily activities as directed by the service. Adhere to business processes to achieve a quality and consistent service
• Use inhouse data recording systems and external systems to update information as and when required.

To be successful in this role you will need to be self-motivated, organised and flexible, with the ability to manage your own workload, prioritise and forward plan. You will have excellent interpersonal skills combined with the ability to represent the service in a positive and professional manner, including communicating with a wide range of internal and external customers.

You must be reliable, have a polite manner and a friendly approach to help you get on with people at all levels. You will need to be a good team worker but also have the ability to work on your own initiative when required and be able to work under pressure to meet tight deadlines. The ability to multitask will be required.

This is an exciting opportunity to gain experience within the Local Authority and develop knowledge and understanding of the Education Service.

Ideally educated to GCSE standard, or equivalent. An understanding of Local Authority working, policies and procedures would be helpful, although not essential.

The role will be based at  New Shire Hall, Alconbury Weald with hybrid home/office arrangements and Flexible working arrangements.

Interviews will take place on Thursday 18th July at New Shire Hall

For an information discussion about the role please contact:

Angie Kelly on [email protected] or 01480 372237

Our benefits

We value our colleagues in Cambridgeshire County Council and have developed a number of benefits in addition to the basics like annual leave, sick pay, pension and mileage…

• A comprehensive wellbeing package to cover all aspects of wellbeing , both in and out of work, which can also be accessed by your family
• Buy up to 4 weeks additional annual leave (pro-rata) through our salary sacrifice scheme
• Take your bank holidays flexibly to better suit your personal circumstances
• Make Additional Voluntary Contributions (Shared AVCs) to your pension with tax and National Insurance savings
• Access to development opportunities , apprenticeships and qualified coaches to support your personal and professional growth
• Paid volunteering hours each year so you can make a positive impact on our community during your normal working day
• Access to Peer Support Groups through our IDEAL staff equality, diversity and inclusion network
• Opportunities to nominate and receive Employee Recognition Awards
• An Our Cambs Rewards account, giving you access to in-store and online discounts as well as our Car Lease and Cycle to Work schemes

Cambridgeshire is a great place to work and live with a diverse population, an urban centre in Cambridge, historic Isle of Ely, Huntingdon and St Ives as well as more rural landscapes.

Our four values are central to our culture, driving everything we do.

We are proud to serve the diverse communities of Cambridgeshire and want our workforce to be reflective of this diversity, which we firmly believe benefits our colleagues, the organisation and our communities. If you don’t meet every single requirement in the job role but think this could be you, please don’t be put off.   We are committed to building a workplace that is compassionate and inclusive as well as diverse, so if you think you could be a good candidate for this role please consider applying and speak to the recruiting manager if you have any questions.

Our Equality, Diversity and Inclusion Strategy, along with our employee network 'IDEAL' and self-organised peer support groups help us to foster an inclusive, supportive and safe working environment where people feel valued, respected, and empowered.  We collect relevant diversity data for monitoring as part of the recruitment process to understand the diversity of our applicants and monitor any trends throughout the recruitment processes so that we can take meaningful action.

We are proud to be a Disability Confident Employer. We fully support providing reasonable adjustments throughout our recruitment process, as well as when you join us, and we encourage candidates to contact the Hiring Manager, whose details can be found in the advert, to discuss any adjustment needs. Some examples of adjustments could include additional time to complete an assessment or printing a document on pastel coloured paper with larger font size and line spacing. We would value talking about what might be possible to enable you to join us and thrive, so if there is something that would help you to do your best during your journey with us, please get in touch.

Visit our jobs and careers section to find out more about our wide range of learning and development opportunities; apprenticeships; our wellbeing package; staff benefits; our commitment to equality, diversity and Inclusion. 

https://www.cambridgeshire.gov.uk/council/jobs-and-careers

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• Salary £24054 - £25979
• Salary Frequency Annual
• Job Reference Ref/1706/4737
• Contract Type Full Time
• Contract Details FTC 12 months
• Closing Date 11 July, 2024
• Job Category Administration
• Location New Shire Hall, Emery Crescent. Enterprise Campus, Alconbury weald, Huntingdon. PE28 4YE, United Kingdom
• Job Posted Date 03 July, 2024
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