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CV and cover letter templates

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Templates and examples to help you create your own CV's (resumes) and cover letters.

What's on this page?

Cover letter template and example, skills-focused cv for changing career or gaps in your work history, work-focused cv for career progression, skills-focused cv for school leavers, specialist cv's, find out more, create a cv online with cv builder and it saves automatically.

You can use our CV Builder to create your CV.  It'll automatically save to your careers.govt.nz account.

• CV Builder – create your own CV online  

Don't want to use CV Builder? Use our CV and cover letter templates by saving them to your computer

If you don't want to use CV Builder, you can use the templates on this page to create your CV and cover letter. 

Save and name your templated CV and cover letter

• When you download the templates, remember to save them on your computer as a Word document and a PDF.  Employers may need either format.
• Name your documents with your name, the application date, and the job you're applying for. For instance, "Mere Smith 1 Oct 2023 Water Engineer CV". This helps employers keep track of your documents.

Read our examples and use our templates to create your cover letter. Remember to save it on your computer.

Cover letter examples:

• Cover letter example (Word - 16KB)
• Cover letter example (PDF - 0.1MB)

Cover letter templates:

• Cover letter template (Word - 20KB)
• Cover letter template (PDF - 0.1MB)

Use a skills-focused CV template if you haven't had many jobs, have gaps between jobs or are changing career.

Skills-focused CV examples:

• Skills CV example (Word - 27KB)
• Skills CV example (PDF - 0.1MB)

Skills-focused CV templates:

• Skills CV template (Word - 25KB)
• Skills CV template (PDF - 0.4MB)

Read about describing skills in your CV:

Use a work-focused CV template if you're changing to a similar job or a higher-level role in the same area, or want to highlight your work experience and career progression.

Work-focused CV examples:

• Work CV example (Word - 27KB)
• Work CV example (PDF - 0.4MB)

Work-focused CV templates:

• Work CV template (Word - 26KB)
• Work VV template (PDF - 0.4MB)

Use a skills-focussed school leaver CV template if you're about to leave or have recently left school.

School-leaver CV examples:

• School leaver CV example (Word - 26KB)
• School leaver CV example (PDF - 0.3MB)

School-leaver CV templates:

• School Leaver CV template (Word - 25KB)
• School Leaver CV template (PDF - 0.4MB)

Some careers require a particular style of CV.

CV's for academic, creative, engineering, health, legal and teaching careers:

• University of Otago website - CV and Cover Letter Guide (PDF - 0.3MB)
• University of Oxford website - CVs for creative careers
• Victoria University website - CV/Resume Preparation for Teaching (PDF - 0.7MB)
• Free job hunters' workbook

Updated 22 Sep 2023

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Student Cover Letter Example

Effective cover letter writing for students 

At cvapp.nz, we're here to help Kiwi students just like you unlock their career potential. Our expert cover letter guide was built to equip you with the necessary knowledge and skills to expand your career potential. Let’s get started!

Generally speaking, effective cover letters should contain the following sections: 

Cover letter header

Cover letter greeting.

• Cover introduction

Cover letter body paragraphs

Check out this example of a student’s cover letter below: 

Kia ora Mr. Zhu, 

At the age of five, I knew I loved communicating and connecting with others. My parents often told me that at a young age, I would spend hours reading books in other languages, even though I couldn't understand anything. I was fascinated by the idea that our world is full of abundant and diverse languages, and that to understand people in different parts of the world, we first have to learn their special 'code.' Now, at age 19, this fascination has not died. in fact, my love for language has only grown. I am now fluent in five languages: English, Te Reo Māori, Spanish, French and Italian. I am also intermediate level in Portuguese and Mandarin. 

Applying for a job with Tornado Language Group is exciting. There is an old adage that states that if you do what you love, you'll never have to work a day in your life! I believe that this would be my reality if I joined the Tornado Language Group team. I love connecting with others and developing my language skills to become stronger and more efficient. To attest to this, I have attached my certificates of fluency to my CV. These certificates demonstrate that my language skills are at either C1 or C2 level, as administered by The Common European Framework of Reference for Languages (CEFR).

I am currently studying towards a Bachelor of Arts majoring in Language and Linguistics at the University of Otago. I would love to supplement my degree programme by studying part-time with Tornado Language Group. In addition to my official certification demonstrating my fluency, I also spent 3 years studying Spanish in Andalusia, Spain. I would love the opportunity to help immigrants, refugees or people looking to transition into New Zealand life by using my skill-sets and passion for language.

I am hard-working, honest and creative and I would be happy to discuss further details with you. I would love to work with the Tornado team while studying my degree, and possibly joining full-time after I graduate from The University of Otago. Thank you for your time and consideration. 

Best wishes, 

Anahera Harris

When crafting your cover letter header, you'll need to include important contact details, such as your email address and phone number, as well as along with any links to platforms or websites that showcase the professional value you can bring. These details and links provide potential employers with easy access to your information and evidence of your skills, accomplishments, and experience. Additionally, including links to relevant platforms and websites can offer a deeper understanding of your work and help employers assess your suitability for the position. It's also important to choose an appropriate header aesthetic -- at cvapp.nz, we have header and template designs for everyone, so you can be sure you're putting your best foot forward.

It’s important that your cover letter greeting is not only professional but also appropriate for the specific context. Adapting the tone and style of your greeting to match the company and industry can make a favorable impression on potential employers. We recommend using the employer or hiring manager's name when it is known. Look for the hiring manager's name in the job posting or on the company's website. Addressing the individual directly shows that you've done your research and have taken the initiative to personalise your application. We also suggest that you research the company culture: Before deciding on the exact wording of your greeting, take some time to understand the company's culture and industry norms. Some organisations may have a more formal atmosphere, while others embrace a more casual approach. By aligning your greeting with their cultural norms, you demonstrate that you can adapt to their working environment. The main thing to remember with your cover letter greeting is that it should be respectful. Using a greeting such as "Dear. Mr Ropata" is a great way to begin your cover letter.

Cover letter introduction

Cover letter introductions should highlight your professional background and any relevant skills, experiences or achievements that are relevant to the job role you’re applying for. As a student, you may not have a lot of work experience – that’s okay! You can choose to focus on your skills and qualities, which you can further elaborate in your cover letter paragraphs. The main thing to remember is that your cover letter introduction sets the scene for employers to want to learn more about you. It’s also a good idea to review the job description over a few times to understand what employers are looking for. 

At the age of five, I knew I loved communicating and connecting with others. My parents often told me that at a young age, I would spend hours reading books in other languages, even though I couldn't understand anything. I was fascinated by the idea that our world is full of abundant and diverse languages, and that to understand people in different parts of the world, we first have to learn their special 'code.' Now, at age 19, this fascination has not died. in fact, my love for language has only grown. I am now fluent in five languages: English, Te Reo Māori, Spanish, French and Italian. I am also intermediate level in Portuguese and Mandarin.

Your cover letter body paragraphs are the most important section of your cover letter – this is where you can expand upon any details you highlighted in your introduction, and elaborate on any relevant achievements, experiences or skills. When applying for a position as a student, it is imperative to accentuate the skills and qualities that establish you as a compelling candidate. This entails highlighting your unique attributes, such as leadership abilities, problem-solving skills, strong work ethic, and effective communication, which showcase your potential for success in the role. By explicitly emphasising these skills and qualities, you can demonstrate your genuine enthusiasm and suitability for the position, increasing your chances of being selected as a strong candidate. These paragraphs are also where you can showcase your academic accomplishments, extracurricular involvement, and relevant experiences in detail, making them the focal point of your CV.  You can provide a comprehensive picture of your capabilities and qualifications, enticing prospective employers to consider you as a strong candidate.

Cover letter conclusion

In the final paragraph of your cover letter as a student, it is essential to reinforce why you are the perfect fit for the role. This is your opportunity to leave a lasting impression on the employer and highlight the unique skills and qualifications you bring as a student. To effectively conclude your cover letter, you can start by reiterating your enthusiasm and passion for the position. Emphasise your genuine interest in the industry or field and how this role aligns with your academic pursuits and career goals. Showcase your eagerness to contribute to the organisation and mention any relevant coursework, projects, or extracurricular activities that demonstrate your skills and dedication.

It’s also a good idea to express your gratitude for the opportunity to be considered for the position and your confidence in being able to contribute to the company's success. Demonstrate your eagerness to discuss your application further in an interview and thank the employer for their time and consideration. By confidently restating your qualifications and demonstrating your enthusiasm, you can leave a strong and memorable impression in your cover letter's conclusion, increasing your chances of standing out as an exceptional student candidate for the role.

The closing statement in your application serves as a final opportunity to express your appreciation and convey your courtesy towards the reader. It is essential to choose a closing phrase that reflects your gratitude and respect for the opportunity. There are various commonly used phrases that can achieve this, such as "best wishes," "ngā mihi," "yours sincerely," or "kind regards." Remember, regardless of the closing phrase you choose, it is important to ensure it aligns with your overall tone and reflects your genuine gratitude and respect. Using an appropriate closing statement will leave a lasting positive impression on the reader and demonstrate your professionalism and courtesy.

Expertly-designed, free professional templates

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Career Services

Cover letters.

When you apply for a job your CV or Resume can be accompanied with a cover letter. This is your opportunity to introduce yourself and outline exactly why you believe you are the right candidate for the job.

A cover letter is your opportunity to introduce yourself.

What is a cover letter?

A cover letter is a short letter which accompanies your CV or Resume. Your cover letter is the first impression an employer has of you, if your cover letter stands out, they will go on to read your CV. An employer may look at a cover letter for only   6 seconds before they decide to read further or not.

It is good practice to send or hand out a cover letter with your CV. As all employers are different, it is best to provide all the information when first applying for the job.

What is the difference between a CV and a cover letter?

Show key differences

What goes into a good cover letter?

When you see a job advertised that you really want, make sure you tailor your cover letter to the job description and the list of skills required, if you are confident that you have these set skills.

A cover letter should:

A good cover letter is  clear  and  straight to the point and   it should be  focussed  on only one job. You should first clearly state your  main reasons  for choosing that organisation as your preferred place to work. Tell the employer why you are interested in the position at that organisation and what you can offer them - this is important.

It is a good idea to do research on the company as well, so you can say why you want to work for them specifically and express to them how you would add value to their working environment.

Always use  full sentences  and  paragraphs  in a cover letter. It should be no longer than a page in length and makes use of  professional wording  (avoid common fraises like ‘a well rounded person’).

Direct your cover letter to an employer, if their name is not on the job advert, contact the company to ask or do further research to find who to direct it to. This will show you are able to go the extra mile for the role. Pay close attention when writing your cover letter and ensure that you are not addressing it to the incorrect employer.

How to write a Cover Letter

Paragraph one.

Identify which job you are applying for and where the job was advertised (in case the organisation has multiple jobs being advertised at once).

Paragraph two

Briefly explain your current situation - what you’re currently studying/working towards, your experiences and your suitability for the job in general.   

Paragraph three

Provide more details on your situation - talk about any placements you’ve done or are doing during your studies, what skills you have that will support you to get the job, any career plans that include this job and any other relevant factors.

Paragraph four

Do your research about the company - what are their values/goals/aspirations? Do any of these match your own in your career goals? How would you add value to their team environment? Here you are telling them why they should employ you.

Paragraph five

Closing paragraph - thank the employer for their time and provide contact details so they are able to contact you (please make sure your answer phone message is a professional one).

Your cover letter can make you stand out of the crowd.

Cover letter template

Use this template to help with the structure and layout of your cover letter.

Show template

Cover letter template Download the Word version

Here is an example cover letter using this template.

Show cover letter example

Cover letter examples

• Example 1 - Debra Messing
• Example 2 - George Bush
• Example 3 - Lynne Tullett

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The Otago LibGuides are changing! The system will undergo a major update from 17 June to 15 July. You can learn more by taking a look at our LibGuides prototype here.

Thesis Information: Writing

• Introduction
• Reviewing Literature
• Supervisors
• Māori Postgraduates

Organising your thesis

Thesis structure support

• Otago Guidelines
• Word Processing
• Document Management
• Data Storage
• Reference Management

Consult thesis writing guides, previous theses in your discipline, and your supervisor. There can be variations within disciplines on content and style. You must also consult the following official documents:

• PhD - Thesis Format
• Research Masters - Format of the Thesis
• Presentation of Theses Regulations - Section 14
• Guidelines for the Inclusion of Material from a Research Candidate's Publications in their Thesis
• Guidelines for a PhD including a Nominated Creative Component
• Proof-reading and Editing of Theses and Dissertation Guidelines

Email the Graduate Research School Office if you have questions about how these regulations and guidelines may affect you.

Formatting your thesis requires detailed attention so read the Library's practical guidelines in the Formatting your thesis box.

A prescribed Otago thesis writing template does not exist. Department requirements vary so consult your supervisor or recent departmental theses.

Graduate Research School provides access to an Otago thesis template based on APA Style, in your Blackboard Masters (or PhD ) >Academic Writing> section, or use the links below - adapt it for your thesis or dissertation:

• Otago numbered thesis template Mar 2024
• Otago unnumbered thesis template Sept 2020

If you want your thesis bound, single sided, use the Recto template; if double-sided, customise the gutter margin on mirror pages in Word, or set the Inside and Outside margins based on the templates below:

• Verso page template binding margins (left hand, even numbered pages)
• Recto page template binding margins (right hand, odd numbered pages)

OR, set your own margins:

The page binding margin should be at least 30mm - this means that:

• the right hand pages of your thesis (the recto pages) require a left margin of at least 30mm,
• the left hand pages (the verso pages) require a right margin of at least 30mm,

In addition, the Library recommends that you keep all other margins uniform and at least 20mm, including for any appendices, tables and figures, photographs, or other illustrations you might include in your thesis. Following these recommendations will ensure that your entire text and page numbers remain intact when your thesis is trimmed during the binding process.

Use word processing software such as Word, Open Office, or Pages. See the IT support tab for more details.

• Specific title page layout, heading and citation styles may differ within Departments.  Please consult your supervisor.
• Document set-up, formatting  aligning text - online IT training advice
• Chapters - keep as separate document files during writing, to retain formatting. Once the thesis is complete merge these files into a new document.
• Versions of files and regular back-ups of all documents - keep to avoid loss of vital work.
• LaTeX is a programme for formatting scientific and technical documents.  It is sometimes used by departments such as Computer Science, Information Science, Physical Geography, Mathematics and Physiology.

Effective management of the print and e-resources that you use and create during your research project ensures that you:

• comply with all internal and external obligations e.g. ethics, funder requirements
• store this information safely and securely, including large files in Syncplicity
• can find the information you need, when you need it
• manage your research, through the many iterations or versions of your work
• manage your files, so that they can be easily located and identified, by yourself and others.

Your large thesis files and related data will need secure storing, and sharing with your supervisor/s.

ITS offers support with these services here:

• Otago's High Capacity Central File Storage (HCS)
• HCS High Speed Data Transfer
• Otago File Transfer

Check information on this when attending a Library PG workshop on Research Data Management.

Save time and checking by collecting all the necessary data for each reference, at the time of consulting the works concerned. 

Managing your references - guide to recommended software for in-text and bibliography tasks.

Departments and supervisors vary in their preferred reference management systems - compare products :

• Papers - for Mac users

Do not store your reference management files in cloud-based services, e.g. iCloud, Syncplicity, Dropbox, etc.

Seek assistance from your Subject Librarian and ITS staff.

Endnote overview videos (PC) and Mac - from Otago IT training

IT self-guided resources include:

• Video tutorials on writing/formatting your thesis in Word (PC)  and Mac
• Long Documents  - from University of Aberdeen - steps and videos
• Microsoft 365 Training - quick access to training videos
• How to Create and Edit long documents, project reports and research papers in Word - 2020 (42mins)

Writing support

Map the connections between the themes, ideas and papers you've discovered:

• Use the Smart Group function in Endnote to tag papers with themes  
• How do I edit? [blogpost]
• Writing the Introduction [blogpost]
• Using a matrix to organise your notes
• How to write a PhD in biological sciences : a guide for the uninitiated by G. John Measey 2022 Ebook
• Your PhD survival guide : planning, writing and succeeding in your final year Katherine Firth. Robertson Library Books (Uni) LB2386 .F575 Y686 2021
• Stylish Academic Writing Helen Sword (2012) Robertson Library (Uni) LB2369 .SZ28
• Academic Writing for Graduate Students (3rd ed.) John M. Swales and Christine B. Feak (2012); Central Library PE1408 .SY86 2012; and Wellington Medical (2004)
• Writing the winning thesis or dissertation: A step-by-step guide (3rd ed.) William A. (Arthur) Rouse; Randy L. Joyner; Allan A. Glatthorn (2013) Robertson Library LB2369 .G56 2013
• Writing up your research for a dissertation or thesis Dan Remenyi and Frank Bannister (2012) Robertson Library LB 2369 .RC398
• Thesis and dissertation writing in a second language : a handbook for supervisors Brian Paltridge and Sue Starfield (2007) E-book and at Robertson Library LB2369 .P525
• Postgraduate study in Aotearoa New Zealand : Surviving and succeeding Christopher McMaster; Caterina Louise Murphy Robertson Library LB2386 .P67 2014; and at Hocken. See Pt 2 on writing and publishing.
• Research Literacies and Writing Pedagogies for Masters and Doctoral Writers Cecile Badenhorst and Cally Guerin (2015) E-book

Formatting your thesis

• Writing Style
• Style Guides
• Formatting Details
• Table of Contents
• Figures and Tables
• Maps and Illustrative materials
• Citing and Referencing

Some disciplines have specific style manuals on writing, and citing. Check their details on layout, structure, writing style and formatting. Also check with your supervisor.

University of Otago Regulations and Library guidelines are in other tabs in this box.

PhD theses are limited to 100,000 words of text, excluding appendices, footnotes and references/bibliographies; Masters theses are up to 40,000 words.

Some disciplines have specific style manuals on writing, and citing. Check the details on layout, structure, writing style and formatting. Always check with your supervisor.

• The ACS style guide to scholarly communication Used in the Sciences 2020 Ebook
• AMA Manual of Style, 11th ed. Used in Health Sciences and Sciences 2020 EBook; Health Sciences Library (Dunedin) Books WZ 345 A512 2020
• The Chicago Manual of Style (17th ed.) Used in Arts and Humanities E-book and in Central Library Z253 .CH32 2017; Robertson Library 808.0270973 CHI 2017; 16th ed. at Wellington Medical Z 253 C534 2010
• A Manual for Writers of Research Papers, Theses, and Dissertations (9th ed.) Used in Arts, Humanities and some Sciences; based on Chicago style. Robertson Library LB2369 .T8 2018
• MLA handbook for writers of research papers (7th ed.) Used in Arts and Humanities Joseph Gibaldi (2009) Central Library PN 147 .GD94 2009; Science Library LB2369 .MP14 2009; Wellington Medical PN 147 M689 2009
• New Zealand law style guide (2nd ed.) Used for writing and citing legal literature Geoff McLay (2011) E-book; Law Library K100 .NH3347 2011 and Hocken Library
• Publication Manual of the American Psychological Association (APA) (7th ed.) Central Library, Science Libraries: BF 76.7 .AG49 2020; Health Sciences Library WZ345 .P976 2020; Robertson Library 808.06615 PUB 2020; online resource: https://apastyle.apa.org/style-grammar-guidelines/references/examples
• Scientific Style and Format (8th ed.) CSE style used in some Sciences; based on Chicago Author-Date style Science Library Reserve T11 .S386 2014

Font Face, Size and Spacing

The OU Regulations state that your thesis must be in typescript - s.14.2(a) . In addition, the Library recommends* that you:

• use a 12 pt. serif font such as Palatino, Times New Roman or Cambria, for the main text,
• use a sans serif font such as Arial or Calibri for headings and subheadings, and
• leave one-and-a-half spacing between lines.

Page Numbers

The Library recommends that you consecutively number your pages, as well any additional sheets, tables, maps, and/or appendices you might include.

• Center your page numbers at the top or bottom of the page, or keep them flush with the outer text margin, making sure that you keep them within the binding margins.
• Number preliminary pages (i.e. contents, acknowledgements etc.) using lower case Roman numerals, and main text using Arabic numerals. 
• Clearly identify the location of any figures you inset in the text, e.g. facing p. 42 or between pp. 42 and 43.

The generally accepted rule is to spell out exact numbers up to ninety-nine. The following exceptions should be noted:

• Use numerals for percentages, decimals, street numbers, page numbers and dates, and in technical or statistical discussions where groups of figures are used.
• Numerals at the beginning of a sentence are spelt out.

Page Margins

See the Templates tab for details.

* Turabian, K. L. et al. (2013). A manual for writers of research papers, theses, and dissertations , 8th ed. Chicago: University of Chicago Press.

An abstract of no more than 500 words is required – see Examination and Assessment Regulations 2014 , 14.2d .

The abstract should consist of a statement of the problem, an explanation of the method and procedures, and a summary of conclusions.

The following order is usually observed:

Author Declaration Form (only in the Library copy)

All quotations should correspond exactly with the original in wording, spelling and punctuation.

Short quotations:

• Usually not more than three lines in length, are enclosed in double quotation marks and incorporated into the text. 

Longer quotations:

• Single-spaced without quotation marks
• Indented at both margins forming a block that stands out clearly from the text.

Single quotation marks are generally used for quotations within a quotation. 

Interpolated comments:

• Enclosed in square brackets, e.g. [sic], to assure the reader that some error has been noted in the original.

Omissions in quoted matter:

• Use three spaced periods . . . and take care that the original meaning is not altered.

Use of double or single quotation marks varies from style to style:

• Modern Languages Association and Chicago (Turabian) use double quotation marks around short quotations,
• Harvard style uses single quotation marks, and
• APA uses none,

so check with your supervisor in case your discipline has a preferred style.

These may include photographs, maps, graphs, charts, diagrams and musical examples. 

• Placing and numbering of figures is the same as that for tables (see below), except that the word Figure, its appropriate number and caption should appear below the figure. 
• Musical examples are the exception, placed above the example.
• Referencing styles will vary on use of Figure in text, or fig. used parenthetically in text, e.g. (see fig. 3).
• Number tables and figures consecutively throughout the text, or per chapter, and write their titles without terminal punctuation.
• Number photographs, maps and graphs in Arabic numerals. 
• Text references are made in brackets and should precede the figure unless mentioned as part of a sentence. 
• If not the author’s own work, acknowledge the source and clear copyright.

Tables should appear as near as possible to the discussion relating to them:

• Numbered consecutively using Arabic numerals. 
• The heading ‘Table’ and its number and caption title should appear above the table, leaving the remainder of the page for source citation or explanatory notes.
• If the table occupies a full page, the caption may be typed on the reverse side of the preceding page, facing the table to which it refers.

Footnotes have four main purposes:

• To cite the authority for statements in the text.
• To provide cross references.
• To acknowledge indebtedness.
• To explain or supplement material that is included in the text.

Use the Insert Footnote function in your word processing software to get consistency.

After the first footnote reference, in full, use short form for subsequent references, i.e. author, short title, page number/s. Reference management software will assist with this, or do this manually.

Ibid. (ibidem = in the same) is used for a consecutive reference to the same work, but not necessarily to the same page.  If ibid. is used without a page number, the reference is to exactly the same page as that previously cited.  Ibid. should not be used more than two pages after the original citation.

Any maps or other illustrative materials – including digital media such as CDs, DVDs or USB drives - that accompany your thesis can be deposited as separate files with your e-thesis PDF deposit;

OR if you are having a copy bound for yourself or department, these materials can be:

• bound with the thesis, or
• placed in a pocket inside the cover.

Extra large or bulky material can be bound separately as an appendix, or bound in (landscape form), folded in from the right edge,

In-text citation styles vary by discipline - check with your supervisor, and manuals of style, e.g. ACS, APA, Chicago, Harvard, Legal style, MLA, and Vancouver.

Use footnotes or one of these systems:

Author-Date system or Parenthetical system

Insert citations to the literature into the text as the reference is made, instead of using footnotes.  Author-date citations consist of the author's surname and the year of publication, enclosed in parentheses.  Depending on the sentence structure where the citation is made, parentheses may enclose either the name, or the date, or both.  Page numbers may be included.

Full citations for these in-text sources should be listed alphabetically by author, in the “Bibliography” section of the thesis .

Reference Number system

Insert a number in superscript or parentheses, in the text at the point of citation. The citations appear in a numbered list of references at the end of the work. Vancouver, often used in the Biomedical Sciences, is an example of a "numbered" style and follows rules established by the International Committee of Medical Journal Editors .  Check examples of Vancouver style .

Bibliography or References

Commerce and Humanities

For theses in the humanities it is usual to choose a heading such as “Selected Bibliography”, “Works Consulted” or “Reference List”. Include all sources which have substantially affected the form or content of your thesis.  For a “Works Cited” list only include materials referred to in-text.  For a lengthy bibliography, as in a history thesis, the references can be arranged according to type of material, e.g. primary sources (manuscripts, official publications, newspapers) and secondary sources (books, periodical articles, theses).

Sciences and Biomedical Sciences

In science theses full citations for each source mentioned in-text are listed in a bibliography usually called “References”.  If the Arranged references alphabetically by author’s surname and under each name by year of publication, in the Author-Date system.  In the Reference-Number system arrange sources by authors’ names or in the order that the references are cited in the text. 

An appendix is not always required.  It provides a place for material that is not absolutely necessary to the text, or where inclusion in the text might break the flow of argument, e.g. the full text of an Act of Parliament; a timeline of key events; a questionnaire. 

Appendices may be sub-divided according to the class of materials include, so list each appendix by capital letter and title in the Table of Contents.

There are preferred file types when depositing your thesis and supplementary files. This helps to ensure preservation and ongoing access to your research.

Academic integrity

Academic integrity - University of Otago has a strict policy surrounding original research.

Graduate Research School has set up Blackboard papers for PhD and Masters students where you can use Turnitin to check your thesis chapters and supporting documents for matching and ethical referencing of sources.

Follow the steps in this  Guide to using Turnitin , or download this PDF:

• Guide to using Turnitin for Thesis Checking

What does the examiner look for?

• Research reading

Clinton Golding, Sharon Sharmini & Ayelet Lazarovitch. (2014). What examiners do: what thesis students should know, Assessment & Evaluation in Higher Education , 39:5, 563-576. DOI: 10.1080/02602938.2013.859230

From this research reading:

(1)   be broadly consistent (2)   expect a thesis to pass (3)   judge a thesis by the end of the first or second chapter (4)   read a thesis as an academic reader and as a normal reader (5)   be irritated and distracted by presentation errors (6)   favour a coherent thesis (7)   favour a thesis that engages with the literature (8)   favour a thesis with a convincing approach (9)   favour a thesis that engages with the findings (10) require a thesis to be publishable (11) give summative and formative feedback

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Cover letter examples

Penelope has opted for a clean and simple Otago cover letter template, showcasing her talent and transferrable skills in HR. The cover letter follows a modern style, keeping it concise and tailored to the specific job.

"I am writing to express my keen interest in the Human Resources Internship position at HSBC UK, where I can leverage my strong academic background, practical experience, and passion for HR to contribute to the company's success"

Table of contents

How to Write a Student Cover Letter: Guide with Examples and Tips

As a student navigating the UK job market, a well-crafted cover letter can make all the difference in your job search. Unlike seasoned professionals with years of experience to showcase, students often struggle to translate their academic knowledge and extracurricular activities into professional career documents that resonate with potential employers.

Whether applying for internships , work placements , or entry-level jobs, this guide aims to alleviate your worries and equip you with the essential steps of creating an effective student cover letter, with practical examples to help you on your way.

Explore our collection of cover letter templates to complement your CV. 

Customise this student cover letter example

Entering the job market for the first time? Learn our best strategies for crafting a compelling CV for a first job and begin your professional journey.

Student cover letter example

Download this student cover letter in PDF

This cover letter sample features Penelope, a diligent Business Psychology student, showcasing her academic achievements and extracurricular involvement, aligning them with the position's requirements. The cover letter follows a modern style, keeping it concise and tailored to the specific job.  

Explore our matching student CV example for more tips and examples to streamline your job application.

What to include in a student cover letter?

Beyond being a job requirement, the cover letter aims to complement your CV, providing deeper insight into your relevant skills, experience, and passion for the profession you're pursuing.

Much like a good CV , a well-structured cover letter aims to tailor in to a specific job. Ensure you carefully plan your writing process and include only the relevant information, leaving out all unnecessary details. The structure of a cover letter is simple. See the essential information you could add to your cover letter below:

Introduction : Briefly introduce yourself and state why you are interested in the position.

Summary of qualifications : Highlight your primary skills, experience, and accomplishments relevant to the job.

Relevant experience : Describe your work experience, focusing on your most relevant achievements.

Education : List your educational background, including your degree, institution, GCSE or A-levels.

Skills:  List your relevant skills, such as soft skills, hard skills, and transferrable skills.

Awards and honours : Mention any awards, honours, or certifications you have received.

References : If applicable, provide the contact information for your references.

Call to action : Thank the employer for their time and consideration, and express your eagerness to learn more about the position.

Learn more about this in our writing guide on crafting a well-structured cover letter.

Refer to the following examples for job-specific cover letters: Barista Waiter or waitress Admin Teaching assistant.

How to start a student cover letter

Your cover letter's introduction serves as a brief yet impactful overview of your relevant qualifications, referring back to your personal profile, also known as a personal statement, on a CV. Choose an eye-catching opening statement that draws your recruiter's interest, ensuring you create a solid first impression. 

Dear Evan Miller, I am writing to express my keen interest in the Customer Service Assistant position currently available at John Lewis. With a proven track record of providing exceptional customer service, I am thrilled about the opportunity to contribute my skills and enthusiasm to your dynamic team. My dedication to resolving customer issues promptly and effectively aligns perfectly with your company's commitment to customer satisfaction. I am eager to join your team and bring my commitment to excellence to John Lewis's customer service operations.

Refer to our customer service cover letter for more details. 

Below is the must-have information to add to your introduction:

Contact information : Provide your name, address, date of application, phone number, and email at the top of your cover letter.

Salutation:  Address the hiring manager or recruiter by name if possible. If not, use a general greeting such as "Dear Hiring Manager."

Introduction:  Start with a strong opening that briefly outlines your qualifications and expresses your interest in the position.

For more tips, refer to our article on how to start a cover letter .

Boost your job application with a compelling cover letter

How to write the body of a student cover letter .

In the cover letter body, convey your enthusiasm for the role by highlighting specific skills and achievements from previous experiences. Clearly state why you are the ideal candidate, aligning your abilities and aspirations with the company's values and mission. We suggest using two paragraphs to summarise your motivation for the job.

What to include in paragraph 1

Express interest in the desired role, highlighting your excitement for contributing to business growth. Briefly mention aspects of the company's mission that resonate with you to capture the reader's attention.

Paragraph 1 example

I am writing to express my keen interest in the Sales Associate position at DynamicTech Ltd. As a second-year student in Business Administration from the University of Manchester, I am eager to contribute my education and passion for sales to your dynamic team. The customer-centric ethos and innovation at DynamicTech Ltd align with my values, and I am excited about the opportunity to be part of a company driving business growth.

What to include in paragraph 2

Highlight your qualifications, detail relevant experiences and accomplishments from your student clubs, side activities or university projects. Use quantifiable metrics to emphasise the impact of your contributions.

Paragraph 2 example

During my studies, I led a successful university project, resulting in a 15% increase in sales and spearheaded a student club initiative, achieving a 20% boost in engagement. These experiences showcase my strategic planning and excellent communication skills. I am confident that my proactive approach to sales and these accomplishments align well with the Sales Associate position at DynamicTech Ltd.

For specific guidance on crafting a compelling sales cover letter as a student or seasoned professional, refer to our comprehensive guide with industry-specific advice.

Consider these additional tips to help you improve your student cover letter:

Prioritise relevant coursework, projects, or extracurricular activities to showcase transferrable skills .

Highlight internships, part-time jobs, or volunteer experiences, emphasising additional expertise .

Include achievements and projects from the university, aligning them with the desired role.

Mention any leadership roles in student organisations or notable accomplishments during your studies.

Use action verbs and quantify achievements to make your experiences more impactful.

Check out related articles on the apprenticeship CV and how to add achievements to a CV .

How to end a student cover letter

End your cover letter with a powerful call to action, reiterating your enthusiasm for the position and expressing your desire to discuss your qualifications further. Thank the reader for their time and consideration, and provide your contact information for further inquiries.

I appreciate your consideration of my Intern Commercial Retail Operations application and am excited about the prospect of contributing to the success of ChicEmporium. I welcome the opportunity to discuss how my skills and experiences make me a strong fit for your team. Thank you for your time and consideration.   I look forward to further discussing my qualifications in an interview. Sincerely, Miriam Cates

See our retail cover letter example guide for more examples and tips.

How to write a student cover letter with no experience 

If you have little to no experience, a short cover letter can still make a big impact. Start by researching the company and job role to tailor your letter effectively. Compile a list of relevant skills and experiences, emphasising transferable skills and projects that align with the company's goals. Do not let a lack of experience deter you from applying. A cover letter offers room for flexibility, so use it to your advantage. 

CV tips for writing a student cover letter with no experience:

Research the company and the job role

Make a list of relevant skills and experiences

Mention your contact information 

Indicate your job target 

Show your transferable skills and projects, aligning with the company's goals

Sign off your cover letter with a call to action

Proofread for mistakes.

Dear Hiring Manager, I am excited to express my genuine interest in the part-time pharmaceutical research internship at MedLife, as advertised. As a third-year student in Pharmaceutical Sciences from the University of Edinburgh, I am eager to apply my knowledge and enthusiasm for advancing healthcare solutions to contribute to your esteemed research team. I undertook comprehensive coursework throughout my academic journey, building a solid foundation in pharmaceutical research methodologies and industry practices. Although my formal research experience may be limited, my dedication to learning, adaptability, and practical communication skills make me a well-rounded candidate for this role. I am particularly attracted to MedLife for its commitment to cutting-edge research, and I am eager to be part of a team committed to making impactful contributions to the field. I am confident that my academic accomplishments and my passion for advancing healthcare make me an asset to the pharmaceutical research position. I would welcome the opportunity to discuss in greater detail how my skills and enthusiasm align with the specific needs of your research team. Thank you for considering my application. Sincerely, John Anderson

Refer to the job-specific pharmacist cover letter example for more tips!

Key takeaways

Writing a cover letter as a student involves showcasing your academic achievements and extracurricular activities while aligning them with the specific job requirements. Keep it concise, tailor it to the specific position, and ensure it reflects your enthusiasm for the opportunity.

Before submitting your cover letter, proofread carefully to eliminate spelling, grammar, or punctuation errors. A polished and error-free document reflects your professionalism and attention to detail.

Use strong action verbs to describe your accomplishments.

Quantify your achievements whenever possible.

Personalise your cover letter for each position you apply for.

Maintain a positive tone that reflects your personality and enthusiasm for the job.

Next steps?

We also offer a variety of CV templates and CV examples tailored to match your career goals. If you need additional assistance, our CV Writing Service provides professional guidance to make the process easier.

What is the best student cover letter template?

A well-crafted student cover letter should be tailored to the specific job you're applying for. It should highlight your academic achievements, relevant coursework, and hands-on experience, demonstrating how they align with the role's requirements.

What is the purpose of a student cover letter?

A student cover letter is a professional document that introduces you and your qualifications to a potential employer. It is your opportunity to showcase your skills, experience, and accomplishments in a way that is relevant to the job you are applying for.

How long should a student cover letter be?

A student cover letter is typically one page long, concise and focused on crucial qualifications and experiences.

Refer to  how long a cover letter should be  for more information.

How should I format my student cover letter?

Use a clean and professional font like Times New Roman or Arial. We suggest sticking to a font size of between 10 and 12 points. Ensure to use consistent margins and spacing. Proofread your cover letter carefully for any errors before submitting it to your desired company.

See our related blog on how to choose the best font for your CV .

Should I use keywords in my student cover letter?

Yes, you should use keywords throughout your student cover letter. Doing so will help your application get noticed by applicant tracking systems (ATS) that scan resumes and cover letters for relevant keywords.

What are some common mistakes to avoid in a student cover letter?

Here are a few common mistakes to avoid in a student cover letter:

Typos and grammatical errors.

Generic and irrelevant content.

Lack of focus on relevant skills and experience.

Failure to tailor the cover letter to the specific job requirements.

Including irrelevant information.

Submitting a cover letter that is too long or too short.

Is a cover letter necessary for a student job?

While not always mandatory, a cover letter for a student job can significantly enhance your application. It allows you to express your enthusiasm, showcase your qualifications, and provide additional context that your CV might need to cover.

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Here is perfect CV and Cover Letter guide to open doors to your dream jobs!

Want to impress pote ntia l employers right away? Look nowhere else! Here is a strong cover letter and CV guide to up your job application game. Let's create a masterpiece that distinguishes you by fusing your own story, talents, and passion. Use these top suggestions to stand out from the crowd and make a lasting impression!

• Tailor it to the specific job: It is esse ntia l you write a fresh and tailored cover letter for each job
• Use a professional format: Start with a professional header that includes your contact information and the date. Follow a standard business letter format with a formal salutation and closing
• Grab attention with a strong opening: Begin your cover letter with a compelling introduction that grabs the reader's attention
• Showcase your qualifications: Highlight your relevant skills and experiences that make you a strong fit for the job
• Show your enthusiasm and knowledge : Demonstrate your knowledge of the organization by mentioning specific projects, initiatives, or values that align with your own
• Keep it concise and focused : Avoid rambling or including unnecessary information. Use bullet points or subheadings to break up the text and make it easier to read
• Avoid repeating your resume: Your cover letter should complement your resume, not repeat it. Focus on expanding on key points or providing additional context. Use the cover letter to tell a compelling story about your qualifications
• Be positive and confident: Maintain a positive and confident tone throughout your cover letter. Avoid negative language or sounding desperate. Instead, focus on your strengths and why you believe you're the right candidate for the job
• Proofread and edit: Before sending your cover letter, carefully proofread it for any errors or typos. Make sure the language is clear, concise, and professional
• Bonus Tip: The purpose of a cover letter is to introduce yourself, showcase your qualifications, and demonstrate your interest in the job! 👈

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