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65 Example Phrases for Perfect Reference Letters [and 5 Templates]

By Status.net Editorial Team on June 10, 2023 — 26 minutes to read

Types of Reference Letters Part 1
Purpose of Reference Letters Part 2
Letter of Reference Format Part 3
How to Write a Reference Letter (Sample Phrases) Part 4
Template: Professional Letter of Reference Part 5
Template: Reference Letter for Job Application Part 6
Template: Academic Reference Letter Part 7
Template: Character and Personal References Part 8
Template: Promotions and Leadership Recommendations Part 9
Reference Letters Tips and Best Practices Part 10

Part 1 Types of Reference Letters

Reference letters come in various forms depending on the purpose. Some common types include professional reference letters, personal reference letters, academic reference letters, and business reference letters.

A professional reference letter focuses on the person’s work experience, job performance, and skills. It typically comes from a previous employer, supervisor, or coworker who can vouch for their abilities related to a specific job or position.
A personal reference letter, also known as a character reference letter, provides insight into the person’s personal qualities and character. This type of letter comes from someone who knows them well, such as a friend, relative, or even a neighbor. Personal reference letters can be helpful if the person lacks professional experience or if the opportunity they’re pursuing is more casual in nature.
An academic reference letter deals more with the person’s educational background, performance, and potential. It’s often written by teachers, professors, or other educators who can attest to their abilities as a student. This type of letter is frequently requested when applying for higher education, internships, or research positions.
A business reference letter serves to confirm the person’s work history and business activities. It can be written by clients, suppliers, or other professionals who’ve interacted with them within the scope of their occupation or business ventures.

Part 2 Purpose of Reference Letters

The main objective of a reference letter is to endorse and reinforce the candidacy of a person for a job, academic program, or other opportunities. It provides an external viewpoint on the person’s skills, qualifications, and character, which helps the decision-makers to gain a better understanding of the person’s suitability for the position.

In terms of employment, reference letters can assist a person to:

Demonstrate their professional abilities
Highlight their character and personal qualities
Confirm their work history and experience
Add credibility to their application
Stand out from other candidates

For academic opportunities, reference letters can:

Showcase the person’s academic achievements
Highlight their potential for success in the program
Offer insights into their work ethic and dedication
Validate claims about their skills or experience
Support their case for scholarships, financial aid, or special programs

Part 3 Letter of Reference Format

Format guidelines.

Start with your name and contact information at the top followed by the date and the recipient’s name and address. Keep the formatting consistent using a legible font like Times New Roman, Arial, or Calibri.

Length and Structure

Reference letters typically range from one to two pages in length. Keep the letter focused by structuring it into three to four paragraphs.

The first paragraph should explain your relationship to the person you are recommending and establish your credibility.
The second and third paragraphs should highlight the relevant skills, qualities, and achievements of the person.
Finally, wrap up the letter by stating that you highly recommend the candidate, and provide your contact information for further inquiries.

Salutation and Signature

Begin the letter with a formal salutation, such as “Dear [Recipient’s Name].” If you don’t know the recipient’s name, you can use “To Whom It May Concern” or “Dear Hiring Manager.” End your letter with a professional closing like “Sincerely” or “Yours faithfully,” followed by your typed name and, if applicable, your handwritten signature.

Related: How to Start a Letter (and Mistakes to Avoid)

How to End an Email Professionally (Examples)

Part 4 How to Write a Reference Letter (Sample Phrases)

— step 1: introduction and context —.

Start by providing an introduction that allows the reader to understand your relationship to the candidate, such as mentioning your job title, company name, and how long you’ve known them.

For example: “ It’s been an honor to supervise Jane as a project director at XYZ Company for the past five years. I can confidently attest to her outstanding leadership skills and positive attitude, making her a perfect fit for the role of Chief Operations Officer at ABC Industries.”

Sample phrases for reference letter introduction:

1. As a [job title] at [company name], I have had the pleasure of working closely with [candidate’s name] for [length of time]. 2. I am writing this reference letter for [candidate’s name], whom I have had the pleasure of knowing for [length of time] in my capacity as [job title] at [company name]. 3. It is my pleasure to recommend [candidate’s name], with whom I have had the pleasure of working for [length of time] as [job title] at [company name]. 4. I have had the pleasure of knowing [candidate’s name] for [length of time] in my capacity as [job title] at [company name], and I am honored to provide this reference letter on their behalf. 5. I have known [candidate’s name] for [length of time] in my role as [job title] at [company name], and I am happy to provide this reference letter in support of their application. 6. As [job title] at [company name], I have had the pleasure of working with [candidate’s name] for [length of time], and I am delighted to provide this reference letter on their behalf. 7. I am writing this reference letter for [candidate’s name], whom I have known for [length of time] in my capacity as [job title] at [company name]. 8. As [job title] at [company name], I have had the opportunity to work with [candidate’s name] for [length of time], and I am pleased to provide this reference letter in support of their application. 9. I am honored to provide this reference letter for [candidate’s name], whom I have had the pleasure of working with for [length of time] in my capacity as [job title] at [company name]. 10. It is my pleasure to recommend [candidate’s name], whom I have known for [length of time] in my role as [job title] at [company name]. 11. I am writing this reference letter for [candidate’s name], whom I have worked with for [length of time] in my capacity as [job title] at [company name], and I am happy to provide my support. 12. As [job title] at [company name], I have had the pleasure of working with [candidate’s name]for [length of time], and I am pleased to provide this reference letter as a testament to their skills and abilities. 13. I have had the pleasure of knowing [candidate’s name] for [length of time] in my capacity as [job title] at [company name], and I am honored to provide this reference letter in support of their endeavors. 14. It is my pleasure to recommend [candidate’s name], whom I have had the opportunity to work with for [length of time] as [job title] at [company name]. 15. I am writing this reference letter for [candidate’s name], with whom I have had the pleasure of working for [length of time] in my role as [job title] at [company name]. 16. As [job title] at [company name], I have had the pleasure of working with [candidate’s name] for [length of time], and I am delighted to provide this reference letter to support their career aspirations.

— Step 2: Body and Specific Examples —

In the body of the letter, focus on the candidate’s strengths, skills, and qualifications. Use specific examples to showcase their abilities, leadership skills, and experiences that make them the ideal choice for the role or admission. You could highlight their academic achievements, professional growth, or projects they’ve successfully managed. Be sure to personalize your letter, detailing the candidate’s outstanding qualities and traits that set them apart from others.

For example: “ During her time at (…) Company, Jane successfully managed a team of 20 people, achieving a 15% increase in overall productivity. Her exceptional client relationship skills resulted in the acquisition of several high-profile projects. As a leader, Jane has consistently demonstrated her ability to go above and beyond her responsibilities.”

For academic applications: “ As Jane’s teacher, I observed her excellent performance and dedication to her studies, which was reflected in her consistently high grades. She also volunteered as a tutor for struggling students, showcasing her strong sense of empathy and community.”

Sample phrases for reference letter body:

I have been consistently impressed with [Name]’s ability to [skill/quality] in a professional and efficient manner.
[Name] has a keen eye for detail and is always willing to go above and beyond to ensure that [task/project] is completed to the highest standard.
[Name] consistently demonstrates a positive attitude and excellent interpersonal skills when working with colleagues and clients.
[Name] is a highly motivated and driven individual who consistently strives to improve their performance and achieve their goals.
Their exceptional communication skills and ability to collaborate effectively make them a valuable asset to any team.
[Name] has a natural ability to think critically and creatively, which has led to some impressive results in their role.
I have been particularly impressed with [Name]’s ability to adapt to new challenges and environments with ease.
[Name] consistently demonstrates a high level of professionalism and integrity in all of their interactions.
Their ability to manage multiple tasks and priorities simultaneously is a testament to their exceptional organizational skills.
[Name] has a strong work ethic and consistently goes above and beyond what is expected of them.
Their ability to effectively manage and lead teams has been a key factor in the success of many projects at [company/organization].
[Name] is a quick learner and has a natural ability to pick up new skills and concepts with ease.
Their passion for [industry/field] is evident in their work and has been a key factor in their success.
[Name] consistently demonstrates a willingness to take on new challenges and responsibilities.
Their ability to remain calm and composed under pressure makes them an excellent asset to any team.
[Name]’s exceptional attention to detail and ability to anticipate potential issues has been instrumental in the success of many projects at [company/organization].
[Name] has a strong track record of [achievement/ success] in their position.

Sample paragraphs for reference letter body:

1. “Throughout [Name]’s time in my class, I was impressed by their exceptional critical thinking skills, which they consistently demonstrated in their written assignments and classroom discussions. Their ability to analyze complex concepts and ideas and present them in a clear and concise manner was particularly noteworthy. [Name] also showed great initiative in seeking out additional resources and materials to deepen their understanding of course topics, which helped them excel in the class.”

2. “As a project manager, [Name] exhibited strong leadership skills, effectively delegating tasks and motivating team members to achieve project goals. Their ability to communicate clearly and set expectations for team members was particularly impressive, and they were able to foster a collaborative and productive work environment. [Name] also demonstrated excellent problem-solving skills, identifying and addressing potential roadblocks before they became major issues.”

3. “I have no doubt that [Name]’s impressive academic achievements and dedication to their studies make them an excellent fit for the program they are applying to. In addition to their outstanding grades and test scores, [Name] has consistently shown a passion for learning and a deep curiosity about their field of study. They have taken on additional coursework and research projects outside of their required curriculum, demonstrating a commitment to intellectual growth and development.”

4. “During [Name]’s time at our organization, they consistently demonstrated a strong work ethic and a keen attention to detail, resulting in successful completion of several complex projects. [Name] was able to manage multiple priorities and deadlines with ease, and was always willing to go above and beyond to ensure that projects were completed on time and to a high standard. Their ability to work independently and as part of a team was also notable, as they were able to build strong relationships with colleagues and stakeholders.”

5. “[Name]’s ability to communicate clearly and effectively with colleagues and clients alike was a key factor in their success in their previous role. They were able to distill complex technical concepts into language that was easily understandable for non-technical stakeholders, and were skilled at presenting information in a clear and concise manner. [Name] was also able to build strong relationships with clients, earning their trust and respect through their professionalism and expertise.”

6. “I was consistently impressed by [Name]’s ability to think creatively and outside the box, resulting in innovative solutions to complex problems. They were able to approach challenges from multiple angles, and were not afraid to take risks in pursuit of novel solutions. [Name] was also skilled at identifying patterns and trends in data, which helped them uncover new insights and opportunities. Their ability to think critically and creatively was a valuable asset to our team.”

7. “[Name]’s strong organizational skills and ability to multitask effectively were essential in their successful management of multiple projects simultaneously. They were able to prioritize competing demands and allocate resources in a way that maximized efficiency and productivity. [Name] was also skilled at managing stakeholder expectations, communicating project status and progress updates in a clear and timely manner. Their ability to juggle multiple priorities and maintain a high level of attention to detail was impressive.”

8. “As a team player, [Name] consistently went above and beyond to support their colleagues and contribute to a positive work environment. They were always willing to lend a hand when needed, and were skilled at building relationships with colleagues from diverse backgrounds and disciplines. [Name] was also adept at providing constructive feedback and support, helping their teammates grow and develop professionally.”

9. “[Name]’s unwavering dedication to their work and their commitment to excellence make them an ideal candidate for the role they are applying for. They consistently demonstrated a passion for their work and a drive to succeed, which helped them excel in their previous roles. [Name] was also able to adapt to changing circumstances and navigate ambiguity with ease, demonstrating a high level of resilience and flexibility.”

10. “In addition to [Name]’s impressive technical skills, their ability to work well under pressure and meet tight deadlines set them apart from their peers. They were able to remain calm and focused in high-pressure situations, and were skilled at managing their time and resources in a way that maximized productivity. [Name] was also able to maintain a high level of attention to detail, ensuring that their work was always of the highest quality.”

— Step 3: Conclusion and Summary —

To wrap up your reference letter, reiterate your endorsement of the candidate and provide an opportunity for the hiring manager or admission officer to reach out to you for further information. It’s always a good idea to proofread your letter and double-check the content to ensure it’s accurate and well-formatted.

For example: “ I am confident that Jane’s remarkable capabilities and positive attitude will make her a valuable addition to ABC Industries. Please don’t hesitate to contact me if you need any further information or clarification. I would be more than happy to discuss Jane’s qualifications, contributions, and potential.”

Sample paragraphs for the summary and conclusion part:

1. It is my pleasure to recommend [Candidate’s name] for the [position/program]. If you would like to discuss [his/her] qualifications further, please feel free to reach out to me. 2. I wholeheartedly endorse [Candidate’s name] for the [position/program]. I am confident that [he/she] possesses the necessary skills and qualities to excel in this role. If you require any further information or have any questions, please do not hesitate to contact me. 3. I am proud to endorse [Candidate’s name] for the [position/program]. [He/She] is a highly talented and motivated individual who has impressed me with [his/her] work ethic and abilities. Should you require any additional information, I am happy to provide it. 4. I enthusiastically recommend [Candidate’s name] for the [position/program]. [He/She] has a proven track record of success and has consistently shown [his/her] ability to excel in challenging situations. If you would like to discuss [his/her] qualifications in more detail, please feel free to contact me. 5. I am delighted to recommend [Candidate’s name] for the [position/program]. If you require any further information about [his/her] qualifications, please do not hesitate to reach out to me. 6. It is my pleasure to endorse [Candidate’s name] for the [position/program]. [He/She] is a talented and driven individual who has consistently demonstrated [his/her] ability to succeed. If you have any questions or would like to discuss [his/her] qualifications further, please feel free to contact me. 7. I strongly recommend [Candidate’s name] for the [position/program]. [He/She] is an exceptional candidate who possesses the skills and experience necessary to excel in this role. If you would like to discuss [his/her] qualifications further, please do not hesitate to reach out to me. 8. I am confident in recommending [Candidate’s name] for the [position/program]. [He/She] has impressed me with [his/her] ability to work collaboratively, think critically, and solve problems creatively. If you require any additional information or would like to discuss [his/her] qualifications further, please feel free to contact me. 9. I wholeheartedly endorse [Candidate’s name] for the [position/program]. If you have any questions or would like to learn more about [his/her] qualifications, please do not hesitate to reach out to me. 10. I am pleased to recommend [Candidate’s name] for the [position/program]. [He/She] is an outstanding candidate who possesses the necessary skills and experience to excel in this role. If you require any additional information or would like to discuss [his/her] qualifications further, please feel free to contact me at your convenience.

Related: A Perfect Letter of Recommendation (8 Best Templates)

Templates for Common Reference Letter Scenarios

Part 5 professional letter of reference template, professional reference letter template 1.

[Your Name] [Your Title] [Your Contact Information]

[Recipient’s Name] [Recipient’s Title] [Recipient’s Address]

Dear [Recipient’s Name],

I have known [Candidate’s Name] for [length of time] in my capacity as [your role], and I am pleased to recommend them for the [job/program] at your [company/school].

During their time at [previous job/position/school], [Candidate’s Name] demonstrated exceptional [achievement/skill], such as [example]. Their dedication to [goal/task] led to a [positive result/outcome] for the [team/project]. This showcases their [leadership capability/teamwork skills/etc.].

I believe that [Candidate’s Name] would make an excellent addition to your [company/school/program]. Please do not hesitate to contact me if you require further information.

[Your Name]

Professional Reference Letter Example 2

Dear Hiring Manager,

As [Candidate’s Name]’s [relationship], I can confidently recommend them for the position at your company. [Candidate’s Name]’s strong work ethic and commitment to their goals have been impressive during the time we have worked together.

[Candidate’s Name]’s skill in [specific example] has significantly impacted the success of our [team/project]. The combination of their expertise in [field/skill] and their [another quality] make them a valuable asset to any team.

I have no doubt that [Candidate’s Name] will excel in the role they are applying for. If you have any questions or require additional information, please feel free to contact me.

Best regards,

Part 6 Reference Letter for Job Application

Dear [Hiring Manager],

I am writing this letter of recommendation for [Applicant’s Name], who has applied for the [Job Position] role at your organization. I have known [Applicant’s Name] for [Number of Years] years, during which time they have demonstrated exceptional skills and qualities that make them an ideal candidate for the position.

[Applicant’s Name] is a highly motivated individual who possesses excellent communication skills, both written and verbal. They have a proven track record of working well in a team environment and have consistently demonstrated a strong work ethic. They are proactive and always willing to go the extra mile to ensure that tasks are completed to the highest standard.

In addition to their technical skills, [Applicant’s Name] also possesses excellent interpersonal skills. They are able to build strong relationships with colleagues, clients, and stakeholders, which has helped them to achieve success in their previous roles. They are also able to adapt quickly to new environments and are comfortable working in a fast-paced, dynamic environment.

I strongly recommend [Applicant’s Name] for the [Job Position] role at your organization. They would be an asset to any team and I am confident that they would excel in this role. Please do not hesitate to contact me if you require any further information.

[Your Title]

[Your Company]

Dear [Employer],

I am writing to recommend [Candidate’s Name] for the [Position or Program] at [Company or Institution]. (Option: I am writing to highly recommend [Applicant] for any job opportunity that may arise within your organization.) [Applicant] has worked under my supervision for [length of time] and has consistently demonstrated a strong work ethic, exceptional skills, and a positive attitude.

During their time with us, [Applicant] has accomplished many notable achievements, including:

– Successfully leading a team of [number] in a project that resulted in a [percentage] increase in sales – Developing and implementing a new marketing strategy that resulted in a [percentage] increase in website traffic – Demonstrating exceptional problem-solving skills when faced with challenging situations, resulting in the successful resolution of [specific examples]

[Applicant] has also shown an ability to work collaboratively with others, both within their team and across departments. Their positive attitude and willingness to go above and beyond expectations have made them a valuable asset to our organization.

I strongly believe that [Candidate’s Name] would be a great fit for [Role/Position] at your [Company/Organization]. Their skills, work ethic, and positive attitude make them an excellent candidate for any role they may pursue.

[Your Name] [Your Title] [Your Company]

Part 7 Academic Reference Letter Template

Dear [Recipient],

I am pleased to provide this letter of reference for [Name], who has requested my endorsement in support of their academic pursuits. I have known [Name] for [length of time] and have had the pleasure of working with them on [project/course/etc.].

[Name] is a highly motivated and dedicated individual who consistently demonstrates a strong work ethic and a commitment to academic excellence. They possess excellent analytical and critical thinking skills, which are essential for success in any academic endeavor. [Name] is also a skilled communicator, both verbally and in writing, and has consistently demonstrated the ability to work collaboratively with others.

During [Name]’s time in [program/course/etc.], they have consistently demonstrated a high level of academic achievement, earning [grades/awards/etc.]. Furthermore, [Name] has shown a strong interest in [specific area of study], which is evident in their [research/extracurricular activities/etc.].

I have no doubt that [Name] will continue to excel in their academic pursuits and will make a valuable contribution to any academic community they become a part of. I highly recommend [Name] for any academic program or opportunity they may pursue.

Please do not hesitate to contact me if you require any further information.

Part 8 Character and Personal References

Sometimes, we need a reference letter that focuses on our interpersonal and personal qualities. Family friends, neighbors, or community leaders can write these letters for various purposes. Example: Olivia, applying to be a volunteer at a nonprofit, could request a reference from the head of her community gardening project praising her teamwork and dedication.

I am writing this letter to recommend [Name] for any opportunity that requires a person with exceptional interpersonal and personal qualities. I have known [Name] for [Number of years] years, and I can attest to their outstanding character.

[Name] has always been a person of great integrity and honesty. They have a strong moral compass and always do the right thing, even when it is difficult. They are respectful and considerate of others, and they treat everyone with kindness and empathy. [Name] is a great listener and communicator, and they always make an effort to understand others’ perspectives.

One of [Name]’s most impressive qualities is their ability to work well with others. They are a great team player and always contribute positively to any group they are a part of. They are reliable and responsible, and they always follow through on their commitments. [Name] is also a natural leader and has the ability to motivate and inspire others to do their best.

In addition to their interpersonal skills, [Name] has many personal qualities that make them an exceptional candidate for any opportunity. They are hardworking and dedicated, and they always strive for excellence in everything they do. They are also creative and innovative, and they have a unique perspective that allows them to come up with new and exciting ideas.

I highly recommend [Name] for any opportunity that requires a person with exceptional interpersonal and personal qualities. They are an outstanding individual who will undoubtedly make a positive impact on any organization or team they are a part of.

Part 9 Promotions and Leadership Recommendations

I am writing this letter to recommend [Employee’s Name] for a promotion. I have had the pleasure of working with [Employee’s Name] for [Duration of Time] in [Current Position] and have been consistently impressed with their work ethic, dedication, and ability to exceed expectations.

During their time in [Current Position], [Employee’s Name] has demonstrated exceptional leadership skills, consistently achieving and exceeding targets, and showing a willingness to go above and beyond to ensure the success of the team. Their ability to work collaboratively with colleagues and clients has also been a key factor in their success.

[Employee’s Name] has shown a strong commitment to their professional development, continuously seeking opportunities to improve their skills and knowledge. They have demonstrated a high level of adaptability and flexibility in their work, taking on additional responsibilities and successfully managing multiple projects simultaneously.

I have no doubt that [Employee’s Name] will excel in a higher position, and I highly recommend them for a promotion. Their skills, dedication, and commitment to excellence make them a valuable asset to any team.

I am writing to recommend [Name] for a promotion to a leadership position within [Company/Organization]. As [his/her] current supervisor/manager, I have had the privilege of working closely with [Name] and can attest to [his/her] exceptional leadership skills, dedication, and commitment to excellence.

During [his/her] time with the company, [Name] has consistently demonstrated the ability to inspire and motivate [his/her] team to achieve outstanding results. [He/She] has a natural talent for identifying and nurturing talent, and [his/her] team members consistently speak highly of [his/her] leadership style.

[Name] is an excellent communicator and has a talent for building strong relationships with colleagues, clients, and stakeholders. [He/She] is also highly organized and detail-oriented, ensuring that projects are completed on time and to the highest standards.

I believe that [Name] would make an outstanding leader within the company and would be an asset to any team. [His/Her] experience, skills, and dedication make [him/her] an ideal candidate for a leadership position, and I wholeheartedly recommend [him/her] for this role.

Part 10 Reference Letters Tips and Best Practices

Creating a strong letter.

When writing a strong reference letter, focus on the person’s attributes, qualifications, experience, and achievements. Discuss their qualities and accomplishments that are relevant to the desired employment or opportunity. Be specific and provide examples of how the person demonstrated these traits. Include the person’s title, goals, and any relevant research they conducted.

Proofreading and Editing

Before submitting the reference letter, take the time to carefully proofread and edit. Double-check details such as the person’s name, title, and the company or institution for which they are applying. Ensure that the content accurately represents the person’s qualifications and experience.

Remaining Professional and Credible

By keeping your language neutral and clear, you’ll ensure that your letter remains credible. Consider the context of the letter and the expectations of the recipient, and tailor your writing style accordingly.

Frequently Asked Questions

What are top 3 elements of a great reference.

A great reference letter should include three key elements:

Personalization: Tailor the letter to the specific opportunity by addressing the recipient and incorporating relevant information about the position or program.
Specific examples: Provide examples that illustrate the individual’s strengths and accomplishments relevant to the opportunity.
Sincere endorsement: Convey your genuine enthusiasm and confidence in the individual’s potential for success.

How to craft a professional reference letter?

For professional reference letters, maintain a formal tone and use industry-specific language. Start with a brief introduction of your relationship with the individual and the context of your recommendation. Highlight their professional accomplishments, skills, and work ethic. Support these claims with specific examples or measurable outcomes. End the letter by reaffirming your endorsement.

How to craft a casual reference letter?

When writing a casual reference letter, maintain a friendly and conversational tone. Begin by explaining your relationship with the person and the context in which you know them. Emphasize their positive attributes, sharing anecdotes or specific examples to illustrate why they would be a good fit for the opportunity. Avoid using overly formal language or jargon.

Example: “I’ve had the pleasure of working with John as a fellow volunteer at the local animal shelter for over two years now. He consistently demonstrates a genuine love for animals and goes out of his way to ensure they are well taken care of. For instance, I remember John spending his weekend to mend the fence…”

What are the essentials of recommendation letter format?

Your contact information (name, title, organization, address, phone number, and email).
Recipient’s information (if available).
Salutation (e.g., “Dear [Recipient],” or “To Whom It May Concern,”).
Introduction, followed by the body of the letter, detailing the individual’s qualifications, achievements, and strengths.
Conclusion, in which you reiterate your endorsement.
Closing (e.g., “Sincerely,” or “Best regards,”), followed by your signature and printed name.

What makes a good reference letter?

A good reference letter is personalized, specific, and genuine. Focus on the individual’s unique skills, accomplishments, and potential relevant to the intended purpose and provide concrete examples to support your claims. Show enthusiasm and confidence in the individual’s abilities to help them stand out to the recipient.

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