leave application letter after taking leave

IFRS selector tool
IFRS by ACCA
IFRS by AICPA
AICPA IFRS or ACCA IFRS
Financial Reporting
Fourth Industrial Revolution
Data Analytics
Audit & Assurance
Finance leadership
Enrolled Agent
Knowledge level
Skill level
Strategic level

ACCA books and study materials. Sep 2024 to Jun 2025 - Eduyush

Leave Letter After Taking Leave: How to Write It Right

leave letter after taking leave: a complete guide.

Leave letter after taking leave is an important communication tool that helps employees formally notify their employer about their return to work or request additional leave.

Whether you've completed your leave or need an extension due to unforeseen circumstances, writing a clear and professional leave lette r ensures transparency and maintains a good relationship with your employer.

In this guide, we’ll explore the best practices for drafting a leave letter after taking leave, along with examples and tips to make the process seamless.

Understanding the Importance of a Leave Letter After Taking Leave

Why is a leave letter necessary.

After taking leave, a follow-up letter serves several purposes. It formally notifies your employer of your intention to return to work or requests an extension if you need more time off. This letter ensures that your absence is properly documented and helps maintain clear communication with your employer. A well-written leave letter can also reflect your professionalism and commitment to your responsibilities.

Common Scenarios

There are various situations where you might need to write a leave letter after returning from leave:

Returning to Work : When you’ve completed your leave and are ready to resume your duties.
Requesting a Leave Extension : If your leave period needs extended due to ongoing medical treatment or other reasons.
Medical Leave Follow-Up : After recovering from an illness, iinformyour employer of your readiness to return or nneed more recovery time

How to Write a Leave Letter After Taking Leave

Structure of the letter.

When writing a leave letter after taking leave , it’s important to follow a structured format:

Subject Line : Clearly state the purpose, such as "Leave Extension Request" or "Return to Work Notification."
Salutation : Address your manager or HR representative politely.
Introduction : Mention the purpose of the letter and reference your previous leave.
Body : Provide necessary details, such as your return date or reasons for requesting additional leave.
Conclusion : Express gratitude for their understanding and confirm any next steps.
Signature : Sign off with your name and contact information.

Key Points to Include

When drafting your leave letter, make sure to include the following key points:

Mention of Previous Leave : Reference the leave you recently took, including the dates.
Reason for Follow-Up : Explain whether you’re returning to work or need more leave.
Supporting Details : If you're requesting an extension, provide any necessary documentation, such as a medical certificate.
Handover Details : If you’re returning to work, mention how you plan to resume your duties or handover if further leave is needed.
Contact Information : Ensure your employer can reach you for any further discussion.

Tips for Writing an Effective Leave Letter

Be Concise : Keep the letter brief and concise, focusing on the essential information.
Maintain a Professional Tone : Use formal language and be respectful.
Provide Documentation : If requesting an extension, include any necessary medical certificates or relevant documents.
Clarify Next Steps : Whether you’re returning or need more time off, clearly state what you’ll do next.

Sample Leave Letters After Taking Leave

Leave letter for school from parents after taking leave.

Subject: Leave Letter for [Child’s Name] After Recent Absence

Dear [Class Teacher's Name]/[Principal's Name],

I hope this letter finds you well. I am writing to inform you that my child, [Child’s Name], who was on leave from [start date] to [end date] due to [reason, e.g., illness, family emergency], has now fully recovered and is ready to resume classes. We sincerely apologize for any inconvenience caused by the sudden leave.

During the period of absence, [Child’s Name] missed some important lessons and assignments. We would greatly appreciate it if you could provide us with details of the missed work so that we can ensure [Child name] catches up promptly. We value your support and understanding in helping [Child’s Name] transition back to regular school activities smoothly.

Thank you for your cooperation.

Leave Letter for Fever After Taking Leave

Subject: Leave Letter for Absence Due to Fever

Dear [Manager's Name],

I am writing to inform you that I was recently on sick leave from [start date] to [end date] due to a high fever. My doctor advised me to rest during this period, and I have since fully recovered.

I apologize for any disruption my absence may have caused and assure you that I am now ready to resume my duties. If any missed work or urgent tasks need my attention, please let me know, and I will address them promptly.

Thank you for your understanding and support.

Already Taken Leave Application Letter for Office

Subject: Leave Application Following Recent Absence

I hope this message finds you well. I am writing to formally document the leave I took from [start date] to [end date] due to [reason, e.g., personal reasons, medical issues]. Although I had verbally informed you earlier, I wanted to ensure this leave is properly recorded.

I have fully addressed the issue that necessitated the leave and am ready to resume my responsibilities. If there are any pending tasks from my absence, I am prepared to catch up on them as quickly as possible.

Thank you for your understanding and consideration.

Sincerely,

Sick Leave Application After Taking Leave

Subject: Sick Leave Application for [Dates]

I am writing to inform you that I had to take sick leave from [start date] to [end date] due to [brief description of illness, e.g., a severe cold]. Unfortunately, the illness required more recovery time than initially expected, and I needed to extend my leave to ensure a full recovery.

I am now feeling much better and am ready to return to work. I apologize for the inconvenience my absence may have caused and am committed to catching up on missed responsibilities. Please let me know if there are any specific tasks you would like me to prioritize upon my return.

Apology Letter for Leave Without Information (School by Parents)

Subject: Apology for Uninformed Leave of [Child's Name]

I hope you are doing well. I am writing to express my sincere apologies for [Child's Name]’s recent absence from school between [start date] and [end date], which occurred without prior notice. Unfortunately, due to an unforeseen family emergency, we could not inform the school in advance of [Child’s Name]’s need for leave.

I understand the importance of notifying the school about absences to ensure that [Child's Name] keeps up with their studies and does not miss important lessons. This lack of communication on our part was not intentional, and we deeply regret any inconvenience this may have caused. We are truly sorry for any disruption this may have caused.

If any assignments or lessons [Child's Name] are missed during this period, please let us know, and we will make every effort to ensure they catch up as quickly as possible. We truly appreciate your understanding and support in this matter. Your assistance in helping [Child's Name] catch up with their studies is invaluable to us.

Apology Letter for Leave Without Information to office

Subject: Apology for Unapproved Leave from [Dates]

I hope this message finds you well. I sincerely apologize for my absence from work between [start date] and [end date], which occurred without prior notification or approval. An unexpected personal emergency arose, leaving me unable to promptly communicate my need for leave.

I fully recognize the importance of adhering to company leave protocols and the impact my unnotified absence may have had on our team. This situation was unforeseen, and I deeply regret any disruption it caused our workflow. I want to assure you that I have taken steps to prevent this from happening in the future, including setting up an emergency contact plan.

Going forward, I will make every effort to ensure all leave requests are communicated promptly and approved in advance. If any tasks or responsibilities were affected during my absence, I am ready to address them immediately.

Thank you for your understanding and patience. I apologize once again for any inconvenience this has caused.

Request for Leave Extension Due to Medical Treatment

Subject: Request for Extension of Medical Leave

I hope this message finds you well. I am writing to request an extension of my medical leave due to ongoing treatment. Initially, I planned to return on [original return date], but my doctor has advised that I need additional time to recover fully.

I have attached an updated medical certificate for your reference. During this extended leave, I will remain available via email for any urgent matters and have coordinated with [colleague's name] to manage my responsibilities.

Thank you for considering my request.

Best Practices for Sending a Leave Letter After Taking Leave

Timing is Crucial: Send your leave letter when you know you’re ready to return or need an extension. This timely communication helps your employer plan accordingly and ensures a smooth transition.
Choose the Right Medium: While an email is typically sufficient, in some cases, especially for formal requests, you might consider delivering a hard copy in person or via mail. Ensure the letter is addressed to the right person, whether your manager, HR, or both.
Follow Up if Necessary: Following up is important if you don’t receive a response within a reasonable timeframe. This ensures that your request or notification has been received and processed.

Conclusion: The Importance of Clear Communication

Writing a leave letter after taking leave is essential in maintaining clear and professional communication with your employer. Whether returning to work or requesting additional time off, a well-crafted letter can help manage expectations and keep your work responsibilities in order. By following the guidelines and using the sample letters provided, you can ensure your leave process is smooth and well-documented.

Please note, comments must be approved before they are published

This site is protected by hCaptcha and the hCaptcha Privacy Policy and Terms of Service apply.

Leave application Questions? Answers.

How to write a leave application
Leave application for fever
Leave application for urgent work
Leave application for marriage
Leave application for sick leave
Leave application for office
Leave application for maternity leave
Leave application for school
Leave application for half-day
Privilege leave
Medical leave application

To write a leave application, you should include the following information: the reason for the leave, the dates of the leave, how you will keep in touch (if applicable), and a plan for catching up on any missed work.

You should submit your leave application as soon as you know that you need to take time off. This will allow your employer to plan accordingly and minimize disruption to the workplace.

This depends on your employer's policies and the specific reason for the leave.

In some cases, an unpaid leave of absence may be granted for personal or family reasons. However, it is best to discuss this with your employer to determine what is possible.

Yes, most employers are required to provide maternity and paternity leave to eligible employees. The specific terms of the leave, including the duration and whether it is paid or unpaid, may vary depending on the employer and the individual's situation.

Yes, employees who are called to active military duty are entitled to take a leave of absence for military service. The specific terms of the leave, including the duration and whether it is paid or unpaid, may vary depending on the employer and the individual's situation.

To request a leave of absence, you should first check with your employer to see what their policies and procedures are for taking time off. In most cases, you will need to submit a written request for leave to your supervisor or HR department. Be sure to include the reason for your leave, the dates you plan to be out, and any other relevant information.

Yes, in most cases you can take a leave of absence for personal reasons. However, the specific reasons for which you are allowed to take time off will vary depending on your employer's policies and the laws in your state. For example, some employers may allow you to take time off for personal reasons such as to care for a sick family member, while others may only permit leaves for medical reasons.

Whether your benefits will continue while you are on leave will depend on the specific policies of your employer and the laws in your state. In some cases, your employer may continue to provide benefits such as health insurance and paid time off during your leave, while in other cases, you may need to pay for these benefits yourself or they may be suspended during your leave.

Whether you will have to pay taxes on your leave pay will depend on the specific type of leave you are taking and the laws in your country.

For example, if you are taking a leave under the Family and Medical Leave Act (FMLA) in the US, the pay you receive during your leave may be tax-free.

However, if you are taking a personal leave of absence without pay, you will not receive any pay and therefore will not have to pay taxes on it.

Useful links

Finance Certifications
Qualifications
ACCA Coaching

Popular IFRS blogs

Eduyush Diploma in IFRS
AICPA or ACCA IFRS
Best IFRS certification
IFRS eligibility tool
IFRS salary in Inda

Popular Fintech blogs

Enrolled agent
CMA Certification
ACCA registration
Diploma in IFRS ACCA fees

Get in touch

Interview Questions
AP interview questions
IFRS Interview questions
ESG interview

Website terms of use

Terms of Service
Privacy Policy
Refund Policy
Shipping policy

10+ Leave Letter After Taking Leave – Email Format, Writing Tips & Ideas

Letter Templates
February 23, 2024
Leave Letters , Employee Letters , HR Letters , Office Letters

Leave Letter After Taking Leave : A Leave Letter after taking leave is a formal letter written to the employer or the manager to inform them about your return to work after taking a certain period of leave. This Leave Letter After Taking Leave serves as a courtesy to notify the employer that you are ready to resume your work duties and responsibilities.

It also helps to provide your employer with an idea of when they can expect you back and make arrangements accordingly. In this Leave Letter After Taking Leave, you should express gratitude for the leave granted and reiterate your commitment to fulfilling your job duties.

Writing tips & Ideas for Leave Letter After Taking Leave

Content in this article

Here are some key points to remember while writing a Leave Letter after taking leave:

Be professional: The Leave Letter After Taking Leave should be written in a professional and formal tone. It should convey your gratitude for the leave granted and your commitment to fulfilling your job duties.
Mention the reason for your leave: Mention the reason for your leave and how long you were absent from work. This helps the employer understand your situation and plan accordingly.
Provide the date of your return: Mention the exact date when you plan to return to work. This helps the employer make arrangements for your return and assign tasks accordingly.
Express your willingness to catch up on missed work: If you have missed any important tasks or responsibilities while you were on leave, express your willingness to catch up on them as soon as you return to work.
Provide your contact information: Make sure to provide your contact information in case the employer needs to get in touch with you during your absence or after your return.
Proofread: Before sending the Leave Letter After Taking Leave, proofread it carefully to avoid any spelling or grammar mistakes.

Leave Letter After Taking Leave sample format

The provided sample format of Leave Letter After Taking Leave serves as a professional means to inform the employer or relevant authority about the employee’s return to work after taking a leave of absence. It highlights the employee’s readiness to resume duties and expresses gratitude for the support extended during the leave period.

[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Recipient Name] [Recipient Position/Title] [Company/Organization Name] [Address] [City, State, Zip Code]

Subject: Return from Leave of Absence

Dear [Recipient Name],

I trust this letter finds you well. I am writing to officially inform you of my return to work after taking a leave of absence. My leave commenced on [start date] and concluded on [end date].

I appreciate your understanding and support during my absence. I have used this time to address personal matters and ensure that I am now able to fully focus on my responsibilities.

I am eager to resume my duties and contribute to the team’s success. I will make every effort to catch up on any missed work promptly. Please let me know if there are any specific tasks or updates that require my immediate attention.

Thank you for your cooperation, and I look forward to rejoining the team.

[Your Name]

Leave Letter After Taking Leave sample Format

Leave Letter to HR

This leave letter to HR is a formal request for a leave of absence, briefly mentioning the reason and the willingness to assist in the transition process, facilitating a smooth workflow during the absence.

[Your Position] [Date]

[HR Manager’s Name] [Company Name] [Company Address] [City, State, Zip Code]

Subject: Leave of Absence Request

Dear [HR Manager’s Name],

I hope this letter finds you well. I am writing to formally request a leave of absence from work due to [mention the reason for leave, such as personal reasons, family emergency, medical issues, etc.]. I believe that taking this leave is necessary to address the current situation and ensure that I can return to work with full focus and dedication.

The details of my leave request are as follows:

Start Date: [DD/MM/YYYY]
End Date: [DD/MM/YYYY]
Total Number of Days: [Number of days]

I have ensured that my pending tasks are up to date, and I am willing to delegate or assist in the handover process to ensure a smooth workflow during my absence. I understand the impact of my absence on the team and the projects I am involved in, and I am committed to minimizing any disruptions.

I have attached any necessary supporting documentation, such as a medical certificate or relevant details, for your reference. I am willing to provide any additional information required to process this request promptly.

I appreciate your understanding and support in this matter. Please let me know if any further documentation or steps are needed from my end to facilitate the approval of this leave.

Thank you for your time and consideration.

[Your Contact Information]

After Taking Leave Letter – To Teacher

When returning to school after taking leave, a letter to the teacher should begin with a brief introduction expressing gratitude for the understanding during the absence and an intention to resume regular attendance. Here’s a “Leave Letter After Taking Leave” for a school/College:

Dear [Teacher’s Name],

I am writing this letter to inform you that I had to take an unexpected leave from school/College due to an urgent matter that required my attention. I had to be away from school/College for [number of days] days, which was from [start date] to [end date].

I have completed all the assignments and homework that were assigned during my absence, and I have ensured that I am up to date with the course material. I apologize for any inconvenience caused by my absence, and I will be happy to make up for any missed work or classes.

I request you to kindly grant me the leave and excuse my absence from the school. Please let me know if any further information is required from my side.

Thank you for your understanding.

Also See: 15+ Office Leave Letter Format – How To Write, Examples

Leave Letter After Taking Leave – Template

The Leave Letter After Taking Leave – template is a formal request for time off, briefly stating the dates and reason for leave. The letter emphasizes the commitment to a smooth transition and ongoing communication during the absence, expressing gratitude for understanding and support.

[Your Position]

[Supervisor/Manager’s Name]

[Company Name]

[Company Address]

[City, State, Zip Code]

Subject: Leave Request

Dear [Supervisor/Manager’s Name],

I have made arrangements to ensure a smooth transition during my absence. I am willing to delegate my responsibilities, complete pending tasks, or assist in the handover process to minimize disruptions to the team and projects.

I understand the impact of my absence and will do my best to mitigate any inconvenience. I am committed to maintaining open communication during my leave and will be reachable in case of any urgent matters.

After Taking Leave – To Manager

The provided template for a post-leave letter is a formal request outlining the leave duration and reason. It underscores the commitment to a seamless transition, ongoing communication, and expresses appreciation for understanding and support during the absence. Here’s a “Leave Letter After Taking Leave” for office:

Dear [Manager’s Name],

I am writing this letter to inform you that I will be returning to work on [Date]. I had taken a leave of absence from work due to personal reasons and was away from work for [Number of Days/Weeks/Months]. I apologize for any inconvenience caused due to my absence.

During my leave, I took care of all personal matters that required my attention and ensured that all my work was completed and handed over to my colleagues. I also made sure that I was available on phone and email in case of any urgent work-related matters.

I am looking forward to resuming my duties and catching up on any missed work. Please let me know if there are any specific tasks or responsibilities that require my immediate attention upon my return.

Thank you for your understanding and support.

Sincerely, [Your Name]

Leave Letter for Marriage to Employer

The leave letter notifies the employer about the request for leave due to a marriage ceremony, emphasizing the commitment to a smooth transition and expressing gratitude for the anticipated understanding and support during the absence.

Subject: Leave Request for Marriage

I hope this message finds you well. I am writing to formally request a leave of absence from work in order to attend my marriage ceremony.

I have made arrangements to ensure that my responsibilities are covered during my absence. I am willing to delegate tasks, complete pending assignments, or assist in the handover process to ensure a smooth workflow during this period.

Attending my marriage ceremony is a significant personal milestone, and I am committed to returning to work refreshed and rejuvenated after the celebration. I assure you that I will make every effort to minimize any inconvenience caused by my absence.

I have attached any necessary documentation related to my marriage ceremony for your reference. Please let me know if there are any additional requirements or procedures that need to be followed to process my leave request.

Thank you for considering my request. Your understanding and support are greatly appreciated.

Leave Letter to Manager for Personal Reasons

This brief leave letter informs the manager about the need for a leave of absence due to personal reasons, emphasizing the proactive arrangement for a smooth handover and expressing appreciation for understanding and support.

[Manager’s Name]

[Company Name] [ `Company Address] [City, State, Zip Code]

Subject: Request for Leave of Absence

I hope this message finds you well. I am writing to request a leave of absence from work due to personal reasons that require my immediate attention.

I assure you that I have taken necessary steps to ensure that my ongoing responsibilities are covered during my absence. I am willing to assist in any way possible to facilitate a smooth transition and minimize disruption to the team and projects.

I understand the importance of my role and the impact of my absence on the workflow. I appreciate your understanding and support in granting this leave.

Please let me know if there are any specific procedures or documentation required to process my request.

Thank you for your consideration.

[Your Name] [Your Contact Information]

Leave Letter After Taking Leave for office – email format

In requesting leave after absence, a concise and polite email introduction sets the tone. Here’s a sample for an office setting. Here’s a Leave Letter After Taking Leave for office in email format:

I am writing this email to inform you that I had to take an unexpected leave of absence from work due to [reason for leave], which caused me to be unable to come to work for [number of days]. I apologize for any inconvenience this may have caused and I assure you that I have made arrangements to ensure that my tasks were taken care of during my absence.

I would like to request your approval for the leave taken and to inform you that I will be returning to work on [date of return]. I will be following up with my colleagues to catch up on any missed work and to ensure that everything is up to date upon my return.

Thank you for your understanding and support during this time. If there are any further questions or concerns, please do not hesitate to let me know.

Leave Letter for Child’s School Function

This concise leave letter informs the manager about the request for a short leave to attend a child’s school function, emphasizing a smooth handover and expressing gratitude for understanding and support during this significant family event.

[Your Name] [Your Position/Designation] [Date]

[Manager’s/Supervisor’s Name] [Company Name] [Company Address] [City, State, Zip Code]

Dear [Manager’s/Supervisor’s Name],

I hope this message finds you well. I am writing to request a short leave of absence on [date] to attend my child’s school function.

This event holds significant importance to me and my family, and I would greatly appreciate your understanding in granting me this time to participate in my child’s school activities. I have made arrangements to ensure that my absence will not cause any disruption to our ongoing projects and have briefed [colleague’s name] regarding my responsibilities during this time.

I will ensure that all pending tasks are completed before my departure and will be available for any necessary follow-up upon my return.

Thank you for your understanding and support in this matter.

Annual Leave Letter to Team Leader

This brief annual leave letter informs the team leader about the request for annual leave, emphasizing a proactive approach in ensuring a smooth handover and expressing gratitude for understanding during the absence.

Also Read: 19+ Leave Letter From Employer For Visa – Sample, Key Points, Templates

[Team Leader’s Name]

Subject: Annual Leave Request

Dear [Team Leader’s Name],

I trust this message finds you well. I am writing to formally request annual leave from [start date] to [end date].

I have taken the necessary steps to ensure a smooth workflow during my absence. I will complete any pending tasks and provide clear instructions for [colleague’s name] to handle any urgent matters that may arise in my absence.

I understand the importance of maintaining productivity within the team, and I am committed to making this leave period as least disruptive as possible.

Thank you for considering my request. I am open to discuss any additional arrangements or provide further information if needed.

FAQS for Leave Letter After Taking Leave – Email Format, Writing Tips & Ideas

What is the ideal email format for a leave letter after taking leave.

The standard format of Leave Letter After Taking Leave includes your contact details, the recipient’s information, a clear subject line, a formal salutation, a concise body explaining the reason for leave, and a courteous closing.

How should I mention the duration of my Leave Letter After Taking Leave in the email?

Clearly state the start and end dates of your leave in the body of the Leave Letter After Taking Leave email to provide a clear timeline for your absence.

What is the significance of including a subject line in a leave letter email?

A subject line provides a quick overview of the email content, making it easier for the recipient to understand the purpose without having to read the entire message.

Are there any specific writing tips for crafting an effective Leave Letter After Taking Leave?

Leave Letter After Taking Leave Be concise, provide necessary details, express gratitude for understanding, assure a smooth transition, and offer assistance during the absence. Maintain a professional and polite tone.

Should I attach any supporting documents, and if so, which ones?

If applicable, attach relevant supporting documents such as a medical certificate, travel itinerary, or any other documentation supporting the reason for your leave. This helps in providing clarity and authenticity to your request.

How can I emphasize my commitment to a smooth transition in the Leave Letter After Taking Leave?

Leave Letter After Taking Leave Express your commitment by stating your willingness to delegate tasks, complete pending assignments, or assist in the handover process. This ensures minimal disruption to the workflow during your absence.

Is it necessary to mention my availability during the leave period in the Leave Letter After Taking Leave?

While it may not be mandatory, expressing your availability for urgent matters or clarifications during your leave period can demonstrate responsibility and a commitment to ongoing projects.

Writing a leave letter after taking leave is a professional way to inform your manager or supervisor about your absence and return to work. It is important to ensure that you follow the company’s policies and procedures for requesting and taking leave. Remember to keep your letter concise and informative and provide clear information about the reason for your absence and the duration of your leave. Thank your supervisor for their understanding and assure them that you have made arrangements to ensure that your work is up to date.