how to cite graphs essay

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How to Cite a Graph in a Paper

Last Updated: March 18, 2024 Fact Checked

This article was co-authored by Megan Morgan, PhD . Megan Morgan is a Graduate Program Academic Advisor in the School of Public & International Affairs at the University of Georgia. She earned her PhD in English from the University of Georgia in 2015. There are 14 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 299,238 times.

Sometimes you may find it useful to include a graph from another source when writing a research paper. This is acceptable if you give credit to the original source. To do so, you generally provide a citation under the graph. The form this citation takes depends upon the citation style used in your discipline. Modern Language Association (MLA) style is used by English scholars and many humanities disciplines, while authors working in psychology, the social sciences and hard sciences often use the standards of the American Psychological Association (APA). Other humanities specialists and social scientists, including historians, use the Chicago/Turabian style, and engineering-related fields utilize the standards of the Institute of Electrical and Electronics Engineers (IEEE). Consult your instructor before writing a paper to determine which citation style is required.

Citing a Graph in MLA Style

• For example, you might refer to a graph showing tomato consumption patterns this way: "Due to the increasing popularity of salsa and ketchup, tomato consumption in the US has risen sharply in recent years (see fig. 1)."

• Figures should be numbered in the order they appear; your first graph or other illustration is "Fig. 1," your second "Fig. 2," and so on.
• Do not italicize the word “Figure” or “Fig.” or the numeral.

• For example, “Fig. 1. Rise in tomato consumption in the US, 1970-2000...”

• “Fig. 1. Rise in tomato consumption in the US, 1970-2000. Graph from John Green...”

• You also italicize the title of a website, such as this: Graph from State Fact Sheets...

• “Fig. 1. Rise in tomato consumption in the US, 1970-2000. Graph from John Green, Growing Vegetables in Your Backyard', (Hot Springs: Lake Publishers, 2002).
• If the graph came from an online source, follow the MLA guidelines for citing an online source: give the website name, publisher, date of publication, media, date of access, and pagination (if any -- if not, type “n. pag.”).
• For example, if your graph came from the USDA website, your citation would look like this: “Fig. 1. Rise in tomato consumption in the US, 1970-2000. Graph from State Fact Sheets. USDA. 1 Jan 2015. Web. 4 Feb. 2015. n. pag.”

• Fig. 1. Rise in tomato consumption in the US, 1970-2000. Graph from John Green, Growing Vegetables in Your Garden , (Hot Springs: Lake Publishers, 2002), 43. Print." [6] X Research source
• If you give the complete citation information in the caption, you do not need to also include it in your Works Cited page.

Citing a Graph in APA Format

• For example, you could write: “As seen in Figure 1, tomato consumption has risen sharply in the past three decades.”

• Figures should be numbered in the order they appear; your first graph or other illustration is Figure 1 , the second is Figure 2 , etc.
• If the graph has an existing title, give it in “sentence case.” This means you only capitalize the first letter of the first word in the sentence, as well as the first letter after a colon.

• For example: Figure 1. Rise in tomato consumption,1970-2000.
• Use sentence case for the description too.

• If the graph you’re presenting is your original work, meaning you collected all the data and compiled it yourself, you don’t need this phrase.
• For example: Figure 1. Rise in tomato consumption,1970-2000. Reprinted from...

• For example: Figure 1. Rise in tomato consumption,1970-2000. Reprinted from Growing Vegetables in Your Backyard (p. 43),

• For example: Figure 1. Rise in tomato consumption,1970-2000. Reprinted from Growing Vegetables in Your Backyard (p. 43), by J. Green, 2002, Hot Springs: Lake Publishers.

• Figure 1. Rise in tomato consumption, 1970-2000. Reprinted from Growing Vegetables in Your Backyard (p. 43), by J. Green, 2002, Hot Springs: Lake Publishers. Copyright 2002 by the American Tomato Growers' Association. Reprinted with permission. [13] X Research source

Citing a Graph Using Chicago/Turabian Standards

• For example, “Fig. 1. Rise in tomato consumption..."

• Fig. 1. Rise in tomato consumption (Graph by American Tomato Growers' Association. In Growing Vegetables in Your Backyard . John Green. Hot Springs: Lake Publishers, 2002, 43). [18] X Research source

Citing a Graph in IEEE Format

• If this marks the first time you've used this source, assign it a new number.
• If you've already used this source, refer back to the original source number.
• In our example, let's say this is the fifth source used in your paper. Your citation, then, will begin with a bracket and then "5": "[5..."

• TOMATO CONSUMPTION FIGURES [5, p. 43].
• Be sure to list complete source information in your endnotes. [21] X Research source

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• ↑ https://owl.purdue.edu/owl/research_and_citation/mla_style/mla_formatting_and_style_guide/mla_tables_figures_and_examples.html
• ↑ https://research.moreheadstate.edu/c.php?g=610039&p=4234946
• ↑ https://otis.libguides.com/mla_citations/images
• ↑ https://owl.english.purdue.edu/owl/resource/747/14/
• ↑ https://aut.ac.nz.libguides.com/APA7th/figures
• ↑ https://www.lib.sfu.ca/help/cite-write/citation-style-guides/apa/tables-figures
• ↑ https://guides.himmelfarb.gwu.edu/c.php?g=27779&p=170358
• ↑ https://graduate.asu.edu/sites/default/files/chicago-quick-reference.pdf
• ↑ https://guides.unitec.ac.nz/chicagoreferencing/images
• ↑ https://owl.purdue.edu/owl/research_and_citation/chicago_manual_17th_edition/cmos_formatting_and_style_guide/general_format.html
• ↑ https://libguides.dickinson.edu/c.php?g=56073&p=360111
• ↑ https://guides.lib.monash.edu/c.php?g=219786&p=6610144
• ↑ https://owl.purdue.edu/owl/research_and_citation/ieee_style/tables_figures_and_equations.html
• ↑ https://www.york.ac.uk/integrity/ieee.html

About This Article

To cite a graph in MLA style, refer to the graph in the text as Figure 1 in parentheses, and place a caption under the graph that says "Figure 1." Then, include a short description, such as the title of the graph, and list the authors first and last name, as well as the publication name, with the location, publisher, and year in parentheses. Finish the citation with the page number and resource format, which might be print or digital. If you want to cite a graph in APA, Chicago, or IEEE format, scroll down for tips from our academic reviewer. Did this summary help you? Yes No

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APA 7th Referencing Style Guide

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A figure may be a chart, a graph, a photograph, a drawing, or any other illustration or nontextual depiction. Any type of illustration or image other than a table is referred to as a figure.

Figure Components

• Number:  The figure number (e.g., Figure 1 ) appears above the figure in bold (no period finishing).
• Title: The figure title appears one double-spaced line below the figure number in Italic Title Case  (no period finishing).
• Image: The image portion of the figure is the chart, graph, photograph, drawing, or illustration itself.
• Legend: A figure legend, or key, if present, should be positioned within the borders of the figure and explain any symbols used in the figure image.
• Note: A note may appear below the figure to describe contents of the figure that cannot be understood from the figure title, image, and/or legend alone (e.g., definitions of abbreviations, copyright attribution). Not all figures include notes. Notes are flush left, non-italicised. If present they begin with Note. (italicised, period ending). The notes area will include reference information if not an original figure, and copyright information as required.

General rules

• In the text, refer to every figure by its number, no italics, but with a capital "F" for "Figure". For example, "As shown in Figure 1, ..." 
• There are two options for the placement of figures in a paper. The first option is to place all figures on separate pages after the reference list. The second option is to embed each figure within the text.
• If you reproduce or adapt a figure from another source (e.g., an image you found on the internet), you should include a copyright attribution in the figure note, indicating the origin of the reproduced or adapted material, in addition to a reference list entry for the work. Include a permission statement (Reprinted or Adapted with permission) only if you have sought and obtained permission to reproduce or adapt material in your figure. A permission statement is not required for material in the public domain or openly licensed material. For student course work, AUT assignments and internal assessments, a permission statement is also not needed, but copyright attribution is still required.
• Important note for postgraduate students and researchers: If you wish to reproduce or adapt figures that you did not create yourself in your thesis, dissertation, exegesis, or other published work, you must obtain permission from the copyright holder/s, unless the figure is in the public domain (copyright free), or licensed for use with a Creative Commons or other open license. Works under a  Creative Commons licence  should be cited accordingly. See Using works created by others for more information. 

Please check the APA style website for an illustration of the basic figure component & placement of figure in a text.

More information & examples from the   APA Style Manual , s. 7.22-7.36,    pp. 225–250

Figure reproduced in your text

Note format - for notes below the figure

In-text citation:

Reference list entry:

Referring to a figure in a book

If you refer to a figure included in a book but do not include it in your text, format the in-text citation and the reference list entry in the usual way, citing the page number where the figure appears.

Note format -  for notes below the figure

Referring to a figure in an article

If you refer to a figure in an article but do not include it in your text, format the in-text citation and the reference list entry in the usual way for an article, citing the page number where the figure appears.

Note format - for notes below the figure

Reference list:

Referring to a figure on a webpage

If you refer to a figure on a webpage and do not include it in your text, format the in-text citation and the reference list entry in the usual way for a webpage,

Not every reference to an artwork needs a reference list entry. For example, if you refer to a famous painting, as below, it would not need a reference.

Finding image details for your figure caption or reference

• clicking on or hovering your mouse over the image
• looking at the bottom of the image
• looking at the URL
• If there is no title, create a short descriptive one yourself and put it in square brackets e.g. [...]
• For more guidance, see Visual works

If it has been formally published reference your work as you would any other published work.

If the work is available on a website reference it as a webpage (see examples in the webpage section ).

Citing your own figures, graphs or images in an assignment:

• Include the title
• Add a note explaining the content. No copyright attribution is required.
• You can, if you wish, add a statement that it is your own work
• You do not need an in-text citation or add it to your reference list
• See example in APA manual p.247, Figure 7.17 Sample photograph

Great Barrier Island 

Note. Photo of Great Barrier Island taken from Orewa at sunrise. Own work.

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MLA Citation Guide (MLA 9th Edition): Charts, Graphs, Images, and Tables

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Is it a Figure or a Table?

There are two types of material you can insert into your assignment: figures and tables. A figure is a photo, image, map, graph, or chart. A table is a table of information. For a visual example of each, see the figure and table to the right.

Still need help?  For more information on citing figures, visit  Purdue OWL .

Reproducing Figures and Tables

Reproducing happens when you copy or recreate a photo, image, chart, graph, or table that is not your original creation. If you reproduce one of these works in your assignment, you must create a note (or "caption") underneath the photo, image, chart, graph, or table to show where you found it. If you do not refer to it anywhere else in your assignment, you do not have to include the citation for this source in a Works Cited list.

Citing Information From a Photo, Image, Chart, Graph, or Table

If you refer to information from the photo, image, chart, graph, or table but do not reproduce it in your paper, create a citation both in-text and on your Works Cited list. 

If the information is part of another format, for example a book, magazine article, encyclopedia, etc., cite the work it came from. For example if information came from a table in an article in National Geographic magazine, you would cite the entire magazine article.

Figure Numbers

The word figure should be abbreviated to Fig. Each figure should be assigned a figure number, starting with number 1 for the first figure used in the assignment. E.g., Fig. 1.

Images may not have a set title. If this is the case give a description of the image where you would normally put the title.

A figure refers to a chart, graph, image or photo. This is how to cite figures.

The caption for a figure begins with a description of the figure followed by the complete citation for the source the figure was found in. For example, if it was found on a website, cite the website. If it was in a magazine article, cite the magazine article.

• Label your figures starting at 1.
• Information about the figure (the caption) is placed directly below the image in your assignment.
• If the image appears in your paper the full citation appears underneath the image (as shown below) and does not need to be included in the Works Cited List. If you are referring to an image but not including it in your paper you must provide an in-text citation and include an entry in the Works Cited.

Fig. 1. Man exercising from: Green, Annie. "Yoga: Stretching Out." Sports Digest,  8 May 2006, p. 22. 

Fig. 2. Annakiki skirt from: Cheung, Pauline. "Short Skirt S/S/ 15 China Womenswear Commercial Update." WGSN.

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How to cite a graph.

Did you ever notice, that most research articles you can look up include not only textual material but also some type of visualization? We are talking about graphs, diagrams, and tables. These are all the types of material that can help you strengthen or support your arguments as well as show your own findings in the paper. If you are planning on including (or already attached) one of these figures to your research, you need to know how to properly cite them. In this guide, we will give you some guidelines on how to properly cite graphs in APA and MLA.

However, before we move straight to the rules, we want to make a small note. Despite the formatting style you choose for your paper, the arrangement of your citation will largely depend on the source, and where the graph or diagram is coming from. So in both instances of APA and MLA citations, we will be looking into citation of graphs that come from online sources, and those that were found in books.

Citing a Graph: APA 7th Edition

APA 7th is a popular formatting style, especially in social sciences. And graphs are very widely used in that field so let’s quickly break down the general guidelines and move on to the examples.

General Guidelines for Citing Graphs

• Label the graph as a Figure followed by a number in bold: Figure 1
• Add a descriptive title in italic title case on the next line underneath
• The image of the graph itself should be clear, with any necessary legends or keys included within the figure to explain the symbols or colors used.
• If the graph is not original, a note should be included below the figure to provide copyright attribution, and if applicable, a statement of permission if the graph has been reproduced or adapted.
• This note should also contain the source of the graph. Here, though, there are a few differences. So, if your graphs come from: – a book, include: the title, author, year, and publisher; – an article, include: the title, author, year, journal title, volume, issue, and page number
• Additionally, in-text citations should refer to the figure by its number, and a corresponding reference list entry should be provided with full details of the source.

Now, as we sorted out the key rules, let’s take a look at a bright example of properly formatted APA 7th graph citations.

Figure 1. Calorie intake comparison by day

When mentioned in the text, this graph should be referenced the following way

“According to Figure 1, we see that…”

As to the reference list entry, you should use the structure in the picture below as an example:

It’s also important to consider the requirements for your work suggested by your professor. Sometimes, you might not be allowed to add colorful graphs, so be sure to check out those rules and whether they influence the information you present in your paper.

Let’s take a quick look at what a graph citation of a figure taken from an outside source would look like.

Figure 2. The usage of school supplies across different types

Reference list entry :’Graph – Definition, Types, FAQs, Practice Problems, Examples’. Retrieved from https://www.splashlearn.com/math-vocabulary/geometry/graph

How to Cite a Graph in MLA

As we mentioned earlier, it is very important to consider which source your graphs are coming from before moving on to cite them. When a graph is published in a journal article, book, or book chapter, it is common practice to cite the work and provide the page number in the in-text citation. If the graph is found online and not published in a conventional source, refer to MLA photo citation guides for appropriate formatting.

• Include an author’s last name and name as presented in the source. For two authors, reverse only the first name, followed by ‘and’ and the second name in normal order. For three or more authors, list the first name followed by et al.
• Then list the title of the graph. Here, italicize the title if it’s independent. However, if it’s a part of the bigger name, put the title in “quotes” and don’t italicize it.
• If the source presents the year of publication – state it after the title.
• List the title of the website (using UP for University Press where applicable, if there’s no name, the Press should be spelled out fully)
• and then add a URL, including the http:// or https:// prefix.

As to the in-text citations for a graph, they should include the surname of the creator and the page number in parentheses. If the creator is not mentioned, use the graph’s title or description instead. For online sources, do not list a page number at all.

Graph citation from a digital source : Mason, Clara. “Classroom media usage in young adults.” 2015. Psych Publish, psychology-now.org/graphs/social-media-stats/.

In-text citation of a graph from a book on page 208 : “Survey showed that 80% of high-school students were sleep-deprived” (Aldi, 208). If without author : “Survey showed that 80% of high-school students were sleep-deprived” (“Sleep deprivation in Students”, 208)

In-text citation of a graph found online : “It is estimated that 60% of start-ups go bankrupt in the first 10 years” (Eid).

How do you cite a graph from a website?

How do you cite a graph from a website? To cite a graph from a website in APA style, include the author’s name, the year of publication, the title of the graph in italics, the website name, and the URL.

For example: Smith, J. (2020). Trends in Renewable Energy . Energy Insights. Retrieved from http://www.energyinsights.com/trends-graph

If the graph is from an online academic journal, include the DOI instead of the URL. In MLA style, the citation would look like this: Smith, John. Trends in Renewable Energy . 2020, Energy Insights, www.energyinsights.com/trends-graph.

How do you cite a graph without an author?

If a graph does not have an author, start the citation with the title of the graph. For APA style: Trends in Renewable Energy . (2020). Energy Insights. Retrieved from http://www.energyinsights.com/trends-graph

For MLA style: Trends in Renewable Energy . Energy Insights, 2020, www.energyinsights.com/trends-graph.

How do you cite a graph from a book?

To cite a graph from a book in APA style, include the author’s name, the year of publication, the title of the graph (if available), the book title in italics, the page number, and the publisher. For example: Smith, J. (2020). Trends in Renewable Energy. In Energy Statistics Yearbook (p. 123). Energy Publishing.

In MLA style, the citation would look like this: Smith, John. “Trends in Renewable Energy.” Energy Statistics Yearbook , Energy Publishing, 2020,

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APA Citation Guide (7th edition) : Images, Charts, Graphs, Maps & Tables

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Image reproduced from a magazine or journal, image reproduced from a website.

Reproducing Images, Charts, Tables & Graphs

Reproducing happens when you copy or recreate an image, table, graph or chart that is not your original creation. If you reproduce one of these works in your assignment, you must create a note underneath the image, chart, table or graph to show where you found it. You do not include this information in a Reference list.

Citing Information From an Image, Chart, Table or Graph

If you refer to information from an image, chart, table or graph, but do not reproduce it in your paper, create a citation both in-text and on your Reference list.

If the information is part of another format, for example a book, magazine article, encyclopedia, etc., cite the work it came from. For example if information came from a table in an article in National Geographic magazine, you would cite the entire article.

If you are only making a passing reference to a well known image, you would not have to cite it, e.g. describing someone as having a Mona Lisa smile.

Figure Numbers

Each image you reproduce should be assigned a figure number, starting with number 1 for the first image used in the assignment.

Images may not have a set title. If this is the case give a description of the image where you would normally put the title.

Copyright Information

When reproducing images, include copyright information in the citation if it is given, including the year and the copyright holder. Copyright information on a website may often be found at the bottom of the home page.

Note: Applies to Graphs, Charts, Drawings, Maps, Tables and Photographs

Figure X . Description of the image or title of the image. From "Title of Article," by Article Author's First Initial. Second Initial. Last Name, year, day, (for a magazine) or year (for a journal), Title of Magazine or Journal, volume number, page(s). Copyright year by name of copyright holder.

Note : Information about the image is placed directly below the image in your assignment. If the image has been changed, use "Adapted from" instead of "From" before the source information.

Figure 1 . Man exercising. Adapted from "Yoga: Stretching Out," by A. N. Green, and L. O. Brown, 2006, May 8, Sports Digest, 15 , p. 22. Copyright 2006 by Sports Digest Inc.

Note: Applies to Graphs, Charts, Drawings, Tables and Photographs

Figure x.  Description of the image or image title if given. Adapted from "Title of web page," by Author/Creator's First Initial. Second Initial. Last Name if given, publication date if given, Title of Website . Retrieved Month, day, year that you last viewed the website, from url. Copyright date by Name of Copyright Holder.

Note : Information about the image is placed directly below the image in your assignment. If the image has not been changed but simply reproduced use "From" instead of "Adapted from" before the source information.

Figure 2 . Table of symbols. Adapted from Case One Study Results  by G. A. Black, 2006, Strong Online. https://www.strongonline/ casestudies/one.html. Copyright 2010 by G.L. Strong Ltd.

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Figures & Graphs

Figures include diagrams and all types of graphs. An i m a ge,  photo, illustration or screenshot  displayed for scientific purposes is classed as a figure.

All figures in your paper must be referred to in the main body of the text. At the bottom of the figure is the title, explaining what the figure is showing and  the legend, i.e. an explanation of what the symbols, acronyms or  colours  mean.

In-text citation:

The in-text reference is placed beneath the legend and title with the heading 'Figure' and starts with a sequential figure number (e.g. Figure 1, Figure 2). 

Figure 1: PHYSICAL PRODUCTION, selected commodities, Australia, 2010-11 to 2015-16 ( Source: Australian Bureau of Statistics 2017)

If the source is from a book or journal (print or electronic) or from a web document with page numbers, add the page number to the in-text citation. 

If the figure is altered in any way from the original source, add 'Modified from source', eg.

(Modified from source: Australian Bureau of Statistics 2017)

In main text:

Production of sugar in Australia was estimated at 34 million tonnes in 2015-16 (Figure 1). 

Reference list:

References should be listed in the Harvard Referencing Style according to format. 

Australian Bureau of Statistics 2017, Crops and plantations , Retrieved: 24 February, 2018 from  http://www.abs.gov.au/ausstats/[email protected]/Latestproducts/4632.0.55.001Main%20Features302015-16?opendocument&tabname=Summary&prodno=4632.0.55.001&issue=2015-16&num=&view=

Tables are numerical values or text displayed in rows and columns.

Each table should be displayed with a brief explanatory title at the top. 

Number all tables in the order they appear in the text.

Table 27.4 Immunity to selected bacterial infections

( Source: Knox et al. 2014, p. 669. )

If the table is altered in any way from the original source, add 'Modified from source'.

(Modified from source: Knox et al.  2014,  p. 669. )

Some bacteria, like those that cause tuberculosis, have evolved the means of surviving and living within phagocytic macrophages (Table 27.4). 

As Table 27.4 shows, some bacteria , like those that cause tuberculosis, have evolved the means of surviving an d living within phagocytic macrophages. 

Knox, B., Ladiges, P., Evans, B. & Saint, R. 2014,  Biology: an Australian focus , 5th edn,  McGraw-Hill Education, North Ryde, NSW.

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Citing tables, figures, and images: Chicago (17th ed) citation guide

On this page.

This guide is based on The Chicago Manual of Style, 17th ed. It provides examples of citations for commonly-used sources, using Notes and bibliography style only . For more detailed information consult directly The Chicago Manual of Style  (17th ed.) [ print ]. 

For the Author-date style, see the  Social sciences/sciences system .

In Chicago Style, the term figure can refer to illustrations or images that are displayed or reproduced separately from the text. Illustrations or images, in this case, can refer to a wide range of visual materials, including photographs, maps, drawings, and charts placed within a text. [ 3.1 ] [ 3.5 ]

Figures can be used to more easily refer to illustrations cited in your writing. This is particularly helpful where there are several cited illustrations. An example of a textual reference to a figure might look like the following: "as figure 2 shows..."; "when comparing figures 3 and 4." The lowercase  figure  should be used when making references to figures in the text. [ 3.9 ]

Figure captions

Captions are usually included immediately below a figure, and provide a text explanation of the visual. [ 3.9 ] The amount of detail in captions can vary from a few words to several sentences. Caption text should, where appropriate, be formatted as complete sentences with capitalization and punctuation. [ 3.21 ]

The titles of works, such as those from which the figures are taken, should be reproduced according to the standard Chicago Style rules, discussed in Chapter 8 of the manual, for notes and textual references. [ 3.22 ]

A credit line, which includes a statement about the figure's source, should be included.  [ 3.29 ] This credit line often appears at the end of a caption. [ 3.30 ]

Figure 4. Frontispiece of Christian Prayers and Meditations (London: John Daye, 1569), showing Queen Elizabeth at prayer in her private chapel. Reproduced by permission of the Archbishop of Canterbury and the Trustees of the Lambeth Palace Library.

Figure 3. Detailed stratigraphy and geochronology of the Dubawnt Supergroup.

Citing figures found in other works

When citing a figure, such as an illustration included within another text, you can include the abbreviation  fig.  to refer to the figure.

     1. First Name Last Name of creator, Title of Work  (Place of publication: Publisher, Year of publication), page number,  figure number.

     1. Kate van Orden, Music, Authorship, and the Book in the First Century of Print (Berkeley: University of California Press, 2013), 38, fig. 2.

Images are sometimes referred to as illustrations, artwork, or art in the Chicago Style, and refer to images presented separately from text (as opposed to an embedded chart or figure). Images, or illustrations, can come in a range of forms, including charts, maps, line drawings, paintings, and photographs. [ 3.1 ]

• Information about paintings, photographs, sculptures, or other works of art can usually be presented in the text rather than in a note or bibliography. [ 14.235 ]
• If note or bibliography entry is needed, follow the guidelines below. 

     1. First Name Last Name of creator, Title of Work, date of creation or completion, medium, Name of Institution, location (if applicable), URL.

As illustrated in Three Planets Dance over La Sill [1] ,  the phenomenon of 'syzygy' is when celestial bodies align in the sky. 

     1. Yuri Beletsky, Three Planets Dance over La Silla , June 3, 2013, photograph, European Southern Observatory, https://www.eso.org/public/images/potw1322a/ .

Incorporating images into the text of your paper

• If you chose to incorporate images into the text of your paper, the image should appear as soon as possible after the first text reference to it. [ 3.8 ]
• Images should bear numbers, and all text references to them should be by the numbers (eg. “as figure 1 shows…”) The word “figure” should be lowercased and fully spelled out, unless in parenthetical references (where “fig” may be used). [ 3.9 ]
• Below the image, the caption will begin with “Figure” or “Fig.” followed by a number and period. (Eg. Figure 1.) [ 3.23 ]
• A caption may consist of a word or two, an incomplete or a complete sentence, several sentences, or a combination. [ 3.21 ]
• Within a caption, most titles (including those for paintings, drawings, photographs, statues, and books) will be capitalized and italicized. [ 3.22 ]
• A brief statement of the source of an illustration, known as a credit line, is usually appropriate and sometimes required by the owner of the illustration.[ 3.29 ]
• A credit line usually appears at the end of a caption, sometimes in parentheses. [ 3.30 ]
• In addition to author, title, publication details, and (occasionally) copyright date, the credit line should include any page or figure number. If the work being credited is listed in the bibliography or reference list, only a shortened form need appear in the credit line [ 3.32 ]
• Illustrations from works in the public domain may be reproduced without permission. For readers’ information, however, a credit line is appropriate. [ 3.35 ]

Chicago in-text citation example

When celestial bodies are in alignment (see fig. 1) it is called syzygy.

*Note: The above formatting is meant as a guideline only. There is no definitive format for a figure caption. For example, see some examples of captions from the Chicago manual:                        

• Figure 1. Frontispiece of  Christian Prayers and Meditations  (London: John Daye, 1569), showing Queen Elizabeth at prayer in her private chapel. Reproduced by permission of the Archbishop of Canterbury and the Trustees of the Lambeth Palace Library.
• Figure 2. Francis Bedford,  Stratford on Avon Church from the Avon, 1860s. Albumen print of collodion negative, 18.8 × 28.0 cm. Rochester, International Museum of Photography at George Eastman House.
• Figure 3. The myth that all children love dinosaurs is contradicted by this nineteenth-century scene of a visit to the monsters at Crystal Palace. (Cartoon by John Leech. “Punch’s Almanack for 1855,”  Punch  28 [1855]: 8. Photo courtesy of the Newberry Library, Chicago.)

Bibliography 

General format.

Last name First name. Title of Work. Date of creation or completion. Medium. Name of Institution. Location (if applicable). URL.

Beletsky, Yuri. Three Planets Dance over La Silla.  June 3, 2013. Photograph. European Southern Observatory. https://www.eso.org/public/images/potw1322a/ .

In Chicago Style, a table is defined as list presented as an array with horizontal rows and vertical columns. [ 3.2 ]

When more than one table is included, table numbering is recommended. However, this numbering should be separate from figure/illustration numbering (for example, fig. 1, fig 2., table 1, fig 3.). [ 3.50 ]

References to tables in the text should use the lowercase form of the word table. [ 3.50 ] A numbered table should be included as soon as possible after it is first referenced in the text. [ 3.51 ]

Notes to a table come in several types, and are always included directly below a table. These notes should have a separate numbering scheme from the text notes. [ 3.76 ]

For tables taken from another source, acknowledgement needs to be made in an unnumbered footnotes starting with  Source:  or  Sources:  [ 3.77 ]

Sources: Data from Richard H. Adams Jr., “Remittances, Investment, and Rural Asset Accumulation in Pakistan,” Economic Development and Cultural Change 47, no. 1 (1998): 155–73; David Bevan, Paul Collier, and Jan Gunning, Peasants and Government: An Economic Analysis (Oxford: Clarendon Press, 1989), 125–28.

Sources: Data from Adams (1998); Bevan, Collier, and Gunning (1989).

Formatting Graphics and Visuals in APA Style

Statistics and results from data analysis are often best presented in the form of a table, and a theoretical model or pages of information are often best presented in a well-designed visual such as a chart or graph. The American Psychological Association (APA) distinguishes between two types of visuals: tables and figures. Both are used to provide a large amount of information concisely and to promote greater understanding of a text. This article explains how to format tables and figures according to APA Style 7th Edition.

Tables in APA Style (7th ed.)

Tables are organized in a row and column format and provide information that is not already given in the text. Tables should also be able to stand alone and be understandable without the accompanying text. Therefore, having a descriptive title for the table is important and so is using a “note” to explain any symbols, abbreviations, or asterisks used in the table.

When inserting a table in your work, include the following information (also exemplified by Table 1):

• Table number , aligned left, bolded, and presented in sequence: Table 1 , Table 2 , etc.
• Table title , aligned left, italicized, and offering a brief description the table: Title of Table
• The table itself , without shading or vertical borders; use horizontal boarders only for clarity such as a top and bottom border or to separate a row containing the sums of column data. Tables are double spaced unless one or one and a half spacing would enable the table to be displayed on a single page.
• Table note , double-spaced below the table, after the label “note” in italics: Note .

Use a callout such as “See Table 1” in the paragraph before the table to point the reader to it.

Table Notes

Table notes are only used when needed, and there can be up to three notes per table, ordered by type:

• General Note : General notes are given first. Table 1 in this article has a general note. General notes provide definitions, keys, and copyright statements for any information that came from a source.
• Specific Note : Specific notes provide information about individual columns or rows. If, for example, a specific column or cell’s data needed explanation, a superscript letter such as “a” would be placed by the data, e.g. Xa, and the same superscript letter would be placed before the note about it.
• Probability Note : Probability notes explain asterisks (*) or other symbols that provide probability values used in statistical hypothesis testing used for ruling out something occurring due to chance alone.
• In statistical testing, researchers use a probability level between 0 to 1 to describe the chance of an event occurring, with 0 meaning the event will never occur and 1 meaning the event will always occur. In a table or figure, probability levels are assigned asterisks to indicate a range in probability such as p < .05 and * p < .01, and ***p < .001 (APA, 2020). The fewest number of asterisks indicates the largest probability and the greatest number of asterisks indicates the smallest probability level.
• Plus (+) and minus (-) signs are also used in probability notes to show confidence intervals. For example, the results of an opinion poll may show 56% of the respondents prefer candidate A. If the confidence interval is +/-3, then 53%-59% of the population agrees with those sampled.
• Probability notes may also provide confidence levels to indicate how certain the researcher is that the general population will agree with the poll respondents. For example, if the confidence level is 95%, then there is a 95% certainty that 53% to 59% of the population agrees with those polled. Researchers typically use a 95% confidence level.

Example of a general note, specific note, and probability note:

Note . The poll revealed that respondents prefer candidate A. YA = ages 18-30. A = ages 31-43. Adapted from “Title of Article,” by A. Author, Copyright Year, Publication Title, vol(issue) page-page. (URL). Copyright year by Copyright holder or Copyright License or In the public domain.

Data are for all genders.

p < .05. * p < .01.

In the example above, the notes are to be double spaced as shown in Table 1, and each type of note begins on a new line with the first note providing general information about the table including a copyright note for the data used in the table. The second note gives specific information about the data in the rows, and the third note provides the probability (p) values.

Reference Entries for Table Data

A reference entry would also be included for any source of information used in the table and noted in the table note. The reference entry goes on a reference list at the end of the paper.

Table Checklist

• Is the table necessary?
• Is the table mentioned in the text?
• Is the table inserted under the paragraph where it is first mentioned?
• Is the title brief but explanatory and one double-spaced line below the table number?
• Are all vertical borders in the table eliminated?
• Does every column have a heading including?
• Are the notes in the following order: general note, specific note, probability note?
• Are the notes double spaced?
• Are all abbreviations, symbols, and special uses of dashes, italics, or boldface explained in a note?
• If the table is for statistical testing, are probability levels identified?
• If more than one table is used, are probability level asterisks consistent from table to table?
• With statistical testing data, are confidence intervals reported and consistent for all tables?
• If all or part of a copyrighted table is reproduced or adapted, does the general table note give full credit to the copyright owner and have a corresponding reference entry?

Figures in APA Style (7th ed.)

Figures include visuals such as charts graphs, pictures, maps, etc. When inserting a figure in your work, include the following information (also exemplified in Figure 1):

• Figure # , aligned left, bolded, and in sequence: Figure 1 , Figure 2 , etc.
• Figure title , aligned left, italicized, and offering a brief description the table: Figure Title
• The figure itself
• Figure note , double-spaced below the table after the label “note” in italics: Note .

Use a callout such as “See Figure 1” in the paragraph before the figure to point the reader to it.

The Chart tool in Microsoft Word and Microsoft PowerPoint provides options for various types of graphs and charts. With so many types to choose from, it’s important to carefully consider which type will best present the information. For example,

• a column chart displays categories of variables; • a bar chart demonstrates comparisons between single items; • a pie chart shows percentages; • a scatter plot illustrates correlations; and • a line graph demonstrates relationships.

The Microsoft Office Support webpage provides examples of these types of charts and more.

Figure Notes

As with tables, there can be up to three notes under the figure, ordered by type: (a) general information about the figure including a copyright statement for compiled data or images from the Internet, (b) specific information about individual sections, bars, graphs, or other elements of the figure, and (c)) probability explanations as discussed in the section on tables.

Copyright Statements for Compiled Data

When you use data and information in your table or figure that was compiled from research, the figure must contain a general note with a copyright statement identifying the copyright holder of that information. Because you are using this information for an academic purpose that is not for profit, you will not need to also acquire permission from the copyholder. It is considered “fair use” for students and scholars to use information that has been previously published if the information is attributed to the copyright holder with proper documentation.

Use the following copyright statement template in a note for data or information that came from a journal or book:

Journal : Note . From [or Adapted from] “Title of Article,” by A. A. Author, year, Journal Title, Volume (Issue), p. xx (DOI or URL). Copyright year by Name of Copyright Holder or In the public domain or Copyright License such as CC BY-NC .

Book : Note . From [or Adapted from] Title of Book (p. xx), by A. A. Author, year, Publisher (DOI or URL). Copyright year by Name of Copyright Holder or In the public domain or CC BY-NC .

Copyright Statements for Images

Images are different than compiled data. Depending on where the image is from, it may or may not require a copyright statement in a note under the image.

Copyrighted images : To use a copyrighted photograph, permission from the copyright holder is needed. It is an act of plagiarism to use a copyrighted image without permission.

Copyright statement template for copyrighted image that you have permission to use:

From [or Adapted from]. Title of Work [Photograph], by A. A. Author, year of publication, Site Name (URL). Copyright year by Name of Copyright holder. Reprinted or Adapted with permission.

Creative Commons licensed images : Photographs with Creative Commons licenses may be used without permission, but each type of Creative Commons license has different stipulations. You can read about each here: https://creativecommons.org/licenses/ . The licenses generally all require attribution to the source or creator of the image. (See Figure 2).

Copyright statement for Creative Commons image:

From [or Adapted from]. Title of Work [Photograph], by A. A. Author, year of publication, Site Name (URL). License such as CC BY-NC .

Photograph With a Creative Commons License for Reproduction With Attribution

Note . From Lilies After Rain [Photograph], by C. Cairns, 2015, Flicker. (https://flic.kr/p/vDHife) . CC BY 2.0 .

Public Domain images : Public domain works are not protected by copyright law or they have expired copyrights such as works published before January 1, 1924. In APA Style, works in the public domain are credited in a copyright statement in the note. (See Figure 3).

Copyright statement for image in the public domain:

From [or Adapted from]. Title of Work [Photograph], by A. A. Author, year of publication, Site Name (URL). In the public domain.

Photograph in the Public Domain

Note . From Study for The Cellist [Photograph], by A. Modigliani, 1909, Abcgallery (http://www.abcgallery.com/M/modigliani/modigliani12.html) . In the public domain.

Free Photos Online: Some photo sites allow for reproduction of images without attribution to the source or creator of that image. Sites such as Pixabay , Pexels , and Unsplash , for example, provide images that do not require attribution. A copyright statement is not needed for these images.

Reference Entries for Figures

In addition to a copyright attribution, include a reference entry for any source credited in a figure note. Below is the APA Style (7th ed.) reference entry template for a photograph:

Author last name, First initial. Middle initial. (year). Title of photograph [Photograph]. Site or Source Name. URL

Figure Checklist

• Is the figure necessary?
• Is the resolution of the image clear enough to be read and understood?
• Is the figure mentioned in the paper’s text?
• Is the figure inserted under the paragraph where it is first mentioned?
• Does the text explain how the figure is relevant to the discussion in the paper without repeating all the information from the figure in the text?
• Does the figure title provide a brief explanation?
• Are all elements of the figure clearly labeled?
• Are all figures numbered consecutively?
• Is proper credit given to the source of the figure in the figure note?
• Has a reference entry been provided for the source of the figure?

American Psychological Association. (2020). Publication manual of the American Psychological Association: The official guide to APA style (7th ed.). https://doi.org/10.1037/0000165-000

© 2020 by Purdue Global Academic Success Center and Writing Center

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3 Responses

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What size should the visual be in the actual paper? I have students ask this, and frequently their visuals cover half an entire page, but I cannot find the answer.

Hi Leslie, the American Psychological Association (APA) does not specify the size of visuals used, but does state that tables and figures should fit on one page. The publication manual of APA (2020) also states that tables and figures “should not be used for mere decoration in an academic paper. Instead, every table and figure should serve a purpose” (p. 195). It may be helpful to direct students with questions to review the sample tables and figures available here: https://apastyle.apa.org/style-grammar-guidelines/tables-figures

I”ve learned a lot from reading this.. I have never an apa paper before

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Statistics, Data, Graphs, and Other Factual Support: Citing a Graph with Data

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Citing a Photo, Image, Graph, or Chart with MLA

Cite a graph.

The rules for citing a graph are the same for citing a photo, illustration, map, or diagram. Place the image in the body of the essay where it is pertinent to the subject matter, and give the citation after labeling it with "Fig." and a number. Use the numbers consecutively from 1 on.

Fig. 1.  Party agree graph from:  McCready, Ryan. "5 Ways Writers Use Misleading Graphs To Manipulate You [INFOGRAPHIC]."  Venngage,  9 Sep 2018. 

Continue to Use Double Spacing

The citation should be double spaced and the only difference should be the notation "Fig." and the number which should be bold with periods after the notation and number as shown here.

Using Statistics in a Paper

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Leeds Harvard: Figure, table or diagram

Reference examples.

The full reference should direct the reader to the source (eg the book or website ) from which the item was taken.

Citation examples

Image, figure, table or diagram.

You should provide an in-text citation for any photographs, images, tables, diagrams, graphs, figures or illustrations that you reproduce in your work. The citation would normally be given after the title of the figure, table, diagram, etc.

Example: Figure 1, A four pointed star (Jones, 2015, p.54).

A reference within the text to a table, graph, diagram, etc. taken from a source should include the author, date and page number in brackets to enable the reader to identify the data.

Example: (Jones, 2015, p.33)

If you have already named the author in the text, only the publication year and page number needs to be mentioned in brackets.

Jones (2015, p.33) gave a detailed figures on the rapid increase of trade union membership during the twentieth century.

If the source of the data is not the author's own, but obtained from another source, it becomes a secondary reference and needs to be cited as such.

Example: (United Nations, 1975, cited in Smith, 2016, p.33)

If you use a table/graph, etc. from a source and then adapt it to use in your own assignment, you must make that clear in your reference.

We would suggest something along the lines of: Figure 1, Title, based on Smith, 2005, p.22.

Corporate author

If the item is produced by an organisation, treat the organisation as a "corporate author". This means you can use the name of the organisation instead of that of an individual author. This includes government departments, universities or companies. Cite the corporate author in the text the same way as you would an individual author.

According to a recent report, flu jabs are as important as travel vaccines (Department of Health, 2017).  

Common issues

When you're referencing with Leeds Harvard you may come across issues with missing details, multiple authors, edited books, references to another author's work or online items, to name a few. Here are some tips on how to deal with some common issues when using Leeds Harvard.

Skip straight to the issue that affects you:

• Online items
• URL web addresses
• Multiple authors
• Corporate author(s) or organisation(s)
• Multiple publisher details
• Editions and reprints
• Missing details
• Multiple sources with different authors
• Sources written by the same author in the same year
• Sources with the same author in different years
• Two authors with the same surname in the same year
• The work of one author referred to by another
• Anonymising sources for confidentiality
• Identifying the authors’ family name (surname)

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How to Cite Graphs in a Paper

A graph can help to clarify the content of your research paper enormously. You can choose to include a graph from an outside source or create your own graph to illustrate key points in your research paper. If you are creating your own graph, be sure to check the APA or MLA formatting guides for information regarding fonts, margins and other layout requirements. When citing a previously published graph, you must include a full citation of the original source according to the format of your chosen referencing style.

Cite the graph within your research paper as "Figure" followed by whichever number you have assigned it, for example "Figure 4."

Create a caption below your graph. Write "Figure" and the graph's assigned number in italics followed by a period. Write the title of the graph followed by a period.

Prepare an entry for the graph on your References page, unless you have created the graph for this particular paper. Use the appropriate APA format for the source from which you obtained the graph, for example a journal article or book.

Model a citation for a graph taken from a book after this example:

Taylor, S.C. (2009). Corporate Sales Since 2000 [Graph]. In R.W. Younge, Business Strategies for Entrepreneurs. New York, NY: Random House.

Model a citation for a graph taken from a journal article after this example:

Taylor, S.C. (2009). Corporate Sales Since 2000 [Graph]. In R.W. Younge, Business Strategies for Entrepreneurs. Computer Business Review, 55, 763-772.

Cite the graph within your research paper as "fig." followed by whichever number you have assigned it, for example "fig. 3."

Create a caption below your graph. Write "Fig." and the graph's assigned number followed by a period. Write the full citation immediately after the period. Provide all available source information in MLA note form. Start with the author's name followed by the title of the graph, the publication information and the page number(s).

Check your graph citation using this example:

Fig. 3. Samuel Taylor, Corporate Sales Since 2000 (New York: Random House, 2009) 23. Print.

Need help with a citation? Try our citation generator .

• Purdue OWL; APA Formatting and Style Guide; APA Tables and Figures 1
• Purdue OWL; APA Formatting and Style Guide; APA Tables and Figures 2
• Golden Gate University; University Library; Research Assistance; Citing Sources; APA Reference List; Graph, chart, figure
• Purdue OWL; MLA Formatting and Style Guide; MLA Tables, Figures, and Examples

Victoria Kennedy has an honors B.A. in English from Wilfrid Laurier University. She works as a writing tutor at her university's writing center and also contributed to her campus newspaper.

Citation guides

All you need to know about citations

How to cite a graph in MLA

It is common practice to cite the work the graph has been published in and provide the page number in the in-text citation. In case the graph has not been published in a journal article, book, or book chapter, but is rather found online take a look at our MLA photo citation guides below.

MLA citation format for a graph

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To cite a graph in a reference entry in MLA style 8th edition include the following elements:

• Author: Give the last name and name as presented in the source (e. g. Watson, John). For two authors, reverse only the first name, followed by ‘and’ and the second name in normal order (e. g. Watson, John, and John Watson). For three or more authors, list the first name followed by et al. (e. g. Watson, John, et al.)
• Title of the graph: Titles are italicized when independent. If part of a larger source add quotation marks and do not italize.
• Year of publication: Give the year of publication as presented in the source.
• Title of website: If the name of an academic press contains the words University and Press, use UP e.g. Oxford UP instead of Oxford University Press. If the word "University" doesn't appear, spell out the Press e.g. MIT Press.
• URL: Copy URL in full from your browser, include http:// or https:// and do not list URLs created by shortening services.

Here is the basic format for a reference list entry of a graph in MLA style 8th edition:

Author . Title of the graph . Year of publication . Title of website , URL .

• Author(s) of the book: Give the last name and name as presented in the source (e. g. Watson, John). For two authors, reverse only the first name, followed by ‘and’ and the second name in normal order (e. g. Watson, John, and John Watson). For three or more authors, list the first name followed by et al. (e. g. Watson, John, et al.)
• Title of the book:
• Publisher: If the name of an academic press contains the words University and Press, use UP e.g. Oxford UP instead of Oxford University Press. If the word "University" doesn't appear, spell out the Press e.g. MIT Press.

Author(s) of the book . Title of the book Publisher , Year of publication .

Take a look at our works cited examples that demonstrate the MLA style guidelines in action:

Graph citation from a digital source

Masoud, Carla . Social media usage in young adults . 2017 . Psych Publish , psychology-now.org/graphs/social-media-stats/ .

Graph citation from a book

Devito, Roberto . Cheese consumption in the USA . Chicago Publishing , 2021 .

How to do an in-text citation for a graph in MLA

When citing a graph in-text using the MLA style, you'll use the surname of the creator followed by the page number in parentheses.

In practice, you can expect your graph's in-text citation to be in this format (Author, Page Number) .

If you were to cite a graph from a book, the graph should be cited in-text using the creator's name, along with the corresponding year of publication.

Citation of a graph from a book on page 193

Survey showed that 80% of high-school students were sleep-deprived (Eid, 193) .

If the creator is not mentioned, you can place the graph's title or description instead.

Citation of a graph from a source with no creator

Zinc was found to be one of the most prevalent heavy metals in the Nile River ("Levels of heavy metals in the Nile River", 198) .

If the graph is found online, do not list a page number.

Citation of a graph found online

It is estimated that 60% of start-ups go bankrupt in the first 10 years (Eid) .

This citation style guide is based on the MLA Handbook (9 th edition).

More useful guides

• Citing Images in MLA 8th Edition
• MLA Style Center Citing online images

More great BibGuru guides

• MLA: how to cite a book chapter
• AMA: how to cite a software manual
• MLA: how to cite a PhD thesis

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Statistics and Visuals

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Don't be afraid to use graphics. Statistics can contain a lot of information. Visuals can display a lot of information in a manner that can be quickly understood. The same thing applies to tables. For example:

It' s hard to read! Imagine trying to make sense of this. Instead, provide your data in a table for easy reading:

A table is much easier to read than blocks of text. It can help sort the information for both you and your readers. It also makes group comparisons easy. For example, suppose you want to point out to the reader the difference between group A and group D (perhaps this was a new weight training program comparing the number of 80 lbs. dumbbell reps).

Or, you could do this:

Don't be afraid to bold, use asterisks, or otherwise highlight important groups or comparisons.

Graphs are an excellent alternative to tables, and they are used by virtually everyone in every field. Papers and articles are like faces. Graphics are like makeup. Makeup is always good in small doses, but don't over apply, or you will end up looking worse than if you didn't use any make up at all. Use visuals, but be careful not to over use them. This is a good example of a visual using the data from the previous table:

Visual Graph of Data

Consider distributions of information for a moment. Imagine that we are teaching a class and displaying the students' first homework grades to the students for their benefit. This is one of the ways we could display their homework grades.

Poor example of a graph.

In this graph, each of these bars represents a student (each student gets a different color). This is an example of using too much make-up. While the graph does convey a lot of information, it is hard to read. The following graph is much better, and it actually gives you some useful information regarding the class:

Better graph of student scores

Now we can clearly see that one person did really poorly, but that most people were clustered between 70-90%. In the first graph of student scores, we can't really 'see' the distribution, but in this second graph we have a much clearer image of the distribution of scores.

In-text citation

Reference list.

• Artificial intelligence
• Audiovisual
• Books and chapters
• Government and industry publications
• Legal sources
• Theses and course materials
• Web and social media

Other sources

• Medicine and health sources
• Print this page
• Other styles AGLC4 APA 7th Chicago 17th (A) Notes Chicago 17th (B) Author-Date Harvard MLA 9th Vancouver
• Referencing home

(Author's surname Year)

Author's surname (Year)

This was seen in an Australian study (Couch 2017)

Couch (2017) suggests that . . .

• List the authors names in the same order as they appear in the article.
• Go to Getting started > In-text citation to view other examples such as multiple authors.

Use tables for exact values and information that is too detailed for the text. Use a table only if there isn't a simpler way to present your content such as a list or a diagram.

Tables should include a caption title row and column headings, information (exact values)

In-text table section

Use Table 1, Table 2 etc to caption tables and refer to them in the text.

See the Style Manual section on tables .

Author A or Name of Agency (Year) Title of data set [data set], Name of Website, accessed DD Month YYYY. URL

National Native Title Tribunal (2014) Native Title determination outcomes [data set], accessed 4 January 2020. data.gov.au/data/dataset/native-title-determination-outcomes

• If no date, use n.d.
• If name of website is the same as author, do not include the name of the website.

Personal communication and confidential unpublished material

A Author, personal communication, Day Month Year.

A Author, Type of Confidential Unpublished Material, Day Month Year.

M Smith (personal communication, 8 February 2020) wrote . . .

The radiologist's findings were further confirmed (P Alan, radiology report, 6 March 2021) . . .

• Don’t include an entry in the reference list.
• Personal communication may include materials such as emails from unarchived sources, private memos or unrecorded interview conversations.
• Confidential material may include medical charts, patient health records and other internal reports containing private information.
• Permission from the source is necessary before paraphrasing or citing from a confidential document.
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• Last Updated: May 27, 2024 1:51 PM
• URL: https://guides.lib.monash.edu/harvard

Reference Examples

More than 100 reference examples and their corresponding in-text citations are presented in the seventh edition Publication Manual . Examples of the most common works that writers cite are provided on this page; additional examples are available in the Publication Manual .

To find the reference example you need, first select a category (e.g., periodicals) and then choose the appropriate type of work (e.g., journal article ) and follow the relevant example.

When selecting a category, use the webpages and websites category only when a work does not fit better within another category. For example, a report from a government website would use the reports category, whereas a page on a government website that is not a report or other work would use the webpages and websites category.

Also note that print and electronic references are largely the same. For example, to cite both print books and ebooks, use the books and reference works category and then choose the appropriate type of work (i.e., book ) and follow the relevant example (e.g., whole authored book ).

Examples on these pages illustrate the details of reference formats. We make every attempt to show examples that are in keeping with APA Style’s guiding principles of inclusivity and bias-free language. These examples are presented out of context only to demonstrate formatting issues (e.g., which elements to italicize, where punctuation is needed, placement of parentheses). References, including these examples, are not inherently endorsements for the ideas or content of the works themselves. An author may cite a work to support a statement or an idea, to critique that work, or for many other reasons. For more examples, see our sample papers .

Reference examples are covered in the seventh edition APA Style manuals in the Publication Manual Chapter 10 and the Concise Guide Chapter 10

Related handouts

• Common Reference Examples Guide (PDF, 147KB)
• Reference Quick Guide (PDF, 225KB)

Textual Works

Textual works are covered in Sections 10.1–10.8 of the Publication Manual . The most common categories and examples are presented here. For the reviews of other works category, see Section 10.7.

• Journal Article References
• Magazine Article References
• Newspaper Article References
• Blog Post and Blog Comment References
• UpToDate Article References
• Book/Ebook References
• Diagnostic Manual References
• Children’s Book or Other Illustrated Book References
• Classroom Course Pack Material References
• Religious Work References
• Chapter in an Edited Book/Ebook References
• Dictionary Entry References
• Wikipedia Entry References
• Report by a Government Agency References
• Report with Individual Authors References
• Brochure References
• Ethics Code References
• Fact Sheet References
• ISO Standard References
• Press Release References
• White Paper References
• Conference Presentation References
• Conference Proceeding References
• Published Dissertation or Thesis References
• Unpublished Dissertation or Thesis References
• ERIC Database References
• Preprint Article References

Data and Assessments

Data sets are covered in Section 10.9 of the Publication Manual . For the software and tests categories, see Sections 10.10 and 10.11.

• Data Set References
• Toolbox References

Audiovisual Media

Audiovisual media are covered in Sections 10.12–10.14 of the Publication Manual . The most common examples are presented together here. In the manual, these examples and more are separated into categories for audiovisual, audio, and visual media.

• Artwork References
• Clip Art or Stock Image References
• Film and Television References
• Musical Score References
• Online Course or MOOC References
• Podcast References
• PowerPoint Slide or Lecture Note References
• Radio Broadcast References
• TED Talk References
• Transcript of an Audiovisual Work References
• YouTube Video References

Online Media

Online media are covered in Sections 10.15 and 10.16 of the Publication Manual . Please note that blog posts are part of the periodicals category.

• Facebook References
• Instagram References
• LinkedIn References
• Online Forum (e.g., Reddit) References
• TikTok References
• X References
• Webpage on a Website References
• Clinical Practice References
• Open Educational Resource References
• Whole Website References

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• Knowledge Base
• Citing sources

How to Cite Sources | Citation Generator & Quick Guide

Citing your sources is essential in  academic writing . Whenever you quote or paraphrase a source (such as a book, article, or webpage), you have to include a  citation crediting the original author.

Failing to properly cite your sources counts as plagiarism , since you’re presenting someone else’s ideas as if they were your own.

The most commonly used citation styles are APA and MLA. The free Scribbr Citation Generator is the quickest way to cite sources in these styles. Simply enter the URL, DOI, or title, and we’ll generate an accurate, correctly formatted citation.

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Table of contents

When do you need to cite sources, which citation style should you use, in-text citations, reference lists and bibliographies.

Scribbr Citation Generator

Other useful citation tools

Citation examples and full guides, frequently asked questions about citing sources.

Citations are required in all types of academic texts. They are needed for several reasons:

• To avoid plagiarism by indicating when you’re taking information from another source
• To give proper credit to the author of that source
• To allow the reader to consult your sources for themselves

A citation is needed whenever you integrate a source into your writing. This usually means quoting or paraphrasing:

• To quote a source , copy a short piece of text word for word and put it inside quotation marks .
• To paraphrase a source , put the text into your own words. It’s important that the paraphrase is not too close to the original wording. You can use the paraphrasing tool if you don’t want to do this manually.

Citations are needed whether you quote or paraphrase, and whatever type of source you use. As well as citing scholarly sources like books and journal articles, don’t forget to include citations for any other sources you use for ideas, examples, or evidence. That includes websites, YouTube videos , and lectures .

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Usually, your institution (or the journal you’re submitting to) will require you to follow a specific citation style, so check your guidelines or ask your instructor.

In some cases, you may have to choose a citation style for yourself. Make sure to pick one style and use it consistently:

• APA Style is widely used in the social sciences and beyond.
• MLA style is common in the humanities.
• Chicago notes and bibliography , common in the humanities
• Chicago author-date , used in the (social) sciences
• There are many other citation styles for different disciplines.

If in doubt, check with your instructor or read other papers from your field of study to see what style they follow.

In most styles, your citations consist of:

• Brief in-text citations at the relevant points in the text
• A reference list or bibliography containing full information on all the sources you’ve cited

In-text citations most commonly take the form of parenthetical citations featuring the last name of the source’s author and its year of publication (aka author-date citations).

An alternative to this type of in-text citation is the system used in numerical citation styles , where a number is inserted into the text, corresponding to an entry in a numbered reference list.

There are also note citation styles , where you place your citations in either footnotes or endnotes . Since they’re not embedded in the text itself, these citations can provide more detail and sometimes aren’t accompanied by a full reference list or bibliography.

A reference list (aka “Bibliography” or “Works Cited,” depending on the style) is where you provide full information on each of the sources you’ve cited in the text. It appears at the end of your paper, usually with a hanging indent applied to each entry.

The information included in reference entries is broadly similar, whatever citation style you’re using. For each source, you’ll typically include the:

• Author name
• Publication date
• Container (e.g., the book an essay was published in, the journal an article appeared in)
• Location (e.g., a URL or DOI , or sometimes a physical location)

The exact information included varies depending on the source type and the citation style. The order in which the information appears, and how you format it (e.g., capitalization, use of italics) also varies.

Most commonly, the entries in your reference list are alphabetized by author name. This allows the reader to easily find the relevant entry based on the author name in your in-text citation.

In numerical citation styles, the entries in your reference list are numbered, usually based on the order in which you cite them. The reader finds the right entry based on the number that appears in the text.

Because each style has many small differences regarding things like italicization, capitalization , and punctuation , it can be difficult to get every detail right. Using a citation generator can save you a lot of time and effort.

Scribbr offers citation generators for both APA and MLA style. Both are quick, easy to use, and 100% free, with no ads and no registration required.

Just input a URL or DOI or add the source details manually, and the generator will automatically produce an in-text citation and reference entry in the correct format. You can save your reference list as you go and download it when you’re done, and even add annotations for an annotated bibliography .

Once you’ve prepared your citations, you might still be unsure if they’re correct and if you’ve used them appropriately in your text. This is where Scribbr’s other citation tools and services may come in handy:

Plagiarism Checker

Citation Checker

Citation Editing

Plagiarism means passing off someone else’s words or ideas as your own. It’s a serious offense in academia. Universities use plagiarism checking software to scan your paper and identify any similarities to other texts.

When you’re dealing with a lot of sources, it’s easy to make mistakes that could constitute accidental plagiarism. For example, you might forget to add a citation after a quote, or paraphrase a source in a way that’s too close to the original text.

Using a plagiarism checker yourself before you submit your work can help you spot these mistakes before they get you in trouble. Based on the results, you can add any missing citations and rephrase your text where necessary.

Try out the Scribbr Plagiarism Checker for free, or check out our detailed comparison of the best plagiarism checkers available online.

Scribbr Plagiarism Checker

Scribbr’s Citation Checker is a unique AI-powered tool that automatically detects stylistic errors and inconsistencies in your in-text citations. It also suggests a correction for every mistake.

Currently available for APA Style, this is the fastest and easiest way to make sure you’ve formatted your citations correctly. You can try out the tool for free below.

If you need extra help with your reference list, we also offer a more in-depth Citation Editing Service.

Our experts cross-check your in-text citations and reference entries, make sure you’ve included the correct information for each source, and improve the formatting of your reference page.

If you want to handle your citations yourself, Scribbr’s free Knowledge Base provides clear, accurate guidance on every aspect of citation. You can see citation examples for a variety of common source types below:

And you can check out our comprehensive guides to the most popular citation styles:

At college level, you must properly cite your sources in all essays , research papers , and other academic texts (except exams and in-class exercises).

Add a citation whenever you quote , paraphrase , or summarize information or ideas from a source. You should also give full source details in a bibliography or reference list at the end of your text.

The exact format of your citations depends on which citation style you are instructed to use. The most common styles are APA , MLA , and Chicago .

The abbreviation “ et al. ” (Latin for “and others”) is used to shorten citations of sources with multiple authors.

“Et al.” is used in APA in-text citations of sources with 3+ authors, e.g. (Smith et al., 2019). It is not used in APA reference entries .

Use “et al.” for 3+ authors in MLA in-text citations and Works Cited entries.

Use “et al.” for 4+ authors in a Chicago in-text citation , and for 10+ authors in a Chicago bibliography entry.

The Scribbr Citation Generator is developed using the open-source Citation Style Language (CSL) project and Frank Bennett’s citeproc-js . It’s the same technology used by dozens of other popular citation tools, including Mendeley and Zotero.

You can find all the citation styles and locales used in the Scribbr Citation Generator in our publicly accessible repository on Github .

APA format is widely used by professionals, researchers, and students in the social and behavioral sciences, including fields like education, psychology, and business.

Be sure to check the guidelines of your university or the journal you want to be published in to double-check which style you should be using.

MLA Style  is the second most used citation style (after APA ). It is mainly used by students and researchers in humanities fields such as literature, languages, and philosophy.

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• Parenthetical Citation | APA, MLA & Chicago Examples
• What Are Endnotes? | Guide with Examples
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• What Does Ibid. Mean? | Definition & Examples
• What is a DOI? | Finding and Using Digital Object Identifiers
• What Is an Annotated Bibliography? | Examples & Format

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