executive assistant resume objective examples

Top 18 Executive Assistant Resume Objective Examples

Updated July 22, 2023 14 min read

A resume objective for an executive assistant position is a brief statement that summarizes the candidate’s qualifications and goals. It should be tailored to the specific job you are applying for, highlighting your relevant skills and experience. The objective should also showcase your ability to work in a professional environment and demonstrate your commitment to the role. When writing a resume objective, it is important to focus on what you can bring to the organization, not just your own personal aspirations. For example, you might state: “Highly organized and detail-oriented Executive Assistant with 5+ years of experience providing comprehensive administrative support to senior leadership teams. Seeking to leverage my expertise in communication, problem solving, decision making, and organizational skills to support the success of ABC Company.” This shows employers how you are uniquely qualified for the position and why they should choose you over other candidates.

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Top 18 Executive Assistant Resume Objective Samples

• To leverage my expertise in providing executive-level administrative support to contribute to the success of a progressive organization.
• To obtain an Executive Assistant position with a reputable company where I can utilize my experience, skills and knowledge to contribute to the growth of the organization.
• Seeking an Executive Assistant role that will allow me to use my strong organizational, communication and problem-solving skills.
• To secure a challenging position as an Executive Assistant utilizing exceptional organizational and multitasking abilities.
• Looking for an Executive Assistant role in a professional environment where I can utilize my excellent customer service skills and attention to detail.
• To provide high-level administrative support as an Executive Assistant while utilizing my knowledge of business operations and procedures.
• Searching for an Executive Assistant position with a company that values hard work, dedication, and commitment to excellence.
• Applying for the role of Executive Assistant with the ability to manage multiple tasks simultaneously while maintaining accuracy and efficiency.
• Seeking an opportunity as an Executive Assistant where I can apply my strong interpersonal skills, organizational abilities, and attention to detail.
• To obtain a full-time position as an Executive Assistant that will allow me to use my exceptional communication, problem solving, and time management skills.
• Aiming for an Executive Assistant role that will enable me to utilize my excellent customer service skills and ability to prioritize tasks efficiently.
• Seeking a challenging role as an Executive Assistant leveraging proven ability in managing complex projects while meeting tight deadlines.
• Looking for a position as an Executive Assistant where I can apply my extensive experience in providing high-level administrative support services.
• To gain employment as an Executive Assistant with the opportunity to utilize my strong research capabilities while working in a fast-paced environment.
• Pursuing a challenging role as an Executive Assistant where I can employ my knowledge of office procedures and technology tools effectively.
• Applying for the position of executive assistant with demonstrated success in providing efficient administrative support services within corporate environments.
• Desiring a position as executive assistant offering opportunities for professional growth through utilization of strong organizational abilities & communication skills.
• Searching for a full-time executive assistant job allowing me to apply superior multitasking capabilities & advanced computer proficiency towards achieving goals

How to Write an Executive Assistant Resume Objective

The executive assistant resume objective is a crucial part of any successful job application. It serves as the first impression that an employer has of you and should be written with care and precision. Crafting a well-written executive assistant resume objective can make the difference between being invited to an interview or not.

When writing an executive assistant resume objective, it is important to keep in mind what employers are looking for. Executive assistants are expected to have excellent organizational, communication, and problem-solving skills. Therefore, your resume objective should emphasize these qualities by highlighting relevant experience and accomplishments. Additionally, you should focus on how your particular skillset would benefit the organization if hired.

Begin by introducing yourself in a succinct yet confident manner. For example: “A highly organized and detail-oriented professional with 5+ years of experience assisting senior executives in various industries”. This will give employers a brief overview of who you are and your relevant qualifications for the role.

Next, identify the key areas where your experience aligns with the job description and highlight those specific skills that set you apart from other applicants. For instance: “Leveraging my expertise in calendar management, meeting coordination, report preparation, and customer service to ensure efficient operations within the office”. This provides evidence of your ability to perform effectively in the position while also showing that you understand what is expected from an executive assistant role.

Finally, show enthusiasm for the job opportunity and explain why you are uniquely qualified for this position: “Eager to utilize my extensive administrative experience to contribute to [Organization Name]’s success”. Concluding with this statement reinforces your commitment to providing quality support services while emphasizing that you have done research on the company before applying for the role.

By following these tips when crafting an executive assistant resume objective, you will be able to present yourself as a qualified candidate who is eager to take on new challenges in this field of work.

Related : What does an Executive Assistant do?

Key Skills to Highlight in Your Executive Assistant Resume Objective

In the competitive job market, standing out from the crowd is crucial for landing your desired role. For an executive assistant position, this begins with crafting a compelling resume objective that not only catches a potential employer's attention but also effectively communicates your skills and qualifications. The following section outlines essential skills to highlight in your executive assistant resume objective. These key competencies can significantly enhance your profile and increase your chances of securing an interview.

1. Time-management

An Executive Assistant often juggles multiple tasks and responsibilities at once, from managing schedules to coordinating meetings or events. Therefore, effective time-management skills are essential to ensure that all tasks are completed efficiently and deadlines are met. This skill also helps in prioritizing tasks based on their urgency and importance. Including this skill in a resume objective can demonstrate the candidate's ability to handle a busy workload without compromising the quality of work.

2. Multitasking

An Executive Assistant often has to manage multiple tasks and priorities at once, such as scheduling meetings, organizing files, communicating on behalf of executives, etc. Therefore, the ability to multitask is crucial for this role. Highlighting this skill in a resume objective shows potential employers that the candidate can effectively handle the demands of the job without compromising quality or missing deadlines. This can make them stand out as a highly competent and efficient candidate for the position.

3. Prioritization

An Executive Assistant often has to manage multiple tasks and responsibilities simultaneously. The skill of prioritization is crucial in this role as it ensures that the most important tasks are completed first, contributing to efficient time management and productivity. This skill also demonstrates the ability to make strategic decisions under pressure, which is essential for supporting high-level executives. Including prioritization as a skill in a resume objective can showcase an applicant's ability to effectively manage workload and meet deadlines, making them a valuable asset to any team.

4. Microsoft Office

As an Executive Assistant, one is often required to manage schedules, organize files, draft communications, and create presentations. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) enables efficient execution of these tasks. This skill is a must-have on a resume objective as it shows potential employers that the candidate can effectively handle administrative duties and contribute to smooth office operations.

5. Google Workspace

An Executive Assistant often needs to manage schedules, organize meetings, maintain files, and communicate with various departments or clients. Google Workspace includes tools like Gmail, Calendar, Drive, Docs, Sheets, Slides etc., which are essential for these tasks. Thus, proficiency in Google Workspace is a crucial skill as it demonstrates the ability to efficiently handle administrative tasks in a digital environment. This can help streamline operations and improve productivity in the workplace.

6. CRM software (e.g., Salesforce)

An Executive Assistant often manages client relationships and interactions, which involves using CRM software like Salesforce. This skill is needed for a resume objective to show potential employers that the candidate can effectively organize, track, and manage client information. It also demonstrates the ability to analyze customer data to improve client services, streamline sales strategies, and contribute to business growth. Furthermore, proficiency in such software indicates that the candidate is technologically adept and capable of adapting to digital tools used in modern office environments.

7. Project management (e.g., Trello, Asana)

An Executive Assistant often juggles multiple tasks and projects at once. Proficiency in project management tools like Trello or Asana demonstrates the ability to organize, prioritize, and track the progress of various tasks effectively. This skill is crucial for ensuring smooth operations and timely completion of tasks, which contributes to the overall efficiency and productivity of the team or organization. Including this skill in a resume objective can highlight one's capability to manage complex administrative tasks, thereby making them an attractive candidate for the role.

8. Note-taking (e.g., Evernote, OneNote)

An executive assistant often needs to attend meetings, conferences, or events with or on behalf of the executives they support. They are responsible for accurately recording important information, decisions made, and action items discussed during these events. Proficiency in note-taking using platforms like Evernote or OneNote demonstrates an ability to effectively capture and organize this information in a format that can be easily accessed and understood by others. This skill is crucial for ensuring smooth communication and workflow within the organization.

9. Communication (e.g., Slack, Zoom)

An Executive Assistant often serves as a point of contact between the executive and employees or external contacts. Therefore, strong communication skills are essential to facilitate effective information flow. Proficiency in tools like Slack and Zoom is particularly important in today's digital age where remote work is common. These tools help ensure seamless virtual communication and collaboration within the organization, enabling the Executive Assistant to efficiently manage schedules, relay messages, organize meetings, and maintain relationships.

10. Calendar management (e.g., Google Calendar, Outlook)

An Executive Assistant often manages the daily schedule of senior management, including scheduling meetings, appointments, and travel. Proficiency in calendar management ensures that all tasks are organized and completed in a timely manner. This skill is crucial for a resume objective as it demonstrates the candidate's ability to handle multiple tasks efficiently, prioritize responsibilities, and maintain organization in a fast-paced environment. It also shows potential employers that the candidate is detail-oriented and capable of managing complex schedules, which are essential qualities for an effective Executive Assistant.

In conclusion, highlighting key skills in your executive assistant resume objective is crucial in capturing the attention of potential employers. It not only showcases your capabilities but also sets you apart from other candidates. It's important to carefully consider and tailor these skills to match the specific requirements of the job you're applying for. Remember, your objective should be concise, compelling, and accurately reflect your professional abilities. This section can significantly influence an employer’s decision, so make it count by emphasizing those skills that make you a unique and valuable candidate for the role.

Related : Executive Assistant Skills: Definition and Examples

Common Mistakes When Writing an Executive Assistant Resume Objective

An executive assistant resume objective is an important part of any job application. It should be tailored to the specific position and provide a summary of your skills, experience and qualifications that are relevant to the role. Unfortunately, many applicants make common mistakes when writing their resume objectives.

One of the most common mistakes is not customizing the objective to the job position. A generic or vague resume objective can demonstrate a lack of knowledge about the position, which could disqualify you from being considered for the job. It’s important to use keywords from the job posting in your resume objective so that it clearly reflects your understanding of the role and how your skills match up with it.

Another mistake is focusing too much on what you want from the employer rather than what you can offer them. Your resume objective should be about how you can benefit and contribute to the company, not what they can do for you. Instead of stating “seeking a challenging role in which I can grow professionally”, focus on what makes you an asset to the team: “experienced executive assistant seeking to utilize organizational, communication and problem-solving skills to support management team at ABC Company”

Finally, avoid using cliches or outdated phrases such as “dynamic professional” or “self-starter”. These terms have become overused and don’t effectively communicate anything unique or special about your skillset. Instead, use more specific language that demonstrates why you are qualified for this particular role.

By avoiding these mistakes when writing your executive assistant resume objective, you will increase your chances of standing out among other applicants and landing an interview.

Related : Executive Assistant Resume Examples

A right resume objective for an executive assistant should focus on demonstrating the applicant's qualifications and experience that make them uniquely suited to the role, while a wrong resume objective may simply list generic job duties or attempt to showcase unrelated skills.

Editorial staff

Brenna Goyette

Brenna is a certified professional resume writer, career expert, and the content manager of the ResumeCat team. She has a background in corporate recruiting and human resources and has been writing resumes for over 10 years. Brenna has experience in recruiting for tech, finance, and marketing roles and has a passion for helping people find their dream jobs. She creates expert resources to help job seekers write the best resumes and cover letters, land the job, and succeed in the workplace.

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• Executive assistant objectives and summaries

Executive assistant Objectives and summaries

32 Executive assistant objectives and summaries found

A well-written objective or summary on your resume can be the difference between getting rejected, or getting invited for an interview. Copy any of these Executive assistant objective or summary examples, and use it as inspiration for your own resume. All examples are written by certified resume experts, and free for personal use.

Learn more about: objective vs. summary

Executive assistant

Summary examples.

Dedicated and dependable Executive Assistant with vast experience in serving senior and C-level executives managing complex scheduling, event planning, and ad hoc projects. Recognized as an organized professional who can effectively multi-task with high attention to detail and accuracy. Leverages strong communication skills and a proactive mindset to work autonomously in a fast-paced environment thriving under pressure.

Organized and detail-oriented professional who enjoys providing personalized and timely support to the executive team. Known to facilitate a collaborative environment for employees and guests through maintaining effective internal and external communication, planning events, and coordinating special projects. Hones excellent written and oral communication skills with the ability to solve complex problems quickly within fast-paced corporate environments.

Results oriented administrative professional, with a record of success in exceeding the expectations of superiors. Recognized for sharp wit in resolving administrative issues that otherwise would have obstructed the flow of office operations. Designed new effective workflows for office operations.

Objective examples

Proactive and detail oriented administrative professional with a record of success in supporting business objectives by designing and implementing innovative workflows that drive efficiency and cut back of costs. Seeking an opportunity to contribute to the success of Acme Inc. as an Executive Assistant.

5+ years of experience in supporting C-Suite Executives and Senior Leadership overseeing multiple calendars and making domestic and international travel arrangements. Currently, I am looking for a full-time Executive Assistant position to serve senior staff.

Meticulous Executive Assistant with 2 years’ experience in supporting to a high-level executive at a tech start-up. Seeking to take on a more challenging role that fully utilizes my skill set at Acme Corp.

Organized, detail-oriented, and self-motivated personal assistant with extensive office management experience. Proficient and energetic organizer with excellent written and verbal communication skills and ability to control inventories, appointment schedules, and customer communications. Proactive self-learner with flexibility and able to succeed in high volume and fast-paced environments.

Organized professional, experienced in providing administrative support and service coordination within diverse, fast-paced environments. Offers a work ethic that consists of taking initiative, applying critical thinking, and streamlining procedures to enhance the flow of the workplace. Utilizes excellent communication and interpersonal skills to effectively communicate with internal stakeholders. Thrives in fast-paced environments prioritizing and managing multiple demands calmly and effectively. Bilingual (Spanish and English) and typing speed of 60 WPM.

Focused, collaborative, and client-oriented secretary with 5+ years’ experience managing all aspects to office management and cultivating impactful client relationships. Efficient and practical professional with excellent time management skills, business acumen, and history of preparing, organizing, and collating business documents and memos. Communicative collaborator serving as point of contact for clients, colleagues, vendors, and executive leadership.

Organized and self-sufficient professional looking to leverage office administration experience and skills in documentation and database management towards supporting a company’s mission and productivity goals. Confident and curious learner with strong time management skills seeking growth opportunities.

I offer 5 years of demonstrated experience supporting staff in all administrative duties ensuring the organization runs smoothly. I collaborate across the departments and staff to resolve conflicts, and negotiated with vendors and suppliers to reduce the cost of office supplies by 20%. I am ready to accept a new challenge as Secretary to add value to your organization.

Dedicated and proactive secretary with experience managing file handling operations for multiple businesses and private practices. Reliable project manager eager to align with business in the healthcare field and apply skills in research and data analysis towards growth and expansion initiatives.

Personal assistant

Solution-oriented and self-directed professional with 7 years of progressive experience in office administration and secretarial tasks. Creative problem solver with a history of providing solutions to chaotic situations. Expertise in answering calls, complex calendars, meetings, and travel arrangements of senior executives. Thrives in fast-paced highly challenging environments with the ability to multitask and prioritize daily workload.

Proficient, responsible, and organized personal assistant with 15+ years’ experience managing scheduling and communications tasks while supporting process improvement initiatives for several C-level executive business leaders. Intuitive and dependable trainer with history of mentoring junior and mid-level personal assistants to ensure maximum department efficiency and smooth transfer of responsibilities in the event of promotions.

Detail-oriented and organized professional with Bachelor of Arts degree in English and excellent project management skills. Collaborative organizer with proven track record handling all aspects to office management including handling client phone calls and walk-ins, scheduling events, and facilitating leadership communications. Detailed analyst with strong research skills and passion for efficiency in meeting productivity goals and improving documentation operations.

Organized and detail-oriented senior assistant with 12+ years’ office management and scheduling oversight experience. Collaborative leader looking to partner with an innovative company and pursue greater opportunities for professional growth.

Flexible, self-motivated, and eagle-eyed personal assistant with 4+ years’ experience handling all communications and scheduling tasks for company Chief Executive Officer (CEO). Reliable coordinator looking for opportunities to grow as a professional assistant while supporting innovative business goals.

I am a detail-oriented and organized professional with over 5 years of experience in assisting executives while taking ownership of multiple projects. Obtained proficiency in Microsoft Office, Trello and other tools to prioritize daily tasks. Looking for a new challenge to support senior executives in various administrative tasks.

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Top 10 Executive Assistant Objectives for Resume

In today’s competitive job market, having a compelling resume objective is crucial for standing out among other candidates.

As an Executive Assistant, your objective statement provides a snapshot of your professional capabilities and career aspirations, helping potential employers understand how you can contribute to their organization.

Whether you’re an experienced professional or just starting your career, crafting a strong resume objective can make a significant impact.

Below, you’ll find a collection of some of the most effective resume objective examples tailored for executive assistants.

Use these examples as inspiration to create a compelling and customized resume objective that reflects your unique strengths and career ambitions.

Experienced Executive Assistant Resume Objective Examples

• Professional Executive Assistant  with over 10 years of experience in managing schedules, organizing meetings, and enabling smooth operations. Seeking to leverage exceptional administrative and organizational skills to support senior executives at  Google . Successfully coordinated over 1,000 meetings annually and reduced scheduling conflicts by 30%.
• Talented  Executive Assistant  with a proven track record of supporting C-level executives in high-paced corporate environments. Adept at handling confidential information and coordinating complex travel arrangements. Eager to contribute to the success of  Amazon  by enhancing executive productivity. Managed travel logistics saving over $50,000 annually through strategic planning.
• Highly skilled  Executive Assistant  offering over 8 years of experience in providing top-notch administrative support. Expertise in event planning, project management, and office administration. Looking to apply my skills and experience to streamline operations at  Microsoft . Successfully planned and executed corporate events for up to 500 attendees, enhancing client relations.
• Dedicated and detail-oriented  Executive Assistant  with robust experience in managing executive calendars, preparing reports, and overseeing special projects. Seeking to bring my exceptional multitasking abilities to the dynamic team at  Apple Inc. . Developed a reporting system that reduced document processing time by 40%.
• Accomplished  Executive Assistant  with extensive experience in corporate settings, supporting high-level executives with superior communication skills and a strong ability to prioritize and manage time effectively. Excited to join  Facebook  and contribute to its continued success. Improved executive time management leading to a 20% increase in meeting productivity.

Entry-Level Executive Assistant Resume Objective Examples

• Recent college graduate with a  Bachelor’s degree in Business Administration  and strong organizational skills, seeking to start a career as an Executive Assistant at  LinkedIn . Eager to contribute to the efficiency of the executive team.
• Detail-oriented  Administrative Assistant  with internship experience and excellent multitasking abilities, ready to transition into an Executive Assistant role at  Tesla . Aiming to provide superior administrative support and contribute to a productive work environment.
• Proactive and dedicated  Entry-Level Executive Assistant , with hands-on experience in office administration during internships. Looking to leverage my organizational and communication skills in supporting executives at  Netflix .
• Motivated and eager  Executive Assistant Trainee  with strong educational background in business management. Seeking an entry-level position at  Adobe  to support the executive team in daily administrative tasks.
• Recent graduate with a  Bachelor’s degree in Communications  and strong administrative abilities, looking for an  Executive Assistant  role at  Salesforce . Excited to provide efficient, high-quality support to senior executives and contribute to the company’s success.

Key Takeaways

• Custom Tailor Your Objective : Always tailor your resume objective to align with the specific role and company you are applying to. Highlight the skills and experiences that best match the job requirements.
• Showcase Unique Strengths : Use your resume objective to showcase your unique strengths, professional capabilities, and career aspirations. Make sure it reflects what you bring to the table and how it benefits the employer.
• Stay Concise and Impactful : A resume objective should be concise yet impactful. Use strong action verbs and be clear about your goal and what you aim to achieve in the role.
• Experience Level Matters : Whether you are an experienced professional or entry-level candidate, tailor resume objectives accordingly. Experienced candidates should focus on achievements and expertise, while entry-level candidates should emphasize education, internships, and readiness to contribute.
• Use Quantifiable Achievements : Wherever possible, include quantifiable achievements to demonstrate your impact, such as percentage improvements, savings, or the number of events organized.

“Starting out as an executive assistant requires a blend of enthusiasm and readiness to take on challenging tasks. A well-defined resume objective can set the tone for your career.” —  Sam Mogul, Career Coach at Coverlettersandresume.com

Share Your Thoughts

We’d love to hear from you! Share your own resume objectives or experiences as an executive assistant in the comments below. Your insights could inspire and help others in their career journey.

Hear what some of our readers have to say about crafting effective resume objectives for executive assistants:

Quick Poll:  What’s your biggest challenge in crafting a resume objective?

• Understanding what to include
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• Using impactful language
• Quantifying achievements

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• Top 10 Executive Assistant Resume Summary Examples
• 5 Senior Administrative Assistant Resume Objectives
• 6 Phone Screen Questions for Executive Assistant
• Top 10 Executive Secretary Resume Objective Examples (+How to Write)

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Executive assistant resume objective examples.

Curated by hiring managers, here are proven resume objectives you can use as inspiration while writing your Executive Assistant resume.

• Executive Assistant
• Administrative Professional
• Entry-Level Executive Assistant
• Virtual Executive Assistant
• Executive Assistant resume templates
• Similar objective examples

Executive Assistant Resume Objective Example

Highlighting organizational prowess.

When you underscore your 'superior organizational skills', it tells recruiters that you're equipped to keep everything in order, a vital trait for an Executive Assistant. It shows you're the person who can introduce order in chaos.

Showcasing Ability to Handle Complexity

By mentioning your 'proven ability to manage complex schedules', you highlight your capability to juggle multiple tasks simultaneously. It's a reassurance that you can handle the hectic schedules of top executives without breaking a sweat.

Adding Concrete Achievements

Stating how you 'reduced scheduling conflicts by 80%' shows that you drive results. It quantifies your abilities, gives a clear picture of your past successes, and makes your claims more credible.

Administrative Professional Resume Objective Example

Leveraging transferrable skills.

'Excellent customer service skills' from your hospitality background can become a valuable asset in the administrative field. It shows your ability to handle people and situations gracefully, a must in any corporate setting.

Demonstrating Leadership

When you talk about 'managing diverse teams', it paints a picture of a leader who can handle different personalities and make them work together. It's a signal that you can manage, motivate, and get the best out of a team.

Backing Up Claims with Numbers

By stating that you've 'managed a team of 50+ employees', you provide a numeric proof of your leadership skills. It adds weight to your claims and showcases your ability to handle large teams.

Your resume is your first impression to potential employers. Make sure it's a good one with our resume optimization tool. Get an instant score and find out exactly what you need to change to increase your chances of getting hired.

Entry-Level Executive Assistant Resume Objective Example

Proficiency in modern tech.

'Modern office technologies' knowledge shows you're a digital native. It demonstrates your awareness of tech's role in streamlining tasks and improving efficiency, a key skill for a modern-day Executive Assistant.

Understanding Project Management

By stating an understanding of 'project management methodologies', you show you're not just about the daily grind but also understand the bigger picture. It gives a glimpse of a professional who can handle long-term projects efficiently.

Showcasing Academic Achievements

Even if you lack professional experience, 'successful organizing of a university-wide event' shows you have practical experience. It demonstrates your ability to take on big tasks and execute them successfully.

Virtual Executive Assistant Resume Objective Example

Emphasizing remote work expertise.

By highlighting your 'remote work expertise', you show you're up-to-date with the evolving work culture. It signals that you can work effectively without physical supervision, a critical skill in the post-pandemic world.

Demonstrating Virtual Communication Skills

'Managing virtual communication' shows you're comfortable with digital communication channels. This signals that you can keep teams connected and productive, even when they're not physically present together.

Quantifying Remote Team Management

When you say you've 'managed a remote team of 10+ members', you quantifiably show your remote leadership skills. It demonstrates your ability to lead and coordinate teams, even if they're not in the same room (or even time zone).

Executive Assistant Resume Templates

Administrative assistant.

Dental Assistant

Administrative Resume Summary Examples

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11 Executive Assistant Resume Examples for 2024

Executive Assistant Resume

• Executive Assistant Resumes by Experience
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• Writing Your Executive Assistant Resume

You can present a lecture to a packed conference room, write error-free reports, and organize even the most cluttered inventory. And no matter how busy an executive is, you always find a way to make their schedule manageable.

Overall, you’re an incredible executive assistant. But even with your superior writing skills,  building a resume  and making a cover letter isn’t as easy as it sounds.

We’ve analyzed hundreds of resumes to determine what does and doesn’t get you an interview. We put all our knowledge into this guide and our 11  executive assistant resume examples that have helped people land jobs  in 2024.

Use our resume samples and writing tips to avoid the dreaded blank page and get the executive assistant job you’ve always wanted!

or download as PDF

Why this resume works

• Including skills like “Slack,” “Microsoft Office Suite,” and “Networking” showcases your communication abilities, technical skills, and entrepreneurial attitude.
• If your most relevant experience isn’t related to the job at hand, highlight transferable skills instead.
• Skills like collaboration, customer service, product knowledge, and time management are great for non-relevant experience.

Entry-Level Executive Assistant Resume

• Tailor your objective by mentioning the job title and name of the company to whom you’re applying. If you can, you should alter your content to match the job description, too; every little bit counts when it comes to getting noticed!
• For instance, adding a  hobbies and interests  section on your entry-level executive assistant resume can underscore that you’re a responsible leader and capable researcher.

Senior Executive Assistant Resume

• For example, launching a networking event and editing the CEO’s calendar are examples of increased trust and responsibility.
• Both are useful career documents, but CVs are generally geared towards academia and highly technical fields. You can probably get away with simply using a resume, although you should always check the  executive assistant job description  to make sure.

Experienced Executive Assistant Resume

• In your executive assistant cover letter , you can emphasize your organizational, people and resource management, and communication skills while matching them with relevant accomplishments in your resume.

Executive Assistant Calendar Management Resume

• Splurge and add everything you’re good with. From Microsoft Outlook, and Google Calendar, to Trello, and even Evernote to ensure that you’ve got everything an executive needs to plan out their day.

Real Estate Executive Assistant Resume

• As long as you can craft bullet points like “Redesigned the appointment scheduling process,” you’ll be able to impress a potential employer by showing that you’ve already got the practical experience to understand how an office works and have a degree in real estate which makes you the optimal candidate!

C-Level Executive Assistant Resume

• Ensure to include your achievements in streamlining processes, creating a conducive environment for work, and achieving positive numbers in resource and time management in your C-level executive assistant resume.

Executive Administrative Assistant Resume

• You can start by listing how many team members you’ve worked with, how many customers you helped, and how many schedules you managed.
• Using a  resume template  is the easiest way to format your content on a single page, and it allows you to add and rearrange sections, but be sure not to go overboard with stylistic choices.

Executive Assistant to CEO Resume

• For example, did you organize travel arrangements for the entire staff? Did you volunteer to draft correspondence or take notes at meetings? If you can show your dedication to helping others, hiring managers are sure to take notice. 
• Before you hit “submit” on your application,  check your resume  for errors like misplaced commas, typos, and hanging sentences.

Executive Assistant to the President Resume

• You can start by using a  resume template  to structure your content and provide stylistic flair—we recommend choosing a template with a pop of color to help you catch a hiring manager’s eye.
• Before you cut your content to make room, start by checking the job description. You need to make your resume a near-perfect fit, so only include the most relevant positions you’ve held. 
• Next, cut any filler (like unnecessary adjectives and adverbs). Remember to make your work experience bullet points into sentence fragments to save on space, too.

Executive Assistant & Receptionist Resume

• Make sure you list relevant positions that match the job description; for example, if the employer wants someone with experience planning corporate events, you should include any positions where you’ve handled that responsibility.
• For example, are you amazing at database entries? What about making documents using Microsoft Office? Both examples are great to include on your executive assistant & receptionist resume.

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Writing Your E xecutive Assistant Resume

When you’re writing your resume, the format you use is essential. Good formatting ensures that your executive assistant resume is complete, has a logical flow, and is easy to read. Without the right format, businesses may not give you an interview.

Let’s take a comprehensive look at what it takes to properly format your executive assistant resume:

Reverse-chronological format, functional format, and combination/hybrid format

Where to place name and contact information, be smarter than the ats.

There are three  primary resume formats  you can use when creating an executive assistant resume:

• Reverse-chronological format:  This format emphasizes your experience and employment, which allows companies to see your career progression.
• Functional format:  This format focuses on the skills that ensure you qualify for a job as an executive assistant, which also helps to mitigate issues with employment gaps.
• Combination/hybrid format:  This format combines the reverse-chronological format and functional format by placing equal focus on employment history and skills.

While all three resume formats have their advantages,  the reverse-chronological format is the top choice for an executive assistant resume . Along with being the most popular resume format across most industries, it’s also preferred by the majority of employers because it makes your work history easy to skim.

Your name and contact info should be the first pieces of information you place in your resume. Without it, you won’t be able to get either good or bad news regarding your job application!

Start by positioning your name at the top of the page in a large font size. While your choice of font is up to you on a  resume template , if you’re building your resume in word processing software, use either Times New Roman, Cambria, Calibri, or Arial font. Underneath your name, include the title of the job you’re seeking in a slightly smaller font. If you choose to include color, including it in your name or job title would be appropriate.

As for your contact details, place the following details on the left or right side of the page near your name and job title:

• Executive assistant title 
• Email 
• Phone number
• Location (city and state is fine)
• Possible LinkedIn profile 

Your contact details should be between 10-12 pt font to be easy to read.

While the contact information you include in your executive assistant resume is pretty straightforward, you can be creative in how you include it. Here is just one sample of how you can format your header and contact information:

Many companies receive dozens (or even hundreds) of executive assistant applications and resumes, which means it’s practically impossible for recruiters to read every resume. Because of this, most businesses use applicant tracking system (ATS) software.

This system is designed to sort resumes by searching for keywords and scanning resume formatting. Any resume that makes it through the ATS without being discarded will then be reviewed by a recruiter. So,  to get an executive assistant job, you must pass the ATS scan .

Adhere to these ATS-friendly tips when  building your resume :

• Margins:  Use half to one-inch margins on all sides.
• Fonts:  Use standards like Times New Roman, Tahoma, Arial, Calibri, Cambria, or Garamond. Fancy fonts are hard for the ATS to read.
• Font sizes:  As a rule of thumb, use 10-12 points for contact info and resume content, but increase the font size to 20-24 points for your name and job title (though the job title should be a slightly smaller font). 
• Header names:  Section headers should stand out, so consider using a bold font and all caps. Adding a touch of color to your section headers can help recruiters later down the line.
• Skills:  Take care to customize this section according to the executive assistant job description, but make sure not to copy/paste it from the job description. (Honesty is the best policy!)
• Logical order:  We recommend the reverse-chronological format because it’s easiest for the ATS to read. Thus, the bulk of your resume should be work experience, which should be listed with your most recent experience first. 
• Page count:  Use only one page for the entire resume, and this should be an exact page. 

While you can tackle this yourself, it’s often easiest to use  Word resume templates  or  Google Docs resume templates  to help you choose content and organize your information quickly.

Writing your executive assistant resume like a pro

Even though the idea of  writing a resume  for an executive assistant position might seem insurmountable, you can avoid a lot of stress by doing some simple research about what to include on a resume. 

You’ve come to the perfect place to learn more about resume sections. In this section, we’ll cover: 

• Objective or summary

Job history

• Key executive assistant skills 
• Projects, interests, and hobbies
• Customizing your resume 

Proofreading your resume

When do you need an objective or summary.

When writing your executive assistant resume, you candecide to add an objective or summary. These optional sections give recruiters a sense of who you are without them needing to read your entire resume. However, they may not be in your best interest, depending on your situation.

Refer to the following definitions when deciding whether you need one of these statements:

• Resume objective:   A  resume objective  is two to three sentences that tell recruiters why you’d like to obtain the role. An objective is best used when you’re changing fields or seeking an entry-level position. Unless you’re going to specifically demonstrate your candidacy and customize it for the particular job, just leave it out. 
• Resume summary:   A  resume summary  is two to three sentences that highlight your skills and how these skills have helped you obtain quantifiable results over your career history. Summaries are used when you want to tie together years of past work experience. However, you should avoid them if you don’t have at least 10+ years of work experience (or if you don’t have the time to customize them to the job).

The following takes a look at a poorly written objective as well as a poorly written summary.

Objective : Would like to obtain a job as an executive assistant as the next step in my career.

Summary:  Have extensive experience as an assistant and receptionist.

These statements are vague and fail to provide recruiters with any value. They distract from the core components of the resume and may cause an employer to discard your resume before they’ve even read it entirely.

Instead, an objective like the following would work much better:

Analytical and detail-oriented executive assistant with 5+ years of experience in helping high-level executives within Fortune 500 companies. Searching for a unique opportunity to assist the CEO of Fiori Financial Group by completing ad-hoc special projects, boosting shareholder value, and enhancing employee efficiency and procedures.

And a summary like this one is effective:

Meticulous and results-driven executive assistant with more than 15 years of administrative experience managing office operations for presidents and CEOs. From data entry, presentations, customer support, scheduling appointments, arranging itineraries, and more, I am eager to share my talent for combining administrative knowledge with business objectives to boost efficiency and conserve time at a proactive financial company like Stockd Group.

These examples provide recruiters with metrics and valuable information that they can use when trying to select the right hire. Both the sample objective and summary demonstrate specific skills and are customized to the particular role. 

Your work experience is the most important section of your executive assistant resume. You should include two to four job experiences pertaining to the executive assistant field.

However, if you’ve held more than four jobs, focus on the last 10 years of experience. If you have an ample amount of experience in that timeframe, include the experience that’s most relevant to the job position.

Conversely, if you’re seeking an entry-level role, you may be short on experience. In this case, consider adding projects, which we’ll discuss a bit later.

How to write job bullet points

Your job history should be written in bullet points, which allows you to focus on the most relevant information. Start by using active language instead of passive language.

For instance, “the cashier sorted the money” is an example of the  active  voice.

However, “the money was sorted by the cashier” is an example of  passive  voice.

Which is easier and more pleasant to read? Active voice conveys a clear and strong voice that works well on resumes (and in any type of writing, really).

We’d also recommend avoiding personal pronouns and ending periods. Additionally, make sure that you use the past tense for your work history. (Even if you’re currently in a position, past tense is the most accepted verb tense for resumes.) 

With that information at hand, you’re ready to write your job description bullet points! Well, almost.

Above all, avoid writing bullet points that are vague and underwhelming like the ones here:

• Performed customer service 5 days each week
• Used different technology and software for documentation
• Performed demanding tasks when working for the CEO

These bullet points don’t lack quantifiable data and are too short to provide value to recruiters. Beyond that, they don’t go beyond typical job duties, and even what’s listed is awful blah. You should be detail-oriented with your work experience bullet points:

• Completed follow-ups with all contacts made by the CEO, and supported the development of ongoing relationships by making at least 30 calls every week
• Efficiently performed various accounting activities that included expense reports, invoices, financial documents, and purchase orders weekly
• Improved productivity rates by 23% between 2018 and 2020 by providing continual reports on product issues and operational concerns

These work experience bullet points are effective because they contain verifiable details as well as metrics that tell recruiters how much value you could potentially add to their company.

Add numbers to demonstrate your impact

As we’ve mentioned, it’s highly recommended that you add numbers and data to demonstrate the impact you’ve had in previous jobs. Recruiters want to know how hiring you would benefit the company, which is easy to show when you provide quantifiable information about your work experience.

These metrics could include anything from boosting revenue by a certain percentage to improving efficiency at a specific rate. The following offers a few examples of how you can place metrics into your job description bullet points:

• Performed 10-20 check requests every week as part of accounting activities
• Managed all international and domestic travel reservations, which reduced company travel expenses by 15%
• Improved office efficiency by 20% by transforming the company’s primary filing system, which also resulted in reducing paper usage by 63%

Key executive assistant skills to include on your resume

When resume building , the  skills section of your resume  is essential if you want to show recruiters why they should hire you.

Keep in mind that the ATS looks at your skills to determine if you’re a good applicant. Write between six to 10 skills in your list, and include a combination of soft skills and hard skills.

Soft skills are universal and can be placed on any resume. However, they’re more difficult to measure. Examples of soft skills include  adaptability, time management,  and  communication.

Hard skills are more important for executive assistant resumes because they’re specific to the job, easy to define, and measurable. Some of the hard skills you might consider placing on your executive assistant resume include  Zoom, Slack, Microsoft Office, Google Workspace,  and  expense reports.  

The purpose of your skills section is to quickly show the company what you offer and the technologies you know how to use. Since you shouldn’t include a laundry list of skills on your resume,  search for keywords within executive assistant job descriptions . You should be able to find the exact skills recruiters are seeking. 

One quick word about this, though:  never lie and claim you’ve mastered a skill when you haven’t . If none of the skills in the job description sound like you, it’s probably a sign that’s not the job for you. Keep searching for other jobs that better match your skills (we know there’s something amazing out there you simply haven’t found yet). 

An executive assistant role is one of those jobs where the education level required can really vary. Some employers may request at least an associate’s degree while others will want a bachelor’s.

Even still, some employers will be just fine with a high school diploma. While every employer has different requirements for the level of education and experience they want from potential hires, some basic pieces of information should be provided on every resume. 

When it comes to listing your education, there’s no need to give an abundance of information unless you are newly graduated and need to use your education as a means to demonstrate your capabilities. Otherwise, you should just include the university name, degree, and graduation year. If you hold an associate or bachelor’s degree, you don’t need to list your high school diploma.

Should you add projects, interests, and hobbies?

Although most resumes don’t include information about projects, hobbies, or interests, there are times when you may benefit from adding this information.

If you lack lengthy work history or have just graduated from college, adding projects and interests is a great way to show that you have what it takes to be an executive assistant, even if you don’t have the work experience.

The key for adding projects or interests and hobbies is that you should be able to intelligently discuss its relevance to the executive assistant role in an interview. 

For example, if you listed “backpacking in the Pacific Northwest” or “mastering woodwork” as  interests and hobbies on your resume , they may seem unrelated to assisting the CEO. However, this demonstrates your ability to plan and organize your own trips and itineraries. Mastering woodwork could showcase your ability to persevere through tedious and challenging tasks, particularly new tasks. 

Projects can be treated more like work experience. This could be volunteer work or even a creative project you took on for a friend or family member.

As long as it reasonably demonstrates relevancy to the executive assistant role you’re seeking, this can be an excellent way to create bullet points that prove your value when you’re lacking traditional work experience. 

Customizing your executive assistant resume to each role

It’s important to customize your resume for the specific role for which you’re applying. When you send in a resume for a job as an executive assistant, the information you include shouldn’t apply to just any type of assistant or receptionist position.

Recruiters who are searching for the right hires want someone who can handle the extra demands that come with being an assistant to high-level executives and CEOs.

Luckily, you don’t have to rewrite your entire resume. Simply change keywords and some responsibilities in the objective/summary section, your work experience bullet points, and your skills section.

Just when you thought you were done, there’s one last step. This specific tip is probably the easiest to follow, yet also the most overlooked.

As an executive assistant, there’s no doubt your attention-to-detail and writing abilities are top of the line; however, there’s always a possibility that you’ve made a typo, punctuation, or grammar error. These mistakes are simple to rectify  as long as you  check your completed executive assistant resume  for errors before sending it in .

Give your eyes a break for a day or two before proofreading. Additionally, ask some friends or family members look at your executive assistant resume to gain other opinions and perspectives.

Executive Assistant Resume FAQs

They can, especially if the company you’re applying to has a bit more of a casual environment. As an executive assistant, hobbies like “hiking the Appalachians” or “hosting dinner parties” are intriguing tidbits to add to your resume. If asked about these in an interview, these are opportunities to further demonstrate your tenacity, ability to take on a challenge, planning, and organization.

Check the job listing to see if the company requires a degree; some will and some won’t since executive assistant roles vary. Always list your highest education first, and if you’ve obtained a higher degree, there’s no need to add your high school education. Keep in mind, though, that even if a company asks that you have an associate’s degree, for example, that’s not necessarily a deal breaker. Use your resume to show how your executive assistant experience qualifies you to meet the specific organizational and planning challenges of the role.

Because this role can mean a lot of different things across companies, how are you supposed to know what skills to add to your executive assistant resume? Think about the skills you possess as you read the company’s job description. Some executive assistant roles will have a stronger focus on technical skills, such as data entry. Other executive assistant jobs may require you to dabble in customer service, and still, others may need someone to consistently manage calendars and plan itineraries.

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