application letter for school leave of absence

• Letter Writing
• Formal Letter Writing In English
• Leave Letter
• Leave Application For School

Leave Application for School - Writing Instructions and Samples

If asked about your memories of school life, you will definitely have a lot to say, but there would be one common thought that all of us share as school going kids – the plight of writing leave letters. There are many who just avoided taking leave for any reason just because they would have to write a leave letter. Moreover, it had to be signed by parents as well, so writing leave letters was never an easy task. Draft after draft after draft, it never ended, right. This article on leave application for school will explain how it can be written and thereby ease the process of writing leave letters.

Table of Contents

Format of writing a leave letter for school, leave application 1 – leave letter to principal – to participate in the national level literary competition, leave application 2 – school leave letter format – sick leave, leave application 3 – letter to principal for leave – going out of station, leave application 4 – letter of absence.

• FAQs on Leave Application for School

Leave letters come under the category of formal letters, and so the format of a leave letter is the same as any formal letter. When writing a leave letter in English, see to it that you use formal/professional English language.

• Begin with the receiver’s address as it is mostly handed over to the concerned person directly.
• The date should be mentioned as it indicates when the letter was written.
• The subject comes next. It should be as precise as possible.
• Use a respectful salutation.
• When you write the body of the letter, mention clearly the reason for which you are applying for leave and the time period of your leave.
• Maintain a neutral tone throughout the letter.
• Write to the point. Do not use long, unwinding sentences that might confuse the reader or present the content of the letter as confusing.
• Proofread the letter, edit and correct spelling and grammatical errors, if any, before you submit it.
• Attach any additional documents if necessary. For example, medical certificate, on duty certificate, etc.

Some Sample Leave Application Letters for You

Have you been asked to write a letter to the principal requesting for leave? Here is what you have to do. Be brief and genuine when you are writing a leave application and provide enough information to quote the reasons for your absence. Go through the sample leave applications given below for a better understanding of the format of writing a leave application for school.

The Principal

Holy Angels High School

Bangalore – 560025

25 th September, 2020

Subject: Leave application to participate in the National Level Literary Competition

Respected Ma’am,

I am Susan Caro, student of Class X C. I have won first place in the Elocution competition and have been selected for the next level of competitions that will be held in New Delhi. The National Level Competition will be held from the 3 rd to the 7 th of October. I will have to report to the venue at 9 am on October 3 rd .

I request you to kindly grant me leave for a week (2.10.2020 – 8.10.2020). I will make sure to take note of all the lessons and complete the work that will be given during my absence.

Thanking you

Yours faithfully,

DAV Matriculation Higher Secondary School

Mysore – 570045

May 6, 2021

Subject: Sick leave request

Respected Sir,

My son Keshav has been admitted at KIMS Hospital due to severe food poisoning and fever. The doctor has advised him to take complete rest at least for a week. He has become completely weak and anaemic.

I request you to kindly understand our situation and grant him leave for a week from May 7 th to May 12 th . I am attaching the medical certificate for your reference. I will make sure that he completes all the assigned tasks once he gets back to school.

Yours sincerely,

Perks Matriculation Higher Secondary School

Coimbatore – 641056

Subject: Leave request for going out of station

I am Adharsh, a student of Class VII B. As my brother is getting married on the 5 th of August (Thursday), I will have to leave along with my family tomorrow (3 rd August) to Kerala. I will be returning to Coimbatore on the 9 th of August (Monday). I would be highly obliged if you could kindly grant me leave for a week (03.08.2021 – 09.08.2021). I will make sure to find out the lessons completed during the week and submit all of them in a week’s time.

Class VII B

Roll No. 12

Nehru Vidhyalaya

Malda – 732101

West Bengal

Subject: Letter of Absence

I am Dennis, father of Renita (student of Class VIII C). This is to inform you that my daughter met with an accident on her way to school today morning, and she is admitted at Hem Hospital. She has been injured badly, and the doctors are doubting possible fractures as well.

I request you to kindly excuse her absence from school until she recovers completely. I will take the help of her teachers and friends to keep track of the daily lessons and tasks. I will also provide the medical certificates when she gets back to school.

Thank you in advance for understanding.

Frequently Asked Questions on Leave Application for School

What are the details to be included when i write a leave letter for school.

When writing a leave letter for school, make sure you clearly state the reason for absence and the dates on which you would want to take leave. You can also mention the date on which you would be returning to school and assure to finish all the work that has been assigned during your term of absence.

What is a leave application?

A leave application is a formal request for permission to take leave from regular classes or work. It has to be short, to the point, genuine and should state the time period and reasons for absence.

What is the format of a leave application?

A leave application includes,

• Receiver’s address
• Subject (Purpose of the letter)
• Body of the letter (including the reason for leave, number of days with particular dates, date of return)
• Complimentary closing

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Table of Contents

Leave of absence letter for school (Samples)

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The Optimistminds editorial team is made up of psychologists, psychiatrists and mental health professionals. Each article is written by a team member with exposure to and experience in the subject matter.  The article then gets reviewed by a more senior editorial member. This is someone with extensive knowledge of the subject matter and highly cited published material.

In this guide we will discuss how to write a leave of absence letter for school, when you could write one and some additional considerations.

Leave of absence letter for school

A leave of absence letter for school can be written for multiple reasons and by employees, students or parents whose kid is at school, asking for permission to be absent or have time off due to a specific event or reason.

Scenarios could include going to an important appointment with you doctor to get treatment for a medical condition (which could take a few days or weeks), a sick leave because you are ill with a stomach bug or the flu, attending funerals or wedding ceremonies in the family, having vacations in another country/city, etc.

Generally, students are required to present a leave application to their class teacher or to the principal to excuse them for their absence.

However, if we are talking about little kids, their parents may write a leave application latter on their behalf.

In addition, it is recommended to write this letter in advance but sometimes it is not impossible due to a family emergency, an accident or an unforeseen event. 

However, it is important to remember to request for permission in advance (if you happen to know it in advance) so your employer, college or school can make arrangements to cover your commitments/workload. 

Since it is a simple letter, that can have the following format:

• Include the basic information about the recipient.
• Request the leave of absence and the specific dates you wish to take off.
• Be honest, as you may be asked to provide evidence upon your return.
• Clearly mention the reason why you or your child does not have other option but taking some time off.
• Apologize if this causes any inconvenience and if you can offer any assistance to catch up with work/assignments.
• Keep a polite tone and also remember this request could be rejected/denied.

“Dear Mr. Burr,

I am writing to request a 3-day leave of absence for Christopher from school, as we have arranged to attend a wedding at the other side of the country, and need considerable time to make the journey. Ordinarily we would not take Chris out of school for such a function, but we do not have anybody capable of looking after him while we are away.

We have told Chris that he can complete any school work provided during the trip, and if needed he will catch up with anything missed when he returns.

Mrs. White”

Sample 2: (medical leave/illness)

“Dear Recipient Name:

I am writing to request a 15-day leave to be absent from my job duties due to medical reasons. As my health seems to keep deteriorating, my doctor advised me to take some time off work. If possible, I would like to leave work on xxxx and return on xxxxx. 

Even though I won’t be in the office during the time period requested, I will still be available via email or phone. Please do not hesitate to contact me if any questions arise.

Thank you for your consideration. 

Your signature

Sample 3: (normal leave/personal reasons)

“Hall News Inc.

1415 Haul Road

Minneapolis, MN 55401

Dear Hall News Inc.,

I wish to request a leave of absence for 30 days. I plan on leaving June 1st, 2009 and returning June 30th, 2009.

The reason for my requested absence is personal. I have been working very hard for the past few years, and I just need some time to relax and get myself back into shape. If I don’t get this leave of absence, I don’t know how long I will be able to continue working in the capacity that I have been.

Thank you for your consideration. If you have any questions or issues, don’t hesitate to contact me at 523-342-5434.

Sample 4: (sample excuse)

“Dear (recipient’s name)

I am writing to inform you that (your kid’s name) will be absent from school from xxxx to xxxx. She will be attending the funeral of her grandfather with the rest of our family. 

We hope that this absence from class will not affect (your kid’s name) academic performance. Please let us know if there are any assignments she needs to complete before she leaves. My husband and I will make every effort to ensure the completion of the schoolwork while (he/she) is away.

Please do not hesitate contacting me to my email xxxxx or phone number xxxx with additional information on the assignments or any questions. Thank you for your understanding. 

Sample 5: (college)

“Dear Mrs Papworth,

This is Rachel Anderson, currently studying Art and Design. I am asking you as head of year to grant me leave of absence from April 12, 2011, as I am due to undergo minor back surgery to correct a slipped disc putting pressure on my sciatic nerve.

I am not entirely sure how much time I will need to recover, but I am letting you know well in advance in case I’m required to complete any extra work. I will keep the teachers informed via the email system.

Thank you for understanding,

Rachel Anderson

Student ID: xxxxx”

Sample 6: (Vacation)

“Dear Mrs. Davies,

I am writing to request a leave of absence for vacation from January 01 to January 21.

In the four years that I have worked here, I have never had one day off, so I have enough vacation time , though I understand that the usual policy states we can only have two weeks off in one go.

I politely request that you make a rare exception. I have not long welcomed a baby son in to the world, and my wife and I wish to travel to New York to stay with her parents and have some family bonding time. Our relationship has been strained recently and I think this would be perfect to get us back on track.

All of my work is currently up to date I can train my temporary replacement if required over the next two weeks. I look forward to your response.

Gary Barnaby

Forklift Supervisor”

Date (Date on which letter is written)

With due respect, I would like to bring to your kind attention that my ————- is studying in grade ————- of your school. We have recently planned a family trip to ————-. My ————- is very much excited about the same and has already submitted homework to the class teacher. The trip is for one week, therefore we kindly request you to grant ————- leaves from ————- to ————- have spoken to the class teacher and requested her to complete the syllabus in advance so that there should not be any difficulty for ————- after returning from the trip.

I hope you will consider this letter as formal leave application and grant the Leaves for the above mentioned days.

Thanking you.

Yours sincerely.

Stanley Smith

18, Avenue Hills

California.

Date: 7th March 2017.

Ms. Rita Mathew

Green Field School

Sub: Leave Application

Respected Ms. Mathew,

I want to bring to your kind attention that my daughter Angela Smith is studying in Grade I at your school. Due to some health problems, my father has been hospitalized and has been recommended a minor surgery by the doctors. He is recuperating from a stroke he suffered earlier this month.

My wife and I are busy taking care of him and are spending a whole night in the hospital. So, there is nobody to get Angela ready and send her to school. I will be obliged if you grant her to leave for one week from 26th August onward. I assure you that she will attend classes regularly from this 3rd September onward.

I hope you will understand our situation and do the needful.

Thanking you,

Yours sincerely,

Father of Angela Smith

Frequently Asked Questions (FAQs)

How do i write a leave of absence letter for school.

To write a leave of absence letter for school, here are some tips:

– Write the letter always using polite language, expressing your appeal of leave.

– Clearly state the reasons why you are applying for leave. 

– The resonance of the letter should be reserved.

– Remember to be concise and to the point. 

How do I write sick leave for school?

You could write sick leave for school following this example:

“Sir/Mam, Most respectfully, I beg to state that I am not in a condition to come to the school since I am suffering from fever. I have been prescribed by our family doctor o take proper rest for at least [number of days] days. Hence, kindly grant me leave from (start date) to (end-date).”

How do I write a leave letter to my son?

You can write a leave letter for your son by following this example:

“Dear (Sir/madam), With due respect, I want to inform you that my child (name of the child) is a student of class (state which class), of your school. Due to some health issues, my child is hospitalized and is advised to be in a doctor’s surveillance for three days.”

How do I ask for a leave of absence?

To ask for leave of absence it is important you: Understand and know your legal rights regarding time off and pay.

– Make the request in person, delivering your request preferable in a written form (making a copy).

– Do it in advance, with enough time, so they can consider and approve/reject.

– Discuss with your boss any additional action plans you could develop before or after going on leave.

– Offer to keep track of any important paperwork.

How do I write a leave of absence letter?

To write a leave of absence letter you should consider including:

– Explicitly requesting the leave of absence.

– State the dates you expect to be away from work.

– State the date you are planing to return to work.

– Offer any assistance, if possible.

– Thank your employer for considering your request.

References 

Howtowritrealetter.net

Crunchgrade.com

Letters.org

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Home » Application » Leave Application » Absent Application for School – Sample Application for Absent in School

Absent Application for School – Sample Application for Absent in School

Writing an application for being absent in school is important to inform the school authorities about your absence. Start by addressing the principal properly. Clearly state your name, class, and roll number. Mention the dates of your absence and the reason for it. Be polite and thank the principal for considering your request. Provide contact details for your parents if needed. Avoid unclear language and make sure you include all necessary details.

Sample Letter: Application for Absent in School

To, The Principal, ___________ (Name of the school), ___________ (Address of the school),

Date: __/__/____ (Date)

Subject: Application for Absence

Respected Sir/Madam,

With due respect, my name is _______________ (name) and I am a student of __________ (mention class) having roll number _____________ (mention roll number).

I am writing this letter to inform you that I was/will be absent from school on ________________ (date/dates) due to ________________ (mention reason: not feeling well/family emergency/visit hometown/any other reason).

I kindly request you to excuse my absence. I assure you that I will make up for the missed lessons and assignments. If you need to discuss this further, please contact my parents at __________ (contact details).

Thank you for your understanding and support.

Yours sincerely, ___________ (Name) ___________ (Roll number)

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